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Candidate Tax Information
Tax and Payroll Information Tab
What’s new?
The Tax tab title has been updated to “Tax and Payroll Information”
Why does it matter?
The tab name has been updated to accurately reflect the information found under this tab and support new functionality coming soon.
How do I enable this?
Generally Available: Enabled by default.
Resolved Issues
Company Mapping: Duplicate VMS Companies
Previously, duplicate VMS Company results displayed to front-end users, preventing Positions from auto-linking. Sync’s Company Mapping has been enhanced to include abbreviations and full names. This increases the likelihood of auto-linking and prevents duplicate VMS Company results. Accurate VMS Company data is essential to link Positions to the correct ATS Company.
Credential: Email Tab Links Now Clickable
An issue with links in the Credential Email tab has been resolved. Links weren’t clickable and extended over the table boundary. Links are now clickable and respect the table boundary.
Parsing: SimpleVMS V2 – Company Name Parsing
Previously, VMS Sync parsed Company Name from SimpleVMS V2 Team Name. VMS Sync now parses Company Name from Buyer Name and uses Team Name only when Buyer Name is blank. This improves the accuracy of Company Name and increases ease of use for Company Mapping users.
Positions: Acro Status Update
Positions removed from Acro weren’t generating a Closed VMS Status. VMS Sync now automatically changes the Status of any position removed from Acro to Closed. This ensures inactive positions are categorized appropriately in the ATS, and users are notified of the change.
Status updates are a core function of VMS Sync, as candidates can only be submitted to positions in a submittable state. This state is usually Open and with a non-zero Opening Count.
Positions: Flexforce Timeout Error
Previously, Flexforce Positions were failing to process due to timeout errors. VMS Sync now uses Flexforce’s universal search to locate positions and quickly retrieve them for delivery.
Positions: Vector Bill Rate Max Parsing
Previously, the Bill Rate Max value in VMS Sync didn’t match the Bill Rate High value in Vector VMS. VMS Sync now uses the front-end value instead of the hidden Not To Exceed Rate value, and Sync/VMS rate values match as expected.
Requisitions: Shiftrock V2 Some Reqs Failing to Close
An issue has been resolved where positions remained open within Bullhorn ATS / VMS Sync when closed in the Shiftrock UI.
Submittals: Beeline Missing Values
An issue has been resolved with Beeline submittals. Previously, values in the VMS weren’t displayed on the Submit to VMS form. All values in Beeline are now available in Bullhorn when submitting a candidate.
Submittals: Beeline Submittals Missing Values for “Candidate Location”
The Candidate Location field on the Beeline Submittal form was missing values, which prevented customers from completing end-to-end submissions. This has been resolved.
Positions: Fieldglass EU (Siemens) Field Parsing
Previously, some fields were failing to parse for Siemens Fieldglass EU Positions. VMS Sync now uses the full requisition link to process positions, ensuring all fields are parsed as expected.
Submittals: Fieldglass Submittals Date Fields
Previously, the VMS Submittal form displayed duplicate date fields. Sync now displays only one set of date fields for each required certification and licensing credential.
Positions
VNDLY Field Parsing
What’s new?
VMS Sync now parses Declined Job Distribution Status from VNDLY VMS Positions.
Why does it matter?
Accurate field parsing reduces product swivel and manual edits.
How do I enable this?
Generally Available: This update has been applied to all VNDLY Credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for VNDLY Credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.
Symmetry Field Parsing
What’s new?
VMS Sync now parses the following fields for all Symmetry VMS Positions:
| VMS Field | VMS Sync Field |
| Hourly Rate | Rates – Bill Rate Max |
| Overtime Rate | Rates – Overtime Bill Rate |
Why does it matter?
Accurate field parsing reduces product swivel and manual edits.
How do I enable this?
Generally Available: This update has been applied to all Symmetry credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for Symmetry credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.
Positions
Elevated Systems Field Parsing
What’s new?
VMS Sync now parses the following fields for all Elevated Systems VMS positions:
| Elevated Systems VMS Field | VMS Sync Field | Default ATS Job Field Mapping |
| Client Bill Rate From / To | Rates – Bill Rate Min and Bill Rate Max | Bill Rate Min and Bill Rate Max |
| Channel Manager | Buyer Details – Coordinator First Name and Last Name | Company Contact |
Why does it matter?
Accurate field parsing reduces product swivel and the need for manual edits.
How do I enable this?
Generally Available: This update applies to all Elevated Systems credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for Elevated Systems Credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.
Parsing
Medical Parsing Updates
What’s new?
Updates have been made to VMS Sync’s medical parsing logic. Keywords were added to the following med types:
- Radiation Oncology
- Occupational Therapist
Why does it matter?
Medical parsing updates improve the accuracy of Healthcare positions and reduce the frequency of blocked jobs and manual edits in the ATS.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Mapping
Use ATS Company with Bypass Company Mapping
What’s new?
By enabling Bypass Company Mapping on a credential, Company Mapping users with Locations enabled can now deliver unlinked positions to the ATS under a default ATS Location. Users with Worksites enabled can now deliver these Positions with a blank location by enabling Use ATS Company. When enabled, VMS Sync delivers unlinked positions to the ATS Company associated with the ATS Location selected on the Credential but will “unset” the ATS Location before creating/updating the Position in the ATS.
Why does it matter?
This functionality was requested by customers who must keep ATS Location blank unless linked via Company Mapping. The functionality also increases data accuracy on positions.
How do I enable this?
Generally Available: Users with the following settings enabled can reach out to VMS Sync Support to enable Use ATS Company on a per-credential basis:
- Company Mapping
- Use Worksites
- Bypass Company Mapping
Mapping
Company Mapping Bypass Feature
What’s new?
Company Mapping users can now select credentials to bypass Company Mapping. When this feature is enabled, positions without a Company Mapping link will deliver to the default ATS Company listed on the credential instead of being blocked for delivery.
Once a Company Mapping link is created for the position’s location, the positions will be delivered to the linked ATS Company when VMS Sync reprocesses the position.
Why does it matter?
The ability to bypass Company Mapping allows users to immediately work on positions within their ATS. For users with locations enabled, it allows them to assign locations to a high volume of results without blocking jobs. This avoids requisition delays.
How do I enable this?
Generally Available: Company Mapping users interested in enabling this credential feature can reach out to VMS Sync Support.
Mapping
Company Mapping Bypass Feature
What’s new?
Company Mapping users can now select credentials to bypass Company Mapping. When this feature is enabled, positions without a Company Mapping link will deliver to the default ATS Company listed on the credential instead of being blocked for delivery.
Once a Company Mapping link is created for the position’s location, the positions will be delivered to the linked ATS Company when VMS Sync reprocesses the position.
Why does it matter?
The ability to bypass Company Mapping allows users to immediately work on positions within their ATS. For users with locations enabled, it allows them to assign locations to a high volume of results without blocking jobs. This avoids requisition delays.
How do I enable this?
Generally Available: Company Mapping users interested in enabling this credential feature can reach out to VMS Sync Support
Integration
New VMS Integration – Clarity
What’s new?
VMS Sync now integrates with Clarity VMS for position delivery. Clarity services enterprise companies, managed services providers, and staffing firms with positions in logistics, manufacturing, distribution, and call centers.
Why does it matter?
VMS integrations automate ATS Job delivery and user notifications, reducing manual data entry and streamlining business processes.
How do I enable this?
Generally Available: Any user with Clarity credentials and the ability to add credentials to VMS Sync Admin Tools can now integrate with this VMS.
Resolved Issues
Compliance Manager: Public Saved Search Update Issue Resolved
Users can now successfully update their own public saved search, and the changes will be saved as expected. Previously, attempting to update a public search caused an error that prevented the changes from being applied, but this issue has been resolved for the Compliance Manager list.
Compliance Manager: Mass Action Checkboxes Now Visible After Column Reconfiguration
An issue has been resolved to ensure the mass action checkboxes remain visible after the columns on the Compliance Manager page were reconfigured by a user.
Data Replication: File Associations Updated After Merging Records
An issue was resolved that when a user merges a Candidate or Contact record, any file attachments associated with the merged record now display in the corp’s Data Replication database.
Interview Appointment details display on Candidate Preview on Job/Contact
An issue was resolved to display Interview Appointment details when the Candidate Preview in the Submissions tab is accessed through a Job or Contact record.
Unable to filter locationID on Job List
You can now easily filter the Job List by Location. Previously, this functionality was not supported, and users could not filter jobs based on the Location column.
Workflow: Copy Job Workflow Now Retains CertificationID and CertificationGroupID
An issue during the Copy Job workflow was resolved to allow the certificationID and certificationGroupID field values to carry over to the new Job record in the ATS and in Data Replication.
Shifts
JobShiftAssignment Association to Placement
What’s new?
Now you can associate a Job Shift Assignment with a Placement, which is reflected in Data Replication and displayed on the Shift Assignment Card accessed on a Placement record.
Why does it matter?
It provides more efficiency in managing shift functionality and daily payroll operations.
Search
Fast Find Search Enhancement
What’s new?
Fast Find Search now requires users to enter a minimum of three characters before the search executes.
Why does it matter?
This update improves the speed and accuracy of results returned.
How do I enable this?
This update is automatically enabled for all ATS customers.
Search
Change Compliance Manager List Load Pagination Values
What’s new?
- The pagination “Items per Page” value for 250 on Compliance Manager Novo lists will now be replaced with a faster-performing 200 option.
- Additionally, users navigating the Compliance Manager Novo lists will now see the max pagination “Items per Page” limit reduced from 500 to 200.
Why does it matter?
These updates will greatly improve search result speed and accuracy.
Search
Change Advanced Search Reset & Clear functionality on the Compliance Manager List
What’s new?
We’ve replaced the Advanced Search RESET button on the Compliance Manager list with a CLEAR ALL button. Clicking CLEAR ALL will close the Advanced Search window, remove all current search criteria, and reset the list to its default state.
We’ve also added a new RESET VALUES option to the Advanced Search. Clicking RESET VALUES will clear all criteria values from fields you’ve added to your search, but will keep your selected fields ready for you to add new criteria.
Why does it matter?
These enhancements make it easier to quickly amend your search criteria or begin a new search from scratch.
Data Replication
Automatic Restart on Inactivity
What’s new?
We’ve added an automatic restart feature to Data Replication, which monitors for inactivity and restarts the system when needed. This update significantly reduces the risk of extended periods of inactivity in data replication processes, ensuring more consistent and reliable operation.
A new configuration option lets users set how long the system can be inactive before it automatically restarts. This includes the following changes:
- New option in the application.properties file to set the inactivity threshold before restart
- Monitoring system that checks for getdata call logs in the Data-mirror log file
- Automatic restart of the dm application from the launcher if no logs have been added within the specified time frame
Note: This feature is only available for installations using the self-updating JAR file.
Configuration
A new configuration option has been added to application.properties:
- inactivity.threshold.minutes: Sets the number of minutes of no activity before the application restarts
- Default value: 10 minutes
Why does it matter?
This feature improves the reliability of Data Replication by preventing unplanned processing stops. It minimizes disruptions and ensures smoother operations, benefiting users who rely on consistent data processing. We can now proactively address issues without waiting for alerts, reducing downtime and enhancing system performance.
Resolved Issues
Administrator Experience: EffectiveEndDate Process No Longer Deletes eRecruit Documents
Previously, the EffectiveEndDate process could delete documents even if they had been used by eRecruit, leading to errors in the integration. This issue has been resolved, and the process will now only deactivate the document rather than delete it, ensuring smoother integration and preventing document-related errors.
Candidate Experience: Candidate Document Restart Now Retains Previously Populated Data
We resolved an issue where, after an HR user selected ‘Restart,’ the document fields appeared blank instead of showing the previously populated data, making the ‘Restart’ function behave like ‘Replace.’ When an HR user selects ‘Restart,’ the candidate will see the previously completed document with all fields retained, allowing them to make edits without starting from scratch.
Custom Attributes: Pay Rate Display
We resolved an issue where pay rates set as custom attributes in Onboarding365 were not properly truncated to two decimal places, leading to inconsistencies in the display format. Pay rates will now be consistently displayed in the standard currency format across all onboarding details and documents, ensuring uniformity for recruiters when reviewing pay information.
Recruiter Experience
At Risk Email Configuration
What’s new?
At-risk emails, previously limited to Contractor onboarding types, now support Pre-Hire Screening based on the projected start date. This update introduces a new “Pre-Hire Screening At Risk” email configuration in agency settings, which will default to off. Recruiters can access and customize the email templates for both Onboarding and Pre-Hire Screening At Risk emails via the Email Templates tab under Agency Settings.
Why does it matter?
This enhancement gives recruiters more control and visibility over potential onboarding risks by extending the at-risk alerts to pre-hire screenings. By enabling this feature, recruiters are better equipped to address issues proactively, ensuring a smoother onboarding process and reducing potential delays.
Administrator Experience
Personal Data Checkbox Added to Field Configuration
What’s new?
A new “Is Personal Data” checkbox has been added to the Field Configuration page. This feature allows Agency Administrators to easily mark fields as containing personal data.
Why does it matter?
This enhancement enables administrators to quickly hide sensitive information from unauthorized users, improving data security and privacy. By allowing this functionality directly within the Field Configuration page, it reduces the need for support requests or DBA involvement, streamlining the process and giving administrators more control.
Administrator Experience
Skip Flowback for I-9 Supporting Documentation
What’s new?
A new Private Label Attribute (PLA) called onboarding365DisableI9FileAttachments has been added to Bullhorn ATS. When enabled, this PLA will filter out I-9 family document attachments such as I-9 Worksheets, Receipts, Section 3, and more. This prevents them from flowing back to Bullhorn ATS from Onboarding365. By default, this PLA is set to False (disabled), meaning there will be no change to the current flowback of I-9 supporting documents unless manually enabled.
Why does it matter?
This feature gives administrators greater control over the flow of sensitive I-9 documentation, allowing them to manage where these documents are stored. For teams that prefer to keep I-9 supporting documents within Onboarding365, enabling this PLA enhances document privacy and reduces unnecessary data clutter in Bullhorn ATS.
Resolved Issues
Time & Labor: Rule Creation/Edit Supports Over 500 Earn Codes
All Earn Codes are now available during Time and Labor Rule creation and editing, even if there are over 500 total Earn Codes. Previously, certain earn codes were not appearing when the total was over 500.
Pay Bill Lists: Public Saved Search Update Issue Resolved
Users can now successfully update their own public saved search, and the changes will be saved as expected. Previously, attempting to update a public search caused an error that prevented the changes from being applied, but this issue has been resolved for the following lists: Payable Charges, Billable Charges, Invoices, Timesheets.
Time & Labor
Timesheet Adjustments
What’s new?
Time & Labor enabled customers can now adjust timesheets in the ATS.
Why does it matter?
This enhancement saves admins time by allowing them to make timesheet adjustments in the ATS. For more information see Adjusting Timesheets.
How do I enable this?
Early Access: Reach out to your Account Manager if you’re interested in enabling Timesheet Adjustments.
Time & Labor
Allow 0 Value for Threshold Rules
What’s new?
Daily and Period Threshold rules within Time & Labor now support 0 as a valid threshold.
Why does it matter?
This allows additional flexibility and support for complex scenarios such as first 4 hours at a flat rate.
How do I enable this?
Generally Available: Enabled by default.
Search
Change Novo Search Lists Load Pagination Values
What’s new?
The pagination “Items per Page” value for 250 on the following Novo lists will now be replaced with a faster-performing 200 option:
- Payable Charges
- Billable Charges
- Timesheets
- Invoices
Note: There are no changes to the max pagination “Items per Page” value of 500 for these lists.
Why does it matter?
This update will greatly improve search result speed and accuracy.
Search
Change Advanced Search Reset & Clear Functionality on Pay & Bill Novo Lists
What’s new?
We’ve replaced the Advanced Search RESET button on Novo Lists with a CLEAR ALL button. Clicking CLEAR ALL will close the Advanced Search window, remove all current search criteria, and reset the list to its default state.
We’ve also added a new RESET VALUES option to the Advanced Search. Clicking RESET VALUES will clear all criteria values from fields you’ve added to your search but will keep your selected fields ready for you to add new criteria.
These updates apply to the following Pay & Bill lists:
- Payable Charges
- Billable Charges
- Timesheets
- Invoices
Why does it matter?
These enhancements make it easier to quickly amend your search criteria or begin a new search from scratch.
Data Replication
New Data Replication Fields Available
What’s new?
Two new fields are now available for use in Data Replication: isDeleted and deletedByUserID. These fields appear on Direct Deposit.
Why does it matter?
This enhancement gives admins the ability to report on what accounts are deleted and what users deleted them through Data Replication.
How do I enable this?
Generally Available: Enabled by default for Data Replication users.
Customer Required Fields
CRF Entry Available on Manual Billable Charges
What’s new?
You can now add Customer Required Fields (CRFs) when manually creating a Bill Transaction on a Billable Charge.
Why does it matter?
By collecting CRF data on manually created bill transactions in the ATS, users will be able to better collect, invoice, and report on CRF data.
How do I enable this?
Generally Available: Enabled by default.
Resolved Issues
Candidate Experience: Duplicate Translation Key Display in Applicant Profile
We resolved an issue where the duplicate_phone translation key was displayed twice under the phone number field in the Applicant Profile when the ‘Disable International Phone Numbers’ system setting was turned OFF. Now, the message only appears once, providing a clearer experience.
Candidate Experience: SMS Notifications for Applicants with International Phone Numbers
We resolved an issue where applicants with international phone numbers were not receiving their SMS notifications. This update ensures proper storage and formatting of phone numbers within the Talent Platform, improving communication processes and ensuring all applicants receive their notifications as expected.
E-Signature: ‘Add Representative Later’ Display Correction
We resolved an issue where the ‘Add Representative Later’ option for multi-signers on forms (excluding I-9s) incorrectly displayed ‘ES Temporary Signer’ instead of the representative’s name. The correct name now appears, avoiding delays and re-signing.
E-Verify: Intermittent E-Verify Error Message Displayed Despite Valid Reason for Delay Code Selection
We resolved an intermittent issue where the reason for delay error message appeared despite a valid reason for the delay code being selected. This impacted various codes but did not affect auto-order cases or cases created by automations.
Form I-9: Authorized Representative SMS Notification for Form I-9
We resolved an issue in both Staging and Production where the “Proceed to Section 2” button was unresponsive when an Authorized Representative received an SMS notification. This fix now ensures proper navigation to Section 2, allowing Authorized Representatives to complete their tasks without issues.
Order Workflow: Incorrect Splitting of Forms in Packages
We resolved an issue where forms resent from a single package were incorrectly split into multiple packages when “Enable Re-Use of Signed Forms in Packages” was enabled. Forms are now correctly grouped into a single custom package based on expiration dates.
Work History: Multi-Check Field Behavior in Applicant Portal
We resolved an issue where multi-check fields (datatype_id = 19) were not behaving consistently in the Applicant portal. Previously, when applicants edited an existing Work History entry, the values in the multi-check field were not automatically re-checked, but now they are correctly retained and displayed, preventing the field from being saved as null.
Recruiter Experience
Onboarding Dashboard: Enhanced Navigation and Features Now Available by Default
What’s new?
The Onboarding Dashboard is now enabled by default for all users, offering a more streamlined experience. The left-side navigation has also been updated, making the Onboarding Dashboard more accessible and moving items such as Active Requests, Signed Requests, Expired Requests, and Deleted Requests to filter blocks at the top of the dashboard for easier access.
Why does it matter?
These updates simplify the onboarding process by centralizing key features and improving navigation. With enhanced search and management tools now directly within the Onboarding Dashboard, recruiters can more easily manage tasks and improve efficiency throughout the onboarding process.
How do I enable this?
Enabled by default
Recruiter Experience
Enhanced Authorized Representative Assignment Workflow
What’s new?
The authorized representative assignment email link now directs recruiters and admins to the I-9 Dashboard 2.0. The details panel is already expanded for the candidate, enhancing navigation and workflow efficiency.
Why does it matter?
This update streamlines the process for managing authorized representative assignments. Recruiters and admins can now access the necessary information more quickly, improving overall productivity and user experience.
Emails
Customizable Subject Lines for Candidate Profile Update Emails
What’s new?
Admins can now customize the subject line of candidate profile update emails using the new translation key applicant_profile_update_email_subject. The subject line supports the [[applicant_location]] variable, allowing recruiters to identify relevant updates based on the candidate’s location quickly.
Why does it matter?
This update provides recruiters with the flexibility to personalize and tailor candidate profile update emails, enhancing communication efficiency and enabling quick identification of location-specific updates.
How do I enable this?
Generally Available: Contact Support for enablement.
Candidate Experience
Multi-Account Pay Settings Update for Canadian Applicants
What’s new?
The multi-account pay settings form component now includes a required ‘Transit Number’ field and makes the ‘Institution Number’ mandatory when the “I use a Canadian bank account” checkbox is selected. Both fields are validated and should require the following criteria:
- Transit Number must be five digits
- Institution Number must be three digits.
The form respects the “Hide CA Account Checkbox” setting for field display, and external field mapping for Transit Number has been added to the ATS.
Why does it matter?
This update ensures accurate handling of Canadian banking details in the direct deposit setup, providing a seamless experience for Canadian applicants and ensuring compliance with banking regulations.
How do I enable this?
Generally Available: Contact Support for enablement.
Authorized Representative Experience
Default Validation of Section 2 Representative Name Against Candidate in I-9
What’s new?
We’ve removed the “Validate Authorized Representative Information” configuration and enabled this behavior by default. This change ensures that the name of the Section 2 representative is always validated against the candidate’s first and last name from Section 1 of the I-9 form.
Why does it matter?
This update enhances the accuracy of the Form I-9 verification process by automatically validating the names, reducing the risk of errors. It simplifies the process for users, ensuring compliance and improving the overall reliability of the form.
Administrator and Recruiter Experience
I-9 Corrections Enhancement
What’s new?
The I-9 Corrections functionality for both Section 1 and Section 2 is now available to all users by default. Additionally, the 2023 I-9 Section 2 Correction blueprint has been enabled for all existing clients. Users can easily initiate corrections directly from the I-9 Dashboard or the Completed eDocs menu.
Why does it matter?
This enhancement simplifies the I-9 correction process, making it quicker and more efficient for users to update Section 1 and Section 2 information. With the ability to make corrections directly from the I-9 Dashboard or Completed eDocs menu, this update improves ease of use and compliance with I-9 requirements.
Website
Enhanced Website Tracking & Job Scraping Infrastructure
What’s new?
We have updated our Website Tracking & Job Scraping infrastructure to provide customers with better reliability. Previously, customers were experiencing issues where Bullhorn Automation was not properly scraping jobs from their websites and providing website tracking validation within the customer settings.
Why does it matter?
This update ensures that customers can now rely on our infrastructure to accurately scrape jobs from their websites and track website activities effectively. By addressing the previous issues, we aim to enhance the overall user experience and provide a more seamless and reliable service to our customers.
Talent Platform
Improved Error Notifications for Packages with Field-Tag Matching
What’s new?
Bullhorn Automation has enhanced error notifications for automations involving Talent Platform. If an automation step configured with Packages using Field-Tag Matching encounters an error, detailed notifications will now be sent, providing more visibility and helping onboarding specialists troubleshoot issues independently.
How It Works:
- When an error occurs, notifications will now include the candidate’s ATS ID, candidate name, and a reference to Talent Platform.
- In cases where the field used for Packages with Field-Tag Matching is null, a new error message will be triggered:
“A request to Talent Platform for [atsID] [FirstName] in the automation [automationName] failed due to the candidate having a null value for Field-Tag matching.” - The Bullhorn Automation logo will replace the previous branding for a more cohesive experience.
Why does it matter?
These improvements give users clearer and more actionable error messages, helping them resolve issues faster and reducing the need for support intervention. The enhancements ensure that even when automations continue despite errors, relevant information is still flagged for attention.
Talent Platform
Dynamic Talent Platform Form and Package Assignment with Field-Tag Matching
What’s new?
Bullhorn Automation, in collaboration with the Talent Platform, now supports dynamic assignment of forms and packages using field-tag matching. This feature automatically assigns forms and packages based on specific candidate data, enhancing workflow efficiency and accuracy.
How It Works:
- Bullhorn Automation extracts relevant field values from a candidate’s profile.
- These values are sent to the Talent Platform, which identifies the correct form or package ID based on pre-configured tags.
- The appropriate forms or packages are then dynamically assigned to the candidate.
Why does it matter?
This new feature removes the need for multiple automations based on candidate variables like tax state, ensuring that the correct documents are always sent. By matching forms and packages dynamically, the process is streamlined, more accurate, and easier to maintain.
Logic
Improved Time Zone Accuracy Based on Zip Code, State, and Country Data
What’s new?
Automation now determines a contact’s time zone by prioritizing the Zip/Postal Code. If the Zip/Postal Code is missing or invalid, it returns to the State. Additionally, the system checks the contact’s country to ensure accuracy when matching states with shared names across different countries (e.g., Victoria in Australia and New Zealand). If both the Zip/Postal Code and State are missing or invalid, the time zone defaults to the customer’s configured time zone in their account settings.
Why does it matter?
Previously, if both the Zip/Postal Code and State were missing, automation would select the time zone based only on the country, which caused issues in countries with multiple time zones. The new process ensures more accurate time zone assignments and reduces errors caused by incomplete or invalid location data.
Lists
Default List Duplication Disabled When Copying Automations
What’s new?
When copying an automation, the option to copy the associated list will now default to unchecked.
Why does it matter?
Previously, the checkbox to copy the associated list was defaulted to checked, leading to unnecessary list duplications and reprocessing for many users who didn’t need to copy the list. By changing the default setting to unchecked, users are less likely to unintentionally duplicate lists, resulting in smoother automation management and fewer processing issues.
Integrations
Pause Automation and Display Alert after Repeated Async Step Failures
What’s new?
Bullhorn Automation will now auto-pause an automation if a Webhook or AI Assistant step encounters a large number of consecutive failures when making requests to partner integrations. Users will be notified via email, and a new status will appear in the automation menu. Additionally, when accessing the automation in the app, a banner will display explaining why the automation was paused.
Why does it matter?
Previously, if a step interacting with a partner integration failed repeatedly, users had limited visibility into the issue. This update improves the user experience by clearly communicating when automations are paused due to integration issues. With better visibility via email notifications, status updates, and in-app banners, users can quickly identify the problem and take corrective action, reducing downtime and improving automation reliability.
BH4SF
Integration Update for BH4SF Customers
What’s new?
We have enhanced our integration with BH4SF to now support Category values that are separated by either commas or semicolons. Previously, the Category field only supported values separated by commas (e.g., Red, Blue, Orange), but with this update, it now also supports semicolons (e.g., Red; Blue; Orange). This improvement ensures greater flexibility for customers when working with their Category data.
Why does it matter?
This update resolves the previous limitations customers faced when using semicolons to separate values in the Category field. By supporting both comma- and semicolon-separated values, we’ve made it easier to sync and write back Category data to BH4SF instances. This enhancement provides a more seamless and efficient integration experience, reducing data formatting issues for BH4SF customers.
Metrics Admin
Advanced Metric Editing for Enterprise Customers
What’s new?
Customers now have the ability to create and modify metrics themselves. This new feature allows users to:
- Create a new metric by duplicating or combining it with an existing one
- Edit various elements such as Metric Name, Timeframe, Date, and Ownership
- Apply and edit filters
- Hide and show metrics, test metrics, and view issues
For combined metrics, clients can see which fields are inherited from the parent metric and have the option to unlock and edit them if necessary.
Note: The UI has been updated to separate metric ordering from the configuration and group metrics by entity to make it easier for you to navigate.
See Advanced Metric Editing and Advanced Metric Editing Best Practices for more details.
Why does it matter?
Previously, Enterprise customers had to contact Bullhorn Support or Professional Services to create or edit their metrics. This will reduce the time and effort needed to support and implement customers.
How do I enable this?
The feature is enabled by default for all Enterprise customers.
Resolved Issues
Time & Labor: Successful Evaluation on Shifts
In the event that overnight punches cause a Placement to have more hours identified as a specific shift than the total duration of that Shift Definition, evaluation now succeeds as expected. Previously, this scenario would cause evaluation to fail.
Recruiter Experience
I-9 Dashboard 2.0 Default Enablement
What’s new?
The I-9 Dashboard 2.0 is now enabled by default for all clients.
Why does it matter?
This update streamlines user setup by removing the need for manual configuration, making it easier to get started. Additionally, it enhances functionality with improved search, export, and action capabilities, providing a more efficient and user-friendly experience.
Targeted for Staging Release: August 29
Targeted for Production Release: September 5
Recruiter Experience
Applicant Address Display on Details and List View
What’s new?
The applicant details and list pages have been enhanced to display the applicant’s country information directly.
Why does it matter?
This update improves the recruiter experience by making it easier to identify candidate locations at a glance, reducing the need for extra clicks to view this information. It streamlines the process of managing applicants, enhancing overall candidate review and selection efficiency.
Production Release: August 8
Admin Experience
Primary Location Selection for Bulk User Uploads
What’s new?
The bulk upload functionality for user creation now includes selecting a Primary Location, which appears as the first option in the Location dropdown menu.
Why does it matter?
This enhancement streamlines the process of user creation by allowing admins to specify the Primary Location directly in the CSV upload. If the location field is left blank, the Primary Location is automatically applied, eliminating the need for previous workarounds and making the process more efficient.
Targeted for Staging Release: August 29
Targeted for Production Release: September 5
Resolved Issues
Administrator Experience: Users
An issue where fields did not save when the default location was selected while editing a user has been resolved. All fields save correctly on field blur, regardless of the selected location, improving the user editing experience.
Production Release: July 23
Forms: Onboarding Documents and File Uploads Download
An issue where the Onboarding documents “Download All” function and the File Uploads “Download .zip” function sent a link that downloaded multiple copies of the .zip file instead of a single .zip file has been resolved. These functions now correctly download a single .zip file as expected.
Targeted for Preview Release: August 29
Targeted for Production Release: September 5
Forms: WOTC Form Upload to ShareFile
An issue where completed WOTC forms were not uploaded to ShareFile when included in a package with forms requiring multiple signatures has been resolved. The WOTC forms are now uploaded correctly in these scenarios, ensuring all documents are properly stored.
Targeted for Preview Release: August 29
Targeted for Production Release: September 5
Profile: I9 On File Reset
An issue where the “I9 on File” field in Bullhorn ATS was being reset from ‘Yes’ to ‘No’ after syncing a Candidate to the Talent Platform has been resolved. The field now retains its correct value during the sync process, ensuring accurate I9 status information.
Production Release: August 8
UI: Button Text Display in Legacy UI
An issue with the Mobile application where button text, such as ‘Next’ and ‘Delete,’ wrapped incorrectly on older phones or devices with smaller screen sizes has been resolved. Button text now displays properly across all screen sizes, ensuring a consistent user experience.
Targeted for Preview Release: August 29
Targeted for Production Release: September 5
UI: Navigation Bar and Scroll Arrows Visibility on iOS Devices
An issue on the mobile application where the navigation bar and scroll arrows for the skills checklist were not visible on some iOS devices, causing usability issues, has been resolved. These elements now display correctly, improving navigation and overall usability on affected devices.
Targeted for Preview Release: August 29
Targeted for Production Release: September 5
WFM: Duplicate SSN
An issue where the system did not display the associated record ID when entering an SSN that already existed has been resolved. The system now correctly shows the record ID for existing entries, improving accuracy and user experience.
Production Release: July 23
Workflow: Task List Completion Enforcement
An issue where the ‘Enforce Task List Completion in Order’ setting was not functioning in the mobile version of the application has been resolved. This setting now works correctly on mobile, ensuring tasks are completed in the specified order.
Targeted for Preview Release: August 29
Targeted for Production Release: September 5
System Settings
Administrator Experience – I-9
What’s new?
The “Enable 2023 Form I-9” setting is now enabled by default and removed from the system settings page to streamline the setup process. The 2023 I-9 blueprints remain easily accessible in the Federal Blueprint section, displaying all necessary forms for the 2023 I-9 flow.
Why does it matter?
This update simplifies the setup process by automatically enabling the 2023 Form I-9 setting, reducing the need for manual configuration.
Production Release: August 8
Admin Experience
Update Addresses on Bulk Upload Locations Page
What’s new?
The bulk upload location feature has been enhanced to support international data formats by integrating new country fields. The country picker now includes Belgium, France, Germany, Italy, Netherlands, Poland, Portugal, Spain, Australia, and New Zealand. Additionally, country-specific placeholder text has been added for Address2, City, State, and Zip fields.
Why does it matter?
This enhancement ensures accurate and compliant location management by supporting global data standards. This update streamlines the process, making it easier to handle bulk uploads for locations worldwide.
Production Release: August 8
Internationalization
Consistent Date Format for Dropbox Sign Fields
What’s new?
The date format configured at the location level is now consistently applied to all date fields sent to Dropbox Sign, except Form I-9, which will always use MM/DD/YYYY. The date format follows this priority hierarchy:
- Form-specific Location
- Candidate’s Branch Location
- Customer’s Primary Location
- MM/DD/YYYY (default)
Why does it matter?
This update ensures that dates are accurately and consistently represented for candidates and reviewers during onboarding. By following the specified hierarchy, the system provides the most relevant date format based on the location settings, reducing the risk of errors and confusion.
Recruiter Experience
Additional Supported Countries for Internationalization
What’s new?
The Talent Platform now includes international support for Mexico, Trinidad, and Tobago. Users can select these countries from the Country dropdown menus, and field labels will automatically update to reflect the new country choices consistent with existing country selections.
Why does it matter?
This enhancement expands the Talent Platform’s internationalization capabilities, enabling users to manage candidates and processes in Mexico and Trinidad and Tobago with the same ease and consistency as other supported countries. It ensures that the platform continues to meet the needs of a global user base, improving accuracy and user experience in these regions.
Production Release: August 8
Resolved Issues
Account: Ignore Unchanged Fields Not Respected for to Many Association Fields
Previously, Bullhorn ATS fields with a multi-select edit type weren’t respected by VMS Sync’s Ignore Unchanged Fields account setting. This caused user edits to fields marked as “do not touch.” VMS Sync no longer edits these ATS field types when Ignore Unchanged Fields is enabled.
Controlling which ATS fields VMS Sync can edit ensures manually-entered ATS data is preserved, preventing manual rework.
Credentials: Healthtrust Position Failure When VMS Raw Data is Enabled
Previously, enabling VMS Raw Data on Healthtrust credentials caused positions to generate an ATS Save Fail report. Healthtrust field handling has been updated, and positions now process as expected with this Credential setting enabled.
VMS Raw Data displays additional fields on the Position JSON that users can reference in rules to populate ATS Job fields. Timely position delivery helps submit candidates to positions as quickly as possible.
Positions: Blank Vector Agency Interview Type
Previously, some Vector positions parsed a blank Agency Interview Type value when a value was present in the VMS. We have updated how these values are parsed to account for field label differences in the VMS. This ensures VMS Sync successfully parses an Agency Interview Type value for all Vector Positions with a value in the VMS.
The Agency Interview Type indicates how the hiring manager will conduct the Candidate interview (virtual, phone, email, etc.). Accurate field parsing reduces product swivel and manual edits.
Positions: Magnit Position Failure with Attachments Enabled
Previously, some positions were failing to process when Credential Feature Position Attachments was enabled. VMS Sync now successfully parses all Magnit Positions (with and without attachments) with the Position Attachments Credential Feature enabled.
VMS attachments commonly contain additional job details not found on the VMS Position posting. Both Position and attachment delivery are important to reduce req delay and improve ATS Job accuracy.
Positions: Magnit Position Type
Previously, some Positions parsed a blank Position Type value when a valid Type value was present in the VMS. We have updated how Magnit Type values are parsed to account for back-end data formatting differences in the VMS. This ensures VMS Sync successfully parses a Position Type value for all Magnit Positions with a valid Type value in the VMS.
Position Type is commonly used to set ATS Employment Type, which can determine the fields and values available on an ATS Job. Accurate Position Type parsing is important for data accuracy and manual edit reduction.
Positions: Magnit Supervisor Parsing
Previously, VMS Sync was parsing Manager as a long string of text for some positions, resulting in delivery failure. VMS Sync now correctly splits Magnit’s Manager value into Supervisor First Name and Supervisor Last Name components. VMS Sync also now parses Manager from Magnit’s Duties field when Manager is blank in the VMS.
Magnit uses Manager to indicate the main point of contact for a Position. Many Customers use Supervisor First and Last Name to look up and assign ATS Company Contact to Jobs.
Positions: Staffbot Status Update
Positions removed from Staffbot weren’t generating a Closed VMS Status. VMS Sync now automatically changes the Status of any Position removed from Staffbot to Closed. This ensures inactive positions are categorized appropriately in the ATS and users are notified of the change appropriately.
Status updates are a core function of VMS Sync, as candidates can only be submitted to positions in a submittable state (usually Open and with a non-zero Opening Count).
Submittals: CKEditor Error
A red security warning message would briefly display in the Comment field of the Submit to VMS form. We have updated our CKEditor version and added styling to hide this message.
Submittals: Healthtrust Match Candidate Owner Auto-population
An issue was resolved with Healthtrust Submittals. Previously, Candidate Owner and Match Candidate Owner were not auto-populating on the Submit to VMS form. Healthtrust submissions made from the ATS also displayed the Match Candidate Owner as the VMS Sync API user. VMS Sync now pre-populates the Match Candidate Owner based on the following logic:
- Match Candidate Owner = User making the submission
- If the submitting user isn’t a valid Healthtrust user, Match Candidate Owner = Candidate Owner
- If Candidate Owner isn’t a valid Healthtrust user, Match Candidate Owner = blank
When Match Candidate Owner is submitted to Healthtrust as blank, VMS Sync populates Match Candidate Owner with the value of the Healthtrust Candidate Owner on the Healthtrust submission. If no Candidate Owner exists for the Candidate in Healthtrust, VMS Sync populates the VMS Sync API user.
VMS Sync pre-populates Healthtrust Candidate Owner based on the following logic:
- New Healthtrust Candidates – Candidate Owner = User making the submission
- Healthtrust Candidates – Candidate Owner = blank
When Candidate Owner is submitted to Healthtrust as blank, VMS Sync won’t pre-populate a value. Candidate Owner will remain blank. This ensures VMS Sync doesn’t override any values left intentionally blank by Healthtrust users.
Pre-population increases the speed of the Candidate submission process and reduces the end-user swivel between records and products.
Submittals
Healthtrust Withdraw Reason/Additional Note Parsing
What’s new?
VMS Sync Submittals now parses Withdraw Reason and Additional Note values into the ATS as a Note when candidates are rejected from Healthtrust matches.
Why does it matter?
A majority of Healthtrust Submittal users requested these values. They use this information for tracking and resubmission purposes.
How do I enable this?
Generally Available: All Healthtrust Credentials with Submittals enabled are affected by this update
Skill Mapping
Medical Parsing Updates
What’s new?
VMS Sync has made the following updates to our medical parsing logic:
- Added new Med Type, Radiation Technologist
- Added keywords to the following Med Types and Specialties:
- Catheterization Laboratory
- Cytotechnologist
- Dental Hygienist
- Magnetic Resonance Imaging
- Mammography
- Nuclear Medicine
- Radiation Oncology
- Updated priority of the following Med Types and Specialties:
- Ranked Cardiovascular above Vascular
- Ranked Dental Assistant above Assistant
- Ranked Magnetic Resonance Imaging above Medical Technologist
- Ranked X-Ray above Orthopedic
Why does it matter?
Medical parsing updates improve the accuracy of Healthcare positions and reduce the frequency of blocked jobs and manual edits in the ATS.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping dashboard and ensure their links are up to date.
Rules
Export Enhancements
What’s new?
Users can now export rules from the Account or Rules page in VMS Sync. The rule export is available in JSON or CSV format and includes OR group conditions.
Why does it matter?
The rule export includes all customer rules (account and credential-level) and is used to review the current configuration for external reference and future updates.
How do I enable this?
Generally Available: Users with View Rules permissions can export rules from the Account or Rules page in VMS Sync.
Positions
SmartTrack “MSP Point of Contact” Field Parsing Request
What’s new?
VMS Sync now parses MSP Point of Contact from SmartTrack VMS Positions. This value shows on the VMS Sync Position Details screen as Coordinator First Name and Coordinator Last Name under the Buyer Details section.
Why does it matter?
SmartTrack uses MSP Point of Contact to indicate the main point of contact for a position. Many Customers use Coordinator First and Last Name to lookup and assign ATS Company Contact to Jobs.
How do I enable this?
Generally Available: MSP Point of Contact is now available under Buyer Details Coordinator First and Last Name for all SmartTrack Positions.
Positions
Process Bill Rate Changes
What’s new?
Healthtrust doesn’t notify users when Position Bill Rate changes, so customers would report missing these updates in the ATS. VMS Sync now queries Bill Rate values when performing nightly batch Healthtrust position updates.
Why does it matter?
This change minimizes delays and ensures any changes to Bill Rate are processed as expected.
How do I enable this?
Generally Available: All Healthtrust Credentials are affected by this update
Parsing
Medical Parsing Updates
What’s new?
We have made updates to VMS Sync’s medical parsing logic. Keywords have been added to the following Med Types and Specialties:
- Sonographer
- Electrophysiology
- Cardiovascular
- Cardiovascular Pediatric Intensive Care Unit
Why does it matter?
Medical parsing updates improve the accuracy of Healthcare positions and reduce the frequency of blocked jobs and manual edits in the ATS.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
Magnit Medical Parsing Updates
What’s new?
We have updated our medical parsing logic for Magnit VMS Positions.
Why does it matter?
Medical parsing updates improve the accuracy of Healthcare positions and reduce the frequency of blocked jobs and manual edits in the ATS.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Integrations
New Bridge VMS Integration
What’s new?
VMS Sync now integrates with Bridge VMS for position delivery. Bridge services include workforces, MSPs, and staffing firms with positions in Healthcare, IT, Pharmaceuticals, Engineering, Construction, Facilities Management, and Hospitality.
Why does it matter?
VMS integrations automate ATS Job delivery and user notifications, reducing manual data entry and streamlining business processes.
How do I enable this?
Generally Available: Any user with Bridge API credentials and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.
Credentials
View Recent Emails in Sync
What’s new?
Users can now access their Credential Email inbox from within VMS Sync. An Email tab has been added to the Credential Details page. The Email tab contains the following:
- Recent emails with clickable links
- Entity links to quickly navigate to related VMS Sync Positions
- Search filters to narrow results down by status, sender, recipient, contents, and date range
Why does it matter?
Previously, only VMS Sync Support had access to Credential Email inboxes. Granting front-end access to credential emails enables users to fully self-service new credential setups without needing to submit a Support ticket to activate a login or retrieve a password reset link or multi-factor authentication code.
Email tab access also lets users troubleshoot position delivery, as a common cause of delay is a lack of email notifications received in the Credential Email inbox.
How do I enable this?
Generally Available: All VMS Sync Credentials now display an Email tab. All User Roles have permission to view this tab.
Time and Labor
Sort Rules Added to Placement in Priority Order
What’s new?
Upon saving, Time & Labor Rules now appear in their priority order on the Pay/Bill Rules tab on a Placement record.
Why does it matter?
Now that rules sort as expected, it is easier to understand how rules are applied at a glance.
How do I enable this?
Generally Available: Enabled by default.
Search & List
Column Layout and Saved Search Buttons Location on Timesheets List
What’s new?
The Column Layout and Saved Search buttons on the Timesheets list view have been moved to the list header.
Why does it matter?
This change allows for a more streamlined list experience and paves the way for future enhancements.
How do I enable this?
You do not need to take any action to enable this feature.
Search & List
Add Unsaved Changes Modal for Updating Existing or Saving New Search
What’s new?
When navigating to an action that will undo changes you’ve made to a Saved Search, you’ll now be prompted to save your changes. The prompt will allow you to update the saved Search, create a new Saved Search, or continue without saving.
You’ll see this prompt when taking any of the following actions:
- Clicking RESET inside the Advanced Search screen.
- Clicking RESET search or filter, or CLEAR search or filter from the list.
- Clicking the Back to quick search button from the Advanced Search screen
- Clicking X on the Advanced Search screen.
We’ve made this update to the following lists:
- Payable Charges
- Billable Charges
- Timesheets
- Invoice
Why does it matter?
This prompt will help you avoid losing your potential criteria updates when resetting or navigating away from an updated Saved Search.
How do I enable this?
You do not need to take any action to enable this feature.
Resolved Issues
Targeted for Preview Release: August 27
Targeted for Production Release: September 9
Candidate Experience: French Translations
An issue where French translations were missing in the Work History and Education History sections and validation error messages presented to talent has been resolved. These areas are now correctly translated for French-speaking users.
Candidate Experience: Tax Forms
An issue where the Iowa Withholding Form text was truncated on mobile devices has been resolved. The form now displays the full text, matching the experience on larger screens.
Resolved Issues
ATS: Phone Number Sync from ATS
We have resolved an issue where phone numbers starting with a 0 were not recognized when syncing from the Bullhorn ATS. This primarily affected our non-US-based customers, where leading 0s are often included due to country codes and specific formatting requirements. Now, phone numbers with leading 0s are correctly synced into Bullhorn Automation, with the leading 0 maintained to ensure accuracy and consistency.
Dashboard: Contractors Tab on Dashboard
An issue where the Contractors tab on the Home Dashboard page would throw a generic error and fail to load has been resolved. The tab now loads quickly and returns accurate metrics based on customer contract activity.
Steps: Update Steps with ‘Copy From’
An issue where Update Record steps would fail when configured to copy a value from a field with a NULL entry has been resolved. These steps now function correctly, even when the source field is empty.
Validation: Automation Date Validation
An issue where automations could not be enabled after editing, due to invalid date validation for end dates following a wait step, has been resolved. Automations can now be successfully enabled after edits, ensuring proper date validation.
Validation: Update Credential Step Validation
With this release, the ‘Update Credential’ step now validates manually entered credentials to ensure they exist in the customer instance. Previously, manually entered invalid credential values were accepted, causing records to fail through the step. Now, if an invalid credential is manually entered, the value is cleared during the ‘Save Step’ process, preventing errors and ensuring data integrity.
Semantic Match
Semantic Match Service
What’s new?
We have enhanced our semantic match service by adding a dynamic check that prevents emails from being generated if a candidate has no job matches.
Why does it matter?
This improvement ensures that candidates no longer receive emails with no job suggestions, enhancing the relevance and quality of communications. By eliminating these misleading emails, we improve the candidate experience and maintain the integrity of job match suggestions for our customers.
Leads
Lead Metrics in Summary Metrics Page
What’s new?
Bullhorn Automation customers with Leads enabled can now filter the Summary Metrics page to view metrics specifically for lead-based automations.
Why does it matter?
This new feature allows customers to gain deeper insights into the performance of their Lead-based automations by providing specific metrics.
Resolved Issues
Edit History: Record Creation
The Edit History section within the Activity tab of a Candidate, Contact, or Lead record now only displays one entry associated with the record’s Date Added when a new candidate, contact, lead, or company is created. Previously, an extra entry was displayed with blank text.
SEEK
Uplifting the Questionnaire Panel
What’s new?
The SEEK job posting functionality has been upgraded to leverage the new SDK. This includes changes to the Questionnaire functionality, AD Selection widget functionality, descriptive error messages based on maximum field lengths, and the inclusion of ‘Monthly’ pay value.
Why does it matter?
The previous version of the SDK has been deprecated by the vendor SEEK, which enables these new pieces of functionality.
How do I enable this?
Generally available exclusively to the APAC market.
Default Mosaic List Searches to Past Year
What’s new?
Bullhorn now allows clients to default user list searches within the ATS to the past year as an opt-in feature. This feature will apply to the following mosaic lists:
- Candidates
- ClientContacts
- Companies (aka ClientCorporations)
- Job Orders
- Job Submissions
- Leads
- Opportunities
- Placements
Why does it matter?
This enhancement aims to improve list load performance by automatically setting the date range to the past year, which users can adjust for future searches.
How do I enable this?
Generally Available
Search & List
Add Unsaved Changes Modal for Updating Existing or Saving New Search
What’s new?
On the Compliance Manager list, when navigating to an action that will undo changes you’ve made to a Saved Search, you’ll now be prompted to save your changes. The prompt will allow you to update the saved Search, create a new Saved Search, or continue without saving.
You’ll see this prompt when taking any of the following actions:
- Clicking RESET inside the Advanced Search screen.
- Clicking RESET search or filter, or CLEAR search or filter from the list.
- Clicking the Back to quick search button from the Advanced Search screen
- Clicking X on the Advanced Search screen.
We’ve made this update to the following lists:
- Compliance Manager
Why does it matter?
This prompt will help you avoid losing your potential criteria updates when resetting or navigating away from an updated Saved Search.
How do I enable this?
You do not need to take any action to enable this feature.
Authentication
MFA
What’s new?
Bullhorn now offers clients an additional layer of security for users logging into the platform. Alongside the existing username and password, clients can enable a feature that requires users to enter an access code sent to their email.
Note: This includes mobile app logins. A client using an SSO provider cannot be configured to use this feature.
Why does it matter?
This added security measure enhances protection for clients who rely on Bullhorn’s login as the only method for accessing our products. Clients can reduce the risk of unauthorized access, providing greater peace of mind for those handling sensitive information.
How do I enable this?
Generally Available: Clients can choose to opt in via a corporation setting, and enforce this feature on all associated users. Once activated, users will be prompted to enter an email-delivered access code in addition to their usual login credentials.
General Notice
Bullhorn will no longer support HTML file types in the 2024.10 (November) release. If you have any questions or concerns, please contact Bullhorn Support.
Metrics
Standard Jobs with Multiple Interview (JMI) metrics are now available in Analytics
What’s new?
Nine new metrics and five new ratios providing insights into Jobs with Multiple Interviews (JMI) are now available in Bullhorn Analytics:
Metrics
- Jobs With 1 Interview: The total number of Jobs added in the timeframe that had one 1st Interview
- Jobs With 2 Interviews: The total number of Jobs added in the timeframe that had two 1st Interviews
- Jobs With 3+ Interviews: The total number of Jobs added in the timeframe that had three or more 1st Interviews
- Jobs With 1 Interview – Placed: The total number of Jobs added in the timeframe that had one 1st Interview and resulted in a Placement
- Jobs With 2 Interviews – Placed: The total number of Jobs added in the timeframe that had two 1st Interviews and resulted in a Placement
- Jobs With 3+ Interviews – Placed: The total number of Jobs added in the timeframe that had three or more 1st Interviews and resulted in a Placement
- Jobs With Interviews: The total number of Jobs added in the timeframe that had at least one 1st Interview
- Jobs With Multiple Interviews: The total number of Jobs added in the timeframe that had multiple 1st Interviews
- Jobs With Multiple Interviews – Placed: The total number of Jobs added in the timeframe that had multiple 1st Interviews and resulted in a Placement
Ratios ( Value of one metric divided by another)
- Jobs with Multiple Interviews : 1 Interview Fill Rate = True fill/conversion rate for jobs which got 1 interview
- Jobs with Multiple Interviews : 2 Interview Fill Rate = True fill/conversion rate for jobs which got 2 interviews
- Jobs with Multiple Interviews : 3 Interview Fill Rate = True fill/conversion rate for jobs which got 3 interviews
- Jobs with Multiple Interviews : Multiple Interview Fill Rate = True fill/conversion rate for jobs which got 2 or more interviews, used in case the 1-2-3 isn’t clear-cut
- Jobs with Multiple Interviews : % Jobs With Multiple Interviews = Proportion of interviewing jobs that got multiple interviews, to trend how many jobs reach the ideal status of having multiple interviews.
Why does it matter?
Bullhorn ATS data analysis shows that jobs with multiple interviews fill at a higher rate than those with just one, and almost 50% of jobs only get one interview. By providing these metrics as standard, recruiters gain valuable insight into varying fill rates and the proportion of job interviews, helping them improve job fill rates.
How do I enable this?
New Enterprise Edition users will automatically have these metrics included in their standard metric rollout. Existing Enterprise Edition customers can request these new metrics by contacting Bullhorn Support.
Resolved Issues
Appointments: External Appointments Tracking
External outbound appointment invites will now be tracked and created in Bullhorn. Previously, when creating external outbound appointment invites, the appointments were not tracked or created in Bullhorn.
Canvas: Update Canvas Banner Display when Canvas is Up-to-date
The Update Canvas banner will now only display if Canvas is not up-to-date. Previously, this banner would continue to display even after the update was completed.
Emails: Company Data Display When Forwarding Jobs
When forwarding multiple jobs within Bullhorn, the email body displays the correct company data. Previously, when forwarding multiple jobs, the company details in the email body did not match the associated job records.
REST API: isWorkFromHome on JobOrder and Placement Entity References
The Bullhorn API documentation has been updated to add the isWorkFromHome field to the JobOrder and Placement entity references. Previously, isWorkFromHome was missing from the list of available fields for the JobOrder and Placement entities.
Shifts: Shifts on Shift Assignment Placement Card Due to Timezones
The Shift Assignment Placement Cards on Shift Scheduler will now adjust to the correct time zone based on the job location.
Previously, shifts did not appear correctly for jobs in the Pacific time zone.
Resolved Issues
Email: Accurate Total Sent Counts on Automation Metrics Page
An issue was resolved where the total sent counts on the Automation Metrics page did not accurately reflect the total number of emails sent from an automation if a mailable record went through the automation multiple times. This has been fixed to ensure the total sent counts now accurately represent all emails sent, regardless of how many times a record is processed.
Email: Email Steps Progression with Custom “Manage Your Preferences” URL
An issue was resolved where records were not progressing through email steps when clients manually added the custom “Manage your preferences” URL to their emails. This fix ensures that records now advance correctly through email steps, even with the custom URL included.
Email: Improved Time Zone Calculation for Email and SMS Delivery
We fixed an issue with our time zone calculation based on Zip & City/State values when the address1 field is empty. The fields will now be checked in this order:
- Check address1.
- If address1 is blank, check the zip field.
- If the zip field is blank, check the fields city and state.
- If all the fields are blank, it will default to the customer time zone setting.
Previously, contacts received emails and SMS messages outside their desired contact window. For example, contacts in the GST time zone were receiving emails at midnight because they defaulted to the customer time zone of ETS. Even though they had a valid zip code on their record, there was no value in the address field. This fix ensures that communications are sent at appropriate times based on the recipient’s correct time zone.
Performance
Faster List Updates with Dynamic Logic
What’s new?
Bullhorn has optimized list matching and introduced dynamic logic to intelligently process data changes from the ATS based on the volume of changes received per entity. This enhancement significantly improves the speed of list updates.
Why does it matter?
The system will now sync entities in parallel when mass updates are received simultaneously, leading to faster and more efficient data processing. This enhancement ensures that list updates are processed more quickly and efficiently, providing a smoother and more responsive experience.
Automation Steps
Enhanced Wait Steps in Standard Automations
What’s new?
We have introduced new wait step options in standard automation. In addition to the previously available hours, days, and weeks, you can now select 15, 30, and 45-minute wait intervals.
Why does it matter?
These new shorter delay options provide greater flexibility in managing the timing of your automated actions. This enhancement is particularly useful for staggering the start of automations, ensuring a smoother and more controlled workflow.
Automaton Calendar
Phone Number Requirement for Meeting Scheduling
What’s new?
Bullhorn Automation users who utilize the automation calendar now have the option to require a phone number from contacts when scheduling meetings.
Why does it matter?
This new feature ensures that recruiters will have a verified phone number included in the meeting details. By requiring a phone number at the time of scheduling, it eliminates the need to search for contact information in the ATS, streamlining the process and improving efficiency.
Resolved Issues
Recruiter Experience: Kentucky Withholding Tax Exempt Status
An issue that prevented the visibility of Kentucky Tax Exempt status on a Bullhorn ATS Candidate state tax record has been resolved.
Recruiter Experience: South Carolina Withholding Tax Exempt Status
An issue that prevented the visibility of South Carolina Tax Exempt status on a Bullhorn ATS Candidate state tax record has been resolved.
Recruiter Experience: Flowback sets dateI9Expiration to the Form I-9 CertifyDate
During the onboarding process, the dateI9Expiration field was incorrectly populated with the Form I-9 certification date.
This issue has been resolved. The dateI9Expiration field will now remain unpopulated as expected, ensuring accurate data handling during onboarding.
Recruiter Experience
Client Business Key in Document Rules
What’s new?
Business Keys are now displayed next to Client and Client Office names in dropdown menus when creating or updating document rules. This enhancement allows administrators and recruiters to see the Business Key alongside the Client or Client Office name (e.g., Boston (502484_990784)) during candidate onboarding.
Why does it matter?
This new feature addresses a critical need for easily differentiating between clients or locations with the same name. By displaying the Business Key, administrators and recruiters can quickly and accurately identify the correct Client or Client Office, reducing the risk of errors and improving efficiency during the candidate onboarding process. This enhancement ensures a smoother, more reliable experience when managing document rules.
Resolved Issues
Time & Labor: Pay & Bill Transaction Columns Availability
Source, Added By User, and Date Last Modified columns are now available as columns on the Pay and Bill Transaction tabs regardless of View Shift entitlement status. Previously, these columns were unavailable unless a user had the View Shift entitlement.
Invoicing
Shift Identification on Invoice Terms for Split, Group, and Summarize By
What’s new?
You can now Split, Group, and Summarize by Shift Identification within Invoice Terms.
Why does it matter?
This update allows for more Invoice customization.
How do I enable this?
Generally Available: Enabled by default.
Data Replication
General Ledger Segments
What’s new?
New BH_GeneralLedgerSegment table has been added to Data Replication.
Why does it matter?
BH1 Clients using Data Replication can now accurately report on their General Ledger segments.
How do I enable this?
Generally Available: Enabled by default.
Bullhorn Reporting
Custom Rate Fields Available in Bullhorn Reporting
What’s new?
The following fields related to Custom Rates are now available in Bullhorn Reporting: payRate, billRate, and isCustomRate.
Why does it matter?
These fields can now be used in report writing to expand the data you can report on.
How do I enable this?
Generally Available: Enabled by default.
Resolved Issue
Forms: Phone Number Field Validation
An issue has been resolved where users were allowed to submit forms without filling in the required Phone Number fields. This fix ensures that all required fields, including Phone Number fields, are properly validated before form submission.
Candidates
Custom Applicant Validator
What’s new?
We have introduced a new feature to enhance the integration capabilities of Talent Platform, allowing administrators to connect an external service URL for validating applicant information directly from the Preliminary Information page.
Why does it matter?
This integration ensures efficient duplicate checks and a seamless onboarding experience for candidates. Here are the key benefits:
- Improved Accuracy: The custom applicant validator performs duplicate checks on specified fields when the save button is clicked, ensuring data accuracy.
- Seamless Workflow: Candidates with unique values experience a streamlined onboarding process, while those with duplicate values receive clear UI feedback and guidance on the next steps.
How do I enable this?
Configuration
Administrators can now configure a Custom Applicant Validator under Configuration > Settings > Integration Settings.
API Support
The Applicant Validation Endpoint has been added to the Applicants API, supporting both BASIC and APIKEY authentication.
Resolved Issues
Credentials: iCims Req List
Previously, req lists were failing to run for iCims customer credentials. Error handling has been added to VMS Sync to restore req list functionality. This ensures customers with affected iCims credentials receive position updates without delay.
Credentials: Simpliant Req List
Previously, Req Lists only processed requisitions with a status of “Closed.” VMS Sync now utilizes pagination and requisition status filters, ensuring all available Simpliant VMS Positions are processed for delivery.
Credentials: Simplify VMS Req List
Previously, req lists processed a maximum of 3000 requisitions in ascending order (lowest ID first). This prevented newer requisitions from processing when created or updated in Simplify VMS. VMS Sync now utilizes pagination, and requisitions are processed in descending order. This ensures all available Simplify VMS Positions are processed for delivery.
Position
Fieldglass “Target Bill Rate Range” Field Parsing Request
What’s new?
VMS Sync now parses Target Bill Rate Range from Fieldglass VMS Positions. This value shows on the Position Details screen as Bill Rate Min and Bill Rate Max under the Rates section.
Why does it matter?
Rate parsing is essential for both job accuracy and rules, as many customers use logic that references rates to influence job delivery, field mapping, and internal user email notifications.
How do I enable this?
Generally Available
Position
Ayaconnect “Job Type” Field Parsing Request
What’s new?
VMS Sync now parses Job Type from Ayaconnect VMS Positions. This value shows on the Position Details screen as Position Type, under the Req Details section.
Why does it matter?
Ayaconnect uses Job Type to indicate the medical profession required for a Position—nursing or allied. Customers use Job Type to further categorize jobs in their ATS before selecting candidates for submission. Being able to pull the Job Type field makes it easier to distinguish between non-clinical jobs.
How do I enable this?
Generally Available
Credential
Added Support for New SimpleVMS URL
What’s new?
VMS Sync now supports SimpleVMS’s new URL for position delivery.
Why does it matter?
Supporting the new URL ensures that users can process positions.
How do I enable this?
Generally Available: Customers with Add Credentials permissions can add a new credential with Type = Simple VMS v2. Alternatively, contact VMS Sync Support.
Resolved Issues
Equifax: WOTC Integration
An issue with the Equifax WOTC integration, where an applicant’s onboarding process step was not visible if they had filled out an Equifax WOTC, has been resolved.
Forms: Files not Matching with Signed Docs in Onboarding
An issue was resolved with File Upload Forms containing a File Upload field. Previously, the correct document was not previewed in the applicant’s profile.
Note: Although changes to address this issue were included in a previous release, some specific situations needed to be accounted for. We have now fully resolved this issue to ensure accurate document preview in all scenarios.
Forms: Pay Type Setting Not Displaying on Form
An issue was resolved for instances when custom pay account labels would display the custom value as expected on the Pay Settings page for the user to select. Still, the generated document would not respect the custom value and show the default, causing potential payroll issues.
I-9: SSN Mismatch Filter on I-9 Dashboard
An issue on the I-9 Dashboard caused by the SSN Mismatch filter returning records that previously had an SSN mismatch but had since been corrected has been fixed. This filter will now only return existing SSN mismatches.
Preliminary Information: Disabled Fed ID Fields
An issue was resolved where the ‘I do not have an SSN’ checkbox remained visible and interactive after Federal ID validation. Post-validation, the checkbox is now hidden to prevent any confusion. However, recruiters still retain the ability to update necessary fields as required. This fix streamlines the validation process and enhances the user experience by ensuring that irrelevant options are not displayed, thereby reducing potential errors and improving data accuracy.
Forms
3rd Party Pre-Onboarding Iframe
What’s new?
- 3rd Party Pre-Onboarding Section:
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- A new “3rd Party Pre-Onboarding” section has been introduced on the Forms page.
- Administrators can create, edit, and update iframes.
- When enabled, this iframe is automatically included in the candidate’s onboarding process once forms are assigned, preventing recruiters and admins from assigning it separately on the order workflow page.
- Only one 3rd Party Pre-Onboarding template can be enabled at a time, with new templates automatically disabling the previous ones.
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- Enhanced Control Over Federal ID Collection:
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- Administrators can now toggle the requirement for federal ID collection at the form level when the “Fed ID and DOB Not Required” customer setting is enabled.
- This form can be made mandatory for hiring, ensuring candidates must successfully complete the pre-onboarding step before accessing their forms.
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- Pre-Onboarding Step for Candidates:
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- A new Pre-Onboarding step has been added for candidates, providing an additional step before they complete their assigned forms.
- Candidates who successfully complete pre-onboarding checks are exempt from repeating them.
Why does it matter?
- Streamlined Onboarding Process: Automating the inclusion of pre-onboarding iframes and allowing only one template at a time simplifies the process for administrators, reducing manual tasks and potential errors.
- Increased Accuracy and Reduced Redundancy: By exempting candidates who successfully complete pre-onboarding checks from repeating them, the process becomes more efficient and accurate.
- Enhanced Data Control: Allowing administrators to toggle federal ID collection requirements provides greater flexibility and control over sensitive data, ensuring compliance with varying customer needs.
- Improved Candidate Experience: Providing a structured pre-onboarding step helps candidates understand and complete requirements efficiently, improving their overall onboarding experience.
Form Manager:
Candidate Experience:
Resolved Issues
Database Search: DateTime Fields Show Universal Time
Clients who utilize customized integrations or API calls to query dates in their database will now see dates and times displayed in UTC. Previously, in certain scenarios, dates and times were incorrectly saved in EST, causing search query results not to have any matched records.
Document Editor: Candidate Files Tab Slideout
When making multiple individual edits to a file in the Document Editor accessed on a Candidate record, all edits correctly reflect on the Slideout of the Files Tab. Previously, subsequent changes weren’t displayed.
Bullhorn Reporting: Quick Guide Help Links
When a user clicks on the “Show me how” link within the Bullhorn Reporting Quick Guide, they will now be directed to a pop-up window with the correct help page for the corresponding Knowledge Base article. Previously, they were presented with a “Page Not Found” error.
Resolved Issues
Admin Experience: Forms
An issue causing 3rd party forms not to validate has been resolved. This update ensures that 3rd party forms are automatically validated.
Recruiter Experience: ATS
An issue was resolved where the “Re-Initiate Onboarding” action did not add a note to the notes tab on the placement or candidate records. When the action is selected, it will correctly add the note and refresh the iFrame to prevent displaying outdated information.
Copilot
Copilot Card UX Updates
What’s new?
We’ve made changes to the user interface of the Copilot Generative Candidate Card.
Updates to Action Buttons
The Action button labels have been shortened:
- Change Tone is now Tone.
- Change Length is now Length.
- Change Language is now Language.
If you select an action, the corresponding Action button now displays which adjustment was applied. If you generate a new prompt, the buttons will revert to their default states.
Updates to Action Options
The Tone and Length options have been updated. They now display a tick next to the option you’ve selected.
Updated Tone options:
- Casual
- Neutral
- Business
- Academic
- Friendly
Updated Length Options
- Under 100 Words (Recommended for SMS)
- Under 250 Words (Recommended for Email)
- Under 500 Words
Updates to Auto-Generation and Update Button
Prompts will no longer auto-generate after you select a prompt. When you initially load the prompt editor, you’ll see a blue Generate button, which you can click to generate your chosen prompt.
Once a prompt has been generated, the button will change to a white Regenerate button.
If you select any Action options or change the data used, the button will change to a blue Update button.
Updates to the Copy to Clipboard button
The Copy to Clipboard button has been moved to the bottom right of the Copilot card.
Why is this important?
These updates will make the Copilot Generative Candidate Card more intuitive to use. They will give you more visibility and control over your actions and help you keep track of which adjustments you’ve already made to your prompt.
Email Validation Error Handling
What’s new?
We have updated the error handling with our email validation service to ensure better reliability and email delivery.
If our email validation service encounters system issues and cannot validate an email address, we will no longer hard bounce the email. Instead, the email will proceed to our email delivery provider, which also includes a validation service.
Why does it matter?
This update ensures that emails are still sent even if our primary validation service is unreachable. By preventing unnecessary hard bounces, we improve the chances of successful email delivery and maintain better communication with recipients. This enhancement is crucial for ensuring continuous and reliable email operations.
Dashboards
Dashboard Owners can grant Edit or View Access when Sharing Dashboards
What’s new?
Bullhorn Analytics users with the Share Dashboards permission can now grant either View or Edit access when sharing their Dashboards with other users. Any edits made to a shared Dashboard will be saved and applied to all users. Note: Only users with Full Dashboard Editing Abilities can be assigned Edit access to shared Dashboards. Users with Basic or None Dashboard Editing Abilities can only be assigned View access and cannot make changes.
In addition, the Dashboard Owner’s name has been removed from the Dashboards list but can be viewed on hover.
Why does it matter?
Dashboard management can now be shared among multiple users with full dashboard editing abilities while controlling access for other users within an organization. Previously, only the owner could make updates once a dashboard was created.
How do I enable this?
This enhancement is available by default. Dashboards can be shared with groups or individual users by clicking the “Share” icon, selecting the user(s) or group, and then choosing their level of access.
Resolved Issues
Admin Experience: Forms
An issue preventing third-party forms from validating has been resolved. This update ensures that third-party forms are automatically validated.
Recruiter Experience: ATS
An issue was resolved where the “Re-Initiate Onboarding” action did not add a note to the notes tab on the placement or candidate records. When the action is selected, it will correctly add the note and refresh the iFrame to prevent displaying outdated information.
Recruiter Experience – ATS
Fed ID and DOB updates from Onboarding365 to Bullhorn ATS
What’s new?
Integration of Federal ID and DOB Information: Bullhorn ATS now accepts and updates Federal ID and Date of Birth (DOB) information from Onboarding365 during any status change.
Why does it matter?
- Ensured Data Accuracy: By synchronizing Federal ID and DOB information throughout the onboarding process, we ensure that all data remains accurate and up-to-date, minimizing errors and discrepancies.
- Streamlined Workflow: This integration simplifies the data management process, reducing the need for manual updates and checks, thereby saving administrators time and effort.
- Improved Onboarding Experience: With seamless data updates, the onboarding process becomes smoother for administrators and new hires, leading to a more efficient and positive experience.
Candidate Experience – Translations
French Translations Expanded
What’s new?
French translations have been expanded to cover requirement and error prompts, hard-coded fields, and buttons on the Candidate Profile, Employee History, Checklist page, Completed Documents, and Options drop-down. Parts of the user profile interface were also updated to correct mistranslated French localizations.
Why does it matter?
Previously, these areas were only partially translated or incorrectly translated, with some content still in English. Updating them to French ensures a more consistent and improved user experience for French-speaking users.
Candidate Experience – Form
Connecticut Withholding Form
What’s new?
The Connecticut withholding form has been improved to prevent candidates from simultaneously “adding additional” and “subtracting from” withholding.
Bullhorn ATS Integration
Enhanced Data Sync Frequency with Onboarding365 Configuration
What’s new?
The integration with Bullhorn ATS has been enhanced to support the more frequent syncing of candidates’ Social Security Number (SSN) and Date of Birth (DOB) fields. When candidates provide or update their SSN and DOB after submitting their profile, this information will be immediately synced to Bullhorn ATS. If an SSN Receipt is resolved, the new SSN will be synced to Bullhorn ATS immediately.
Why does it matter?
Previously, SSN and DOB information was only sent to Bullhorn ATS after the completion of Onboarding, which could be too late for some use cases. With this update, syncing these fields immediately upon submission or update ensures that critical candidate information is available in Bullhorn ATS promptly, improving the efficiency and timeliness of your recruitment processes.
Administrator Experience – Emails
Customized Sender Email Address
What’s new?
- Custom Sender Email Address: Agency administrators can now set up a custom sender email address under Settings > Agency Information.
- Transactional Emails from Your Domain: Transactional emails can now be sent from your own domain instead of estaff365.com.
- DNS Verification Status Messages: The setup process includes DNS verification status messages to ensure proper configuration and deliverability.
Why is it Important?
- Professional Branding: Sending emails from your own domain enhances your agency’s professional image and brand consistency.
- Increased Deliverability: Custom sender email addresses, along with DNS verification, improve the likelihood of emails reaching recipients’ inboxes, reducing the chances of being marked as spam.
- Enhanced Security: DNS verification helps ensure that emails are authenticated, reducing the risk of spoofing and phishing attacks.
- User Trust: Receiving emails from a recognizable domain builds trust with your clients and recipients, leading to better engagement and communication.
How do I enable this?
To successfully send emails using an address belonging to another domain, customers must update their DNS settings to include a DKIM (DomainKeys Identified Mail) record. This step is crucial for email authentication, ensuring that the emails are not marked as spam and are delivered reliably.
Note: This feature is dependent on the Bullhorn 2024.7 release.
Resolved Issues
Equifax: WOTC Integration
An issue with the Equifax WOTC integration, where an applicant’s onboarding process step was not visible if they had filled out an Equifax WOTC, has been resolved.
Forms: Files not Matching with Signed Docs in Onboarding
An issue was resolved with File Upload Forms containing a File Upload field. Previously, the correct document was not previewed in the applicant’s profile.
Note: Although changes to address this issue were included in a previous release, some specific situations needed to be accounted for. We have now fully resolved this issue to ensure accurate document preview in all scenarios.
Forms: Pay Type Setting Not Displaying on Form
An issue was resolved for instances when custom pay account labels displayed the custom value as expected on the Pay Settings page for the user to select. Still, the generated document did not respect the custom value and showed the default, causing potential payroll issues.
I-9: SSN Mismatch Filter on I-9 Dashboard
An issue on the I-9 Dashboard caused by the SSN Mismatch filter returning records that previously had an SSN mismatch but had since been corrected has been fixed. This filter will now only return existing SSN mismatches.
Preliminary Information: Disabled Fed ID Fields
An issue was resolved where the ‘I do not have an SSN’ checkbox remained visible and interactive after Federal ID validation. Post-validation, the checkbox is now hidden to prevent any confusion. However, recruiters still retain the ability to update necessary fields as required. This fix streamlines the validation process and enhances the user experience by ensuring that irrelevant options are not displayed, thereby reducing potential errors and improving data accuracy.
Workforce Management
New “Knowledge Base” Menu Item in WFM
What’s new?
WFM users can now quickly search for information through a new “Knowledge Base” menu item in the user settings dropdown. This menu item links directly to the Bullhorn Knowledge Base for the Talent Platform.
Why does it matter?
This update improves efficiency by providing users with easy access to a wealth of information, reducing the reliance on support. Users can quickly find answers and resources, enhancing their overall experience and productivity.
Recruiter Experience – Onboarding
Updated Label on Applicant Onboarding Page
What’s new?
The Signed eDocs label on the Applicant > Onboarding page has been updated to Completed eDocs.
Why does it matter?
This change accurately reflects the documents available for review, ensuring clarity without impacting functionality. The updated label provides a more precise description of the document status, improving user understanding and navigation.
Recruiter Experience – Onboarding
Consistent Date Formatting in WFM
What’s new?
Date formatting within WFM has been updated to be consistent across all features, now using the MM/DD/YYYY format.
Why does it matter?
This update ensures a uniform and recognizable date format throughout WFM, improving readability and reducing potential confusion. Consistent date formatting enhances the overall user experience by maintaining clarity and standardization.
Recruiter Experience – I-9 Dashboard
Streamlined Navigation for I-9 Dashboard 2.0
What’s new?
To enhance the user experience, the redundant “Assign Section 2” and “I-9 In Progress” tabs have been removed from the navigation menu when I-9 Dashboard 2.0 is enabled.
Why does it matter?
This update ensures a cleaner and more intuitive navigation interface, reducing clutter without disrupting workflow. All information previously found under the removed tabs can still be easily accessed through the I-9 Dashboard 2.0 interface, maintaining full functionality while improving usability.
Recruiter Experience – Addresses
Standardized Address Component
What’s new?
A new reusable frontend component for the Address model has been implemented in WFM. This component standardizes address fields (Country, Address1, Address2, City, State, Zip) to ensure consistency and scalability across all pages in WFM requiring address information. The update replaces scattered address fields across Locations and Applicants, simplifying updates and supporting international addresses. Additionally, address support has been added for the following countries: Australia, Belgium, France, Germany, Italy, Netherlands, New Zealand, Poland, Portugal, and Spain.
Why does it matter?
This update ensures uniformity in address data across various pages, making it easier to maintain and update address information. The standardized component supports scalability and enhances the user experience by providing a consistent interface. By supporting additional countries, this update also improves the ability to handle international addresses, making WFM more versatile and user-friendly for global operations.
Forms
3rd Party Pre-Onboarding Iframe
What’s new?
- 3rd Party Pre-Onboarding Section:
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- A new “3rd Party Pre-Onboarding” section has been introduced on the Forms page.
- Administrators can create, edit, and update iframes.
- When enabled, this iframe is automatically included in the candidate’s onboarding process once forms are assigned, preventing recruiters and admins from assigning it separately on the order workflow page.
- Only one 3rd Party Pre-Onboarding template can be enabled at a time, with new templates automatically disabling the previous ones.
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- Enhanced Control Over Federal ID Collection:
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- Administrators can now toggle the requirement for federal ID collection at the form level when the “Fed ID and DOB Not Required” customer setting is enabled.
- This form can be made mandatory for hiring, ensuring candidates must successfully complete the pre-onboarding step before accessing their forms.
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- Pre-Onboarding Step for Candidates:
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- A new Pre-Onboarding step has been added for candidates, providing an additional step before they complete their assigned forms.
- Candidates who successfully complete pre-onboarding checks are exempt from repeating them.
Why does it matter?
- Streamlined Onboarding Process: Automating the inclusion of pre-onboarding iframes and allowing only one template at a time simplifies the process for administrators, reducing manual tasks and potential errors.
- Increased Accuracy and Reduced Redundancy: By exempting candidates who successfully complete pre-onboarding checks from repeating them, the process becomes more efficient and accurate.
- Enhanced Data Control: Allowing administrators to toggle federal ID collection requirements provides greater flexibility and control over sensitive data, ensuring compliance with varying customer needs.
- Improved Candidate Experience: Providing a structured pre-onboarding step helps candidates understand and complete requirements efficiently, improving their overall onboarding experience.
Form Manager:
Candidate Experience:
Admin Experience – Translations
Clarified Column Headers on Translations Page
What’s new?
The column headers on the Translations page have been renamed for better clarity.
- Default Value is now Language Default Value
- Custom Value is now Customer Translated Value
Why does it matter?
These changes clarify the priority and context of translation values, helping users better understand and manage translations more effectively. The new headers provide a more intuitive understanding of the data, enhancing the overall user experience.
Search
Saved Search Display Card Added to Advanced Search
What’s new?
Similar to the ATS/CRM update, if you open the Advanced Search window while viewing a saved search, you’ll now see a card on the left side of the window displaying the name and owner of the saved search.
This update also allows you to update the saved search criteria from within the Advanced Search window. Click the SAVE SEARCH + button then Update Saved Search to save your changes to the search criteria, or click RESET to remove the search criteria entirely.
We’ve made this update to the following lists:
- Payable Charges
- Billable Charges
- Timesheets
- Invoices
Why is this important?
This update makes it easier to see when you’re viewing saved search criteria and allows you to ensure the changes align with your intended search for relevant data.
How do I enable this?
Generally Available: Enabled by default.
Time and Labor
Minimum Daily Hours Supported as Part of Guaranteed Hours Rule
What’s new?
Within the Guaranteed Hours rule, there is a new Frequency called Daily (Minimum Hours Worked per Day).
Why does it matter?
This new Frequency can be used to guarantee a certain number of hours for only the days with worked hours. This contrasts the existing Daily (Scheduled Number of Days per Period) Frequency that guarantees hours even if the Candidate does not work any hours.
How do I enable this?
Generally Available: Enabled by default.
Time and Labor
New Placement Time and Expense Fields
What’s new?
Three new fields are available on the Placement Time and Expense Branch in Bullhorn Reporting: Time and Expense Source, In Out Indicator, and Approval Method.
Why does it matter?
These new fields can be used in report writing to expand the data available for reporting.
How do I enable this?
Generally Available: Enabled by default.
Skill Mapping
Medical Parsing Updates
What’s new?
Medical parsing has been updated with new abbreviations and keywords:
| Type | Keyword | Change |
| Abbreviation | Medical Assistant | Added MA |
| Occupational Therapist | Removed OT (prevents false positives on overtime) | |
| Keyword | Nuclear Medical | Added to Nuclear Medicine |
| IV Nurse | Added to Intravenous Therapy | |
| Priority | Intravenous Therapy | Ranked over Ultrasound |
Why does it matter?
Medical jobs will now parse Types and Specialties more accurately.
How do I enable this?
Generally Available: Enabled by default.
RTG Exchange
Req Link
What’s new?
VMS Sync now provides a link to the VMS requisition on RTG Exchange positions.
Why does it matter?
Users can click this link to easily navigate to the original web posting and submit candidates.
How do I enable this?
Generally Available: Users can click the RTG Exchange Req Link on the Positions Details page in VMS Sync or contact VMS Sync Support to add Req Link to RTG Exchange ATS Jobs.
iCims
Field Parsing for Airswift Variant
What’s new?
VMS Sync now parses the following fields for the Airswift variant of iCims Positions:
- Start Date
- Location
- Company
- Sub Sector
- Priority Level
Why does it matter?
Parsing more VMS fields improves data entry accuracy and reduces end-user manual entry.
How do I enable this?
Generally Available: All Airswift iCims Positions will receive this update; no action is required.
Healthtrust Submittals
SSN and DOB Required Fields
What’s new?
Date of Birth and Tax Identification Number (Social Security Number) are now required fields on Healthtrust submissions and must contain a value to enable the Submit button.
A feature has been added to allow users to opt out of providing a Tax Identification (Social Security Number) on Healthtrust submissions. The Healthtrust Submit to VMS form now displays a checkbox labeled “Candidate does not have an SSN or TIN”. When checked, the Tax Identification Number (Social Security Number) field is disabled and no longer marked as required for submission.
Why does it matter?
This change removes the need to require an additional attachment on the submission by requiring the data (DOB and SSN) to be supplied on the submission itself.
How do I enable this?
Generally Available: All Healthtrust submission forms will receive this update; no action is required.
Zip Codes
Postal Code Repository
What’s new?
We have updated our postal code repository to include additional zip codes that were previously missing.
With these new zip codes added, records entering the matching service with these zip codes will now be properly matched to other records in the surrounding area based on their location radius configuration.
Why does it matter?
This update enhances our matching service by ensuring comprehensive coverage and accurate matches for all records, leading to more reliable and effective results.
Templates
New Template Features
What’s new?
We have added several new tools to the email builder to enhance its functionality and provide more flexibility for customers when creating emails. These features are particularly valuable for marketing teams aiming to improve the layout of their email campaigns to prospective candidates.
New Features:
- Table Block:
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- Create and customize tables within your emails for better organization and presentation of information.
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- Dark Mode Preview:
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- Preview how your emails appear in dark mode to ensure optimal display across different devices and settings.
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- Reverse Stacking Order on Mobile:
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- Control the order in which elements stack on mobile devices, allowing for a more tailored and engaging mobile viewing experience.
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- Row Vertical Alignment:
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- Adjust the vertical alignment of content within rows to achieve a more polished and visually appealing layout.
Why does it matter?
These enhancements provide significant value by offering more design flexibility and control over email layouts. Marketing teams can now create more organized, visually appealing, and device-responsive email campaigns, leading to better engagement with prospective candidates.
Match
Improved Match Candidates Automation
What’s new?
- The Match Candidates automation step has been enhanced to ensure that matches are provided only for candidates located within the configured radius.
- Example Scenario: If you configure to find 5 excellent quality matches within 10 miles, but only 3 excellent quality matches exist within that radius, the system will now correctly return only those 3 matches.
- Matching Criteria Update: If a candidate’s record doesn’t include a zip code, the system will use city and state for matching. If the city and state are also unavailable, the candidate will not be matched.
Why does it matter?
- Enhanced Accuracy: This update ensures more precise and reliable candidate matching by strictly adhering to the configured radius, thereby improving the quality and relevance of the matches.
- Efficient Data Utilization: When zip codes are missing, the system matches using the city and state, maximizing the use of available data and enhancing the matching process.
- Improved User Experience: Removing the ‘beta’ label and tooltip from the Website Integrations settings signifies the feature’s readiness for production use, providing users a more seamless and professional experience.
Compliance Manager
Display of Candidate Credential Status
What’s new?
When a Candidate’s Credential is set to expire within the next 30 days, the Credential Status will be shown as Expiring in all areas of Compliance Manager and on the Credentials tab of the Placement and Candidate record. This status will revert to the original status once the expiration date is set to a date that is more than 30 days in the future. This change only affects the display status seen in the ATS.
Why is this important?
By displaying that the Candidate’s Credential Status as expired, Compliance specialists can take action to ensure the credential is updated where required.
How do I enable this?
Default for clients with Compliance Manager.
Resolved Issues
Released to Staging: June 6, 2024
Targeted for Production Release: June 13, 2024
Recruiter Experience: I-9 Dashboard 2.0 Advanced Search Refresh
An issue with Advanced Searching on the I-9 Dashboard 2.0 has been resolved. Previously the search could not be reset without refreshing the browser. Now users can seamlessly conduct multiple searches without manual refreshes.
Recruiter Experience: I-9 Section 2 Corrections Receipt Expiration Date
An issue was resolved where replacing a Section 2 document with a receipt during a 2023 I-9 Section 2 Correction that failed to update the Expiration Date automatically. Now, the Expiration Date is set to 90 days from the employee’s start date as indicated in Section 2.
Recruiter Experience: I-9 Section 1 Correction Updates to Bullhorn ATS Onboarding Status
An issue that was causing the Onboarding Status in Bullhorn ATS to not update to Completed when the I-9 Section 1 Correction was finalized has been resolved. Now the Bullhorn ATS status will update as expected.
Recruiter Experience: I-9 Section 2 Correction Updates to Bullhorn ATS Onboarding Status
An issue that was causing the Onboarding Status in Bullhorn ATS to not update to Completed when the I-9 Section 2 Correction was finalized has been resolved. Now the Bullhorn ATS status will update as expected.
Recruiter Experience: I-9 Verified Detail Access
An issue with accessing I-9 Verified details has been resolved. Previously, certain users could not access the details.
Recruiter Experience: Phone Number Sync from Bullhorn ATS
An issue was resolved where international phone numbers synced from ATS were incorrectly parsed. Previously there were incorrect country code assignments when ‘Disable International Phone Numbers‘ was not enabled. This fix ensures that phone numbers from the ATS are now correctly synchronized with the appropriate country codes.
Security: Viewing Forms in the Package
An issue for users that have Branch Security enabled has been resolved. Now when users are sending a package to applicants that contains forms not available for the location that the user belongs to, they will be able to see that those forms were sent as expected. Previously only forms that were associated with the user’s location were showing. This caused confusion for the user, making them think that they were not sending all the forms in the package.
User Interface: Radio Buttons Causing Forms To Populate
We have resolved an issue that was causing data entered in radio and checkbox fields on forms to occasionally not save.
Tax Forms
Indiana State Tax Withholding (WH-4)
The Indiana State Tax Withholding form (WH-4) was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.
Released to Production Release: April 12, 2024
I-9
Supplement B Added to Downloadable Documents on I-9 Details Panel
What’s new?
Recruiters can now conveniently view and download Supplement B directly from the details panel, streamlining workflow and saving time. This enhancement is available with the I-9 Dashboard 2.0 configuration enabled.
Why does it matter?
This enhancement streamlines the workflow, saving time.
How do I enable this?
This is available with the I-9 Dashboard 2.0 configuration enabled.
Released to Staging: June 6, 2024
Targeted for Production Release: June 13, 2024
I-9
Direct Deposit: Institution Number Field Added to Direct Deposit Form
What’s new?
Support for a new field Institution Number was added to the Direct Deposit form.
Why is it important?
This allows Applicants to enter their Institution/Bank Number and not rely on the Recruiter to manually enter it for them.
How is it enabled?
This is controlled by a new setting: Add Institution Number for Direct Deposit Component under System Settings > Employee Portal.
Released to Staging: June 6, 2024
Targeted for Production Release: June 13, 2024
Dashboards
Verified I-9 Filter added to the I-9 Dashboard
What’s new?
A Verified I-9s filter has been added to the I-9 Dashboard, facilitating easy tracking of verified I-9s for recruiters and compliance personnel.
Why does it matter?
This addition facilitates easy tracking of verified I-9s for recruiters and compliance personnel. Seamlessly integrated with Two-stage I-9 Verification and I-9 Dashboard 2.0, this feature optimizes navigation and enhances compliance management.
Released to Staging: June 6, 2024
Targeted for Production Release: June 13, 2024
Dashboards
Improved User Interface on Onboarding and I-9 Dashboards
What’s new?
The appearance and usability of the Onboarding and I-9 Dashboards have been enhanced with improved UI design, including updated filter blocks, sticky headers for tables, and optimized button placement for improved navigation.
Why does it matter?
This update will standardize the interface across Talent Platform’s different dashboards.
Released to Staging: June 6, 2024
Targeted for Production Release: June 13, 2024
Resolved Issues
AyaConnect: No Longer Fails to Process Reqs for KPG Healthcare Credentials
An issue has been resolved with AyaConnect Position parsing. Previously, VMS Sync wasn’t parsing MSP AyaConnect VMS Positions, indicated by a heart icon in AyaConnect. Now, VMS Sync parses all Total Jobs from the Jobs tab of AyaConnect VMS. Parsing all available VMS Positions is essential for real-time req delivery and reduces the need for product swivel or manual job entry.
VMS Sync Robots: BlueSky Integration Now Captures Shift Type
VMS Sync BlueSky integration now captures the “Shift Type” field and makes the data available in the ATS. With this change, you will have more complete requisition data for the BlueSky integration.
Healthcare
Magnit Shift Parsing: Logic Optimization
What’s new?
VMS Sync has improved our shift parsing logic for Magnit VMS Positions. This enhancement removes details that are irrelevant to the shift, creating a more accurate return of values.
Why does it matter?
Our Healthcare users need accurate shift values for time-specific vacancies. This optimization will reduce time spent on manual data correction and switching between products.
How do I enable this?
VMS Sync customers do not need to take any action to enable this feature.
Healthcare
Medical Parsing Updates
What’s new?
VMS Sync has updated our medical parsing logic for all VMS Positions that support medical parsing, adding the following:
- New Medical Type: Dispatch Operator
Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:
| Keyword | Specialty |
| Fetal | Maternal-Fetal Medicine |
| Cardiovascular Surgery OR | CVOR |
| RN-DTC
Gastro (DTC) |
Gastrointestinal |
| Keyword | Type |
| Radiographer | Technologist |
| MS Units | Medical-Surgical |
| Histology | Histotechnologist |
Why does it matter?
VMS Sync categorizes Healthcare Positions by assigning them Medical Type and Specialty values to the type of work a vendor is requesting. These values are displayed on the Skill Mapping Dashboard, where you manually link them to ATS field values. This ensures that positions are correctly categorized and unmapped positions are not delivered to the ATS until you have intentionally created a link.
How do I enable this?
VMS Sync customers do not need to take any action to enable this feature.
Healthcare
Intellify Medical Mapping Review
What’s new?
VMS Sync now checks for Keywords in the following Intellify VMS fields:
| Change | Intellify VMS Field |
| Priority | Specialty is now ranked above Title |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
How do I enable this?
VMS Sync customers do not need to take any action to enable this feature.
Field Parsing
Vndly – JBC Holdings: Pull “Program Team” Field
What’s new?
VMS Sync now parses Program Team for the JBC Holdings variant of Vndly VMS Positions. Program Team is parsed into buyerDetails.coordinatorFirstName and buyerDetails.coordinatorLastName, which are used to set the Company Contact on ATS Jobs.
Why does it matter?
Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.
How do I enable this?
VMS Sync customers do not need to take any action to enable this feature.
Field Parsing
Peoplefluent/VectorVMS: Additional Information Not Listed in Job Description
What’s new?
VMS Sync now parses Additional Information Not Listed in Job Description for VectorVMS Positions. This field includes brief details not listed in the main VMS Description field.
Why does it matter?
Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.
How do I enable this?
Please reach out to Bullhorn VMS Support to add a Rule to add this value to VectorVMS ATS Jobs.
Field Parsing
Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:
| Keyword | Specialty |
| Fetal | Maternal-Fetal Medicine |
Why does it matter?
VMS Sync categorizes Healthcare Positions by assigning them Medical Type and Specialty values to the type of work a vendor is requesting. These values are displayed on the Skill Mapping Dashboard, where you manually link them to ATS field values. This ensures that positions are correctly categorized and that unmapped positions are not delivered to the ATS until you have intentionally created a link.
How do I enable this?
You do not need to take any action to enable this feature.
Field Parsing
Intellify Medical Parsing Updates
What’s new?
VMS Sync now checks for Keywords in the following Intellify VMS fields:
| Change | VMS Field |
| Priority | Specialty is now ranked above Title |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a position.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Field Parsing
Fetal Monitoring Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have been added:
| Keyword | Specialty |
| Fetal | Maternal-Fetal Medicine |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Field Parsing
Dotstaff: Pull Shorter “Title” Field
What’s new?
VMS Sync now parses Title for Dotstaff VMS Positions. This field only uses Title and Region for the parsing logic. This example shows what the parsing logic looked like before and compares that to the updated logic.
Previous Logic
Posting Title: Northfield, OH – Medical – MHA – Northcoast Behavioral Healthcare – Optometrist – Region 6
New Logic
Title: Optometrist – Region 6
Why does it matter?
Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.
How do I enable this?
VMS Sync customers do not need to take any action to enable this feature.
Field Parsing
Beeline – Nike: Pull Additional Fields for Nike Variant
What’s new?
VMS Sync now parses the following fields for the Nike variant of Beeline VMS Positions:
| VMS Section Name | VMS Field Name |
| Summary Information | Tax Job Category Name
Has Assignments |
| Compliance and Certification Management | Requirements – Name, Validation Event |
Why does it matter?
Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.
How do I enable this?
Please reach out to Bullhorn VMS Support to add a Rule to add these values to Nike Beeline ATS Jobs.
Einstein II
StatusMap Update
What’s new?
VMS Sync’s Einstein2 integration now treats the following job status “In-Progress (O) (Offer Accepted)” as “filled” instead of “hold”.
Why does it matter?
This status mapping is now more accurate and matches the VMS’s intent.
How do I enable this?
Generally available.
Einstein II
Generate Operations for New Positions in Hold Status
What’s new?
VMS Sync now processes new Positions in On Hold Status for all VMSs. On Hold has been added to the currently processed New VMS Position Status value list of Active, Waiting, and Unmapped.
Why does it matter?
Processing new On Hold Positions ensures they are delivered to the ATS as quickly as they are available in the VMS. This enhancement cuts down delays and eliminates the need for you to manually enter these Positions.
How do I enable this?
VMS Sync customers do not need to take any action to enable this feature.
Einstein II
Capture “Regular Local Bill Rate”
What’s new?
VMS Sync now parses Regular Local Bill Rate for Einstein II VMS Positions. You will see this new value listed as Regular Local Rate on Einstein II Positions to quickly compare it to Regular Rate.
Why does it matter?
Field parsing ensures Positions are as complete as possible and reduces the need for you to switch between products and manually edit ATS Jobs.
How do I enable this?
Reach out to Bullhorn VMS Support to add a rule to add Regular Local Rate to Einstein II ATS Jobs.
Credentials
VMS Simpliant Support Added
What’s new?
VMS Sync has added support for VMS Simpliant for requisition processing. Any staffing agency that uses Simpliant can now create a credential in VMS Sync Admin Tools for automated position processing.
Why does it matter?
VMS integrations automate requisition delivery and user notifications, reducing manual data entry and streamlining business processes.
How do I enable this?
Generally available: Any user with a Simpliant VMS login and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.
Credentials
All Parallon Credentials Converted to Healthtrust
What’s new?
All existing VMS Sync “Parallon” credentials have been migrated to the new and improved “Healthtrust” credential type.
Why does it matter?
This new integration uses API connections for faster position updates and more complete data gathering from the VMS for ATS consumption. For qualifying customers, this integration can be used with VMS Submittals.
How do I enable this?
Generally available.
Resolved Issue
Time and Labor: Amount Earn Codes
Amounts entered are now prevented from being multiplied by the rate on the Rate Card in some scenarios. Previously, amounts were incorrectly multiplied by the rate on the Rate Card causing erroneous transactions.
Time and Labor
Warning Modal Displayed for Unsaved Changes on Placement Pay/Bill Rules
What’s new?
When there are unsaved changes on Placement Pay/Bill Rules and the user navigates away, a warning notification is displayed to advise that there are unsaved changes.
Why does it matter?
This will ensure that a user does not navigate away and assume their change was saved.
How do I enable this?
Generally Available: This update is enabled by default.
Time and Labor
Update the WFH true but null eval state ID Issue for TLE created Timesheets
What’s new?
When an Issue item is created because a Work From Home Placement is missing a State, the Source now links to the Candidate correctly.
Why does it matter?
This ensures that the Payroll Admin can correct the Candidate with the Issue.
How do I enable this?
Generally Available: This update is enabled by default.
Time and Labor
Transaction Uploader Supports Flexible Rates
What’s new?
The Transaction Uploader in Bullhorn Time and Expense now supports Flexible Rates.
Why does it matter?
This means that you can now upload Earn Codes that are not on the Placement Rate Card, but are present in your Corporation (e.g., PTO). This allows you to use the full range of any Earn Code within your Corporation to send custom Pay Rates and Bill Rates via the Transaction Uploader.
This feature does not allow for Rate Card Overrides. The Placement Rate Card is always used as the source of truth.
How do I enable this?
Generally Available: This change is enabled by default for clients already using the Transaction Uploader. Contact Bullhorn support to enable the Transaction Uploader for your company.
Time and Labor
Highlight Custom Rates on Pay and Bill Transaction Tabs and Slideouts
What’s new?
When Custom Rates (non-rate card rates) are entered through the Transaction Uploader, they will be highlighted on the Pay Transactions and Bill Transactions tabs both on the Timesheet record and the Timesheet slideout.
Why does it matter?
This update allows Custom Rates to be quickly distinguished from the rates coming from the Rate Card.
How do I enable this?
Generally Available: This enhancement is enabled by default.
Search
Recent and Saved Searches
What’s new?
We’ve enhanced the Quick Search view for certain lists and added valuable data so you can quickly view the search criteria for your recent and saved searches.
Previously, recent searches didn’t clearly display the criteria used, and saved searches only displayed the title. Now with recent searches, you can easily determine the ideal criteria for your business needs and make necessary adjustments. With saved searches, you can easily see who owns the search and what criteria was used, without opening the search. You can see these changes in the following lists:
- Payable Charges
- Billable Charges
- Invoices
- Timesheets
- Compliance Manager Dashboard
Why does it matter?
These enhancements allow you to quickly sort through your data and get the results you need to keep your business moving.
Lists
Layout Enhancement
What’s new?
Column Layout and Saved Search buttons have been moved to the list header for the following lists:
- Billable Charge
- Invoice
- Issue
- Mass Action Batch
- Payable Charge
- Surcharge
Why does it matter?
This change allows for a more streamlined List experience and paves the way for future enhancements.
How do I enable this?
You do not need to take any action to enable this feature.
Resolved Issues
Address Validation Settings: Number of Years to Validate Setting
An issue was resolved where the “Number of years to validate” setting in Residence History was not applied if “Address Gap Checking” was disabled. These settings now operate independently as intended.
Candidate Experience: Tax Forms
The issue regarding the accurate recording of exemption status in the database when an onboarding applicant completes Form W-221 and checks the ‘I am exempt under MSRRA…’ checkbox has been resolved. Previously, the status was not being recorded correctly.
Recruiter Experience: Updated ATS Onboarding Status upon Document Completion
An issue that was occasionally preventing Bullhorn ATS’s onboarding status from updating correctly has been fixed.
Tax Withholding: North Carolina
An issue was resolved where selecting the “I certify that I am exempt…” checkbox in the NC-4EZ tab caused certain fields to remain disabled in Form NC-4; now, these fields are correctly enabled upon returning to the Form NC-4 tab.
Tax Forms
2024 US State Tax Form – Montana State Withholding Form
What’s new?
Functionality has been added that prevents users from entering numeric values for both the Reduced and Extra Withholdings fields on the same Montana State Tax Withholding Form. This will ensure accurate tax information was entered.
Why is this important?
Previously candidates could mistakenly over or under withhold, this will ensure that the information entered is correct.
Available in OB365 R2024.06.
Tax Forms
2024 US State Tax Form – Update Georgia Withholding Form (G-4)
What’s new?
Onboarding365 has been updated to accommodate changes to the Georgia Withholding Form (G-4) for 2024. Users can now access the latest version of the form with updated language, marital status options, and streamlined worksheet steps, ensuring compliance and efficiency in completing tax documentation.
Why does it matter?
This ensures accurate and up-to-date tax information collection for new hires.
Available in OB365 R2024.06.
Recruiter Experience
Assignment of Remote Certifier for an I-9 Section 3
What’s new?
Recruiters and HR representatives can now designate remote certifiers to complete I-9 Section 3.
Why does it matter?
This will expedite the recertification process and avoid depending entirely on internal HR staff.
How do I enable this?
Enabled by default
Available in OB365 R2024.06.
Recruiter Experience
Assignment of a Remote Certifier to an I-9 Corrections Form
What’s new?
Recruiters can now assign remote certifiers for I-9 corrections. Notifications are sent to remote certifiers, and their activities are monitored through the I-9 audit trail.
Why does it matter?
This will streamline the corrective action process and the audit trail will allow for comprehensive documentation and compliance.
How do I enable this?
Enabled by default
Available in OB365 R2024.06.
Recruiter Experience
Updating the ATS I9OnFile Field when I-9 is Completed
What’s new?
I-9 Tracking has been automated to set the field I9OnFile to True after Section 2 is complete. It will synchronize with the associated ATS record and the field will never be set to False outside of this process; it will only be updated during completion of the onboarding process.
Why does it matter?
Automating this sync to the ATS will improve data integrity.
How do I enable this?
Enabled by default
Available in OB365 R2024.06.
SOAP API
New API Method for Retrieving Onboarding Document Metrics
What’s new?
New SOAP API endpoints have been added that can be utilized for receiving Onboarding Document Metrics, Onboarding Details, and Document Details.
Why does it matter?
With the help of these exciting new insights into Onboarding365 data, your agency can now generate business intelligence views by importing raw metrics about the onboarding process into the data warehouse of your choice.
How do I enable this?
Enabled by default
Available in OB365 R2024.06.
Admin Experience
Show Client Business Key after Client Name in all Client select inputs
What’s new?
In the Onboarding process, Client Business Keys are now included with Client or Client Location Names.
Why does it matter?
This will make it easier to distinguish between clients with similar names. Recruiters and administrators will benefit from a more streamlined and effective workflow with this improvement.
How do I enable this?
Enabled by default
Available in OB365 R2024.06.
Admin Experience
Client Business Key in Onboarding Client Audits Views
What’s new?
With this update, administrators and auditors can now easily distinguish between clients with the new “Business Key” column in the Onboarding Client Audit view. Additionally, when creating new audits, client Business Keys are displayed in parentheses next to client names.
Why does it matter?
This allows administrators to easily distinguish between clients with similar names with easily viewed Business Keys.
How do I enable this?
Enabled by default
Available in OB365 R2024.06.
Admin Experience
Client Business Key Column in Data List for Clients
What’s new?
A Business Key column and filtering feature has been added for client management in Agency Settings > Clients and Client Offices
Why does it matter?
This allows administrators to easily distinguish between clients with similar names and streamline data retrieval based on unique identifiers.
How do I enable this?
Enabled by default
Available in OB365 R2024.06.
Highlights
Viewing the Client Business Key
What’s new?
When choosing a Client or Client Location from a list while initiating an Onboard for a Candidate the Business Key will now show next to the Client or Location Name to easily differentiate clients with the same or similar names.
Why is it important?
Business Keys easily distinguish Clients from one another and displaying those unique identifiers in lists saves time. You can read more details on the specific changes below.
Highlights
I-9 Corrections: Remote Certifier
What’s new?
I-9 corrections can now be assigned to any Remote Certifier, notifications will be sent, and the certifier will see the I-9 assignment in their portal upon logging in to the app.
Why is it important?
Previously, the I-9 correction process only allowed the original I-9 Section 2 certifier to make changes when a correction was issued. This could cause problems if the certifier is remote, not an employee, or has left the organization.
Resolved Issues
VMS Timesheet: Import Rounding
VMS timesheet imports now round hours as expected. Previously, VMS timesheet hours with a decimal value of .995 or higher would incorrectly cause an additional hour to be added.
Note: A flag must be set within the Control Panel menu for the fix to apply. Contact Support for more information.
Resolved Issues
AI Match: Zip Codes
When running AI Auto Match, Bullhorn Automation will now strip special characters and spaces from candidate and job zip code fields, without altering customer data. Previously these extra characters were preventing radius matches.
Automations: Update Step Field Updates
An issue was resolved where Update Steps did not update fields as expected. Previously fields would not update if the value list and display list did not match in the ATS.
Automation Settings: dateCreated NULL error on Automation
An issue was resolved with opening Automation Settings. Previously on very rare occasions, an error would happen when opening the settings. It will now open with no issue.
Lists: Tearsheets
An issue has been resolved that allows clients to see values from tearsheets when they select tearsheets for a list, search, or the update step. Previously the tearsheet values would not be available.
Notifications: False Positive “Candidate Opt-out Failed” notifications
An issue was resolved that was causing emails to be sent out for “Candidate Opt-Out Failed” even when the opt-out update into the BHA record was successful. The notifications will now only be sent when the opt-out writeback has truly failed even after retry.
Lists & Automations
The automation infrastructure has been updated to improve performance during peak operation hours. This minimizes the risk of automation delays.
Tasks
Add Task Automation Now Supported for Bullhorn for Salesforce
What’s new?
The Automation step Add Task is supported for all CRM customers. Prior to this release it was not supported for Bullhorn for Salesforce.
Why is it important?
This feature allows recruiters to automate task creation for things like following up with a candidate or contact after a placement.
How is it enabled?
Create a support ticket to have this feature enabled.
Semantic Match
Auto Match Candidate Location Match Candidates within Location Parameters Set
What’s new?
When sending emails with job links using semantic matching the email can be configured to not send jobs that do not fall into the set job location radius even if it meets the minimum requirements.
Why is it Important?
The ability to limit job results based on the set location radius will provide a more personalized experience for the Candidates.
How is it enabled?
The email will respect the settings found here: Settings > Website Tracking> Semantic Job Match.
Credentialing
New Automation Step: Add Credential Requirements to Specific Jobs
What’s new?
A new Automation Step has been added that will add credential requirements to jobs that meet a specific criteria. This step can be used to:
- Add a Credential Requirement
- Replace a Credential Requirement
- Clear Specific Credential Requirements
- Clear All Credential Requirements
Why is it important?
Using this Automation step will reduce the number of manual steps needed to manage credential requirements on jobs in the Bullhorn ATS.
How is it enabled?
This feature is added as part of the Credentialing enablement. To have Credentialing enabled create a support ticket.
Where is this available?
This is only available in NA & UKI.
Resolved Issues
Bullhorn Reporting: Model-related Errors
We resolved an issue in the Bullhorn Reporting model that resulted in intermittent errors. Reports are now running successfully.
Compliance Manager: Candidate Credential Expiration Date
We resolved an issue where the value for the expiration date of a Candidate’s Credential was not displaying correctly in multiple areas within Compliance Manager. The displayed value will no longer change when a user updates their Location Preferences.
Compliance Manager: Requirements Completed Progress Bar
The progress bar now displays whether necessary credentials have been obtained for a Placement, regardless of the columns selected in View Layout. Previously, removing columns from View Layout resulted in inaccuracies. Resolving this issue allows Recruiters, Compliance Managers, and Credentialing Specialists to identify Placements with unmet requirements quickly.
Constant Contact: Pushing of Tearsheets
Tearsheets are now being pushed to Constant Contact. Users will briefly see the “In Progress” status in the Constant Contact list view while the records are pushed to Constant Contact. Once completed, the Status and Count column column will update. Previously, users would see a Status of “In Progress” and a Count of “0” indefinitely in Bullhorn, and no records would push to Constant Contact.
Firefox: Emails Sent From ATS
You can now send emails from the ATS when using Firefox version 126. Previously, you would receive a red “Unknown Error” banner, and the email would not send as expected.
SSO: Azure & Okta Access To The Bullhorn For Gadget
Single sign-on (SSO) Users will now be automatically logged into the Bullhorn for Email Gadget when using either the Outlook Desktop Application (ODA) or the Online Web Application (OWA). Previously, users with an email address associated with more than one Bullhorn account (enabled or disabled) were prompted for credentials. This fix only works in production environments.
Placement Change Request: Menu Icon
The Placement Charge Request icon now appears in Bullhorn. Previously, the icon was missing from the Menu, Placement Change Request list, and add/edit pages.
Search
Update Existing Saved Searches
What’s new?
You can now update existing saved searches through the advanced search view. You can also create new versions of existing searches with revised criteria.
To update a saved search:
- Open a saved search and click the filter icon in the Quick Search bar.
- A window will open, allowing you to edit the search criteria.
- Click the Save Search + button.
- Select Update Saved Search to save your changes to the existing saved search.
- Select Create new Saved Search to create a new version of the search with the updated criteria.
Note: Updating column layout changes within a saved search will come in a later release.
Why does it matter?
This allows you to update existing saved searches effortlessly, so you can quickly refine and tailor your candidate search and fill jobs swiftly.
Search
Recent and Saved Searches
What’s new?
We’ve enhanced the Quick Search view for certain lists and added valuable data so you can quickly view the search criteria for your recent and saved searches.
Previously, recent searches didn’t clearly display the criteria used, and saved searches only displayed the title. Now with recent searches, you can easily determine the ideal criteria for your business needs and make necessary adjustments. With saved searches, you can easily see who owns the search and what criteria was used, without opening the search.
You can see these changes in the following lists:
- Payable Charges
- Billable Charges
- Invoices
- Timesheets
- Compliance Manager Dashboard
Why does it matter?
These enhancements allow you to quickly sort through your data and get the results you need to keep your business moving.
Search
Advanced Search User Interface
What’s new?
The Advanced Search interface for selected lists has been updated with a new design. The previous “Save as Favorite” button has been renamed to “Save Search”, and the previous “Add Condition” option for adding entity field criteria has been renamed to “Add Filters”.
This update has been made to the following lists:
- Payable Charges
- Billable Charges
- Timesheets
- Invoices
- Compliance Manager Dashboard
- Why does it matter?
The new interface and clear labeling makes it easier to perform advanced searches using your defined criteria, so that you can quickly search for candidates in your database and get them to work.
Data Replication
Auto-Updating Version Available
What’s new?
An auto-updating version of Data Replication is now available.
Why does it matter?
This enhancement uses the Self-Updating JAR to auto-detect version changes and automatically install the latest version. This ensures your Data Replication environment always has the latest updates and fixes. Additionally, enhanced security measures are in place to ensure that only valid files are installed.
How do I enable this?
All Data Replication clients are encouraged to contact Bullhorn Support for this complimentary upgrade.
Credentialing
Display of Expired Credentials
What’s new?
When a Candidate’s Credential is expired, the Credential Status will be displayed as Expired in all areas of Compliance Manager, the Credentials tab of the Placement and Candidate record, and the Edit Credential Form. This status is only shown when the credential has expired and will revert to the original status once the expiration date is set to a future date. This only affects the display status seen in the ATS.
Why is this important?
By displaying that the Candidate’s Credential status has expired, Compliance specialists can take action to ensure the credential is updated where required.
How do I enable this?
Default for clients with Compliance Manager.
Copilot
Language Selection
What’s new?
We’ve added a Language button to the Copilot Generative Candidate Card. You can use this option to quickly translate your prompt response into one of the supported languages, with the default selection based on your Private Label’s locale Setting.
Why does it matter?
Previously, you would need to use a Custom Action to translate prompt responses into a language other than US English. The Language button makes it easy to translate your prompt responses quickly.
How do I enable this?
This update is applied by default to all clients with Copilot enabled and does not require any additional enablement. Speak to your Account Manager to learn more about enabling Copilot.
Copilot
Error Logs on Admin Page
What’s new?
We’ve enhanced the error logs on the Copilot Admin page to include which LLM field is causing an error when connecting to the selected LLM.
Why does it matter?
Clearer error messaging will make it easier for users to troubleshoot their Copilot configuration.
Compliance Manager
Dynamic Matching of Credential Requirements
What’s new?
A Credential Requirement added to a Job and carried over to a Placement as a Placement Requirement can now be dynamically matched with an existing Candidate Credential that is not expired and has one of the following Credential Statuses: Current, Complete, Verified, or Reviewed.
Why does it matter?
This saves a recruiter and compliance specialist time from manually matching a Candidate’s Credential Requirement and a Placement Requirement.
How do I enable this?
To enable this feature, please contact Support.
Compliance Manager
Display of Expired Credentials
What’s new?
When a Candidate’s Credential is expired, the Credential Status will be displayed as Expired in all areas of Compliance Manager, the Credentials tab of the Placement and Candidate record, and the Edit Credential Form. This status is only shown when the credential has expired and will revert to the original status once the expiration date is set to a future date. This only affects the display status seen in the ATS.
Why is this important?
By displaying that the Candidate’s Credential status has expired, Compliance specialists can take action to ensure the credential is updated where required.
How do I enable this?
Default for clients with Compliance Manager.
Release Changes Billing
User Billing Report
What’s new?
We’ve removed text from the User Billing Report that inaccurately defined a billable user.
Why does it matter?
Removing incorrect verbiage prevents billing confusion. For the latest definitions of billable users, please refer to the Running a User Report KB article.
Resolved Issues
Dashboards: Dashboard Data Grid Visibility
All users with the Dashboards App Permission can now view data in Big and Small Data grid panels within Dashboards. Previously, users without the addition of the Slice & Dice App permission could not view these.
Lists
Layout Enhancement
What’s new?
Column Layout and Saved Search buttons have been moved to the list header on the Compliance Manager list.
Why does it matter?
This change allows for a more streamlined List experience and paves the way for future enhancements.
How do I enable this?
You do not need to take any action to enable this feature.
Forms
Signature Request Status Update After Successful Retry to HelloSign
An issue was resolved where signed eDocs that should have had the status of ‘SIGNED’ would occasionally show a status of ‘ERROR’. This issue was due to the first attempt to validate with HelloSign returning an error. The system performs a retry, and in the case where the retry was successful the status of the eDoc was not updating.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Resolved Issues
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Bullhorn Integration: Edocs Complete Notes Show the Wrong Completed Documents when Multiple Onboarding Requests are Sent to an Applicant
We resolved an issue with the Bullhorn integration that resulted in notes made from opening or finishing eDocs not always including the correct document in the note’s body when the applicant received multiple packages. The appropriate documents will now be included in the note’s body in Bullhorn for the action that was performed.
Files: Onboarding Files Not Aligned with File Name
An issue was resolved with File Upload Forms that also have a File Upload field. Previously when these were viewed in the applicant’s profile, the preview sometimes did not display the correct document. Now the preview will show the correct document.
Forms: Multi-Select Input Form Field Validation Not Respecting “Required”
We corrected an issue with forms where required requestor fields of the “checkbox group” type were not being honored. Forms with this type of field marked as required will now not be allowed to be sent unless a value has been selected.
I-9: Perm. Resident (Form I-551) with I-797 Displaying Incorrect Document Capture Example
The example image displayed during the I-9 Section 2 document capture has been updated to accurately reflect a Permanent Resident Card (Form I-551). This change improves clarity for the users and will reduce errors when uploading.
Internationalization: Country Code Appears for Quick Add Despite Being Disabled in Settings
An issue with the Mobile Phone field in Quick Add was resolved. For a better user experience, this field will now honor the Disable International Phone Numbers setting.
Placements: Bullhorn Integration
The syncing feature in Talent Platform has been enhanced by separating placement syncing from credential automation. This allows for uninterrupted access to updated data.
Preliminary Information: Birth Date Format in Candidate Portal Error
An issue with the preferred date format of Canada (DD/MM/YYYY) not being respected in the Candidate portal has been resolved and will now show up as expected.
Order Workflow
Remove/Delete Specific Forms from Already Created Packages in the Order Workflow
What’s new?
Users can now delete specific forms from packages directly within the Workflow Details table. User guidance in the form of warnings has also been improved to prevent accidental deletion.
Why does it matter?
More customization is possible with this new feature for onboarding requests.
How do I enable this?
Admin users can follow these steps:
- Navigate to Configurations > Settings > System Settings.
- In the Onboarding section search for the setting Enable Re-Use of Signed Forms in Packages.
- Toggle the setting to enable.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Forms
Form Name in Duplicate Modal Does Not Show the Updated Form Name
What’s new?
Both the current and previous names of forms will now be displayed in the Duplicate Form Detected modal and on the Order Workflow Details table when a form is reassigned after being modified by an administrator.
Why does it matter?
This change allows recruiters to see the latest updated forms when determining if they need to be sent again.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Direct Deposit
Better Validation on Account #/Routing # for Canadian Direct Deposit Flow
What’s new?
Canadian bank account validation on the direct deposit form has been improved.
Why does it matter?
This improvement ensures accurate input of sensitive information.
How do I enable this?
Enabled by default.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Dashboards
Update Navigational Menu Under the Onboarding Tab
What’s new?
The Onboarding Dashboard has been simplified to provide the majority of relevant information in one location. The following tabs were removed from the Onboarding section of the menu:
- Active eDocs
- Signed eDocs
- Expired Requests
- Deleted Requests
The Onboarding Dashboard’s tiles at the top can now be clicked to access the information that was previously found on these tabs and filter the table according to your selection.
Why does it matter?
With this modification, clients can now interact with high-level views and navigate onboarding workflows simply and intuitively.
How do I enable this?
Enabled by default.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Resolved Issues
Field Parsing: SimplifyVMS (gulfstream)
VMS Sync now parses Total Openings and Supervisor Full Name for SimplifyVMS (gulfstream) VMS Positions. Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.
Positions (Magnit Rightsourcing): Incorrect Position Type/Per Diem values
VMS Sync has resolved an issue with Magnit Rightsourcing field parsing. Previously, Position Type displayed as “Privacy Security | Browser Requirements”, and Per Diem was set to “true” due to End Date being earlier than Start Date. Both values are now parsing as expected.
Position Type and Per Diem values are used to determine Bullhorn Job track, which impacts field labels, values, and requirements available on the ATS Job. Parsing accurate values is crucial to correct categorization and quick req delivery, as many customers have rules that ignore Per Diem reqs for delivery.
Skill Mapping: Linked Skill No Longer Redirects to Unlinked Tab
An issue with redirects on the Skill Mapping dashboard has been resolved. Previously, when a user clicked on a Skill Mapping link from the Position Details page, clicking anywhere on the Linked Skills page redirected the user to the Unlinked Skills tab. Users can now click anywhere on the Linked Skills page and remain on the page.
The Linked Skills page allows end-users to quickly confirm which ATS values are associated with a Medical Type/Specialty combination and if necessary, unlink to correct for future Position transactions. All Skill Mapping users can review this update by clicking a Skill Mapping link found on the Position Details page.
Submittals: Beeline Default Pay Rate
An issue has been resolved where an incorrect default Pay Rate was auto-populating on Ametek Beeline Submittals. VMS Sync now uses more specific logic to retrieve the default Pay Rate value and display the correct value on the Submit to VMS form.
Field auto-population saves end-users time on manual entry and ensures data is accurate before submitting a candidate to the VMS. This update will automatically reflect on all Ametek Beeline Submittals.
Positions
Shiftrockv2 ParsedStatus Converted from Text to Number
What’s new?
VMS Sync now converts status values returned from Shiftrockv2 API from numbers to text:
ShiftrockV2 Number Value VMS Sync Text Value
1 New
2 Closed
3 Reopen
4 Update
Why does it matter?
While some customers use raw VMS status in rules or automations, VMS Sync converts all unique VMS status values to a smaller set of normalized values for ease of mapping for end users. These values can be viewed on the Status Mapping tab of the Account page in VMS Sync Admin Tools.
How do I enable this?
Generally Available: All ShiftrockV2 credentials are affected by this update.
Parsing
Vector Medical Parsing Updates
What’s new?
VMS Sync now parses medical keywords from the Specialty field of Vector VMS Positions. Specialty is prioritized above Title as it typically contains the most medical keywords.
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:
| Keyword | Type |
| Patient Care Tech | Technician |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority changes include:
| Specialty | Description |
| Clinic | Ranked below Accounts Receivable |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow, ensuring unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
Stafferlink Medical Parsing Updates
What’s new?
Stafferlink VMS Position formatting has been refactored to clearly identify fields used for medical parsing. Class now takes top priority as it typically contains the most medical keywords.
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets VMS Sync accurately assign a Medical Type and Specialty value to a Position.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
Medefis5 Telemetry Medical Parsing Updates
What’s new?
VMS Sync has reprioritized which Medefis5 fields are checked for medType and medSpecialty Keywords. vmsMedSpecialties and vmsMedType are now ranked above Title.
Medical parsing logic has also been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:
| Keyword | Specialty |
| Medical Surgical Telemetry
MedSurg / Telemetry Med Surg Telemetry M/S Tele Med Surg/Telemetry |
Medical/Surgical/Telemetry |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:
| Specialty | Description |
| Obstetrics
OB/GYN |
Ranked above Medical/Surgical/Telemetry |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
Medefis5 Medical Parsing Updates
What’s new?
VMS Sync now checks for Keywords in the following Medefis5 VMS fields:
| Change | Medefis5 VMS Field |
| Priority | Specialties is now ranked above Type |
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how VMS Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:
| Specialty | Description |
| Obstetrics
OB/GYN |
Ranked above Special Care Unit |
| Computed Tomograph | Ranked above Magnetic Resonance Imaging |
Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:
| Keyword | Specialty |
| CT/Rad Tech | Computed Tomography |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Resolved Issues
Time & Labor: Customer Required Fields on Timesheet Slideout
Customer Required Fields (CRFs) now wrap on the popover on the Timesheet Slideout. Previously, long CRFs were difficult to read on the Timesheet Slideout view.
Time & Labor
Timesheet Entry Available in View Layout
What’s new?
Timesheet Entry is now an available entity within View Layout in Staffing Admin.
Why does it matter?
By navigating to View Layout from the Bullhorn Menu in ATS, you can now select Timesheet Entry as the Field Map Entity. This allows you to edit how Timesheet Entry Default Columns and Slideout Details are displayed on your List view.
How do I enable this?
Generally Available: This change is enabled by default.
Time & Labor
Evaluation State Column Locations on Timesheet List
What’s new?
The Evaluation State column on the Timesheet List is now limited to US and Canada locations.
Why does it matter?
Finding a location is now significantly easier since you no longer have to search through thousands of locations to find the correct one.
How do I enable this?
Generally Available: This change is enabled by default.
Time & Labor
All Expenses Show in ATS Despite Pay Period
What’s new?
Expense Earn Codes with dates outside of the Pay Period date range now show in Bullhorn ATS.
Why does it matter?
Allowing all expenses to be visible in ATS, despite the dates provided falling outside of the Pay Period they were submitted, provides you with full and accurate data surrounding expenses.
How do I enable this?
Generally Available: This change is enabled by default.
Resolved Issues
Email: NO-BREAK SPACE Character in Drag and Drop Emails Showing as Question Mark with a Diamond Around It
We have resolved an issue that was causing special characters to show up for a “no-break space” in drag and drop emails.
Sync with ATS: Records Removed From Tearsheets not Updating in BH Automation
We resolved an issue that was not removing records from tearsheets in BH Automations when they were removed in the ATS.
Notifications
Reports To Field on Users
What’s new?
The Reports To field can now be utilized for Send Notification and Send Email steps in automations.
Why does it matter?
This unlocks the ability to route notifications to managers, for example, notifying the recruiting manager if a candidate submits a low NPS rating regarding their recruitment experience.
How do I enable this?
Enabled by default.
Jobs Match
Update Jobs Match Settings to Include Quality Criteria
What’s new?
A minimum score requirement for semantic match can be set to ensure that only jobs that meet your quality configuration are sent to candidates. Although job matching previously prioritized high-quality matches, subpar matches would be sent if higher-quality matches were not available. Now, if there are no job matches that meet the required quality, the system will not send the email to the candidate, only matches meeting your criteria are being sent on your behalf.
Logic added:
- If a Job is under the criteria setting, then don’t create the match and or include in the email
Why does it matter?
This will ensure that candidates are only receiving jobs that meet specific criteria and are not being sent bad matches.
How do I enable this?
The minimum score has been set to null for all customers currently using semantic match. This can be changed in Settings > Website Integration.
Parsing
Maestro Medical Parsing Updates
What’s new?
VMS Sync now checks for Keywords in the following Maestro VMS fields:
| Change | VMS Field |
| Priority |
|
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:
| Keyword | Specialty |
| CT Scan Tech | Computed Tomography |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
MyWorkday Additional Field Values
What’s new?
VMS Sync now parses the following field values for MyWorkday GDIT VMS Positions:
- Coordinator Name
- Category
- Posting Date
- Time Type
- Job Family
- Category
- Location
- City
- State
- Postal Code
- Country Code
Why does it matter?
Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.
How do I enable this?
Generally Available: All GDIT MyWorkday Credentials are affected by this update.
Parsing
Fieldglass Medical Parsing Updates
What’s new?
VMS Sync now parses medical keywords from the Category field of Fieldglass VMS Positions. The Title is prioritized above the Category as it typically contains the most medical keywords. Medical parsing logic has been updated for all VMS Positions that support medical parsing.
Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:
| Keyword | Specialty |
| Echo Sonographer | Cardiovascular |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:
| Specialty | Description |
| Home Health | Ranked above Clinic |
| Laboratory | Ranked lower |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Resolved Issues
Timesheets: Timesheet Entries Overlap
Candidates and users are now required to correct overlapping time entries before submitting a timesheet. Previously, it was possible to submit timesheets with exact duplicate in and out times for the same day.
Parsing
AyaConnect Medical Parsing Updates
What’s new?
VMS Sync now checks for Keywords in the following AyaConnect VMS fields:
VMS Sync now checks for Keywords in the following AyaConnect VMS fields:
| Change | VMS Field |
| Prior | Title is now ranked at the top
Switched rank of Profession and Expertise |
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:
| Specialty | Description |
| X-Ray | Moved above Cardiology |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Skill Mapping
Edit Linked ATS Values
What’s new?
Skill Mapping users can now edit ATS values from the Linked Skills tab of the Skill Mapping Dashboard in VMS Sync. To do this, follow these steps:
- On the Linked Skills tab, search for a link and click the pencil icon to update.
2. Under ATS Fields, add or remove values and click Update Link to save or Cancel to discard changes. Note: All ATS Fields marked required must have a value to enable the Update Link option.
3. VMS Sync Fields can’t be edited from the Linked Skills tab. To do this, click the red X icon to unlink, then click the Unlinked Skills tab to create a new VMS Sync Type/Specialty link.
Why does it matter?
This enhancement allows Skill Mapping users to edit existing links to populate new fields or change existing values.
How do I enable this?
Generally Available: Any VMS Sync Admin Tools user with Update Skill Mapping permission can use this new functionality.
Credential
Healthtrust Positions Attachment Parsing
What’s new?
VMS Sync now parses attachments from Healthtrust VMS Positions. Position Attachments typically contain details not included in the VMS posting, and are unavailable for ATS field parsing.
Why does it matter?
Including VMS Position attachments in ATS Job delivery ensures data is as complete and accurate as possible, reducing the need for end-user manual entry and product swivel.
How do I enable this?
Generally Available: No configuration or permission updates are required to enable attachment delivery for Healthtrust Credentials.
Resolved Issues
Compliance Manager: Certification File Attachments
Users will now receive a warning message that the selected file requires an entitlement to view. Previously, when users without permission to view sensitive file types clicked to download a sensitive file, they were redirected to an error window. This fix will help users understand why they can’t access certain files and improve transparency around file permissions.
REST API: Blocked Calls for All Fields Requests
Users will now receive a 400 error stating “You are not authorized to request all fields” when attempting to make a REST API call to retrieve an entity and asking for fields=*. Previously, users would receive a 500 response
Searching: Saved Favorite Searches
The user’s full name now shows next to favorite searches within entity lists. Before this fix, only the user’s first name was displayed next to a favorited search.
Lists
Data Table Pagination Layout Changes
What’s new?
Pagination and Items Per Page have been moved to the bottom for the following lists:
- Billable Charge
- Compliance Manager
- Invoice
- Issue
- Mass Action Batch
- Payable Charge
- Surcharge
Why does it matter?
This change allows for a more streamlined List experience and paves the way for future enhancements.
Data Replication
Automatic Purging of Log Files
What’s new?
Admins can now set the duration for log retention for both files and the database. This can be done via the properties file.
Why does it matter?
This reduces storage requirements concerning archived logs.
Copilot
UI Updates
What’s new?
The Token Limit is no longer a required field on the Copilot Admin page because this information is no longer required to enable Copilot.
We’ve also made the following changes to the Copilot Generative Candidate Card:
- The “Humorous” option under the Change Tone drop-down has been removed because the prompt has proven to be ineffective in recruiter workflows and doesn’t provide business value.
- The “Improve a Message” prompt has been removed because this prompt wasn’t providing accurate responses based on the data we were passing to the LLM. We are looking into potentially extending this functionality elsewhere in the application, where it would better apply to recruitment messaging workflows.
- The “Pitch [Candidate] To __” prompt has been renamed to “Pitch [Job] to [Candidate]” to more accurately describe what this prompt does.
- Note: Only the name has changed. The same prompt will still be sent to the LLM.
Why does it matter?
We’ve made these changes to best service our customers’ adoption of the Copilot Generative Candidate Card and improve ease of use and confidence in the tool.
How do I enable this?
These feature enhancements do not require enablement and will be automatically applied for all clients with the Copilot Generative Candidate Card. Speak to your Account Manager to learn more about enabling Copilot.
Compliance Manager
Create Auto-Match Feature
What’s new?
Auto-Match automatically shows when credentials match a requirement. As a Compliance Specialist, you no longer need to manually match a Placement Certification with a Candidate’s Certification and instead, you can see auto-matches when applicable. This saves you time and effort managing many requirements for a candidate to start and remain working in a Placement.
When you save or edit a Placement Credential, you can see matches in the Compliance Manager Requirements list, the Placement Credential table on the Placement record, and the Placement Credential table on the Candidate record. After an auto-match occurs, you can make changes by selecting the Actions menu to either edit, delete the Certification Requirement, or remove the linked credential.
Note: Compliance Manager only matches credentials that are not expiring in the next 30 days after the Placement start date.
Why does it matter?
The enhancement to the credentialing workflow reduces the burden of manually matching credentials at each stage of the onboarding process and redeployment process. Using Auto-Match allows you to improve the speed to clear candidates and provide a stronger candidate experience by removing the request for duplicate credentials that already exist.
How do I enable this?
The feature is available by default. For a Credential to be able to be auto-matched, the Credential itself needs to have the following setup performed by a Client Admin:
- Credential Field Map: Credential isTransferable = TRUE
- Credentials Page Setting: Credential Transferable Status = YES
Advanced Search
Allow Enter Key to Initiate Advanced Search
What’s new?
Performing searches in the Advanced Search menu has been improved by launching the search by pressing Enter or Return on your keyboard.
Why does it matter?
This will improve keyboard-centric navigation and expedite the search process.
How do I enable this?
Enabled by default.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Resolved Issues
Targeted for Production Release: The following resolved issues will be released to production on May 6, 2024.
Files: Files from O365 Can’t be Viewed/Downloaded in ATS
An issue where files from OB365 couldn’t be viewed or downloaded in the candidate file tab has been resolved.
Regression: New ATS Onboardings Failing for Candidates with Previously Completed Onboardings
An issue that caused the error “Estaff Response (500)” during candidate or placement onboarding in Bullhorn ATS when candidates had a prior onboarding history with agency documents has been resolved.
Integrations
New VMS Integration: RTG Exchange
What’s new?
VMS Sync now integrates with RTG Exchange VMS. This portal was frequently requested by Healthcare users. It’s now available to add in VMS Sync Admin Tools for Position delivery.
Why does it matter?
VMS integrations automate requisition delivery and user notifications, reducing manual data entry and streamlining business processes.
How do I enable this?
Generally Available: Any user with an RTG Exchange VMS login and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.
Resolved Issues
Targeted for Preview Release: April 22, 2024
Candidate Experience: Mobile Tax Withholding North Carolina
An issue was resolved on the mobile version of the Tax Withholding North Carolina form. In the past, this affected the NC-4EZ and NC-NRA tabs, where the checkboxes weren’t showing up correctly in some situations.
On Form NC-4EZ, the alignment issue between a checkbox and its corresponding text was also resolved. With exemption declarations and checkboxes, users can now anticipate a smoother experience.
Integration: Avionte Integration Onboarding Documents Export
An issue was resolved with the integration with Avionte where the zipped folder containing onboarding documents wasn’t exported to Egnyte after the 2024.4 release. This fix will ensure successful export alongside the text file.
Internationalization: Desktop/Mobile Profile Extension
An issue was resolved where candidates in Ireland (IE) and the United Kingdom (UK) were not seeing starting and ending pay rates displayed in the correct currency.
Tax Forms
Update 2024 US Federal Tax Form: Form W-9
What’s new?
Onboarding 365 now includes the most recent W-9 form mandated by the government.
Why does it matter?
This ensures accurate and up-to-date tax information collection for new hires.
Targeted for Preview Release: April 22, 2024
Recruiter Experience
Manage Users View – Add support for Searching and Filtering by Email Address
What’s new?
Administrators and recruiters can now search users by Email Address on the User Management pages to manage accounts, so you can more quickly complete tasks that start by identifying a user by their email address. The ability to search by email address is now available on the following pages:
- Manage Users > Client Users
- Manage Users > Contractors
- Manage Users > Core Employees
- Manage Users > Remote
- Manage Users > Vendor
Why does it matter?
Expanding these pages for viewing and filtering by Email Address accelerates admin and recruiter tasks, allowing them to spend less time doing creative searching to locate candidates.
How do I enable this?
Enabled by default
Targeted for Preview Release: April 22, 2024
Emails
Add Unsubscribe Ability into Email Template Body
What’s new?
An Unsubscribe option was added to the estaff365.com emails.
Why does it matter?
This feature improves user control and should lower spam complaints by making it simple for users to opt-out and be added to our suppression list.
Targeted for Preview Release: April 22, 2024
Resolved Issues
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
ATS Sync: Duplicate files Synced to ATS
The timeout threshold with Hellosign has been extended. This will prevent duplicate files from syncing to the ATS.
Crimcheck: Duplicate Background Screening Orders
An issue with multiple background screening orders sometimes being requested for clients using Crimcheck has been resolved.
E-Signature: Duplicate Second Signers on Package
An issue was resolved where intermittently, duplicate second signers were showing for multi-signer packages confusing end users.
E-Signature: Expired Signature Requests Marked as Complete in ATS
When a signature request is Expired, it will now be marked as Cancelled in Bullhorn. Previously expired requests were marked as complete.
E-Verify: Close Case Button Intermittently Not Appearing
An issue with viewing an E-Verify case has been resolved. Previously the Close Case button was occasionally not appearing.
E-Verify: Incorrect Photo Retrieved for E-verify Photo Match
An issue with reviewing E-Verify cases in the Photo Match status has been resolved. Previously the incorrect photo was sometimes being returned for the Uploaded Photo.
Forms: File Uploads Empty when Associated Form Submitted
An issue with file upload forms becoming corrupt has been resolved. Previously when applicants uploaded a file to a form and chose Save and Exit instead of Finish and Sign, when they returned to the form and chose Finish and Sign without uploading the file again, the original would be corrupted.
Forms: Hide “Always Resend to Applicant”
The Always Resend to Applicant toggle that was visible when editing forms is now hidden behind the Enable Re-Use of Signed Forms in Packages configuration setting, simplifying the user experience to reduce confusion.
Forms: Requester Text Fields Wrap on Form Previews
Paragraph fields on forms will now allow for the text to wrap within the text box. Previously the texts would run off of the page margins.
Note: The space in the box is limited so consider the size of the box and if the space will hold the required text.
Locations: Duplicate Address Lines on Location Add/Edit
An issue with the Address line 1/2 fields was resolved. Previously a duplicate field was shown when editing or adding a Location.
Login: “Login as [Applicant]” Feature Prompts the TOS
An issue was resolved with accessing an Applicant’s record by using the “Log in as [Applicant]” feature. Previously you were presented with the first-time login notification to accept the Terms of Service. This caused an issue as the Applicant should be the one to accept these.
I-9: Completing New I-9 Allow Two Stage Verification
For clients using the two-stage verification setting, Talent Platform now clears the verified status when a new Section 2 is signed. Previously users were unable to verify the newly completed Section 2.
I-9: Dashboard Shows the Latest File/Form Completed
I-9 Dashboard 2.0 now streamlines the display for applicants with corrected active I-9s. Instead of multiple rows, the dashboard now presents only the most recently signed I-9, ensuring clarity during correction processes. Brand new I-9s will continue to be represented by two rows for consistent visibility.
I-9: Incorrect Section 2 URL Provided
An issue with the 2023 I-9 Section 2 page URL was resolved. It was occasionally reverting to the format for the old I-9 version.
I-9: Missing External ID for 2023 I-9 Section 2
An issue was resolved where External IDs for 2023 I-9 Section 2 were missing, impacting document access from the E-Verify Dashboard details panel. This fix will impact newly completed I-9s but existing records will be fixed in a separate ticket.
I-9: Resend Email Notification Sending to Authorized Representative
An issue with I-9 email notifications that require an authorized representative has been resolved. Previously notifications were being sent to the representative before the applicant completed their portion. This update ensures that notifications are now appropriately directed based on the completion status.
Internationalization: Country Code Resets for Applicants
An issue with the country code of Canada on the candidate’s phone number has been resolved. Previously when a candidate set their number with the Canadian country code it was reverting to the United States when they revisited the page. Now the selected Country Code is retained upon saving.
Workflow: “Order Workflow” Allows Multiple Placements to be Selected
An issue with the Order Workflow View was resolved. Previously recruiters could erroneously select multiple placements for a candidate. The fix changes the input to only allow recruiters to assign one placement at a time.
Tax Forms
2024 US State Tax Form: Update Wisconsin WT-4
The Wisconsin State Tax Form (WT-4) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US State Tax Form: Update North Carolina NC-4
What’s changed?
The North Carolina NC-4 has been updated for 2024.
Fields Modified
NC_filing_status values have been updated to remove the es_ prefix
- es_NC_filing_status_single_or_married_filing_separately is now NC_filing_status_single_or_married_filing_separately
- es_NC_filing_status_head_of_household is now NC_filing_status_head_of_household
- es_NC_filing_status_married_filing_jointly is now NC_filing_status_married_filing_jointly
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US State Tax Form: Update Missouri MO W-4
The Missouri State Tax form (MO W-4) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Form
2024 US State Tax Form: Update Maine W-4ME
The Maine State Tax form (W-4ME) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Oregon State Tax 2024 (Spanish)
The Oregon State Tax form (OR-W-4) (Spanish) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Oregon State Tax 2024
The Oregon State Tax form (OR-W-4) (English) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Update Form W-9
The US W-9 has been updated for 2024, named 2024 W-9 (E). The Spanish version of the US W-9 has been added, named 2024 W-9 (S).
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Integrations
Confirmation Modal for “Rotate Secret” in API Settings UI
What’s new?
Administrator users will now be asked to confirm before continuing when rotating client API secrets.
Why does it matter?
This prevents accidental updates to API secrets.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Forms
Order Workflow Enhancements
What’s new?
The onboarding process has been streamlined for clients by automating the recognition of previously completed forms by candidates.
Recruiters gain visibility into completed forms and can easily delete previously completed forms from packages.
Admins can designate certain forms to always be sent, even when previously completed by a candidate.
Why does it matter?
These changes enhance the overall efficiency and customization of the onboarding workflow.
How do I enable this?
Admin users can enable this with the Enable Re-Use of Signed Forms in Packages setting found by navigating to System Settings > Onboarding.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Candidate Quick Search
Novo Quick Search Dropdown: Saved Search
What’s new?
We’ve made improvements to the data that’s displayed for favorite searches in the following entity lists:
- Payable Charges
- Billable Charges
- Invoices
- Timesheets
- Compliance Manager
For these lists, you’ll now see “Saved” instead of “Favorites”. Saved searches will now include the search owner’s first and last name, and we’ve also added an icon to distinguish between public and private searches.
Old:
New:
Why does it matter?
This update makes it easier to see key criteria for saved searches, so you can quickly access desired searches.
How do I enable this?
This is automatically enabled for users that save searches for Payable Charges, Billable Charges, Invoices, Timesheets, and Compliance Manager Lists.
Target Release Date: April 4, 2024
Copilot
Copilot Candidate Card Prompts to Auto-update
What’s new?
Prompts in the Copilot Generative Candidate Card will now generate an immediate response without requiring you to click Update after selecting specific prompts. Prompts that require a job selection will generate a response once you select a job in the Job picker. The following prompts will generate a response immediately:
- Summarize [Candidate] Profile
- Draft a Check-In Message
- Improve [Candidate’s] Description
- Create a Client Pitch
The following prompts will generate a response when you select a job in the picker:
- Pitch [Candidate] For A Job Posting
- Create Screening Questions
- Write a Rejection Message
Why does it matter?
Instead of needing to click Update after selecting a prompt to see the response generated, the response will now generate as soon as you select the prompt (or as soon as you select a Job, if applicable). This change reduces the number of clicks to get a response.
How do I enable this?
This update is applied by default to all clients with Copilot enabled and does not require any additional enablement. Speak to your Account Manager to learn more about enabling Copilot
Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.
Copilot
Copilot Release Announcement
What’s new?
The Copilot Generative Candidate Card is now available for customers. This is the first in the Copilot suite of AI recruiter capabilities currently in development.
The Copilot Generative Candidate Card integrates with OpenAI and Azure and can generate email messages, screening questions, pitches, and much more by automatically pulling information from the candidate record.
For more information, visit our Customer Community.
Why does it matter?
The Copilot Generative Candidate Card helps drive efficiency for recruiters by reducing the time spent writing personalized messages to candidates and clients.
How do I enable this?
If you’d like to enable this feature, contact your Bullhorn representative.
Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.
Resolved Issues
Released to Production: The following resolved issues were released to production in March 2024.
Sync: Missing Merge Activity Coming from BH ATS
The sync service has been updated to ensure the consumption of secondary events that happen from the ATS when records are merged. This means that when two records are merged in the ATS, the associated records like submissions, appointments, etc. are updated to reflect the new primary record association in Bullhorn Automation.
Surveys
Confidential Surveys Merge Tag Exclusion
What’s new?
The ability to exclude surveys that have the survey setting “Hide survey responses from ATS activity feed” enabled from being pulled when the merge tag %LATESTSURVEYRESPONSE% is used in email communications has been added.
Why does it matter?
This will prevent sharing confidential survey responses with ATS users who should not have access to this information.
Released to Production: March 28, 2024
Chat
WCAG Enhancements for Chat Engagements
What’s new?
Chat Engagements have been enhanced based on compliance best practices. For example, chats can now be completed by users who need screen readers or require keyboard navigation. This allows our customer base to better accommodate chat recipients with certain disabilities and avoid any regulatory fines applied to a specific geographic region.
Bullhorn Automation engagement questions are supported with the most commonly used screen readers. Two suggested screen readers: JAWS and VoiceOver. For the best survey and chat experience, we recommend using one of our supported browsers; Firefox, Chrome, Safari, and Edge.
Why does it matter?
This update ensures accessible use of these functions by a broader range of survey recipients.
Released to Production: March 2024
Resolved Issues
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Candidate Experience: Area Code 369 is Valid
Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.
Compliance: Compliance Representative Adding Data Views Reports
The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.
Data View: Data View Export Shows Ethnic Background
An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).
Document Management: WebFormDesigner Asterisk on Checkbox
An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.
Records: Content Record Deleted if a ContentImage Record Links
The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.
Tax Forms 2024: Withholding Tax for Mississippi
The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.
Tax Forms 2024: Montana State Withholding Form
An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.
Tax Forms 2024: Exempt Tax for W-4
An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.
Tax Forms 2024: NC-4EZ Exempt Flowing Data Through
An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.
Rest API
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Tax Forms 2024
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
I-9
I-9 Dashboard: Add New Alt Procedure? Filter Column
What’s new?
HR Managers, HR Associates, and Compliance Representatives can now filter the I-9 Dashboard by the Alternative Procedure checkbox.
Why does it matter?
This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.
How do I enable this?
Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
I-9
Add Agency General Setting: I-9 > Enable Alternative Procedure
What’s new?
Agency Administrators can now increase I-9 compliance across all office locations by enabling the I-9 Alternative Procedure setting.
Why does it matter?
This ensures seamless utilization of the I-9 remote document inspection for a more efficient onboarding experience.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Time and Labor
Timesheet Records Now Show Recent Change Details About Pay & Bill Transactions
What’s new?
The Source, User, and Date Last Modified are now available for Pay and Bill Transactions on their respective tabs within the Timesheet Record.
Why does it matter?
Payroll and Billing Admins can now see details about manual transactions to be able to troubleshoot easily if necessary.
How do I enable this?
This change is enabled by default.
Target Release Date: April 4, 2024
Time and Labor
Time and Labor Evaluation Now Supports Work From Home
What’s new?
The Time and Labor Engine applies state-specific rules automatically for candidates who work from home based on the Candidate Location (State) and the Work From Home setting on the Placement.
Why does it matter?
Overtime (OT) and Doubletime (DT) calculations are now correctly based on the state in which a Work From Home Placement lives rather than the state of the placement’s location.
How do I enable this?
This is enabled by default.
Target Release Date: April 4, 2024
Time and Labor
Name Change to “Daily” Frequency in Guaranteed Hours Rule
What’s new?
“Daily” frequency within the Guaranteed Hours rule has been renamed to “Daily (Scheduled Number of Days per Period).” The way the rule works remains the same.
Why does it matter?
This name change adds contrast to “Daily (Minimum Hours Worked per Day)” when added in the future.
How do I enable this?
This change is enabled by default.
Target Release Date: April 4, 2024
Positions
New VMS Field Parsing Request
What’s new?
VMS Sync now parses No New Submittals After for VectorVMS Positions. Users will see this value on the Position Details page under Req Details – Response Deadline:
Why does it matter?
Response Deadline indicates the latest date a vendor is accepting new candidate submissions to a Position. Parsing this value improves Job accuracy and reduces manual entry and product swivel.
How do I enable this?
Generally Available: Response Deadline will populate on all VectorVMS Positions going forward.
Released to Production: March 2024
Medical Parsing
WAND Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
New keywords have been added to more accurately derive Medical Speciality values:
| Keyword | Specialty |
| Cardiac Invasive Lab Tech Cardiac Invasive Lab |
Catheterization Laboratory |
| Rad Tech / CT Tech Multi-Modality Imaging Technologist Imaging Services for Specialty |
Computed Tomography |
| RN Angio | Interventional Radiology Specialty |
| RN I/Universal Care Dep | Medical/Surgical/Telemetry |
| Cat Scan Tech CT registered |
Computed Tomography |
New keywords have been added to more accurately derive Medical Type values:
| Keyword | Type |
| Histology Technician
Histo Technologist |
Histotechnologist |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
Healthtrust Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
Keyword values have been updated for more accurate parsing:
| Keyword | Description |
| Echocardiography | Removed tech and Technologist from matching logic |
Keywords have been updated to better associate with the appropriate Medical Specialty values:
| Keyword | Specialty |
| X-Ray | Removed from Radiology |
| Cardiovascular Intensive Care Cardio IC |
Cardiovascular Intensive Care Unit |
| Mammo Tech | Mammography |
Keywords have been updated to better associate with the appropriate Medical Type values:
| Specialty | Description |
| Cyto Tech | Cytotechnologist |
| Echocardiography | Always match to Sonographer |
Medical Specialty values have been re-ranked to more accurately categorize medical Positions for Skill Mapping:
| Specialty | Description |
| Computed Tomography
X-Ray |
Ranked above Radiology |
| Nuclear Medicine | Ranked above Medical Technologist |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
B4Health Medical Mapping Review
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
New medical types include:
- Receptionist
- Cytogenetic Technologist
Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:
| Keyword | Specialty |
| Cath Technologist | Catheterization Laboratory |
| Cytogenetic | Laboratory |
| Neurophysiology | Neurology |
| CNA Clin Tech | Certified Nursing Assistant |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority has been re-ranked as follows:
| Specialty | Description |
| Cardiovascular | Ranked much higher in priority |
| Ultrasound | Ranked lower than Cardiovascular |
| Type | Description |
| Technologist | Ranked as lowest priority (most generic) |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
AyaConnect Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for AyaConnect VMS Positions. VMS Sync now parses keywords from the Expertise and Profession VMS fields to more accurately assign Medical Type and Specialty values to AyaConnect Positions.
Why does it matter?
Field rank is important in medical parsing logic. VMS fields with more medically descriptive language should be ranked higher to ensure Sync categorizes Positions as accurately as possible. This reduces manual edits and product swivel.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Admin Tools
Position Bulk Actions Split into New User Permissions
What’s new?
User Permission Position Bulk Actions has been decommissioned and replaced with four separate User Permissions, including:
- positionBulkPush: User can push multiple Positions to the ATS
- Enabled for all user roles
- positionBulkSync: User can sync multiple Positions from the VMS to the ATS
- Enabled for internal roles only
- positionBulkIgnore: User can ignore multiple Positions for ATS delivery
- Enabled for all user roles
- positionBulkUnignore: User can un-ignore multiple Positions for ATS delivery
- Enabled for all user roles
Bulk actions are capped at 10,000 records. This is to reduce any risk of encountering performance issues.
Why does it matter?
Bulk actions allow users to action multiple Positions at once. This saves end-users time on manual job pushes that are usually required after rule updates.
How do I enable this?
Generally Available: All user roles have been updated and users have been logged out to apply changes.
Released to Production: March 2024
Resolved Issues
Target Release Date: April 4, 2024
Data Replication: Hard-Delete Batch Job (from BBO)
When timesheets are approved in BBO, the updates are handled correctly in Data Replication for accurate reporting. Previously, users with BBO Canvas who sync Timesheet and Invoice data to ATS experienced duplicate rows.
Distribution List: Distribution List Message
Previously, users selecting “Email All” from a distribution list didn’t see a warning on the Compose Message page that recipients on their list had either opted out or were missing email addresses. You will now be aware of when recipients won’t receive your e-mail messages.
Filtering: List Filtering on Entity Submissions Tab
We resolved an issue where, when using Multi Brand Job posting to Indeed, the Job was not correctly posted under the selected brand name but instead was under the Company’s name.
Indeed: Errors Impacting Certain Integration Activities
Certain errors were causing Indeed to flag and pause certain integration activities. These have been resolved.
Indeed: Multi Brand Indeed Posting
We resolved an issue where when using Multi Brand Job posting to Indeed the Job was not correctly posted under the selected brand name but instead was under the Companies name.
Novo: Character Counter on Text Fields
We resolved an issue where the character counter on text fields was not displaying anything when changes were made. This led to confusion about the character length of the text entered. With the recent update, users will now see the correct character count as they make changes to text fields.
Security
Security Update for May Release
Since Bullhorn prioritizes the security of our products and our customers, we are applying updated security measures across our offerings. A key security enhancement in our 2024.5 May Release restricts the ability to accept HTML into our free text fields. If this change impacts any existing automations or customizations you have, we encourage you to contact Bullhorn support for assistance with any questions you may have.
Indeed
Novo Platform and Design System Upgrade
What’s new?
The Bullhorn Novo Platform and design system, Novo Elements, have both been upgraded and include performance and maintainability improvements.
Why does it matter?
ATS and P&B clients will receive these updates automatically and can enjoy a faster system experience. We hope these changes showcase our commitment to continuously deliver a great user experience.
How do I enable this?
If you wish to upgrade your Novo Elements library version, please follow the upgrade process outlined on our official Novo Elements website.
Target Release Date: April 4, 2024
Indeed
Note Added to Candidate Record on Failed Parse
What’s new?
When a candidate applies to a job through Indeed, and the resume is an image with no usable text, the ATS now adds a note on the candidate record directing the recruiter to view the attached resume in the candidate’s Files tab.
How do I enable this?
Available for all customers using the Indeed Apply integration.
Target Release Date: April 4, 2024
Healthcare
Mass Delete Certifications
What’s new?
As a compliance specialist, you can now select and delete multiple Placement Certifications at once on the Requirements Checklist slideout.
Note: You can still do a single-action delete as before, and this is just an alternative method to save time.
Why does it matter?
Deleting multiple requirements at once saves you time and simplifies the deletion process.
How do I enable this?
You must have the appropriate entitlements to use this feature. Contact Bullhorn Support to update your access.
Target Release Date: April 4, 2024
Admin Tools
Skill Mapping Export Matches ATS Configuration
What’s new?
The VMS Sync Skill Mapping export has been updated to include all ATS fields enabled in an account’s Skill Mapping Config settings. Additionally, all VMS Sync Type-Specialty pairs will accurately display one of the following Status values:
- Confirmed: A Skill Mapping link has been created for the Type-Specialty pair. Positions with this Type-Specialty pair will automatically deliver to the ATS.
- Unmapped: A Skill Mapping link has not been created for the Type-Specialty pair. Positions with this Type-Specialty pair will not deliver to the ATS until manually linked.
- Hidden: The Type-Specialty pair has been hidden from the Skill Mapping Dashboard view. Positions with this Type-Specialty pair will not show in the Skill Mapping Dashboard or be delivered to the ATS.
Why does it matter?
Skill Mapping is invaluable to Healthcare users who use medical types and specialties to set select ATS job field values.
Accurate Skill Mapping exports allow users to evaluate the current state of their medical mappings and identify adjustments as needed.
How do I enable this?
Generally Available: Users with Account Details page access in VMS Sync can view the updated export by clicking Export Skill Mappings.
Released to Production: March 2024
Admin Tools
Rule Export Now Includes Priority
What’s new?
The VMS Sync Rule export has been updated to include a Rule’s Priority value. Priority is used to determine the order in which a Rule will run, with higher numbers running first.
Why does it matter?
Including Priority in the Rule export helps users understand which rules apply to Positions and in which order, allowing for better-informed configuration updates.
How do I enable this?
Generally Available: Contact VMS Sync Support for a full Rule export.
Released to Production: March 2024
Resolved Issues
Released to Production: The following resolved issues were released to production on April 1, 2024.
Candidate Experience: Area Code 369 is Valid
Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.
Compliance: Compliance Representative Adding Data Views Reports
The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.
Data View: Data View Export Shows Ethnic Background
An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).
Document Management: WebFormDesigner Asterisk on Checkbox
An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.
Records: Content Record Deleted if a ContentImage Record Links
The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.
Tax Forms 2024: Withholding Tax for Mississippi
The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.
Tax Forms 2024: Montana State Withholding Form
An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.
Tax Forms 2024: Exempt Tax for W-4
An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.
Tax Forms 2024: NC-4EZ Exempt Flowing Data Through
An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.
Tax Forms 2024
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Production: April 1, 2024
I-9
I-9 Dashboard: Add New Alt Procedure? Filter Column
What’s new?
HR Managers, HR Associates, and Compliance Representatives now can filter the I-9 Dashboard by the Alternative Procedure checkbox.
Why does it matter?
This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.
How do I enable this?
Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.
Released to Production: April 1, 2024
I-9
Add Agency General Setting: I-9 > Enable Alternative Procedure
What’s new?
Agency Administrators can now increase I-9 compliance across all office locations by enabling the I-9 Alternative Procedure setting.
Why does it matter?
This ensures seamless utilization of the I-9 remote document inspection for a more efficient onboarding experience.
Released to Production: April 1, 2024
US State Tax Form Updates
Iowa W-4
The Iowa W-4 form has been updated to the 2024 Version.
English Update Information:
Fields Added
- New Marital Status option: Head of Household (state field IA_filing_status_H)
- New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_no)
Fields Modified
- Marital Status ‘Other’ maps to state field IA_filing_status_S
- Marital Status ‘Married Filing Jointly’ displays new field, ‘Does your spouse also have earned income?’
Spanish Update Information:
Fields Added
- New Marital Status option: Head of Household (state field IA_filing_status_sp_H)
- New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income_sp)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_sp_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_sp_no)
Fields Modified
- Marital Status ‘Other’ maps to state field IA_filing_status_sp_S
- Marital Status ‘Married Filing Jointly’ displays a new field, ‘Does your spouse also have earned income?’
Released to Production: March 14, 2024
US State Tax Form Updates
California DE-4
The California DE-4 form has been updated to the 2024 version.
Released to Production: March 14, 2024
US State Tax Form Updates
Montana MW-4
The Montana State Tax Form (MW-4) has been updated for 2024.
Field Added
MT_married_filing_jointly_with_both_spouses_working
- Married filing jointly with both spouses working
- Boolean (1, 0)
Field Modified
- MT_tax_allowances is now being used for Line 4, Reduced Withholding to retain backwards compatibility. This field is no longer calculated.
Fields Removed
- MT_allowances_yourself
- MT_allowances_one_job
- MT_allowances_spouse
- MT_number_of_dependents
- MT_head_of_household
- MT_allowances_large_deductions
Released to Production: March 14, 2024
US State Tax Form Updates
Colorado DR 0004 Withholding Form
The Colorado State Tax Form (DR 0004) has been updated for 2024.
Released to Production: March 14, 2024
US State Tax Form Updates
Idaho W-4
The Idaho State Tax Form (W-4) has been updated for 2024.
Field Updated:
- The field ID_filing_status now expects the following values: ID_filing_status_a, ID_filing_status_b, ID_filing_status_c
- Previously the values were: es_ID_filing_status_a, es_ID_filing_status_b, es_ID_filing_status_c
Released to Production: March 14, 2024
US State Tax Form Updates
Minnesota W4-MN
The Minnesota State Tax Form (W4-MN) has been updated for 2024.
Released to Production: March 14, 2024
US State Tax Form Updates
Mississippi 89-350
The Mississippi State Tax Form (89-350) has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Northwest Territories TD1
The Northwest Territories TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Saskatchewan TD1
The Saskatchewan TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Yukon TD1
The Yukon TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Prince Edward Island TD1
The Prince Edward Island TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Nova Scotia TD1
The Nova Scotia TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Nunavut TD1
The Nunavut TD1 has been updated for 2024.
Released to Production: March 14, 2024
Reports
New and Updated Pay & Bill Standard Reports
What’s new?
Three new reports and updates to two existing reports are available in the standard Pay & Bill Bullhorn Reporting package:
New Reports:
- Purchase Order Burn
- Amounts by CRF
- Pay Export Batch
Updated Reports:
- Transaction Master Summary V7
- Transaction Master Summary Exceptions V7
Why does it matter?
These new and updated reports allow you to track additional pay and bill data.
How do I enable this?
New reports are enabled by default. Contact Bullhorn Support to update to the latest version of the updated reports; this ensures any customizations to existing reports aren’t overwritten.
Customer Required Fields
Customer Required Fields Free Text Option
What’s new?
You can now track Customer Required Fields (CRF) Free Text within Bullhorn. The new CRF allows Candidates to enter the correct CRF value, rather than selecting a prepopulated option, on their timecard during Time Entry. The CRF Free Text data will flow through to their respective billing transactions and can be used to split, group, and summarize invoices.
Why does it matter?
The new CRF Free Text option allows you to track additional custom data points against time worked and use those data points to manage invoice presentation.
How do I enable this?
CRF Free Text is enabled by default for customers with CRF functionality already enabled. Contact Bullhorn Support if you would like to enable CRF functionality.
Pay & Bill Resolved Issue
Bullhorn Reporting: Fields Related to Work From Home are Available
Multiple fields related to Work From Home are now available in Bullhorn Reporting and can be used in report writing.
Onboarding Talent Edition Resolved Issues
Bullhorn Integration: Existing Job Postings Deleted/Unpublished in ATS
Job synchronization with Bullhorn has been enhanced ensuring more accurate handling of updates and reducing the risk of missed changes or orphaned records.
E-verify: Values Sent to Crimcheck
Data from an Employment Authorized Document (Form I-766) accurately flows to Crimcheck and creates an E-Verify case. Previously, the data was not being sent correctly and an E-Verify was not created.
I-9: Dashboard 2.0 Latency
Minor changes were made to improve the load time of the I-9 Dashboard 2.0.
I-9: Section 2 – Update Button Texts on Document Capture
In Section 2, the button for document uploads now accurately displays the Capture and Choose File buttons. Previously, this showed Retake instead of the Capture and Choose File buttons in certain conditions.
Preliminary Information: Applicant Portal Displays Country Code
An issue was resolved for phone number field validation when completing multiple forms on the Preliminary Info page for clients who have the Disable International Phone Numbers setting enabled. Previously, when the Disable International Phone Numbers setting was enabled a confusing error would appear when validating the phone number field.
I-9
Resend Text Message Reminder for I-9 Forms
What’s new?
Recruiters can resend text messages to I-9 authorized representatives when candidates designate them via SMS.
Why does it matter?
This allows authorized representatives to be reminded when they need to complete their portion of the I-9 so it can be completed promptly. Authorized representatives can rely on this timely reminder to ensure they complete their portion of the 1-9 before it expires, reducing the likelihood of failing to complete the 1-9.
How do I enable this?
Generally Available: Contact Support for enablement.
Released to Production: March 14, 2024
I-9
Add “Section 1 PDF” Download Button to Supplement B
What’s new?
Individuals completing Supplement B (previously, Section 3) can now preview the Section 1 which was completed by the candidate.
Why does it matter?
This update enhances the verification process and helps ensure data accuracy.
How do I enable this?
This is enabled by default and you do not need to take any action.
Released to Production: March 14, 2024
Bulk Upload
Implement Internationalization in Table UX and Validations
What’s new?
Administrators can now create locations for Canada, the United Kingdom, and Ireland with the bulk upload feature, with expanded field support.
Why does it matter?
This update ensures more precise location creation.
How do I enable this?
This is enabled by default and you do not need to take any action.
Released to Production: March 14, 2024
Onboarding365 Resolved Issues
Bullhorn Integration: New ATS Users Syncing to ONB365
New users will automatically sync from Bullhorn ATS to Onboarding365 during user creation in both the admin and App interfaces. Previously, an issue caused users to not automatically sync from the ATS.
Email: Default Email Template for Noncorporate Brand and Default Language
Email templates now use the noncorporate brand when assigned. Previously, some email templates that were set to the default language (English (United States)) but assigned to a noncorporate brand, incorrectly used the corporate brand template.
I-9: Section 1 After the Section 2 is Certified
An issue was resolved where sporadic deletion of the Form I-9 Section 1 after Section 2 certification was happening.
Preview: Signatures Missing from all Documents
The signatures now appear as expected in the Preview environment. Previously, an issue caused signatures to be missing for all documents, affecting standard and custom documents.
Tax Forms 2024
2024 US Tax Form Update – Minnesota W4-MN Withholding Document
The Minnesota W4-MN withholding allowance/exemption certificate has been updated to its most recent version.
Tax Forms 2024
2024 US Tax Form Update – Iowa IA W-4 Withholding Document
The Iowa IA W-4 was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.
Tax Forms 2024
2024 US Tax Form Update – Idaho W-4 Withholding Document
The California Idaho W-4 was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.
Tax Forms 2024
2024 US Tax Form Update – Colorado DR 0004 Withholding Document
The Colorado DR 0004 withholding certificate has been updated to its most recent version.
Tax Forms 2024
2024 US Tax Form Update – California DE-4 Withholding Document
The California DE-4 was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.
Tax Forms 2024
2024 Canada Tax Form Update – Yukon TD1
The Yukon TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Saskatchewan TD1
The Saskatchewan TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Prince Edward Island TD1
The Prince Edward Island TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Nunavut TD1
The Nunavut TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Nova Scotia TD1
The Newfoundland and Nova Scotia TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Northwest Territories TD1
The Northwest Territories TD1 form was updated to ensure compliance with Canadian tax laws.
Erecruit
Prefix Support for Usernames in Erecruit-initiated Onboardings
What’s new?
Erecruit can now initiate onboardings with a prefix attached to the user name. This will allow users to reuse their login emails across brands within the same ONB365 instance.
Why does it matter?
Reusing login emails across different brands within the same ONB365 instance allows for a more convenient and flexible experience.
Released to Production: March 14, 2024
VMS Sync
Maestro (Medical Solutions) – On Hold Status
What’s new?
VMS Sync now parses the On Hold Position Status from Maestro (Medical Solutions) VMS to indicate when a Position has paused Candidate submissions, and ATS Jobs are updated accordingly.
Why does it matter?
These real-time status updates enable you to respond to the time-sensitivity of VMS Position submission windows, so you do not waste time and effort preparing candidate submissions for unavailable opportunities.
How do I enable this?
Generally Available: No action is needed for VSM Sync customers. All Maestro (Medical Solutions) Positions will display an On Hold Status when appropriate in VMS Sync.
VMS Sync
Amplify Workforce – Medical Parsing Support
What’s new?
VMS Sync has added medical parsing to Amplify Workforce VMS. This derives medType and medSpecialty properties from select fields on the VMS Position, allowing you to accurately categorize your ATS Jobs.
Additionally, VMS Sync now parses the following Position field values from Amplify VMS:
- Target Rate
- Non Local Candidate Accepted
- Additional Tests
- Vendor Questionnaire
- Coverage Shift
- Contract Details
Why does it matter?
You no longer need to switch between VMS and ATS to manually update ATS Jobs, because VMS Sync now parses as much data as possible.
How do I enable this?
Generally Available: All Amplify Workforce Positions now contain the above field values.
Bullhorn One Resolved Issues
Reporting: Bullhorn Reporting Cognos Version 11 Error
You can now run or modify reports without encountering connection errors in Cognos version 11. Previously, there was an issue with intermittent connection problems.
International Support: Special Characters in the “Name” Field
You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.
Parser: Parsing CVs Omits Apostrophes from Candidate Work History
Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10.
Admin: User Login Auditing Reliability
You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.
Compliance Manager
Mass Download for Placement Requirements in the Requirements Checklist
What’s new?
In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time.
Why does it matter?
As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.
How do I enable this?
Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.
Compliance Manager
Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields
What’s new?
In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.
Why does it matter?
Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.
How do I enable this?
Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.
Communications
Authorization and Authentication on Survey Links
What’s new?
All survey links now have hashing authentication and URL expiration to improve security.
Why does it matter?
You now have heightened security to protect your surveys from potential vulnerabilities from bad actors. This prevents them from being able to imitate surveys and their recipients based on sequential ID enumeration.
How do I enable this?
This enhancement is enabled by default.
Communications
Universal Date/Time Conversions
What’s new?
You can now configure Merge Tokens to utilize Universal Date/Time for Emails, Texts, and Engagements (Surveys/Chats).
Why does it matter?
The ability to configure your communications with different standardized date and time formats allows you to engage your recipients in international markets in multiple regions.
How do I enable this?
- Navigate to Settings > Company Settings.
- Click the Edit button on the General Setting modal.
- Under Date Format, choose one of the two different Universal Date/Time options:
- YYYY/MM/DD 24hr
- YYYY/MM/DD 12hr AM/PM
ATS Resolved Issues
Credentialing: Editing Non-sensitive Credential File Types with the “Edit Certification File Attachment” Entitlement
Users with the “Edit Certification File Attachment” entitlement can now edit non-sensitive Credential File types. Previously, this functionality was not working when the user also had the “Preview Sensitive Certification File Attachment” entitlement disabled.
International Support: Special Characters in the “Name” Field
You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.
Parser: Parsing CVs Omits Apostrophes from Candidate Work History
Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10.
Admin: User Login Auditing Reliability
You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.
Notes: Notes Created from Emails Had Broken Links
An issue was resolved where editing Notes generated from emails in Bullhorn was stripping the link to the email upon saving.
Placement Commissions: Default Commissions Values
The values for the System Settings variables ‘commissionRoleRecruiting’ and ‘commissionRoleSales’ are now respected. These variables allow you to define the default role title for the Recruiting and Sales commission recipients. Previously, the values for the variables were ignored and default values ‘Recruiting’ and ‘Sales’ were used.
Compliance Manager
Mass Download for Placement Requirements in the Requirements Checklist
What’s new?
In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time.
Why does it matter?
As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.
How do I enable this?
Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.
Compliance Manager
Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields
What’s new?
In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.
Why does it matter?
Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.
How do I enable this?
Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.
Admin Permissions
Users can update Dashboard editing permission in bulk
What’s new?
As a Bullhorn Analytics User Admin, I can now update Dashboard editing permissions for users en masse.
Why does it matter?
User Admins no longer have to update Dashboard editing permissions for users individually.
How do I enable this?
The feature has already been released and is natively available to Bullhorn Analytics User Admins. See the Bulk Updating User Permissions article for details on how to use it.
SEEK
Questionnaire Notes on Submission List View Slideout
What’s new?
You will now experience improved visibility of questionnaire notes directly within the slide-out of the submission list view.
Why does it matter?
This enhancement streamlines the review process, allowing you to access essential questionnaire notes conveniently without navigating away from the submission list view.
How do I enable this?
This is enabled by default and you do not need to take any action.
Candidate Experience – Tax Forms
2024 US State Tax Forms
The following US state tax forms were added:
- Arizona A-4
- Kentucky K-4
- Connecticut CT-W4
- Rhode Island RI-W4
Candidate Experience – Tax Forms
2024 Canada Federal and Provincial Tax Forms
The following tax forms have been added:
- Federal TD-1
- Quebec TP-1015.3
- Ontario TD-1
- Alberta TD-1
- Manitoba TD-1
- British Columbia TD-1
- New Brunswick TD-1
- Newfoundland TD-1
Admin
Metrics Admin enhancement to enable expansion or collapse of all entity sections
Admin users can now use the new EXPAND ALL or COLLAPSE ALL options on the Analytics Metrics Admin page under the Edit Metrics tab to expand or collapse all metric entity sections. When the entities are collapsed, the COLLAPSE ALL option will be greyed out, and when the entities are expanded, the EXPAND ALL option will be greyed out.
Note: When using the Metrics search bar, these options will no longer display.
SEEK
Pagination Added to Branding Field
An issue with the integration between the BH ATS and the SEEK job posting module has been resolved. Previously, users were not able to access all of their branding/logo options if they had more than 100. The ATS now splits these into multiple pages, allowing access to them all.
Jobs & Placements
Close Job When Adding Placements from Job Orders
An issue was resolved where manually adding Placements from Job Orders was not respecting the closeJob selection. Previously, when manually adding a Placement from the Job order ACTIONS menu, the job was not closing when ‘YES’ was selected for the “Would you like to close this [JOB]?” question. Now, when using the workflow, the associated job will be set to ‘closed’.
Entity Action Email Notifications
An issue was resolved with the functionality of email notifications populated from entity actions that were impacting the workflows of Bullhorn users when communicating with others. Now, when a Bullhorn user adds any Internal Distribution List to an email notification from an entity action (such as adding or editing a Job, Submission, or Placement), the recipients of the notification will see the recipient list in the email, and an unsubscribe link will not be included in the title or message.
Data Replication
Pay and Bill Calculated Fields
An issue was resolved that was causing an inability to accurately report Pay and Bill data. This was based on the limitations of hardware requirements to run the volume of transactions using triggers.
Data Replication
Candidate Reference Questions and Responses Added into Data Replication
Data Replication has been updated to show data changes to ATS Candidate Reference Questions and their responses in real-time. This change was made so that clients don’t have to wait for the nightly sync.
Compliance Manager
Document Deadline Field Now on Placement Records
To support Credentialing Specialists in managing credential requirements efficiently, Bullhorn is making the deadline for credentials required easily visible on a Placement record. Credentialing Specialists can now add a document deadline in the Placement record, which is then mapped to the Document Deadline column in the Compliance Manager dashboard. This column is now labeled Placement Document Deadline.
Enabled by Default.
Performance – List Matching
List Matching Update
Bullhorn has achieved faster list updates by improving the way data changes from the ATS are processed through list criteria in Automation.
To minimize delays with list updates and better match our customers’ configured time zones, date-based calculations have also been improved.
These changes allow records to process through automations sooner, leading to quicker end-to-end automation times.
Email – Compliance
1-Click Unsubscribe to Available in Emails sent on Behalf of Customers
Bullhorn has added support for new Google and Yahoo regulations to ensure that emails sent on behalf of customers by Bullhorn Automation are not limited, blocked, or marked as spam by these email providers. This enhancement ensures that emails from Bullhorn Automation are less likely to be flagged as spam while allowing recipients an easier way to unsubscribe. Providing recipients with a straightforward way to unsubscribe can improve open rates, click-through rates, and sending efficiency.
Candidates receiving an email from Bullhorn Automation can now use the Unsubscribe link in the header beside the From email address. After they click this link, they will be unsubscribed from further emails through Bullhorn Automation.
Note: This change applies to candidates using a Gmail or Yahoo client. For candidates using iOS, the Unsubscribe link will not appear in the header since these URLs are not supported by iOS. Those candidates can still unsubscribe through the link in the footer.
ATS Integration
ATS Integration – List Matching Criteria
An issue was resolved with list criteria mapped to ATS fields that had different display list and value list configurations. Bullhorn Automation was not properly catching records that matched certain list criteria because they were matching the display value and not the actual database value for those records. These fields are now matching the records correctly to use the criteria for the Bullhorn ATS fields in this configuration.
User Experience – I-9
Auth Rep Experience – I-9 Section 2
Bullhorn has updated the document number validation for Driver’s Licenses and State IDs to align with the latest government rules, ensuring accurate and compliant entry of candidate information in Section 2.
Recruiter Experience – E-Verify
Crimcheck: E-Verify Doc ID for Foreign Passport with I-94
Crimcheck E-Verify cases can now be automatically created when recruiters complete the I-9 with a List A document containing a foreign passport, ensuring accurate document creation in E-Verify.
Recruiter Experience – E-Verify
Close Case Details
The Case Details report has been updated to ensure the Case Status is properly displayed.
Recruiter Experience – ATS Notes
I-9 Section 2 Completion Note to ATS
An issue was resolved where the ‘Edocs Complete’ note comment incorrectly stated ‘2020 I-9 Section 1’ during I-9 Section 2 corrections. This now accurately reflects the completed section in the note added to the ATS.
Recruiter Experience – Active Workflows
Active Workflows Tab Display
Previously when opening the Active Workflows tab the data would not load. This release resolves the issue and data now loads correctly in this dashboard.
Candidate Experience – Work Experience
Work Experience End Date
An issue was resolved on the Work Experience page. Previously when the applicant answered Yes to the question “Are you currently employed here?” the confirm button would not enable without an End Date. The End Date is no longer required.
Candidate Experience – Preliminary Information
Preliminary Information DOB Validation
An issue has been resolved that would cause a false validation error when entering the date of birth on the preliminary information page. The error will now only occur when the date of birth is outside the expected range ensuring a consistent user experience.
Candidate Experience – Jobs
Multi-Language Support – Job Search
The Job Search Page on the Talent Platform was enhanced to add translation support for the following fields: “Search by title or skill”, “Location”, “Search”, “Jobs Applied for”.
Candidate Experience – I-9 Corrections
Section 2 Correction – Candidate Notification
An issue has been resolved where confusion was caused when initiating a Section 2 correction incorrectly triggered a misleading candidate notification.
Admin Experience – Locations
Disable International Phone Numbers Setting
Locations in WFM will now respect the “Disable International Phone Numbers” setting, preventing the inadvertent selection of international phone numbers during location editing and creation.
Generally Available: Contact Bullhorn Professional Services or your Account Manager for enablement details.
Admin Experience – Form Manager
Deleting Forms
The User Experience on the Form Manager is updated so that active forms can no longer be deleted, they must be disabled first. Only disabled forms can be deleted.
Admin Experience – Bulk Uploads
Bulk Upload CSV with Commas
An issue with bulk uploading of users and locations was resolved. Previously, CSV files containing commas failed to load properly. A fix was implemented to ensure seamless loading of CSV files, even when commas are present.
Enabled by Default.
Admin Experience – Bulk Uploads
Bulk Upload Location – Additional Address Field
The Address Line 2 field has now been added to the Bulk Upload Location process. This will facilitate the uploading of the addresses with accuracy.
Admin Experience – Bulk Uploads
Bulk Uploads – Create Toast Message Upon Successful Creation
Administrators will now receive confirmation toasts upon successful bulk creation of locations and users, eliminating uncertainty and allowing for quick verification of successful location or user creation.
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Quebec Source Deductions Return
The Quebec Source Deductions Return Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Alberta
The Alberta Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – British Columbia
The British Columbia Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Federal
The Federal Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Manitoba TD1
The Manitoba TD1 Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – New Brunswick
The New Brunswick Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Newfoundland and Labrador TD1
The Newfoundland and Labrador TD1 Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Update Ontario TD1
The Update Ontario TD1 Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – US Tax Forms
2024 US Tax Form Update – Arizona A-4
Arizona’s withholding tax document has been updated to the most recent version.
Enabled by Default
Candidate Experience – US Tax Forms
2024 US Tax Form Update – Connecticut CT-W4
The Connecticut CT-W4 Tax Form has been updated for 2024.
Enabled by Default
Candidate Experience – US Tax Forms
2024 US Tax Form Update – Kentucky K-4 Withholding Document
The Kentucky K-4 withholding document has been updated to the most recent version.
Enabled by Default
Candidate Experience – US Tax Forms
2024 Montana NW-4 Tax Form Update
The Montana W-4 was updated to reflect the most recent 2024 changes to ensure compliance.
Enabled by Default
Candidate Experience – US Tax Forms
2024 US Tax Form Update – Rhode Island RI-W4
The Rhode Island RI-W4 was updated to reflect the most recent 2024 changes to ensure compliance.
Enabled by Default
User Experience – Data View Exports
New user role allowing the export of full active onboardings
Export capabilities have been expanded for internal Onboarding client users. This update allows all active onboardings to be in a single export for HR Manager, HR Associate, and Compliance Representative Data View roles. The enhancement provides better data accessibility and user flexibility in the Onboarding365 system.
Note: The Data View grid in the app will continue to display a maximum limit of 500 users.
Enabled by Default
Rate Cards
Enhanced Rate Visibility on Placement
Pay and Bill Rate fields on the Placement List screen will now display the correct rates when a Placement Rate Card Change Request is approved.
Enhanced Rate Visibility must be enabled for this feature to work.
Time & Labor
Timesheet Cycle Field
The Timesheet Cycle field is now available on Company and Job Layout in Client Admin. Values added to the Timesheet Cycle field on Company and Job records are for reference only and do not copy down to the Placement.
Enabled by Default.
Time & Labor
Timesheet Approval Reminders Sent from ATS
You can now send Approval Reminders for Timesheets with a “Submitted” status directly from the ATS through the Timesheet list view, the Timesheet record, or the Timesheet slideout.
You must be Time and Labor enabled and have the appropriate entitlement to use this feature. Contact your Account Manager for more information.
Time & Labor
Timesheet Activity History
Timesheet records now have an Activity tab containing Approval Reminder activities.
Enabled by Default.
Time & Labor
Time Evaluation Logic Update
Time & Labor now evaluates time based on the ruleset that is active as of the Start Date for the timesheet and which is effective the entire pay period. Rulesets that start in the middle of the period will not be applied until the following pay period.
Enabled by Default.
Time & Labor
Single Sign-On (SSO) Action to Bullhorn Time & Expense (BTE) from Billable Charge Details Page
You can now open a BTE Timesheet from the Billable Charges detail page seamlessly through SSO as expected.
Time & Labor
Shift Earn Code Mapping Warning
A banner warning is now displayed on the Add and Edit Shift Definition modals if the source and target earn codes do not match regarding accruing OT. This ensures Shift Earn Code Mappings are not misconfigured.
Enabled by Default.
Time & Labor
Quantity and Calculated Fields Cleared on Billable Charge Slideout
An issue has been resolved where the quantity and calculated fields were not being cleared when the Earn Code was removed or changed on the Billable Charge slideout. Now, when the Earn Code is removed or changed, existing data in the quantity and calculated fields is automatically cleared so that new data can be entered and calculated properly.
Time & Labor
Allow Zero as a Threshold Value on Worked Holiday Threshold Rules
You can now have zero as a threshold value for a Worked Holiday Threshold rule limited to a maximum of five thresholds. This allows all time to be converted to Holiday Earn Codes.
Enabled by Default.
VMS Sync
SimplifyVMS | Position Location Parsing
Position Location is now parsed from the Simplify VMS list view. Location is used to populate the Company Name into the Position list and the Company Mapping dashboard.
Parsing Location ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.
Generally Available: All future Simplify positions will contain a Location value (if one exists on the VMS).
VMS Sync
Provade | Improved Rate Parsing
Rate parsing has been improved for Provade Positions. This enhancement ensures all available rates are parsed from the VMS, including:
- Bill Rate Min
- Mark Up
- Pay Rate Min
- Target Bill Rate
Parsing VMS rates ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.
Generally Available: All Provade Positions processed going forward will contain rate values. Please contact Bullhorn VMS Support to add rate values to ATS.
VMS Sync
Credential Email Address Visibility
You can now view Credential Email from the Credential Details page in VMS Sync:
Credential Email is used to receive emails from the VMS, allowing VMS Sync to process Position updates for ATS delivery as quickly as possible. VMS Sync users previously had to contact Bullhorn VMS Support for this value.
Generally Available: This feature is live for all VMS Sync Credentials.
VMS Sync Robots
Simple VMS | Parse “Other Requirements” Field
VMS Sync now parses Other Requirements for Simple VMS Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.
Availability: Please reach out to Bullhorn VMS Support to add Other Requirements to ATS Jobs.
VMS Sync Robots
Improvements to Large Attachment Handling
VMS Sync Submittals has improved how we handle larger attachments. A new endpoint has been added to more efficiently retrieve file contents, and files are now uploaded before they’re saved. This workflow change resolves a previous issue with very large attachments (17MB+).
Large attachment handling is particularly important for Healthcare users who are required to submit multiple files per candidate submission.
Availability: This backend update has been applied to all Submittal-supported VMSs (Fieldglass, Beeline and Pixid).
VMS Sync Robots
Covendis | getReqList Failure
An issue was resolved with requisition processing for three Covendis Credentials. Previously, Covendis Credentials weren’t auto-deactivated due to an invalid password, causing Position delivery failures.
Covendis Credentials are now auto-deactivated when the password is expired. This provides end users with a clear indication of Credential issues and how to resolve them.
VMS Sync
Story VMS | Rate Parsing Error
An issue was resolved with Story VMS Positions. Previously, VMS Sync failed to parse Bill Rate for a small number of Story Positions, blocking ATS delivery.
Now, both Bill Rate and Pay Rate are parsed successfully and Positions are delivered to the ATS as expected. This ensures timely job creation and reduces the need for end user manual job entry.
VMS Sync
Shiftrock VMS | Shift-Rate Lookup
VMS Sync now uses Shift Type to assign Bill Rate Max (and Bill Rate Min, if applicable) for Shiftrock VMS Positions. While Shiftrock lists Shift Type on a Position, it provides rates for all Shift Types in a single table.
To avoid having to configure dozens of rules that set ATS Bill Rate based on Shift Type, the following rate parsing logic has been added:
- Find Shift Type value.
- Ignore Rotating value (doesn’t correspond to any rates).
- Attempt to match Shift Type value to the end of Rate value.
- Use Fixed Rate values first (most common).
- If one Rate value is found, set Bill Rate Max to Rate value.
- If multiple Rate values are found:
- Set Bill Rate Max to high value.
- Set Bill Rate Min to low value.
- If Rate values are the same, set Bill Rate Max and Bill Rate Min to the same value.
This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.
Availability: This update has been automatically applied to all Shiftrock VMS Credentials.
VMS Sync
Linking Positions With MedSpecialty “None”
An issue was resolved with linking Positions without a medSpecialty value on the Skill Mapping dashboard. Previously, Skill Mapping users were unable to create new links for Positions with a medSpecialty value of “None”, causing Position delivery delays.
Now, Positions with a “None” medSpecialty value are linked successfully. This allows Skill Mapping users to quickly link Positions for ATS delivery.
VMS Sync
IQNavigator | changePassword Failure
An issue was resolved with password rotation for a large number of IQNavigator Credentials. Previously, VMS Sync auto-updated VMS passwords for dedicated IQNavigator Credentials with a 10-character value. Recently, IQNavigator updated its password requirements to include 16 alphanumeric characters and at least one special character. This requirement change caused VMS Sync’s weekly password rotation to fail for all dedicated IQNavigator Credentials.
Now, VMS Sync auto-updates IQNavigator passwords according to the new requirements successfully. This prevents delays in requisition delivery and updates.
VMS Selectors
Einstein2 | Parse “Overtime Multiplier” Field
VMS Sync now parses Overtime Multiplier for Einstein2 Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.
Availability: Please reach out to Bullhorn VMS Support to add Overtime Multiplier to Einstein2 ATS Jobs.
Time & Labor
Consistent Minute-to-Decimal Conversion
Time and Labor now leverages the same logic used in Time & Expense for minute-to-decimal conversion. For example, if a candidate enters “20:00 to 23:59,” previously Time and Labor would have converted the quantity to 3.983333 hours. With this enhancement, the entry’s quantity will be 3.98 hours.
Data Replication
Placement Rate Card Edit History Data Replication Support
To enhance reporting capabilities around Placement Rate Cards, the following tables are now available in Data Replication:
- PlacementRateCardEditHistory
- PlacementRateCardEditHistoryFieldChange
- PlacementRateCardEffectiveDateChange
- PlacementRateCardLineEditHistoryFieldChange
Enabled by default.
Bullhorn Reporting
Commission UserID Available
Users can now report on the BH_Commission.userID field on Placement Commissions in reports.
Enabled by default.
Recruiter Experience
I-9 Reverification Pulling Name From Preliminary Info
An issue has been resolved where the candidate name at the top of Supplement B incorrectly pulled the employee name from the candidate’s profile instead of I-9 Section 1, ensuring compliance and accurate representation.
Recruiter Experience
E-Verify Case Detail Report Display
The Case Details Report is now available to be downloaded as a PDF, allowing recruiters to download or print it for reference.
Enabled by Default.
Candidate Experience
Preferred Language Not Automatically Applying to Applicants Profile
An issue has been resolved so the applicant’s selected language will now be applied when logging in to an applicant using the “Log in as Applicant” feature.
Candidate Experience
Jobs: Drop Down Filters
An issue has been resolved where the Employment Type and Category filters did not work on the Jobs page. Jobs can now be filtered by these values as expected.
Candidate Experience
I-9 Section 1: Other Last Names Used Field
The 2023 I-9 Section 1 now restricts the Other Last Names Used field to acceptable characters, eliminating the need for later corrections.
Acceptable characters are:
- Letters (both uppercase and lowercase): a-z and A-Z
- Apostrophes: ‘ and ’
- Hyphens: –
- Space:
Example of unacceptable character not passing validation:
Enabled by Default.
Candidate Experience
File Image Capture Button Does Not Open Webcam
An issue has been resolved where, with “Enable Image Capture On Uploads” enabled, the capture button on forms failed to open the webcam, causing a “Webcam is not defined” error. This has been fixed, ensuring seamless use of the image capture functionality for applicants.
Authorized Representative Experience
Assigned Authorized Representative Navigate to Sign-off eDocs Error
An issue has been resolved where Authorized Representatives were receiving an error when attempting to sign off on a Multi-Signer document when clicking the “Sign-Off on eDocs” link in the email notification.
Admin Experience
Skills Checklist
Issues with the skills checklist groups have been resolved. Users can now manage the order of skills checklist groups and skills.
Onboarding365 Update
Completed I-9 Worksheet Document Title Display
The document title will now display correctly on a completed I-9 worksheet.
Onboarding365 Update
Withholding Tax: Louisiana Tax Form
The Louisiana Tax form now allows employees to populate all values in Blocks A and B which also syncs over to Bullhorn ATS.
Onboarding365 Update
US W-4 Withholding Tax Form Update for 2024
The US Federal W-4 Tax Withholding Form has been updated for the 2024 tax year.
Enabled by Default.
Onboarding365 Update
US Tax Form Update for 2024
The South Carolina Tax Form SCW-4 has been updated for 2024.
Enabled by Default.
Onboarding365 Update
Initiated Onboarding Notification Email
Onboarders can now update the notification email when a completed W4 form is included in the onboarding packet. This was only affecting erecuit Onboarding365 clients.
Onboarding 365 Update
E-Verify: Citizenship Codes
We have updated the list of Citizenship Codes used to create E-Verify cases to comply with new E-Verify changes by adding non-citizen authorized to work.
Enabled by Default.
Leads
Merge Tokens
We have extended the support for Lead Merge Tokens to the Lead Owner association. This includes the ability to select specific fields associated to the owner of the lead record like Owner First and Last Name as well as Owner Email Address and Phone Number. This allows you the ability to more accurately target your internal employees through notification emails as well as extending their contact information for more personalized Lead Engagement campaigns.
Enabled by Default.
Erecruit
Add Task Step
We have updated the Add Task Step for erecruit customers to apply additional parameters to the Add Task action where those tasks added by BHA will now appear in the users News & Calendar sidebar in erecruit. This sidebar is used to quickly view important activities for a user so unlocking the access for Tasks added by BHA to this part of the application is crucial for the integration with erecruit.
Enabled by Default.
Email Marketing
Recipient Validation
Our logic has been updated with a third party email validator to improve our accuracy on which recipients get flagged as “not mailable.” Historically when we received a status from the email validator as a recipient with a high potential for opting out, we would flag the record as “not mailable” to help sustain the integrity of the customer domain. After further partnership with these third party email validators, we have updated our logic to not flag these records as “not mailable” since the recipient hasn’t actually opted out themselves. Now when we receive a status update from the email validation that points to a high potential for them opting out, we will still process that email to the recipient in which they can opt out themselves.
Enabled by Default.
Pulse
Refresh of “My Account Watch” Dashboard Card
An issue was resolved that was causing the Pulse dashboard card “My Account Watch” to no longer load results.
Data Replication
DREP
Previously, the “SelfHealSnapshots” task was not on a separate thread from the replication, causing delays while the task was running. This issue has been resolved, as the task has now been moved to a separate thread.
Compose a Message
One-click Unsubscribe
A one-click unsubscribe header has been added to all emails being sent as a Mass Mail type from the Compose Message page. This was added to align with policies of email providers.
Admin
Full Editing Permissions on Dashboards
An update has been made to allow User Admins to grant full editing permissions for dashboards. Users with full editing permission can create new dashboards from scratch, including adding new panels.
Enabled by Default.
VMS Sync Submittals
Pixid | German Language Support
The Submit to VMS form is now available in German for Pixid VMS Positions. This enables German-speaking VMS Sync Submittals users to quickly submit Candidates to Pixid Positions from within Bullhorn.
Availability: Please reach out to Bullhorn VMS Support to enable German language support for Pixid Submittals.
VMS Sync Submittals
Large Attachment Handling
Improvements have been made for handling larger attachments. A new endpoint has been added to more efficiently retrieve file contents, and files are now uploaded before they’re saved. This workflow change resolves a previous issue with very large attachments (17MB+).
Large attachment handling is particularly important for Healthcare users who are required to submit multiple files per candidate submission.
Availability: This backend update has been applied to all Submittal-supported VMSs (Fieldglass, Beeline and Pixid).
VMS Sync Robots
Stat Staff | Unit Details Parsing
VMS Sync now parses Unit Details for Stat Staff VMS Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end-user manual updates.
Availability: Please reach out to Bullhorn VMS Support to add Unit Details to Stat Staff ATS Jobs.
VMS Sync Admin Tools
Rules Get Field Values from ATS Company or Location
VMS Sync Rules now supports both Company and Location value lookup. This lets VMS Sync users control which entity a Rule pulls values from (Company or Location).
Rules are most commonly used to auto-populate ATS Job fields, reducing manual entry and time spent reviewing Jobs for completeness and accuracy.
Availability: Please reach out to Bullhorn VMS Support to add a Company or Location lookup Rule.
VMS Sync
Einstein2 (Prolink) | Incorrect Status and “Select” Company
An issue was resolved with Einstein2 Prolink VMS Positions. Previously, Prolink Positions displayed incorrect Status values, and Company showed as “Select” instead of a valid Company name.
Now, both Status and Company fields display the correct VMS value. This ensures there’s no data discrepancy between VMS and ATS, and reduces the need for users to swivel between products to manually review and correct ATS Jobs.
Time & Labor
Evaluated Holiday Hours Will Remain Holiday Hours
Holiday hours will now consistently be displayed as Holiday hours after time evaluation, rather than occasionally showing as Regular hours.
Revenue Recognition
Unable to Re-export Failed Unbilled Distribution
An issue has been resolved where billing specialists couldn’t retry the export of Unbilled Revenue Distributions for Billable Charges with a General Ledger Status of “Export Failed”.
Now, you can select “Export Unbilled Revenue Distributions” from the list actions dropdown to action distributions that have previously failed the export process.
Availability: Enabled by default.
Data Replication
Purchase Order and Purchase Order Edit History Support
Purchase Order and Purchase Order Edit History are now supported in Data Replication.
Availability: Enabled by default.
Customer Required Fields
Enhanced Validation on Customer Required Fields Options
New validations for customer-required field options have been added. When a CRF option is added or edited, the system will validate and ensure that the option start date is on or after the field start date. It will also validate and ensure the option end date is on or before the field end date.
Availability: Enabled by default.
Canvas
Added Placement Rate Card Custom Fields
Placement Rate Card Custom fields are now available in Canvas and can be used in report writing.
Availability: Enabled by default.
Canvas
Added Placement Time and Expense Branch Field
Placement Time and Expense Branch is now available in Canvas and can be used in report writing.
Availability: Enabled by default.
Billing Profile
Display of billingClientCorporationID in the Company’s Billing Profiles Tab is Always the Current Company
We fixed a display issue on the Client Corporation Billing Profile Tab where the Billing Profile’s Billing Client Corporation would display the name of the Client Corporation of the record page you were on, regardless of whether the values were different due to Billing Relationships. Now, the correct record will be displayed at all times.
Availability: Enabled by default.
Recruiter Experience
Job Syncing
An issue has been resolved where Pay Fields and Address fields on Jobs were not syncing to Onboarding Talent Edition from Bullhorn.
Recruiter Experience
I-9 Dashboard
The Hire Date displayed on I-9 Dashboard 2.0 now matches the date recorded on the I-9, ensuring consistency and accuracy.
Recruiter Experience
I-9 Corrections
An issue has been resolved where I-9 Corrections for Section 2 were transitioning into a “Restart” status if the I-9 was abandoned at the signing step. Now, the “Waiting” status will persist until the I-9 correction is signed. This improvement streamlines the I-9 correction process for a smoother user experience.
Recruiter Experience
Form I-9
The 2023 version of the Form I-9 will now be the only section of the I-9 that can be assigned in workflows, preventing the assignment of Section 2 and Supplement B as individual forms. This ensures consistency in I-9 assignment practices, mirroring the behavior of the earlier version of the I-9.
Recruiter Experience
E-Verify
Form I-9 corrections will no longer trigger an E-Verify case, allowing employers to determine whether a new case is required once a correction is made.
Candidate Experience
Preliminary Information: Req_fed_id Setting
An issue has been resolved where when an applicant fills out their preliminary info page after receiving a form with the req_fed_id setting disabled and then receives a form with the req_fed_id setting enabled the applicant is now brought to their preliminary info page to fill in their SSN and/or date of birth.
Candidate Experience
Preliminary Information: Middle Name
When an applicant selects “I do not have a middle name” check box on the Preliminary Information page and then enters a Middle name on the Basic Information page, the “I do not have a middle name” check box on the Preliminary Information page will become un-checked. Additionally, their middle name will be updated on the Preliminary Information page to the name that was entered on the Basic Information page.
Candidate Experience
Placements
When mapping Placement fields to a form, any HTML formatting that was in the Placement field will now be respected on the form.
Candidate Experience
Credentials
Performance and stability have been improved when managing Credentials for clients with a large amount of Credentials.
Candidate Experience
Basic Information
An issue has been resolved where an error banner incorrectly appeared in the legacy applicant portal with “Disable International Phone Numbers” setting enabled, causing confusion for candidates when saving basic info, despite successful data saving.
Bullhorn Integration
OTE iFrame Buttons Cut Off
An issue has been resolved with the UI integration with Bullhorn where when loading the Onboarding Talent Edition tab on a Candidate record the Merge Candidate into Able Later, Create Candidate Able Account buttons at the top of the page were obstructed and only partially visible.
Authorized Representative Experience
I-9 Section 2: Section 1 Information Visibility
Authorized Representatives can now view candidate information in Section 1 during the signing of Section 2, allowing the Authorized Representative to confidently and compliantly complete their attestation.
Enabled by Default.
Authorized Representative Experience
I-9 Section 2: Email Link Error
An issue has been resolved where exiting I-9 Section 2 at the signature step led to an error with the Auth Rep email link. Now, the link is functional even after the I-9 has been accessed, providing a smooth restart process for authorized representatives without regular user access to OTE.
Admin Experience
Form Builder
Administrators can now include a location’s main email in the form builder, enhancing candidate onboarding by providing direct access to essential contact information.
Enabled by Default.
Admin Experience
Custom User Role
Previously, Custom User roles were built off of Admin users were not able to see the Automation Manager tab. This issue has been resolved.
Tax Forms
Updated Tax Forms for 2024
The Wisconsin 2024 Tax Form has been updated.
Enabled by Default.
Onboarding365 Updates
Required Numeric and Currency Fields on Mobile View
An issue was resolved regarding credential documents where required numeric and currency fields were not validated properly. This affected mobile view only.
Onboarding365 Updates
Conditional Field Display on Form
An issue was resolved that prevented a user from submitting a form on mobile view when the form had a checkbox that controlled visibility of a required field dropdown.
Bullhorn ATS Entity Integrations
Leads
We have released support for the Bullhorn ATS Lead entity. This allows customers to easily cultivate lead engagement through automation that is crucial for business development. With the ability to build and deploy Lead engagement campaigns as well as data hygiene projects through automations, clients are able to qualify leads faster while maintaining an effective database and gain more confidence in their sales and recruitment efforts.
Early Access: This is currently only available for our early access Bullhorn ATS customers. We are targeting a general availability release in Q1 of 2024.
Templates
Note & Email Template Filter to Grab Templates on Load
The Message Templates filter for Notes and Emails has been updated to show the 200 most recently modified templates without having to type in the search bar. This functionality has been added to each category – My Templates, My Department Templates, All Templates – as a quicker way to find recent templates.
Generally Available
Templates
Note Templates Duplicated in REST Response and UI
An issue was resolved where note and email templates were showing duplicate templates in the search results under the “My Department Templates” and “All Templates” category filters.
Enabled by Default.
Documentation
Novo-Elements v9
The Bullhorn design system, Novo Elements, has been upgraded to version 9. This major version release includes performance and maintainability improvements for easier use. For more information, please refer to the Novo Elements website.
Availability: The Novo platform .12 release will include these changes. External consumers who wish to upgrade their Novo Elements library version should follow the upgrade process outlined on our Novo Elements website.
Data Replication
Self Heal Email Report
Previously, the Self Heal Email report was only being sent when it failed to heal a record three times in a row. The report has now been enhanced so that it is sent daily in all instances.
Custom Objects
Custom Objects On All Entities Above 10 Aren’t Searchable
An issue was resolved where users with 11 or more Custom Objects could only search the first 10 Custom Objects listed. This fix will allow users to search for all of their added Custom Objects on the Candidate, Contact, and Company entities. Other entities did not have this issue given there are no more than 10 custom objects.
Availability: User’s utilizing more than 10 custom objects on the Candidate, Contact, and Company entities.
Compliance Manager
Merge PDF Support on Compliance Manager Requirements Checklist
We’ve added the ability to create merged PDFs for multiple candidate credentials within the Compliance Manager Requirements Checklist. This new functionality will allow credentialing specialists to stay within the Compliance Manager to use the existing function of creating PDFs of credentials to send to client contacts or keep for their records to remain in compliance.
Availability: Users must have the “Create Merge PDF” and “View Certification File Attachment” usertype permissions.
Admin
Admin Page Metrics Now Grouped by Entity
The new ”Metric Ordering” tab is available under Admin > Metrics. In this tab you can set the order that metrics display in Analytics by dragging and dropping metrics as you want them to appear in Priority Metrics and Slice & Dice. This function was previously managed on the Edit Metrics page.
Additionally, metrics on the Edit Metrics page are now grouped by the entity they belong to. Click on each entity to expand and view all metrics or search for metrics by name.
Enabled by Default.
Workers’ Compensation
Data Loader Self-Service
You can now create and update workers’ compensation codes and rates via Data Loader. This makes a lengthy end of year process easier by allowing you to add and update data in bulk.
Generally Available: Data Loader is an open source tool. For more information, view installation and usage instructions here https://github.com/bullhorn/dataloader-app.
Time & Labor
Advanced Search on Timesheet List
Users will now be able to perform advanced searches on the Timesheet list. With this functionality, a set of standard searches will also be included. Standard searches to be released this month include “Recently Added,” “Recently Modified,” and “Unapproved Timesheets.”
Time & Labor
Advanced Holiday Rules
Bullhorn now supports configuration for Exact, Start Time, or Majority evaluation on holiday rules. A new “Evaluation Method” field allows for configuration on holiday rules to support cases where candidates receive holiday pay if their shift starts during the holiday or the case where candidates receive holiday pay if the majority of the hours they work during a shift overlap with the holiday. Please note that all existing holiday rules will be set to “Exact.”
Purchase Orders
Track Purchase Orders with Bullhorn
You can now track Purchase Orders (PO) within Bullhorn. The new PO functionality is used in conjunction with the new Purchase Order value type Customer Required Fields. This allows candidates to select the correct PO on their timecard. The PO data will flow through to their respective billing transactions and can be used to split, group and summarize invoices. You can also leverage Bullhorn Reporting to track PO burn. You can store more than one PO per placement with this feature. This prevents your team from creating multiple placements just to account for multiple POs on a job.
Early Access: If you are interested in being part of the Early Access program, please reach out to your Account Manager.
Customer Required Fields
Removed the 50 Option Limit on Company CRFs
The system no longer limits you to 50 Options per Customer Required Field on a Company’s Customer Required Field.
Enabled by Default
Customer Required Fields
CRF Config Form Scrolling
An issue was resolved that prevented scrolling when assigning a CRF to a Placement.
Adjustment Workflow
Billable and Payable Charges: Systematically Track and Display Adjustment and Rebill Fields
Bullhorn One users can now quickly find any Billable or Payable Charges that contain adjustments using the new “Has Adjustments” feature. As adjustment transactions are made, the affected Billable and Payable charges are updated with an adjustment status of “Yes.” This allows users to filter by charges that contain adjustments for easier visibility before taking action on the charges. Additionally, users can now find Billable Charges that contain Rebill transactions using the new “Has Rebill” field. When Billable Charges are credited and reinstated, the Has Rebill status will be updated with a status of “Yes.” Use this field in conjunction with the Ready to Bill status to quickly find any Billable Charges that need to be rebilled. These fields are available on the Billable and Payable charge list screens and can be managed in your corporations Field Map settings.
Enabled by Default
VMS Sync Robots
SimplifyVms Auth | bsmh Variant Verification Code Support
VMS Sync now supports email-based multi factor authentication (MFA) for the bsmh variant of Simplify VMS credentials. No updates are required to new or existing user credentials to support Simplify MFA.
VMS Sync Robots
Parallon | Client Field Parsing
VMS Sync now parses the Client field on Healthtrust Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Client to Healthtrust ATS Positions or email notifications.
VMS Sync Robots
My Work Day (TIAA) | Supervisory Organization Field Parsing
VMS Sync now parses the Supervisory Organization field on My Work Day Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Supervisory Organization to My Work Day ATS Positions or email notifications.
VMS Sync Robots
Beeline | HTML Formatting Retention for Additional Info Questions
VMS Sync now retains HTML formatting for Additional Info Questions on Beeline Positions. This improves Position readability by preserving VMS styling, like bullet points, and reduces the need for users to manually edit Beeline Positions created by VMS Sync.
VMS Sync Robots
Beeline | Candidate Submission Limit Per Request Field Parsing
VMS Sync now parses the Candidate Submission Limit Per Request field on Beeline Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Candidate Submission Limit Per Request to Beeline ATS Positions or email notifications.
VMS Sync
Staffbridge | Shift Start Time Field Parsing
VMS Sync now parses the Shift Start Time field on Staffbridge Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Shift Start Time to Staffbridge ATS Positions or email notifications.
User Experience
User Management
An automatic user locking mechanism has been implemented at 90 days of inactivity, enhancing system security by reducing potential risks associated with idle accounts. Inactive user accounts will be identified and locked on the first day of each quarter.
Referral Experience
Notifications
An issue has been resolved regarding Referral Invitation Emails where the branding hexcode colors were not being applied.
Recruiter Experience
Verified I-9s
I-9 Section 2 reassignment now correctly clears the “Verified” value on the candidate’s record, enhancing accuracy and transparency in the verification process.
Recruiter Experience
Notifications
Candidate email addresses have been added to email alerts for completed forms and packages, simplifying candidate management and communication for recruiters.
Recruiter Experience
Bullhorn iFrame
When loading an Applicant’s Profile through the Bullhorn Onboarding Talent Edition Tab in the Candidate Profile, the Profile Completion Step Progress on the top of the Profile was loading all steps of the Completion Progress. Now it loads only the active steps.
Candidate Experience
Translations
An issue has been resolved where the Password Reset email wasn’t correctly being sent in French for users who have set French as their preferred language.
Candidate Experience
Form Uploads
The file upload experience has been enhanced by disabling the “Browse” button during upload, enhancing usability. Once a file is uploaded, a clear “Success” confirmation message indicates successful file uploads.
Candidate Experience
Forms: Placement Fields
An issue has been resolved regarding mapping the Placement fields “placement_end_date” and “placement_start_date.” Now when this field is mapped to a form and the value in the associated Placement field is blank, it will be set to Blank on the completed form.
Candidate Experience
Forms: Custom Fields
Custom fields with the Date type that are set as “Required” will now be enforced and count towards the Fields Remaining total at the bottom of the page.
Authorized Representative Experience
I-9 Uploads
Document uploads now adhere to specified file upload types in the “Supported I9-Section II File Upload Types” setting. The “Upload” button will display the accepted file upload types for an enhanced user experience.
Admin Experience
Translations: Work Experience
Administrators can now provide multilingual instructions for the Work Experience section in the applicant portal, fostering inclusivity and enabling candidates to access application instructions in their preferred language.
Admin Experience
Translations: Education History
Administrators can now provide multilingual instructions for the Education History section in the applicant portal, fostering inclusivity and enabling candidates to access application instructions in their preferred language.
Admin Experience
PeopleReady: User Management
An issue has been resolved regarding duplicate WFM user accounts created during new user addition via PeopleReady Single Sign On.
Admin Experience
Packages
An issue has been resolved where the Package Notification Recipients field could not be set back to blank after a value had been set. Packages can now have this setting updated back to null / empty.
Admin Experience
Blueprints
An issue has been resolved where the preview icon in Configuration > Blueprints displayed an empty page. Now, the preview functions correctly, providing a proper blueprint preview.
Tax Forms
Wisconsin Tax Document: “Signature” Field Failed to Populate
An issue has been resolved regarding Wisconsin’s withholding tax document. Previously, the signature did not populate on the generated PDF. Now, the generated PDF displays the onboarder’s signature.
Tax Forms
Updated Tax Forms for 2024
The following states have updated Tax Forms for 2024:
- Illinois
- Indiana
Tax Forms
Oregon Tax Document: Incorrect “Middle Initial” Placement
An issue has been resolved with Oregon’s withholding tax document. Previously, the middle initial was populating in the “First Name” field. Now, the middle initial populates in its designated field.
Onboarding365 Updates
“Work Eligibility” Statement
An issue has been resolved with the Work Eligibility statement. Previously, the word “the” appeared in front of all countries. Now, it only appears in front of the appropriate countries (The United States and The United Kingdom).
I-9 Updates
Remote Certifier List: Reduced Load Time
An issue has been resolved that caused the Remote Certifier List to have an extended load time when a user was attempting to assign a remote certifier to a Form I-9.
I-9 Updates
Onboarding Initiation Failure
An issue has been resolved with onboarding initiation. Previously, an onboarding failed to initiate when the candidate had a prior onboarding with a completed Form I-9 that was canceled. Now, onboarding initiation is successful.
I-9 Updates
Form I-9: Support for Up To Four Preparers or Translators
Form I-9 will now support up to four preparers or translators. This change will also be supported in the I-9 Data View CSV Export, I-9 Audit Trail Data View, and the Audit Trail on Form I-9’s review page.
I-9 Updates
Form I-9: Empty Fields
The rules for Form I-9 have been updated. Previously, when an onboarder left a field empty when filling out Form I-9, the generated PDF populated the empty fields with “N/A”. Now, all fields that are left empty on Form I-9 will appear blank on the generated PDF
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ATS Integration
Indiana Withholding Tax Form
When using the System Setting onboarding365StateTaxInfoFlowback to sync state tax data from Onboarding365 to Bullhorn, the Indiana Withholding Tax form will now show the “Start Military Spouse Exemption“ and “Terminate Military Spouse Exemption” fields and their corresponding values in Bullhorn on the State Tax entity.
User Registration
Branding
The user registration page has been updated to the new Bullhorn Automation branding. Herefish was rebranded as Bullhorn Automation and thus some of our primary pages need to be updated to reflect that change so users can experience a more unified platform offering. Now, when a new user is invited to Bullhorn Automation, they are asked to register on a page that includes the new Bullhorn Automation logo and color scheme.
Reporting
Dashboard Performance
Optimizations have been made surrounding how we return the data in the Dashboard Metrics to ensure faster loading time. While the report criteria has stayed the same, data is now returned more quickly.
ATS Sync
Performance: Tearsheets
The way records are processed with Tearsheets has been updated to ensure we are properly applying the right value that is supported in the database.
ATS Sync
Performance: High Volume
Candidate ATS syncing has been optimized to improve sync resilience during periods of high data volume. When customers have either a high initial sync volume or high daily record activity, Bullhorn Automation is now able to handle these instances with more efficiency ensuring there are no delays with getting data into Automation.
Placement Commissions
Commissions Tab
An issue was resolved on the Placement Commission tab. Previously, users in certain locales were unable to see commission data breakdown for commission roles. Now, the data will display regardless of locale.
Data Replication
JobCode Entity
Data Replication will now have access to the JobCode entity. This will allow users to view their added JobCodes within Data Replication and report on that data for their business needs.
Data Replication
JAR Startup
An issue was resolved on JAR start-up where no error message was provided if users could not connect to the Data Sync service. Now, when a connectivity issue is encountered, a detailed error message will be produced. The error will be logged in error logs and stored in an SQL table for reference and analysis.
Compliance Manager
Slideout: Filtering Placement Requirements and Candidate Credentials
Credentialing specialists now have the ability to filter their placement requirements and candidate credentials by status and credential type. This allows users to stay focused on credentials that need their specific attention while navigating through the requirement checklist.
User Interface
Group Admin “Edit User History” Tab
Previously, the “Edit User History” tab could load slowly with a large number of users and the user’s group would be truncated for deep group hierarchies. Text that was previously truncated now shows the root and end group in the drop-down and fully displays on hover, creating a cleaner look for users in a deep group hierarchy and an improved loading experience.
Original Group Hierarchy Display:
New Group Hierarchy Display:
Gamification
Performance
An issue has been resolved with Gamification running slowly or freezing when the Leaderboard slide loads. The Leaderboards in Gamification load faster now and should not freeze as the number of users increase.
Dashboard
Filtering
An issue has been resolved for Dashboard users where filtering by “Logged in User” or “Logged in User’s Group” would produce no results in the metric, ratio, or ratio comparison panels.
UX and Performance of Active User List Improvements
The active user list in OneView has been enhanced to a searchable list view. Previously, the active user list was not searchable or displayed in a list view.
Before:
After:
Wrong Font Color in Group Overview Leaderboard Slide
An issue has been resolved with Gamification leaderboard slides displaying text as black, which is unreadable, when in Light Theme mode. In Dark Theme mode, the text displayed as white, which was readable, and had no impact.
User Bulk Update UI Performance Enhancements
An enhancement has been made to the Bulk Update tab for Admin users to improve user experience and performance when downloading a file, and using the user filter prior to downloading a user file for importing.
When downloading a file, the Backup All Users and Download button will disable and display a “Downloading” message while the file is generated. Once the file is created and downloaded, the button will be enabled again.
When filtering by users, a scroll bar will appear for long lists to allow better navigation when selecting users to filter on, and groups will expand by one level by default and no longer appear clickable.
Target Bulk Update UI Performance Enhancements
An enhancement has been made to the Bulk Update tab for a Target Admin user, to improve user experience and performance when downloading a file, and using the user filter prior to downloading a target file for importing.
When downloading a file, the Backup All Targets and Download button will disable and display a “Downloading” message while the file is generated. Once the file is created and downloaded, the button will be enabled again.
When filtering by users, a scroll bar will appear for long lists to allow better navigation when selecting users to filter on, and groups will expand by one level by default and no longer appear clickable.
Generating Files on “Bulk Update – History” and “Bulk Update – Hierarchy” Tabs in Group Admin
An enhancement has been made to the Bulk Update History and Hierarchy tabs for Group Admin users. When downloading a file, the download button will disable and display a “Downloading” message while the file is generated. Once completed, the file will download and the button will be enabled again.
Enabled Button – Original state where no file is being downloaded:
Disabled Button – File is Generating “Downloading” displayed:
“Allowed Users to Login As” Picker Enhancements
A new enhancement was made to the “Allowed Users To Log In As” for Admin users that are configuring user switching accounts. When user accounts are selected for user switching, the selected users are now displayed at the top of the list for easier viewing and reduced scrolling to find selected users. The selected users will disable so they cannot be selected again.
When less than 10 users are selected, the selected number of users is displayed with a list of the user names selected.
When more than 10 users are selected, only the number of users selected will display.
I-9 Section 3: I-9 Image Upload
The Section 3 Document Capture now respects the “I-9 Image Upload Disabled” setting. This requires users to capture images of documents to evidence name changes, improving the security and accuracy of I-9 compliance.
Translations
A new translation has been created for the login/sign up page and the “Login Page Instructions” setting has been removed. This allows the login page to provide improved clarity for non-English speaking candidates, ensuring a better understanding of the required actions.
Direct Deposit
An issue has been resolved where users were able to sign forms that used multi_account_pay_settings without providing Direct Deposit information. The system now prevents them from proceeding until they’ve provided the Direct Deposit account information.
I-9 Section 3: Image Capture
The image capture feature in Section 3 for recruiters now provides a convenient preview of images during candidate name change and work authorization reverification.
I-9 Section 2: Loading
An issue has been resolved regarding Section 2 loading properly. Previously Section 2 was not loading properly when the status was “Restart” and Section 2 had been partially completed up until the HelloSign signature step.
I-9 Section 2: Alien Registration Receipt Card
The document upload requirements for the Alien Registration Receipt Card (Form I-551) have been updated. It is now required for E-Verify employers opting to retain photo match documents only, ensuring hassle-free document retention and compliance.
Packages
When a form within a package is disabled, WFM now displays a warning prompt that identifies which packages might be impacted before removing the form. This simplifies package maintenance.
Mobile Branding
The mobile color scheme for Talent Platform can now be easily previewed on the Branding page.
Updated I-9 Data Views
The Form I-9 and Form I-9 Audit Trail data views, as well as their Export Spreadsheets, have been updated to display the exact language from the newest version of Form I-9. The Export Spreadsheet for the Form I-9 data view has two new fields: “Preparer Middle Initial” and “Alternative Procedure Used”.
Receipt Tab on I-9 Dashboard
An issue has been resolved with the I-9 Dashboard. Previously, the I-9 Dashboard did not display a document’s receipt on the Receipt Tab when an I-9 Certification Correction form was filled out with the “Is Receipt?” box checked, but the original Form I-9 was filled out without checking the “Is Receipt?” box. Now, the document’s receipt is displayed on the Receipt Tab whether or not the “Is Receipt?” box is checked on the original Form I-9.
Form I-20 & Form DS-2019 not Populating in Dropdown
An issue has been resolved that caused the “Student Eligibility Certificate” (Form I-20) and the “Visitor Eligibility Certificate” (Form DS-2019) to not appear in the “Document Title” dropdown when a user was attempting to reverify I-9 documents that used I-9 section 3.
Form I-9’s
Form I-9, Paper I-9, the I-9 Certification Correction form, and the I-9 Receipt Resolution form have been updated to their most recent versions to ensure that we are in compliance with the requirements of the U.S. Citizenship and Immigration Services agency.
“Employment Authorization” Dropdown
An issue has been resolved that caused an Agency’s country, instead of the “United States”, to be displayed in the “Employment Authorization” dropdown on the I-9 web form.
“Download Single File” Feature
The logic for the “Download Single File” feature has been updated for the new Form I-9.
- “Download Single File” Feature for Old Form I-9
- Section 1 & 2 are combined into a single PDF.
- “Download Single File” Feature For New Form I-9
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of page 1 (section 1 and section 2)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of pages 1 & 3 (sections 1 & 2 and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1 & 4 (sections 1 & 2 and Supplement B)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1, 3 & 4 (sections 1 & 2, Supplement B, and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
“Download” & “Download All” Feature
The logic for the “Download” feature and the “Download All ” feature on the I-9 Audit Tab (I-9 Dashboard) was updated for the new Form I-9 and the old Form I-9:
- “Download” Feature for Old Form I-9
- Section 1 & 2 are combined into a single PDF.
- “Download” Feature for New Form I-9
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of page 1 (section 1 and section 2)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of pages 1 & 3 (sections 1 & 2 and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1 & 4 (sections 1 & 2 and Supplement B)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1, 3 & 4 (sections 1 & 2, Supplement B, and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- “Download All” Feature: When selected, a ZIP file is downloaded and if the ZIP file contains both the Old and New Form I-9 PDFs, both forms need to follow the logic listed above, respectively.
Enhanced Support for “When Not Empty in Onboarding365”
Support has been enhanced for the value “When not empty in Onboarding365”. Previously, flowback failed when a user mapped a non-string Onboarding365 field and selected the value “When not empty in Onboarding365” for the “Always Overwrite” field. Now, flowback is successful when a non-string Onboarding365 field is mapped and the value “When not empty in Onboarding365” is selected for the “Always Overwrite” field.
Sync Reliability
Our initial import service has been enhanced with additional self-heal functionality to improve our historical data syncing process. If errors occur, the system will automatically resume the sync process in a more efficient manner, reducing sync delays for our Salesforce and Erecruit customers.
Send Notification Emails
Support has been added for Salesforce, Invenias and Erecruit customers to be able to open records in their ATS from Automation notifications. Historically the “View In ATS” button on email notifications to recruiters would not open the associated record in their ATS. Now recruiters will be able to view the record from an Automation notification in their ATS without having to manually look the record up.
New 2023 I-9
A new I-9 form (effective 08/01/23) has been added for all US-based clients using I-9 forms for Onboarding in BBO. Clients will automatically receive it by 10/12/23 and the older form shouldn’t be used after 11/1/23. It has the following updates:
- Sections 1 and 2 have been condensed to a single page.
- New Supplement A and B.
- Options for choosing alternative procedures for verification.
Payable Charge Slideout
An issue has been resolved where, when viewing the Payable Charge slideout from within a Placement’s Payable Charge tab, users were unable to close the slideout if there were too many characters in the slideout header text. In this release, the header text is truncated and the user will be able to close the slideout.
Invoice Statement Template Variable
Amount Based Earn Codes and Expense Based Earn Codes will now be included in the calculation of the variable Other Total Amount. This variable is found within the Earn Code Amounts table and was introduced as part of the Amount Based Earn Code feature which originally only supported Time Based Earn Codes.
Submittal Icons
Icons on the Submit to VMS form are now displaying as expected. A recent Bullhorn Novo icon update interfered with Sync’s ability to retrieve icons for the Submit to VMS form. Sync now pulls icons from an internal file instead of an external URL.
RH Submittals | Fieldglass Submittal Email Parsing
Updated Fieldglass submittal email parsing to use a more specific URL value. This lets VMS Sync process candidate submission updates as expected, reducing processing delays and increasing data accuracy.
Vizient | ATS Save Fail Reports
Updated backend so Vizient Positions without attachments no longer show ATS Save Fail reports in VMS Sync Admin Tools. This improves user experience by only displaying Position errors when appropriate and actionable.
Greenhouse | Req Delivery
Updated parsing logic to restore Greenhouse req delivery. Greenhouse updated their VMS structure and layout, and backend code adjustments were required to process requisitions as expected.
AyaConnect | Shift Values
AyaConnect reqs now display all Shift values found on the VMS. This ensures data entry accuracy and reduces product swivel.
AHSA/Trio | Position Attachments for Rate Sheet PDFs Support
AHSA/Trio reqs now include the VMS Rate Sheet. This document includes additional compensation information unavailable on the webpage. This enhancement increases data accuracy and reduces product swivel.
Date Fields On Job (aka Vacancy) Records
An issue was resolved where searching against the Date Added or the Date Last Modified fields on Job records was not always returning the correct results due to an issue with how search handled different time zones.
File Preview Slideout
An issue was resolved within the preview slideout for files. Previously, users were unable to scroll horizontally. Now, users are able to view large files by scrolling horizontally in the preview slideout.
Requirements Checklist
An issue was resolved where the Requirements Checklist would have to be re-opened when navigating to a different page in the ATS and back to the Compliance Manager Dashboard.
Placement Requirement’s Edit History
When expanding a Placement credential card, compliance specialists can now access their specific Placement requirement’s edit history. This will allow the specialists the ability to quickly track changes for Placement requirements without leaving the Compliance Manager.
Candidate Notes
Compliance specialists can now quickly add, edit, and view notes for a given candidate on a specific placement certification card by expanding it from the requirements checklist on the compliance manager list. This allows them to more quickly align candidates to requirements and get candidates to work faster.
Secondary Owners
A new System Setting (configurable by Bullhorn Administrators) labeled “Secondary Owner Candidate Record Access“ was added to allow secondary owner(s) in the secondaryOwner field on a Candidate record to view associated Placement and Submission records across their organization’s departments.
CRF Edit tab new look and inline editing
Customer Required Field Options are now displayed in a refreshed table look on the “Edit” tab. This change enables in-line editing which means making updates to options is faster than ever as a result of the autosave functionality. We have also added a new pagination feature to help you manage larger amounts of data in a more effective manner. Lastly, the “Add” button has moved from the bottom of the list to a button on the top right of the table, preventing the need to scroll to the bottom of the page to add new options.
Note & Email Template Filtering
The look and functionality of searching for note and email templates have been enhanced throughout ATS. Previously, a user was limited to searching only the first 200 recently updated templates. Now, when a user goes to select a note or email template, users can search for the following without that 200 template limitation:
- My Templates: Private or Public templates that user created
- Department Templates: Private templates owned by the user, and Public templates available to users in their department
- All templates: Private templates owned by the user, and Public department templates owned by other users in their ATS
Once a user begins typing to search for their templates, the user can scroll through their results expanding well beyond the previous 200 template view limitation.
Currency Option for Managing SEEK Job Postings
An issue was resolved with the SEEK Job Posting integration. Previously, currency defaulted to AUD regardless of job region. Now users can select the correct currency type. This ensures that within the job posting on SEEK’s website, the pay scale corresponds with the proper currency option.
Submission List Status Dropdown
An issue was resolved where dropdowns were missing scrollbars on lists. This issue primarily affected all entity submission lists and the candidate file list. Users will now be able to select any options from the list.
Direct Deposit Flowback
An issue was resolved with direct deposit flowback. Previously, an error would occur during direct deposit flowback when the Remainder Deposit Type Account did not have the highest “Payment Order” number. Now, direct deposit flowback occurs successfully.
Workflow Shortlist Pop-up
A French translation issue seen on the pop-up modal when a Candidate is moved to “rejected” status in the Submission tab has been resolved.
Dashboard Cards
The “Starts and Ends” dashboard card was updated so that German users see the text “Start & Ende” rather than “Anfnge & Enden”. We have updated the “My Activity” dashboard card so that German users see the text “Meine Aktivitäten” rather than “Meine Aktivitt”. To see these updates, users must remove and re-add the cards to their dashboard.
Certification Module
An issue was resolved where several French translation issues were seen on Certifications within Novo.
Last Published Date
An issue was resolved where the “Last Published Date” would always reflect the Eastern Time Zone. The “Last Published Date” on a job now respects the user’s time zone.
Placement customDate Fields
An issue was resolved causing custom date field values on a submitted placement change request to show the current date on the “Field Changes” overview when a user submits a blank value. Now, custom date fields will display the correct user-selected value when viewing submitted changes of a Placement Change Request.
Version Update
The SnakeYAML library that handles the serialization and deserialization of requests in Data Replication has been excluded.
Data Sync
A new endpoint for Data Sync Services was added so that the Data Replicator Manager may access the newest version of the Data Mirror JAR.
Special Character Support
Bullhorn now supports special characters and accented letters in the “name” field on Custom Tabs.
Foreign Translations
An update was made to the foreign language translations to display foreign language translations in various areas of ATS where it was previously displaying English text when a foreign language was set up in LocaleSetting of System Settings. Previously, when Spanish was configured as the LocaleSetting, it would display text in English in Canvas, but now it will display text in Spanish.
Translation
The Terms of Use notification modal has been updated to support a French translation. This is beneficial for those customers that are managing applicants whose preferred language is French but are still required to agree to the Terms of Use before accessing the applicant portal.
Accept Button
The Terms of Use modal has been updated so that it only has a button to Accept the prompt. If applicants are looking to disagree with the Terms of Use, they will have to either use the browser to navigate backwards or close the browser window itself. This allows clients utilizing SSO with their Applicants to decide to decline the Terms of Use but not get navigated to the standard Applicant Login page, which isn’t the proper SSO login page.
1-9 Section 3: Not Applicable Checkbox
Recruiters can now select a Not Applicable checkbox for documents without expiration dates in Section 3 reverification, streamlining the process and eliminating the need for unnecessary date entries.
I-9 Section 3: Additional Guidance
The Section 3 completion process has been enhanced by providing additional guidance and clearer instructions.
Job Search
An issue has been resolved where using the Location search criteria in the Job Search page of the Talent Platform Portal would return errors depending on the order of the city, state and additional filter that was used. Now, whenever an Applicant runs a search utilizing the Location criteria, records that match that search criteria are properly returned.
I-9 Section 3: Document Numbers
Validation has been provided for the following document numbers, allowing authorized representatives to enter document numbers with greater confidence.
- Permanent Resident Card (Form I-551)
- Alien Registration Receipt Card (Form I-551)
- Foreign Passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
- Employment Authorization Document that Contains a Photograph (Form I-766)
- Permanent Resident Card (Form I-551) with Form I-797
- Foreign passport with Arrival/Departure Record (Form I-94)
- Passport from the Federated States of Micronesia (FSM) with Form I-94/I-94A
- Passport from the Republic of the Marshall Islands (RMI) with Form I-94/I-94A
- Foreign passport with Arrival/Departure Record (Form I-94) and Form I-20
- Foreign passport with Arrival/Departure Record (Form I-94) and Form DS-2019
- Receipt: Form I-94/I-94A w/Refugee Stamp
- Receipt: Form I-94/I-94A w/I-551 Stamp, photo
Document number validation has also been created for the U.S. Passport, U.S. Passport Card, and Social Security Card to ensure the accuracy of document numbers entered into the system.
Details Button Interaction
An issue has been resolved on mobile that caused users with a non-English language setting to not be redirected to the document list or next document when clicking Details on the My Onboardings page. Now users are redirected to the document list or next document when Details is selected regardless of the language setting.
Placement Dates Sync Feature
The Placement Dates Sync Feature allows Onboarding365 to automatically subscribe to Placement Change Events in Bullhorn. When Placement Dates are changed in Bullhorn, Onboarding365 will poll Bullhorn for what has changed. If any of the three Placement Date Fields (dateBegin, dateEnd, EstimatedDateEnd) are changed, Onboarding365 will retrieve the latest values from Bullhorn and update the corresponding date fields on the associated Onboarding365 Onboarding Record.
Onboarding Initiation Failures
An issue has been resolved that caused onboarding initiations to fail. Previously, users received intermittent “Data is Null” errors when initiating onboardings resulting in failed initiations. Now, users no longer receive “Data is Null” errors and are able to successfully initiate onboardings.
Direct Deposit Flowback
An issue has been resolved with Direct Deposit flowback. Previously, an error would occur during direct deposit flowback when the Remainder Deposit Type Account did not have the highest Payment Order number. Now, direct deposit flowback occurs successfully.
Metric Picker in Bulk Update Target Updates
An issue has been resolved where the metric picker in the Bulk Update Targets screen for a Target Admin would not update properly to allow a user to select multiple metrics in the list. Users can now select multiple metrics and get the correct targets based on the filters applied by clicking the download button.
More Info Errors in Deal Flashes
An issue has been resolved with deal flashes for a Gamification Admin. Previously, an error message would be displayed when the More Info button was selected. The error message would state an unexpected error has occurred and prompt the user to submit a ticket. This error no longer appears when clicking the More Info button.
Universal Data Connector
An issue has been resolved where invalid data being passed into Automation was causing syncs to fail. Now, an error will display when bad data is being parsed into Automation instead of failing the entire sync.
Erecruit Updates
The supported list criteria for erecruit clients has been updated to include Note Type conditions in Candidate & Contact based lists. Now when an erecruit client is creating a list based on recent activity, they can utilize the Note Type criteria in order to more accurately return records that have specific note types or have had certain notes added within a particular time frame.
Update Step
An issue has been resolved regarding the Update step that is configured to update a multi-value field back in the ATS. Previously, the configuration was causing records to not flow through this step. Now, when the Update step is configured to update a multi-value field back in the ATS, all data types that are translating back into the supported data type in the destination field are properly accounted for.
Trimmed Phone Numbers
An issue has been resolved where Australian and New Zealand phone numbers were trimmed when Automation was inserting those values back into the ATS. This was mainly impacting Australian and New Zealand candidates or contacts filling out surveys that had phone number information, as those regions have 10 or 11 digits. Now, when people from those regions are updating or adding their information through surveys, the correct amount of phone number digits flow into the ATS.
Invoice Tab on Placement Record
Bullhorn users can now quickly see all invoices on a placement by navigating to a new “Invoices” tab from the placement record page. This feature is available to all users who can currently view invoices without any additional configuration.
Pixid | Process Webhook Requests
VMS Sync now integrates with Pixid webhooks for both requisitions and submittals. This increases speed and performance for Pixid VMS transactions, reducing delay and improving reliability in ATS updates.
Beeline | Auth changed
VMS Sync has updated Beeline authentication logic to restore req processing.
Liquid Compass | Status flip Issue for “Canceled” Status Reqs
Updated backend parsing logic to set requisition status to “Cancelled” when appropriate. This eliminates status value discrepancy between VMS and ATS and reduces manual data correction.
Koncertit | Requisition Notes
VMS Sync now parses KoncertIT requisition notes. These notes usually contain details about candidate requirements and the interview process.
VMS Access – Beeline Requisition Attachments
VMS Access now retrieves requisition files from the following Beeline sections:
- Attachments
- Resume and Other Attachments
- Please Upload Detailed Job Description
Beeline has many unique buyers with varying field and section labels. Added backend handling to deliver important job files to the ATS as expected.
Processor Task
To ensure issues impacting timesheets are surfaced clearly to payroll administrators and to reduce the risk that a candidate doesn’t get paid, if a timesheet fails to be evaluated due to a missing location state, an issue item will be generated with guidance for how to resolve the problem.
Saved Search Functionality Added to Compliance List View
Credentialing specialists using the Compliance Manager Dashboard now have the ability to save their list searches and filters and add their saved searches to their favorites section. This allows the user to quickly reference specific placement information, job location, or custom data relevant to their business workflow.
Slideout: Notes Tab on Placement Certification Card
The ability to see notes related to a specific credential reference on a credential card within the requirements checklist (slideout) has been added. This will allow users to stay focused on relevant information related to a credential card they’re viewing.
Select Resume Button
An issue has been resolved on mobile with the Select Resume button. Previously the Select Resume button was positioned incorrectly on the screen causing it to be partially visible. Now the Select Resume button is correctly positioned on the screen and fully visible.
Select Files Option Update
The File Upload experience has been improved by hiding/disabling the upload button until a file is selected when the file upload is required.
Mini Picker: Allow Custom Values with Field Interaction
Clients can allow mini-pickers to save values that are not in the list, as they had in S-Release, and can now do so via a field interaction. This only applies to fields with the Mini Picker edit type and Allow Multiple Values field mapping configuration set to TRUE.
Example field interaction: API.form.controls.<field>.config.allowCustomValues = true;
Start-up Screen
An issue was resolved where opening a record redirected a user to the login page if they had “Tearsheets” selected as a startup item.
Placement.ClientCorpID Updates When When Records Merged
An issue was resolved where associated entities were not updated in Data Replication when records were merged. Combinations resolved:
- ClientCorpation: JobOrder
- Candidates: Submissions
- ClientContact: Submissions
My Profile
A Delete button has been added to the Education History and Work Experience drawers. Now, candidates can delete the previous Education History or Work Experience if they need to.