VMS Sync

Resolved Issues

Published: December, 2024

Agile1 – Workpuddle date formatting

Previously, an Agile1 Special Billing table was being captured and normalized as “reqDetails.additionalDetails”. The Special Billing table has now been moved from Req Details to Additional Details in the Position JSON.

VMS release note

Users can now access this VMS field in Rules, allowing them to copy values to an ATS Job field, use values to set ATS Job value, and use values to ignore position delivery.

Credentials: Fieldglass position and submittal handling

Previously, position delivery for Fieldglass credentials was failing. Now, VMS Sync uses a new URL for Fieldglass credentials, preventing Position delivery delay and ensuring that Submittals forms load correctly.

Generally available.

Health report: VMS functions failing

Various VMS functions were failing for VNDLY credentials, including the ability to change passwords. Credentials require valid passwords to process positions for delivery. VMS Sync’s change password feature now uses a new URL for VNDLY Credentials, resolving the issue.

Positions: Intellify missing address values

Previously, Intellify positions were missing address values when addresses were present on the requisition. Address values have been added to Intellify positions and display as expected on the Company Mapping dashboard. This change allows healthcare customers to route positions to the appropriate ATS Company.

Generally available.

Positions: Acro position delivery failing

Previously, position deliveries for Acro VMS were failing because of expired credentials. Handling for expired password messages has been added, so you can use Sync to update passwords for dedicated Acro VMS Credentials.

Generally available: Enable by setting the Login Credentials Dedicated to VMS Sync credential feature to Yes.

Positions: Missing Magnit positions

Previously, not all Magnit positions were being captured by the nightly position reconciliation process. Now, Magnit requisitions with any Status/Client value within the credential req list date range will be successfully processed. This change reduces delivery times, product swivel, and manual edits.

Generally available: Enabled by default.

Positions: Workpuddle date formatting

Previously, VMS Sync wouldn’t capture startDate and createdDate values from Workpuddle Reqs. The date format of createdDate and startDate has now been changed from YYYY-MM-DD to MM/DD/YYYY. This new formatting ensures VMS Sync recognizes values as valid.

Requisitions: Beeline all statuses except “Open” failing to process

Previously, all statuses except “Open” were failing to process. Now, getReqList returns reqs in any status that is:

Within the default or configured date range
Not just the open status

And getReq processes correct Position status:

reqStatus corresponds with parsedStatus
Positions posted to Beeline don’t throw “req has been removed, should be closed” error

VMS Sync

Published: December, 2024

Einstein II API: Credentials

What’s new?

VMS Sync now supports Einstein II’s Order API for position delivery. Users can update existing Einstein II credentials or add new credentials with the API and Subscription Keys provided by Einstein II Support.

Note: While existing non-API logins are unaffected by this update, Einstein II strongly encourages all users to leverage their Order API to avoid risking account deactivation.

Why does it matter?

This change ensures that users retain position functionality with VMS Sync, improving their user experience.

How do I enable this?

Generally available: All Einsteinii Credentials now display API Key and Subscription Key fields. Users with Einstein II logins can contact Einstein II Support to set up an Order API.

VMS Sync

Requisition

Published: December, 2024

Simpliant ReqID update

What’s new?

The ReqID in VMS Sync has been updated to match the Job ID in the Simpliant VMS UI.

Why does it matter?

The matching ReqIDs are substantially smaller than before, making them easier to view and cross-reference.

How do I enable this?

Generally available.

VMS Sync

Parsing

Published: December, 2024

iCims new field parsing

What’s new?

VMS Sync now parses the following fields for iCims positions:

ER Business Region
UK Project
Hire Type

Why does it matter?

Parsing as many VMS fields as possible reduces the need for end users to swivel between VMS and ATS to manually correct job data.

How do I enable this?

Generally available: Enabled by default.

VMS Sync

Credentials

Published: December, 2024

Aya/Lotus connect and LotusOne credential changes

What’s new?

The following enhancements have been made to Aya/Lotus Connect and LotusOne credentials:

Two new fields have been added, including:
- Login URL (required)
- API URL (optional)
All credentials have been updated with the following values:
- Login URL = https://app.lotusone.com
- API URL = https://api.ayahealthcare.com
Email notifications are now processed via notifications@LotusOne.com.

Why does it matter?

This change supports major upgrades to Aya/Lotus Connect and the LotusOne VMS, allowing VMS Sync to continue processing reqs for ATS delivery.

How do I enable this?

Generally available: Enabled by default.

VMS Sync

Company Mapping

Published: December, 2024

Auto linking inaccuracies

What’s new?

A new account feature, Company Fuzzy Auto Link, has been added to improve company mapping auto-linking. When enabled, VMS Sync will attempt to auto-link a VMS company to an ATS company with the Zip Code and Google Place ID values provided by the VMS. When disabled, Sync attempts to auto-link based on exact and abbreviated Locations or exact Google Formatted Addresses.

Why does it matter?

These auto-linking updates improve the accuracy and frequency of auto-linking and reduce the number of jobs blocked for delivery.

How do I enable this?

Generally available: All existing accounts with Company Mapping enabled will have Company Fuzzy Auto Link enabled by default. Reach out to VMS Sync Support to disable this functionality.

ATS & CRM

Resolved Issues

Published: December, 2024

Candidate, notes: Formatting disappears when using the “Copy Note” functionality

We resolved an issue where user formatting wasn’t copied over to the destination field when adding a note to a record with the “Copy Note” functionality.

Published: December, 2024

Additional data fields

What’s new?

We added additional fields to the new Shift Assignment default list view. You can also filter and configure the default columns. These new fields include:

Location
Job title
Shift position name
Shift name
Scheduled start time

What’s new?

If you’re an administrator user with Add Corporate User and Edit Corporate User entitlements, you can now add delegates to a corporate user via the REST API.

Why does it matter?

The new feature allows delegates to communicate with candidates from a User account rather than their own to ensure certain business purposes run more smoothly and efficiently.

How do I enable this?

If you do not have access to REST API and do not have the Add Corporate User and Edit Corporate User entitlements, reach out to Bullhorn Support to request enablement.

Onboarding365

Resolved Issues

Published: December, 2024

E-Verify: E-Verify foreign passport submissions without expiration date

Resolved an issue where E-Verify cases could not be successfully submitted when a foreign passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) was provided without an expiration date. Recruiters can now submit these cases without error, ensuring smoother processing for affected documents.

Targeted for preview release: November 25

Targeted for production release: December 2

Onboarding: Onboarding file upload to FTP site

An issue where files were not being sent to the FTP site as expected during the onboarding process has been resolved. Customers can now complete their workflows without interruptions, and files are successfully uploaded to the FTP site, ensuring a seamless file upload experience.

Targeted for preview release: November 25

Targeted for production release: December 2

Onboarding365

Coming Soon

Published: December, 2024

2025 US tax forms anticipated for the 2025.01 release

What’s coming?

Kentucky State Tax Withholding Form (K-4) with minimal updates limited to formatting and threshold dollar amount increases in the instructions.

Targeted for Preview Release: December 19

Targeted for Production Release: January 6

Document level visibility controls

What’s coming?

Agencies will have the flexibility to control redaction visibility at the document level for Administrators, Compliance Representatives, HR Managers, and HR Associates.

Detailed settings and enablement instructions will be available in the Onboarding 365 Knowledge Base upon feature launch.

Targeted for release: This feature is expected to roll out soon after the .12 release on December 2nd. There will be no automatic changes for customers.

Onboarding365

e-Verify

Published: December, 2024

E-Verify data export updates

What’s new?

To enhance compliance review and data transparency, the E-Verify data view export now includes additional fields. The following fields are now visible on the export:

Duplicate closure reason
Overdue reason
Closure reason
Overdue verify reason
Overdue verify reason other

Why does it matter?

Previously, there was no direct visibility into the responses provided by recruiters when closing or creating a new case. This update allows compliance managers to easily review and track case closure details, improving oversight and supporting compliance efforts.

Targeted for preview release: November 25

Targeted for production release: December 2

Talent Platform

Resolved Issues

Published: December, 2024

Applicants: Failed to load data error when searching for applicants by location

Resolved an issue where the Talent Platform applicant page failed to load data when filtering by specific branch locations. Users can now successfully apply branch location filters to narrow down applicant lists without encountering errors.

Applicant quick add: Fixed phone number saving issue in quick add feature

Resolved an issue where entering a phone number in the Quick Add feature before specifying a home location and clicking “Save” caused the phone number not to be saved. The workflow has been updated to ensure phone numbers are retained regardless of the order in which information is entered.

Applicant records: Duplicate SSN error message displaying missing applicant IDs

For ATS customers using the duplicate SSN check, the error message now includes the ATS IDs of duplicate Applicant records when attempting to save a record with a duplicate SSN. This enhancement provides users with the details they need to quickly identify and resolve conflicts directly from the error message.

Previously, the error message did not display the IDs of the duplicate Applicant records, making it challenging to pinpoint and address the issue. With this update, the error message now correctly displays the ATS IDs of the duplicate records, ensuring users can efficiently resolve conflicts.

Credentials: UK date formatting consistency

An issue in the applicant portal where UK date formatting for credentials did not consistently apply in the correct format has been resolved. Date formatting for credentials now consistently displays as DD/MM/YYYY, whether the credential is added by a recruiter or the applicant.

E-Verify: E-Verify case report displays location legal name for separate client IDs

Fixed an issue where the E-Verify Case Report displayed the company name instead of the legal name. This issue caused confusion for customers managing multiple entities with distinct legal names under separate E-Verify Client IDs. The report now accurately reflects the legal name, ensuring improved clarity and precision for customers handling multiple entities.

E-Verify dashboard: Hire date on E-Verify tab discrepancy

Resolved an issue where the Hiring Date column on the E-Verify page did not align with the hire date of the details panel. The Hiring Date column now matches the details panel, ensuring a clearer and more consistent user experience.

Federal ID: Federal ID validation update for international applicants

The issue where the Federal ID for applicants from certain countries failed to save has been resolved. The system now correctly saves the Federal ID, ensuring all related fields are properly entered.

Forms: Radio/checkbox group fields not saving after PDF attachment

An issue where radio or checkbox group fields, when positioned as the first field following a PDF attachment, failed to save in the UI and appeared stuck has been resolved. All field types now save correctly, improving ease of use for administrators.

I-9 Dashboard: Filter blocks loading issue resolved

Resolved an issue where filter blocks on the I-9 Dashboard 2.0 failed to load for some clients. Filter blocks now load as expected, even when the associated counts cannot be retrieved, ensuring improved usability and reliability.

Image capture: Image capture uploads on laptops

Resolved an issue where the Capture function produced a blank file upload when using laptops via a File Upload document/form. Files are now correctly captured and uploaded in the intended format, ensuring seamless functionality.

Notifications: Fixed missing content and delivery in eDocs reminder notification

An issue where the eDocs reminder notification was missing key information, including the signature request expiration date and login URL, and was not being sent as expected has been resolved. The reminder now includes all necessary content and is reliably delivered when triggered.

Onboarding dashboard: “SIGNED” status filter issue

Resolved an issue where the “SIGNED” status filter in the Onboarding Dashboard could not be cleared or updated for certain candidates. This ensures accurate filtering and better usability for recruiters managing onboarding workflows.

Placement automation: Placement forms automation

An issue where forms were not being sent to applicants via Placement Automations when a placement met the specified automation conditions has been resolved. Forms are now correctly dispatched to applicants as intended when placements meet the criteria.

Profile: Improved onboarding navigation and user flow

An issue where candidates were not directed to the correct starting point when proceeding to the next page has been resolved. This improvement enhances navigation and the overall user experience during onboarding.

Tasks: Opened workflows now retain visibility in tasks list

Resolved an issue where opened workflows would disappear from the tasks list upon reaching the applicant’s completion date. Opened workflows now remain visible in the tasks list, ensuring consistent accessibility for ongoing workflow management.

Users: User location counts

An issue that caused discrepancies in user location counts has been resolved, ensuring that the location counts now accurately align with the total number of locations.

Targeted for staging release: November 27

Targeted for production release: December 5

Talent Platform

Profile

Published: December, 2024

Updated “My Profile” access

What’s new?

The “My Profile” tab is now dynamically displayed based on profile completion status:

The tab is hidden until the profile is complete and can be accessed through the home page.
If the Hide Complete Profile in the Task List setting is enabled, the tab remains visible for updates, but the “incomplete” status is removed.

Why does it matter?

This update enhances the candidate user flow by reducing unnecessary prompts and providing a clearer experience. Candidates can focus on completing required actions without confusion, while still having access to update their profiles when needed.

Targeted for Staging Release: November 27

Targeted for Production Release: December 5

Talent Platform

Notifications

Published: December, 2024

Custom intervals for eDoc reminder notifications

What’s new?

Clients can now set custom intervals for eDoc reminder notifications, replacing the previous fixed timeframe. This enhancement provides greater flexibility, enabling customers to tailor applicant notifications to their specific needs.

New Settings Include:

Send Document Reminders to All Applicants
Alert Applicants When Their Documents Are Expiring Days

Why does it matter?

This update empowers clients to take control of their notification schedules, ensuring timely communication with applicants while accommodating unique workflow requirements. Custom intervals help improve applicant engagement and reduce missed document submissions, leading to a more efficient process.

Targeted for Staging Release: November 27

Targeted for Production Release: December 5

Bullhorn Analytics

Knowledge Base

Published: December, 2024

Relaunch of Knowledge Base

What’s new?

We have published a complete library of user-guide articles for all features, including Metrics Dictionaries, for each edition of Bullhorn Analytics in our Knowledge Base, replacing the existing PDF guides.

Why does it matter?

Users can more easily self-serve and find information faster with an intuitive layout and optimized search functionality, allowing them to delve into specific details with concise, easy-to-digest content.

How do I enable this?

This knowledge base is already available.

Note: All existing PDF guides will be retired on November 30, 2024. Please update any URL links accordingly.

Pay & Bill

Resolved Issues

Published: December, 2024

Invoices: Invoice totals disparity

All Invoice totals now display correctly when summarizing by Earn Code. Previously, there was a disparity between the total amount by Earn Code and the total amount on the Invoice.

Novo list search: Column filters on list screens

Column filters on list screens no longer reset upon refresh during an Advanced Search. Previously, column filters would incorrectly clear out if the page was refreshed while using Advanced Search.

Time & Labor: Multiple expense reports failing to sync

If multiple expense reports are sent together and not all synced successfully, performing a recalculation on the timesheet will now fix the issue. Previously, recalculating did not fix a failed sync.

Time & Labor: Summary blocks display on timesheets

Summary blocks are now accurately displayed on Timesheets in ATS. Previously, summary blocks were displaying inaccurately when adding then deleting quantities on a new row on a Timesheet in ATS.

Pay & Bill

Time & Labor

Published: December, 2024

Timesheet adjustments time input improvements

What’s new?

Several keyboard entry improvements have been made to the Timesheet Adjustments workflow in ATS:

Deleting and entering numbers mid-timestamp now works as expected (i.e. you can delete the 1 in 9:15 and replace it with 4 to make 9:45).
The time picker now accurately highlights the selected time when opened.
Partial times are now entered predictably (e.g. “08:3m” is now correctly converted to “8:30”).

The Email Metrics and Text Metrics sections now calculate activity generated from lead-based automations.
Metrics from both individual lead-based automations and the Summary Metrics for all automations now reflect this expanded data.

Why Does It Matter?

This update provides a more comprehensive view of automation performance by including lead-based activity in key metrics.

Deeper Insights: Gain visibility into how leads engage with your automated emails and text messages, helping you fine-tune campaigns for better results.
Unified Reporting: Ensure all automation activity, including lead-based efforts, is accurately reflected in your dashboard for consistent reporting and analysis.

With this update, you can make more informed decisions and optimize your automations to drive success across all stages of the recruitment lifecycle.

Talent Platform

Multi Account Pay Settings

Published: November, 2024

Update to Multi-Account Pay Settings Form for Canadian Applicants

What’s new?

The multi-account pay settings form component has been enhanced to better accommodate Canadian applicants. A new required field for ‘Transit Number’ has been added, and the ‘Institution Number’ is now mandatory when the “I use a Canadian bank account” checkbox is selected. Both fields are subject to validation, with the Transit Number requiring five digits and the Institution Number requiring three digits. Furthermore, the form now respects the “Hide CA Account Checkbox” setting for field display, and external field mapping for Transit Number has been integrated into the ATS.

Why does it matter?

This update is significant as it ensures accurate handling of Canadian banking details during the direct deposit setup. By implementing these changes, we enhance the user experience for Canadian applicants, streamline the data collection process, and improve compliance with banking requirements. This ultimately leads to more efficient and reliable payment processing for users utilizing Canadian bank accounts.

Targeted for Staging Release: Oct 31st

Targeted for Production Release: Nov 7th

ATS & CRM

AI Assistant

Published: November, 2024

Update Copilot Branding to AI Assistant

What’s new?

Copilot is being rebranded to “AI Assistant” in Bullhorn ATS. All previous Copilot menu items, buttons, and labels within the system have been renamed to AI Assistant.

The “Copilot Admin” menu has been renamed AI Assistant Admin.
The Copilot generative card has been renamed AI Assistant and has been rebranded with a new icon.
Configuration and error messaging will now refer to AI Assistant instead of Copilot.

Why does it matter?

When we chose the name “Copilot”, the primary focus of our AI strategy was on Generative AI-driven “assistant” capabilities—namely, a copilot. The name “Copilot” is used by many companies for generative AI assistants, so it made sense at the time to use industry terminology.

Now that we’ve expanded our AI strategy to encompass a lot more AI capability across a broader swath of categories and use cases, we’re rebranding Bullhorn Copilot as “AI Assistant,” which will sit within our umbrella “Bullhorn AI” category (along with AI Sourcing, AI Screening, and AI Submitting & Selling). The functionality is the same; we’re just aligning the name with our updated overall strategy.

BBO

Resolved Issue

Published: November, 2024

Search: Filtering Latency with Document Search

Document Search now has lower latency and returns results for documents containing spaces and special characters. Previously, documents containing spaces and special characters were not always returned in results.

VMS Sync

Medical Parsing

Published: November, 2024

Med Specialty Update

What’s new?

Keywords have been removed from Catheterization Laboratory med specialty.

Why does it matter?

This change improves the skill mapping accuracy of Cardiac positions.

How do I enable this?

Generally Available: All Healthcare Credentials are affected by this update.

VMS Sync

API

Published: November, 2024

Einstein II API

What’s new?

VMS Sync now supports Einstein II’s Order API for position delivery. Users can update existing Einstein II credentials or add new credentials with the API and Subscription Keys provided by Einstein II Support.

Note: While existing non-API logins are unaffected by this update, Einstein II strongly encourages all users to leverage their Order API to avoid risking account deactivation.

Why does it matter?

This change ensures that users retain position functionality with VMS Sync, improving their user experience.

How do I enable this?

Generally Available: All Einsteinii Credentials now display API Key and Subscription Key fields. Users with Einstein II logins can contact Einstein II Support to set up an Order API.

Pay & Bill

Time & Labor

Published: November, 2024

Unsaved Changes Warning on Timesheet Adjustments

What’s new?

A warning modal is now displayed when edits have been made to a timesheet, and it is closed without saving.

Why does it matter?

This ensures that timesheet edits are not lost unintentionally.

How do I enable this?

Generally Available: Enabled by default.

Talent Platform

Resolved Issues

Published: November, 2024

Targeted for Staging Release: Oct 31st

Targeted for Production Release: Nov 7th

Bullhorn Integration: Duplicate Fields in Bullhorn ATS Field Mapping

The ATS Field Mappings section has been updated to resolve an issue where duplicate field names appeared when selecting “Federal Tax Form” as the External Entity Type. Previously, this duplication caused confusion and hindered the accuracy of applicant property mapping. With this update, the field list now displays unique values, significantly improving clarity and ensuring that users can accurately map applicant properties without encountering redundant entries.

Candidate Experience – Basic Information: Home Phone Field Correction

We have resolved an issue where the Home Phone field on the Basic Information page was incorrectly requiring a country code, even when the “Disable International Phone Numbers” toggle was enabled in the Staging and Production environments. Previously, users encountered confusion and frustration as they were unable to submit their information without providing a country code, which should not have been necessary under the current settings. This fix ensures that the Home Phone field functions correctly, allowing users to enter their phone numbers without the need for a country code when the toggle is enabled.

I-9: Missing Checkbox for ‘Alternative Procedure Authorized by DHS’ on Form I-9 Supplement B PDF

An issue has been resolved with the Form I-9 Supplement B, where the checkbox for ‘Alternative procedure authorized by DHS to examine documents’ was not displaying in the final PDF. Previously, users were unable to see this selection, which could lead to confusion and incomplete documentation. With this fix, the checkbox now appears correctly in the PDF, ensuring that all necessary information is clearly presented and compliant with requirements.

I-9 Dashboard: I-9 Dashboard 2.0 Section 3 Link

The issue where clicking the Section 3 hyperlink from the I-9 Dashboard 2.0 opened the Section 1 document instead of the I-9 Supplement B has been resolved. Previously, users encountered confusion as they were directed to the wrong document, which hindered their ability to access the necessary information. With this fix, users can now access the correct document as expected, improving the overall functionality and user experience of the I-9 Dashboard.

Preliminary Information: Candidate Experience – Prescreening Data

An issue where applicants encountered a 500 error upon clicking “Complete Application” after entering prescreening data has been resolved. Prescreening information is now correctly saved to the database when applicants complete their profiles.

Preliminary Information, Settings: Postal Code Validation Fix

We have resolved an issue where valid Canadian postal codes were incorrectly flagged as invalid when the “Enable Country Selection” configuration was turned off and Canada was selected as the applicant’s country. Previously, this misconfiguration led to confusion and errors in the application process, as users were unable to submit valid postal codes. The fix ensures that postal code validation now accurately aligns with the applicant’s country, branch location, and primary location, effectively preventing similar issues with U.S. ZIP codes as well. This improvement enhances the overall user experience by ensuring that valid postal codes are accepted correctly.

Tax Forms: State Taxes: Update KS K-4 Blueprint for 2025

The Kansas Withholding Form (K-4) has been updated in the Talent Platform to reflect the revised version issued in July 2024 for the 2025 tax year.

Translations: Multi-Language Support – Talent Platform Job Search – Part 2

An issue where components on the Job Search page were loading in English, regardless of the selected language, has been resolved. The page now correctly displays in the language selected by the user.

Custom Applicant Fields: Custom Field Data Sync

We resolved an issue where custom field data was not syncing from the ATS to Talent Platform during candidate creation or when using the “Sync to ATS” button in Talent Platform. Previously, this led to inconsistencies in data flow, causing frustration for users relying on accurate information. With this fix, custom fields now sync correctly to Talent Platform, ensuring consistent data flow and improving the overall user experience.

Onboarding365

Resolved Issues

Published: November, 2024

Candidate Experience: Redirect URL

An issue previously caused candidates to not be redirected to the designated URL upon completing their onboarding when it was set to automatically complete. This issue has now been resolved. Candidates will now be properly redirected after completing their onboarding process, whether it’s set to automatically complete or manually moved to “Ready for Review.”

The URL configuration for this feature is located under the Intro & Instructions tab.

Recruiter Experience: I-9 Supplement B Document Selection

An issue previously caused the Form I-20 and DS 2019 to not appear as options in the Document Title dropdown on the I-9 Supplement B. This issue has now been resolved, and the forms are once again available for selection.

Recruiter Experience: System Performance Improvements

We’ve made further investments to enhance system performance by improving our load testing capabilities. These improvements help ensure a smoother and more reliable experience, reducing the chances of performance slowdowns during high-usage periods.

Tax Forms 2025: 2025 US State Tax Form – Update Kansas Withholding Form (K-4)

The Kansas State Tax Withholding Form (K-4) was updated in July 2024 for the tax year of 2025. The updated 2025 version of the form is now available in Onboarding 365.

VMS Sync

Resolved Issues

Published: November, 2024

Company Mapping: Address handling

VMS Sync has resolved an issue with ShiftrockV2 Address parsing. VMS has updated to read the Address1 field in ShiftrockV2 instead of the Facility Name field.

Company Mapping: Unable to Link Positions Missing Location

VMS Sync has resolved an issue with Company Mapping that was blocking Job delivery. VMS Sync has updated our null Location handling and confirmed Positions without a Location populated in the Unlinked Company Mapping tab as expected.

Positions: ATS Save Fail

We have resolved an issue with intermittent Position delivery failure that resulted after a recent Company Mapping update. Positions are processing as expected for all customers.

Positions: iCims Delivery Failure

VMS Sync has resolved an issue with iCims Position delivery. VMS Sync has improved cookie management to prevent captcha activation, processes Positions via API when ‘New iCIMS’ is enabled, and assigns a Closed Status to Positions that are not Open or have been removed from the VMS.

Automation

Resolved Issues

Published: November, 2024

Email Unsubscribe: BH4SF Unsubscribe Event Fix

BH4SF customers utilizing Bullhorn Automation for email notifications with Contact records were experiencing issues where the unsubscribe event was not properly writing back to the record in BH4SF. Previously, when a contact unsubscribed from a message generated by Bullhorn Automation, their record in BHA and subscription status would be updated, but this change would not reflect in the Contact record in BH4SF. With this fix, whenever a contact unsubscribes, we now ensure that their record in Automation and subscription status are updated, and this information is also accurately written back to the Contact record in BH4SF, resolving the previous inconsistency.

Notifications: Notification Issue Resolved

We have resolved an issue where notifications were not being generated to the ‘Job Assigned Users’ value. Previously, when notifications were configured to send to the users marked in the Job Assigned field, those users were not receiving any email notifications. With this fix, we will now properly generate email notifications to the users designated in the Job Assigned field whenever notifications are configured.

Pay & Bill

Resolved Issues

Published: November, 2024

Mass Action: Advanced Search Filters and Mass Action Select on Billable Charge and Payable Charge Lists

Advanced Search filters are now respected when using Mass Action on Payable and Billable Charge list views. Previously, using Mass Action selection on Payable and Billable Charge list views caused records not matching the Advanced Search filter to be selected.

Time & Labor: Bill Transactions Tab Display on Timesheet Slideout

The formatting of the Bill Transactions tab on the Timesheet slideout now displays correctly when the Invoice column is displayed. This enhances its usability, as the formatting was previously displayed incorrectly.

Time & Labor: Holiday Occurrence Start Date Field Format

Holiday Occurrence Start Date field now correctly accepts dates in mm/DD/yyyy format. Previously, this format was incorrectly being considered invalid.

Time & Labor: Multipage Timesheet Attachments

Attaching multi page timesheet attachments now works as designed. Previously, there was an issue causing some pages on multipage attachments to not attach correctly.

Time & Labor: Work Week Start Field on Placement Change Requests

Work Week Start is now automatically set as expected when modifying Timesheet Cycle through Placement Change Requests. Previously, the value of the Work Week Start was not being set.

Timesheet Adjustments: Edit Banner Display

The edit banner displayed while editing a timesheet now dismisses as expected, making it clear when a timesheet is being edited. Previously, the banner would not dismiss in certain scenarios, such as when navigating to another tab within the Timesheet record.

VMS Sync

Admin Tools

Published: November, 2024

Display Bypassed Positions in Unlinked Tab

What’s new?

VMS Companies associated with bypassed positions now show in the Unlinked Company Mapping tab.

Why does it matter?

This change allows users to link all unmapped VMS Companies to an ATS Company as expected, improving data accuracy and reducing manual edits.

How do I enable this?

Generally Available: Company Mapping users with the Bypass Company Mapping credential feature enabled will see this update in the Unlinked Company Mapping tab.

ATS & CRM

Shifts

Published: November, 2024

Update Job Shift Assignment Placement Association via REST

What’s new?

You can now manually update the Placement for a Job Shift Assignment via a REST call.

Why does it matter?

You can now override the automatic association process when a Job Shift Assignment is created, providing more flexibility in managing shift operations.

How do I enable this?

Enabled by default for anyone with Shifts.

VMS Sync

Positions

Published: November, 2024

New Report “Set Owner On Position”

What’s new?

VMS Sync added a new report to the Position Details page. The Set Owner On Position report displays the following Bullhorn User information:

Name
ID
Email
- Primary
- External
Statuses
- Enabled
- Deleted
- Hidden
- Locked Out

DataHub_Automation_Events
DataHub_Automation_AutomationAssignments
DataHub_Automation_Surveys
DataHub_Automation_SurveyQuestions
DataHub_Automation_SurveyAnswers
DataHub_Automation_SurveySubmittals
DataHub_Automation_SurveyAnswerSubmittals
DataHub_Automation_SurveyNpsAnswerSubmittals

ATS & CRM

Resolved Issues

Published: November, 2024

Company, Track as Entities: Duplicate Companies now properly detected with clientTracksAsEntities feature

We resolved an issue where a user would not be notified when they create a duplicate company with the Client Tracks as Entities legacy feature enabled. Users are now correctly warned.

Credentialing: Candidate Credential Requirement Picker

We resolved an issue where the picker was not selectable when the app.bullhornstaffing.com cookie was not cleared. You can now select the picker to add a Candidate Credential Requirement at any time.

Custom Cards: Custom Card Max Height URL Parameter Respected

We resolved an issue where a custom card’s max height, seen on a record’s Overview tab, was defaulting to a height of 500px instead of the value added within the URL. Our systems now respect the height.

Custom Import: Occupation Field Character Limitation on Custom Imports

We resolved an issue where the Custom Import tool only captured up to 50 characters of text with the occupation field on candidate and contact records when the field supports up to 100 characters.

Data Replication: Data Replicator SQL Error Fix

We resolved an issue from a previous SQL query update by replacing the double quotes in the query with single quotes. The Data-Mirror-Client log file no longer displays errors and entries are no longer repetitive.

Data Replication: EMS Client JAR Issue Resolution

We resolved an issue in the Data Replication client JAR to correct the object configuration process. This fix prevents Integer to CharSequence casting errors and ensures that the record syncing process works as intended.

Novo: Translation of Labels on Appointment Templates

We resolved an issue where the labels on the Appointment Templates window were not translating according to localization. The labels are now translated correctly.

Pay & Bill

Candidate Tax Information

Published: October, 2024

Tax and Payroll Information Tab

What’s new?

The Tax tab title has been updated to “Tax and Payroll Information”

Why does it matter?

The tab name has been updated to accurately reflect the information found under this tab and support new functionality coming soon.

How do I enable this?

Generally Available: Enabled by default.

VMS Sync

Resolved Issues

Published: October, 2024

Company Mapping: Duplicate VMS Companies

Previously, duplicate VMS Company results displayed to front-end users, preventing Positions from auto-linking. Sync’s Company Mapping has been enhanced to include abbreviations and full names. This increases the likelihood of auto-linking and prevents duplicate VMS Company results. Accurate VMS Company data is essential to link Positions to the correct ATS Company.

Credential: Email Tab Links Now Clickable

An issue with links in the Credential Email tab has been resolved. Links weren’t clickable and extended over the table boundary. Links are now clickable and respect the table boundary.

Parsing: SimpleVMS V2 – Company Name Parsing

Previously, VMS Sync parsed Company Name from SimpleVMS V2 Team Name. VMS Sync now parses Company Name from Buyer Name and uses Team Name only when Buyer Name is blank. This improves the accuracy of Company Name and increases ease of use for Company Mapping users.

Positions: Acro Status Update

Positions removed from Acro weren’t generating a Closed VMS Status. VMS Sync now automatically changes the Status of any position removed from Acro to Closed. This ensures inactive positions are categorized appropriately in the ATS, and users are notified of the change.

Status updates are a core function of VMS Sync, as candidates can only be submitted to positions in a submittable state. This state is usually Open and with a non-zero Opening Count.

Positions: Flexforce Timeout Error

Previously, Flexforce Positions were failing to process due to timeout errors. VMS Sync now uses Flexforce’s universal search to locate positions and quickly retrieve them for delivery.

Positions: Vector Bill Rate Max Parsing

Previously, the Bill Rate Max value in VMS Sync didn’t match the Bill Rate High value in Vector VMS. VMS Sync now uses the front-end value instead of the hidden Not To Exceed Rate value, and Sync/VMS rate values match as expected.

Requisitions: Shiftrock V2 Some Reqs Failing to Close

An issue has been resolved where positions remained open within Bullhorn ATS / VMS Sync when closed in the Shiftrock UI.

Submittals: Beeline Missing Values

An issue has been resolved with Beeline submittals. Previously, values in the VMS weren’t displayed on the Submit to VMS form. All values in Beeline are now available in Bullhorn when submitting a candidate.

Submittals: Beeline Submittals Missing Values for “Candidate Location”

The Candidate Location field on the Beeline Submittal form was missing values, which prevented customers from completing end-to-end submissions. This has been resolved.

Positions: Fieldglass EU (Siemens) Field Parsing

Previously, some fields were failing to parse for Siemens Fieldglass EU Positions. VMS Sync now uses the full requisition link to process positions, ensuring all fields are parsed as expected.

Submittals: Fieldglass Submittals Date Fields

Previously, the VMS Submittal form displayed duplicate date fields. Sync now displays only one set of date fields for each required certification and licensing credential.

VMS Sync

Positions

Published: October, 2024

VNDLY Field Parsing

What’s new?

VMS Sync now parses Declined Job Distribution Status from VNDLY VMS Positions.

Why does it matter?

Accurate field parsing reduces product swivel and manual edits.

How do I enable this?

Generally Available: This update has been applied to all VNDLY Credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for VNDLY Credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.

VMS Sync

Symmetry Field Parsing

Published: October, 2024

What’s new?

VMS Sync now parses the following fields for all Symmetry VMS Positions:

VMS Field	VMS Sync Field
Hourly Rate	Rates – Bill Rate Max
Overtime Rate	Rates – Overtime Bill Rate

Why does it matter?

Accurate field parsing reduces product swivel and manual edits.

How do I enable this?

Generally Available: This update has been applied to all Symmetry credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for Symmetry credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.

VMS Sync

Positions

Published: October, 2024

Elevated Systems Field Parsing

What’s new?

VMS Sync now parses the following fields for all Elevated Systems VMS positions:

Elevated Systems VMS Field	VMS Sync Field	Default ATS Job Field Mapping
Client Bill Rate From / To	Rates – Bill Rate Min and Bill Rate Max	Bill Rate Min and Bill Rate Max
Channel Manager	Buyer Details – Coordinator First Name and Last Name	Company Contact

Why does it matter?

Accurate field parsing reduces product swivel and the need for manual edits.

How do I enable this?

Generally Available: This update applies to all Elevated Systems credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for Elevated Systems Credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.

VMS Sync

Parsing

Published: October, 2024

Medical Parsing Updates

What’s new?

Updates have been made to VMS Sync’s medical parsing logic. Keywords were added to the following med types:

Radiation Oncology
Occupational Therapist

Why does it matter?

Medical parsing updates improve the accuracy of Healthcare positions and reduce the frequency of blocked jobs and manual edits in the ATS.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Mapping

Published: October, 2024

Use ATS Company with Bypass Company Mapping

What’s new?

By enabling Bypass Company Mapping on a credential, Company Mapping users with Locations enabled can now deliver unlinked positions to the ATS under a default ATS Location. Users with Worksites enabled can now deliver these Positions with a blank location by enabling Use ATS Company. When enabled, VMS Sync delivers unlinked positions to the ATS Company associated with the ATS Location selected on the Credential but will “unset” the ATS Location before creating/updating the Position in the ATS.

Why does it matter?

This functionality was requested by customers who must keep ATS Location blank unless linked via Company Mapping. The functionality also increases data accuracy on positions.

How do I enable this?

Generally Available: Users with the following settings enabled can reach out to VMS Sync Support to enable Use ATS Company on a per-credential basis:

Company Mapping
Use Worksites
Bypass Company Mapping

VMS Sync

Mapping

Published: October, 2024

Company Mapping Bypass Feature

What’s new?

Company Mapping users can now select credentials to bypass Company Mapping. When this feature is enabled, positions without a Company Mapping link will deliver to the default ATS Company listed on the credential instead of being blocked for delivery.

Once a Company Mapping link is created for the position’s location, the positions will be delivered to the linked ATS Company when VMS Sync reprocesses the position.

Why does it matter?

The ability to bypass Company Mapping allows users to immediately work on positions within their ATS. For users with locations enabled, it allows them to assign locations to a high volume of results without blocking jobs. This avoids requisition delays.

How do I enable this?

Generally Available: Company Mapping users interested in enabling this credential feature can reach out to VMS Sync Support.

VMS Sync

Mapping

Published: October, 2024

Company Mapping Bypass Feature

What’s new?

Company Mapping users can now select credentials to bypass Company Mapping. When this feature is enabled, positions without a Company Mapping link will deliver to the default ATS Company listed on the credential instead of being blocked for delivery.

Once a Company Mapping link is created for the position’s location, the positions will be delivered to the linked ATS Company when VMS Sync reprocesses the position.

Why does it matter?

The ability to bypass Company Mapping allows users to immediately work on positions within their ATS. For users with locations enabled, it allows them to assign locations to a high volume of results without blocking jobs. This avoids requisition delays.

How do I enable this?

Generally Available: Company Mapping users interested in enabling this credential feature can reach out to VMS Sync Support

VMS Sync

Integration

Published: October, 2024

New VMS Integration – Clarity

What’s new?

VMS Sync now integrates with Clarity VMS for position delivery. Clarity services enterprise companies, managed services providers, and staffing firms with positions in logistics, manufacturing, distribution, and call centers.

Why does it matter?

VMS integrations automate ATS Job delivery and user notifications, reducing manual data entry and streamlining business processes.

How do I enable this?

Generally Available: Any user with Clarity credentials and the ability to add credentials to VMS Sync Admin Tools can now integrate with this VMS.

ATS & CRM

Resolved Issues

Published: October, 2024

Compliance Manager: Public Saved Search Update Issue Resolved

Users can now successfully update their own public saved search, and the changes will be saved as expected. Previously, attempting to update a public search caused an error that prevented the changes from being applied, but this issue has been resolved for the Compliance Manager list.

Compliance Manager: Mass Action Checkboxes Now Visible After Column Reconfiguration

An issue has been resolved to ensure the mass action checkboxes remain visible after the columns on the Compliance Manager page were reconfigured by a user.

Data Replication: File Associations Updated After Merging Records

An issue was resolved that when a user merges a Candidate or Contact record, any file attachments associated with the merged record now display in the corp’s Data Replication database.

Interview Appointment details display on Candidate Preview on Job/Contact

An issue was resolved to display Interview Appointment details when the Candidate Preview in the Submissions tab is accessed through a Job or Contact record.

Unable to filter locationID on Job List

You can now easily filter the Job List by Location. Previously, this functionality was not supported, and users could not filter jobs based on the Location column.

Workflow: Copy Job Workflow Now Retains CertificationID and CertificationGroupID

An issue during the Copy Job workflow was resolved to allow the certificationID and certificationGroupID field values to carry over to the new Job record in the ATS and in Data Replication.

ATS & CRM

Shifts

Published: October, 2024

JobShiftAssignment Association to Placement

What’s new?

Now you can associate a Job Shift Assignment with a Placement, which is reflected in Data Replication and displayed on the Shift Assignment Card accessed on a Placement record.

Why does it matter?

It provides more efficiency in managing shift functionality and daily payroll operations.

ATS & CRM

Search

Published: October, 2024

Fast Find Search Enhancement

What’s new?

Fast Find Search now requires users to enter a minimum of three characters before the search executes.

Why does it matter?

This update improves the speed and accuracy of results returned.

How do I enable this?

This update is automatically enabled for all ATS customers.

ATS & CRM

Search

Published: October, 2024

Change Compliance Manager List Load Pagination Values

What’s new?

The pagination “Items per Page” value for 250 on Compliance Manager Novo lists will now be replaced with a faster-performing 200 option.
Additionally, users navigating the Compliance Manager Novo lists will now see the max pagination “Items per Page” limit reduced from 500 to 200.

Why does it matter?

These updates will greatly improve search result speed and accuracy.

ATS & CRM

Search

Published: October, 2024

Change Advanced Search Reset & Clear functionality on the Compliance Manager List

What’s new?

We’ve replaced the Advanced Search RESET button on the Compliance Manager list with a CLEAR ALL button. Clicking CLEAR ALL will close the Advanced Search window, remove all current search criteria, and reset the list to its default state.

We’ve also added a new RESET VALUES option to the Advanced Search. Clicking RESET VALUES will clear all criteria values from fields you’ve added to your search, but will keep your selected fields ready for you to add new criteria.

Why does it matter?

These enhancements make it easier to quickly amend your search criteria or begin a new search from scratch.

ATS & CRM

Data Replication

Published: October, 2024

Automatic Restart on Inactivity

What’s new?

We’ve added an automatic restart feature to Data Replication, which monitors for inactivity and restarts the system when needed. This update significantly reduces the risk of extended periods of inactivity in data replication processes, ensuring more consistent and reliable operation.

A new configuration option lets users set how long the system can be inactive before it automatically restarts. This includes the following changes:

New option in the application.properties file to set the inactivity threshold before restart
Monitoring system that checks for getdata call logs in the Data-mirror log file
Automatic restart of the dm application from the launcher if no logs have been added within the specified time frame

Note: This feature is only available for installations using the self-updating JAR file.

Configuration

A new configuration option has been added to application.properties:

inactivity.threshold.minutes: Sets the number of minutes of no activity before the application restarts
Default value: 10 minutes

Why does it matter?

This feature improves the reliability of Data Replication by preventing unplanned processing stops. It minimizes disruptions and ensures smoother operations, benefiting users who rely on consistent data processing. We can now proactively address issues without waiting for alerts, reducing downtime and enhancing system performance.

Onboarding365

Resolved Issues

Published: October, 2024

Administrator Experience: EffectiveEndDate Process No Longer Deletes eRecruit Documents

Previously, the EffectiveEndDate process could delete documents even if they had been used by eRecruit, leading to errors in the integration. This issue has been resolved, and the process will now only deactivate the document rather than delete it, ensuring smoother integration and preventing document-related errors.

Candidate Experience: Candidate Document Restart Now Retains Previously Populated Data

We resolved an issue where, after an HR user selected ‘Restart,’ the document fields appeared blank instead of showing the previously populated data, making the ‘Restart’ function behave like ‘Replace.’ When an HR user selects ‘Restart,’ the candidate will see the previously completed document with all fields retained, allowing them to make edits without starting from scratch.

Custom Attributes: Pay Rate Display

We resolved an issue where pay rates set as custom attributes in Onboarding365 were not properly truncated to two decimal places, leading to inconsistencies in the display format. Pay rates will now be consistently displayed in the standard currency format across all onboarding details and documents, ensuring uniformity for recruiters when reviewing pay information.

Onboarding365

Recruiter Experience

Published: October, 2024

At Risk Email Configuration

What’s new?

At-risk emails, previously limited to Contractor onboarding types, now support Pre-Hire Screening based on the projected start date. This update introduces a new “Pre-Hire Screening At Risk” email configuration in agency settings, which will default to off. Recruiters can access and customize the email templates for both Onboarding and Pre-Hire Screening At Risk emails via the Email Templates tab under Agency Settings.

onboarding365

All Earn Codes are now available during Time and Labor Rule creation and editing, even if there are over 500 total Earn Codes. Previously, certain earn codes were not appearing when the total was over 500.

Pay Bill Lists: Public Saved Search Update Issue Resolved

This update will greatly improve search result speed and accuracy.

Pay & Bill

Search

Published: October, 2024

Change Advanced Search Reset & Clear Functionality on Pay & Bill Novo Lists

What’s new?

We’ve replaced the Advanced Search RESET button on Novo Lists with a CLEAR ALL button. Clicking CLEAR ALL will close the Advanced Search window, remove all current search criteria, and reset the list to its default state.

We’ve also added a new RESET VALUES option to the Advanced Search. Clicking RESET VALUES will clear all criteria values from fields you’ve added to your search but will keep your selected fields ready for you to add new criteria.

Pay&Bill

These updates apply to the following Pay & Bill lists:

Payable Charges
Billable Charges
Timesheets
Invoices

Why does it matter?

These enhancements make it easier to quickly amend your search criteria or begin a new search from scratch.

Pay & Bill

Data Replication

Published: October, 2024

New Data Replication Fields Available

What’s new?

Two new fields are now available for use in Data Replication: isDeleted and deletedByUserID. These fields appear on Direct Deposit.

Why does it matter?

This enhancement gives admins the ability to report on what accounts are deleted and what users deleted them through Data Replication.

How do I enable this?

Generally Available: Enabled by default for Data Replication users.

Pay & Bill

Customer Required Fields

Published: October, 2024

CRF Entry Available on Manual Billable Charges

What’s new?

You can now add Customer Required Fields (CRFs) when manually creating a Bill Transaction on a Billable Charge.

Why does it matter?

By collecting CRF data on manually created bill transactions in the ATS, users will be able to better collect, invoice, and report on CRF data.

How do I enable this?

Generally Available: Enabled by default.

Talent Platform

Resolved Issues

Published: October, 2024

Targeted for Staging Release: Oct 3

Targeted for Production Release: Oct 10

Candidate Experience: Duplicate Translation Key Display in Applicant Profile

We resolved an issue where the duplicate_phone translation key was displayed twice under the phone number field in the Applicant Profile when the ‘Disable International Phone Numbers’ system setting was turned OFF. Now, the message only appears once, providing a clearer experience.

Candidate Experience: SMS Notifications for Applicants with International Phone Numbers

We resolved an issue where applicants with international phone numbers were not receiving their SMS notifications. This update ensures proper storage and formatting of phone numbers within the Talent Platform, improving communication processes and ensuring all applicants receive their notifications as expected.

E-Signature: ‘Add Representative Later’ Display Correction

We resolved an issue where the ‘Add Representative Later’ option for multi-signers on forms (excluding I-9s) incorrectly displayed ‘ES Temporary Signer’ instead of the representative’s name. The correct name now appears, avoiding delays and re-signing.

E-Verify: Intermittent E-Verify Error Message Displayed Despite Valid Reason for Delay Code Selection

We resolved an intermittent issue where the reason for delay error message appeared despite a valid reason for the delay code being selected. This impacted various codes but did not affect auto-order cases or cases created by automations.

Form I-9: Authorized Representative SMS Notification for Form I-9

We resolved an issue in both Staging and Production where the “Proceed to Section 2” button was unresponsive when an Authorized Representative received an SMS notification. This fix now ensures proper navigation to Section 2, allowing Authorized Representatives to complete their tasks without issues.

Order Workflow: Incorrect Splitting of Forms in Packages

We resolved an issue where forms resent from a single package were incorrectly split into multiple packages when “Enable Re-Use of Signed Forms in Packages” was enabled. Forms are now correctly grouped into a single custom package based on expiration dates.

Work History: Multi-Check Field Behavior in Applicant Portal

We resolved an issue where multi-check fields (datatype_id = 19) were not behaving consistently in the Applicant portal. Previously, when applicants edited an existing Work History entry, the values in the multi-check field were not automatically re-checked, but now they are correctly retained and displayed, preventing the field from being saved as null.

Talent Platform

Recruiter Experience

Published: October, 2024

Onboarding Dashboard: Enhanced Navigation and Features Now Available by Default

What’s new?

The Onboarding Dashboard is now enabled by default for all users, offering a more streamlined experience. The left-side navigation has also been updated, making the Onboarding Dashboard more accessible and moving items such as Active Requests, Signed Requests, Expired Requests, and Deleted Requests to filter blocks at the top of the dashboard for easier access.

Why does it matter?

These updates simplify the onboarding process by centralizing key features and improving navigation. With enhanced search and management tools now directly within the Onboarding Dashboard, recruiters can more easily manage tasks and improve efficiency throughout the onboarding process.

How do I enable this?

Enabled by default

Targeted for Staging Release: Oct 3

Targeted for Production Release: Oct 10

Talent Platform

Recruiter Experience

Published: October, 2024

Enhanced Authorized Representative Assignment Workflow

What’s new?
The authorized representative assignment email link now directs recruiters and admins to the I-9 Dashboard 2.0. The details panel is already expanded for the candidate, enhancing navigation and workflow efficiency.

Recruiter experience

Why does it matter?

This update streamlines the process for managing authorized representative assignments. Recruiters and admins can now access the necessary information more quickly, improving overall productivity and user experience.

Targeted for Staging Release: Oct 3

Targeted for Production Release: Oct 10

Talent Platform

Emails

Published: October, 2024

Customizable Subject Lines for Candidate Profile Update Emails

What’s new?
Admins can now customize the subject line of candidate profile update emails using the new translation key applicant_profile_update_email_subject. The subject line supports the [[applicant_location]] variable, allowing recruiters to identify relevant updates based on the candidate’s location quickly.

Emails

Why does it matter?
This update provides recruiters with the flexibility to personalize and tailor candidate profile update emails, enhancing communication efficiency and enabling quick identification of location-specific updates.

How do I enable this?

Generally Available: Contact Support for enablement.

Targeted for Staging Release: Oct 3

Targeted for Production Release: Oct 10

Talent Platform

Candidate Experience

Published: October, 2024

Multi-Account Pay Settings Update for Canadian Applicants

What’s new?
The multi-account pay settings form component now includes a required ‘Transit Number’ field and makes the ‘Institution Number’ mandatory when the “I use a Canadian bank account” checkbox is selected. Both fields are validated and should require the following criteria:

Transit Number must be five digits
Institution Number must be three digits.

Published: October, 2024

Enhanced Website Tracking & Job Scraping Infrastructure

What’s new?

We have updated our Website Tracking & Job Scraping infrastructure to provide customers with better reliability. Previously, customers were experiencing issues where Bullhorn Automation was not properly scraping jobs from their websites and providing website tracking validation within the customer settings.

Why does it matter?

This update ensures that customers can now rely on our infrastructure to accurately scrape jobs from their websites and track website activities effectively. By addressing the previous issues, we aim to enhance the overall user experience and provide a more seamless and reliable service to our customers.

Automation

Talent Platform

Published: October, 2024

Improved Error Notifications for Packages with Field-Tag Matching

What’s new?

Bullhorn Automation has enhanced error notifications for automations involving Talent Platform. If an automation step configured with Packages using Field-Tag Matching encounters an error, detailed notifications will now be sent, providing more visibility and helping onboarding specialists troubleshoot issues independently.

How It Works:

When an error occurs, notifications will now include the candidate’s ATS ID, candidate name, and a reference to Talent Platform.
In cases where the field used for Packages with Field-Tag Matching is null, a new error message will be triggered:
“A request to Talent Platform for [atsID] [FirstName] in the automation [automationName] failed due to the candidate having a null value for Field-Tag matching.”
The Bullhorn Automation logo will replace the previous branding for a more cohesive experience.

Why does it matter?

These improvements give users clearer and more actionable error messages, helping them resolve issues faster and reducing the need for support intervention. The enhancements ensure that even when automations continue despite errors, relevant information is still flagged for attention.

Automation

Talent Platform

Published: October, 2024

Dynamic Talent Platform Form and Package Assignment with Field-Tag Matching

What’s new?

Bullhorn Automation, in collaboration with the Talent Platform, now supports dynamic assignment of forms and packages using field-tag matching. This feature automatically assigns forms and packages based on specific candidate data, enhancing workflow efficiency and accuracy.

How It Works:

Bullhorn Automation extracts relevant field values from a candidate’s profile.
These values are sent to the Talent Platform, which identifies the correct form or package ID based on pre-configured tags.
The appropriate forms or packages are then dynamically assigned to the candidate.

Why does it matter?

This new feature removes the need for multiple automations based on candidate variables like tax state, ensuring that the correct documents are always sent. By matching forms and packages dynamically, the process is streamlined, more accurate, and easier to maintain.

Automation

Logic

Published: October, 2024

Improved Time Zone Accuracy Based on Zip Code, State, and Country Data

What’s new?

Automation now determines a contact’s time zone by prioritizing the Zip/Postal Code. If the Zip/Postal Code is missing or invalid, it returns to the State. Additionally, the system checks the contact’s country to ensure accuracy when matching states with shared names across different countries (e.g., Victoria in Australia and New Zealand). If both the Zip/Postal Code and State are missing or invalid, the time zone defaults to the customer’s configured time zone in their account settings.

Why does it matter?

Previously, if both the Zip/Postal Code and State were missing, automation would select the time zone based only on the country, which caused issues in countries with multiple time zones. The new process ensures more accurate time zone assignments and reduces errors caused by incomplete or invalid location data.

Automation

Lists

Published: October, 2024

Default List Duplication Disabled When Copying Automations

What’s new?

When copying an automation, the option to copy the associated list will now default to unchecked.

Lists

Why does it matter?

Previously, the checkbox to copy the associated list was defaulted to checked, leading to unnecessary list duplications and reprocessing for many users who didn’t need to copy the list. By changing the default setting to unchecked, users are less likely to unintentionally duplicate lists, resulting in smoother automation management and fewer processing issues.

Automation

Integrations

Published: October, 2024

Pause Automation and Display Alert after Repeated Async Step Failures

What’s new?

Bullhorn Automation will now auto-pause an automation if a Webhook or AI Assistant step encounters a large number of consecutive failures when making requests to partner integrations. Users will be notified via email, and a new status will appear in the automation menu. Additionally, when accessing the automation in the app, a banner will display explaining why the automation was paused.

Pause Automation and Display Alert after Repeated Async Step Failures

Why does it matter?

Previously, if a step interacting with a partner integration failed repeatedly, users had limited visibility into the issue. This update improves the user experience by clearly communicating when automations are paused due to integration issues. With better visibility via email notifications, status updates, and in-app banners, users can quickly identify the problem and take corrective action, reducing downtime and improving automation reliability.

Automation

BH4SF

Published: October, 2024

Integration Update for BH4SF Customers

What’s new?
We have enhanced our integration with BH4SF to now support Category values that are separated by either commas or semicolons. Previously, the Category field only supported values separated by commas (e.g., Red, Blue, Orange), but with this update, it now also supports semicolons (e.g., Red; Blue; Orange). This improvement ensures greater flexibility for customers when working with their Category data.

Why does it matter?
This update resolves the previous limitations customers faced when using semicolons to separate values in the Category field. By supporting both comma- and semicolon-separated values, we’ve made it easier to sync and write back Category data to BH4SF instances. This enhancement provides a more seamless and efficient integration experience, reducing data formatting issues for BH4SF customers.

Bullhorn Analytics

Metrics Admin

Published: October, 2024

Advanced Metric Editing for Enterprise Customers

What’s new?

Customers now have the ability to create and modify metrics themselves. This new feature allows users to:

Create a new metric by duplicating or combining it with an existing one
Edit various elements such as Metric Name, Timeframe, Date, and Ownership
Apply and edit filters
Hide and show metrics, test metrics, and view issues

For combined metrics, clients can see which fields are inherited from the parent metric and have the option to unlock and edit them if necessary.

Note: The UI has been updated to separate metric ordering from the configuration and group metrics by entity to make it easier for you to navigate.

See Advanced Metric Editing and Advanced Metric Editing Best Practices for more details.

Why does it matter?

Previously, Enterprise customers had to contact Bullhorn Support or Professional Services to create or edit their metrics. This will reduce the time and effort needed to support and implement customers.

How do I enable this?

The feature is enabled by default for all Enterprise customers.

Pay & Bill

Resolved Issues

Published: September, 2024

Time & Labor: Successful Evaluation on Shifts

In the event that overnight punches cause a Placement to have more hours identified as a specific shift than the total duration of that Shift Definition, evaluation now succeeds as expected. Previously, this scenario would cause evaluation to fail.

Talent Platform

Recruiter Experience

Published: September, 2024

I-9 Dashboard 2.0 Default Enablement

What’s new?

The I-9 Dashboard 2.0 is now enabled by default for all clients.

Why does it matter?

This update streamlines user setup by removing the need for manual configuration, making it easier to get started. Additionally, it enhances functionality with improved search, export, and action capabilities, providing a more efficient and user-friendly experience.

Targeted for Staging Release: August 29

Targeted for Production Release: September 5

Talent Platform

Recruiter Experience

Published: September, 2024

Applicant Address Display on Details and List View

What’s new?

The applicant details and list pages have been enhanced to display the applicant’s country information directly.

Why does it matter?

This update improves the recruiter experience by making it easier to identify candidate locations at a glance, reducing the need for extra clicks to view this information. It streamlines the process of managing applicants, enhancing overall candidate review and selection efficiency.

Production Release: August 8

Talent Platform

Admin Experience

Published: September, 2024

Primary Location Selection for Bulk User Uploads

What’s new?
The bulk upload functionality for user creation now includes selecting a Primary Location, which appears as the first option in the Location dropdown menu.

Why does it matter?
This enhancement streamlines the process of user creation by allowing admins to specify the Primary Location directly in the CSV upload. If the location field is left blank, the Primary Location is automatically applied, eliminating the need for previous workarounds and making the process more efficient.

Targeted for Staging Release: August 29

Targeted for Production Release: September 5

Talent Platform

Resolved Issues

Published: September, 2024

Administrator Experience: Users

An issue where fields did not save when the default location was selected while editing a user has been resolved. All fields save correctly on field blur, regardless of the selected location, improving the user editing experience.

Production Release: July 23

Forms: Onboarding Documents and File Uploads Download

An issue where the Onboarding documents “Download All” function and the File Uploads “Download .zip” function sent a link that downloaded multiple copies of the .zip file instead of a single .zip file has been resolved. These functions now correctly download a single .zip file as expected.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Forms: WOTC Form Upload to ShareFile

An issue where completed WOTC forms were not uploaded to ShareFile when included in a package with forms requiring multiple signatures has been resolved. The WOTC forms are now uploaded correctly in these scenarios, ensuring all documents are properly stored.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Profile: I9 On File Reset

An issue where the “I9 on File” field in Bullhorn ATS was being reset from ‘Yes’ to ‘No’ after syncing a Candidate to the Talent Platform has been resolved. The field now retains its correct value during the sync process, ensuring accurate I9 status information.

Production Release: August 8

UI: Button Text Display in Legacy UI

An issue with the Mobile application where button text, such as ‘Next’ and ‘Delete,’ wrapped incorrectly on older phones or devices with smaller screen sizes has been resolved. Button text now displays properly across all screen sizes, ensuring a consistent user experience.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

UI: Navigation Bar and Scroll Arrows Visibility on iOS Devices

An issue on the mobile application where the navigation bar and scroll arrows for the skills checklist were not visible on some iOS devices, causing usability issues, has been resolved. These elements now display correctly, improving navigation and overall usability on affected devices.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

WFM: Duplicate SSN

An issue where the system did not display the associated record ID when entering an SSN that already existed has been resolved. The system now correctly shows the record ID for existing entries, improving accuracy and user experience.

Production Release: July 23

Workflow: Task List Completion Enforcement

An issue where the ‘Enforce Task List Completion in Order’ setting was not functioning in the mobile version of the application has been resolved. This setting now works correctly on mobile, ensuring tasks are completed in the specified order.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Talent Platform

System Settings

Published: September, 2024

Administrator Experience – I-9

What’s new?

The “Enable 2023 Form I-9” setting is now enabled by default and removed from the system settings page to streamline the setup process. The 2023 I-9 blueprints remain easily accessible in the Federal Blueprint section, displaying all necessary forms for the 2023 I-9 flow.

Why does it matter?

This update simplifies the setup process by automatically enabling the 2023 Form I-9 setting, reducing the need for manual configuration.

Production Release: August 8

Talent Platform

Admin Experience

Published: September, 2024

Update Addresses on Bulk Upload Locations Page

What’s new?

The bulk upload location feature has been enhanced to support international data formats by integrating new country fields. The country picker now includes Belgium, France, Germany, Italy, Netherlands, Poland, Portugal, Spain, Australia, and New Zealand. Additionally, country-specific placeholder text has been added for Address2, City, State, and Zip fields.

Why does it matter?

This enhancement ensures accurate and compliant location management by supporting global data standards. This update streamlines the process, making it easier to handle bulk uploads for locations worldwide.

Production Release: August 8

Talent Platform

Internationalization

Published: September, 2024

Consistent Date Format for Dropbox Sign Fields

What’s new?

The date format configured at the location level is now consistently applied to all date fields sent to Dropbox Sign, except Form I-9, which will always use MM/DD/YYYY. The date format follows this priority hierarchy:

Form-specific Location
Candidate’s Branch Location
Customer’s Primary Location
MM/DD/YYYY (default)

Why does it matter?

This update ensures that dates are accurately and consistently represented for candidates and reviewers during onboarding. By following the specified hierarchy, the system provides the most relevant date format based on the location settings, reducing the risk of errors and confusion.

Talent Platform

Recruiter Experience

Published: September, 2024

Additional Supported Countries for Internationalization

What’s new?

The Talent Platform now includes international support for Mexico, Trinidad, and Tobago. Users can select these countries from the Country dropdown menus, and field labels will automatically update to reflect the new country choices consistent with existing country selections.

Why does it matter?

This enhancement expands the Talent Platform’s internationalization capabilities, enabling users to manage candidates and processes in Mexico and Trinidad and Tobago with the same ease and consistency as other supported countries. It ensures that the platform continues to meet the needs of a global user base, improving accuracy and user experience in these regions.

Production Release: August 8

VMS Sync

Resolved Issues

Published: September, 2024

Account: Ignore Unchanged Fields Not Respected for to Many Association Fields

Previously, Bullhorn ATS fields with a multi-select edit type weren’t respected by VMS Sync’s Ignore Unchanged Fields account setting. This caused user edits to fields marked as “do not touch.” VMS Sync no longer edits these ATS field types when Ignore Unchanged Fields is enabled.

Controlling which ATS fields VMS Sync can edit ensures manually-entered ATS data is preserved, preventing manual rework.

Credentials: Healthtrust Position Failure When VMS Raw Data is Enabled

Previously, enabling VMS Raw Data on Healthtrust credentials caused positions to generate an ATS Save Fail report. Healthtrust field handling has been updated, and positions now process as expected with this Credential setting enabled.

VMS Raw Data displays additional fields on the Position JSON that users can reference in rules to populate ATS Job fields. Timely position delivery helps submit candidates to positions as quickly as possible.

Positions: Blank Vector Agency Interview Type

Previously, some Vector positions parsed a blank Agency Interview Type value when a value was present in the VMS. We have updated how these values are parsed to account for field label differences in the VMS. This ensures VMS Sync successfully parses an Agency Interview Type value for all Vector Positions with a value in the VMS.

The Agency Interview Type indicates how the hiring manager will conduct the Candidate interview (virtual, phone, email, etc.). Accurate field parsing reduces product swivel and manual edits.

Positions: Magnit Position Failure with Attachments Enabled

Previously, some positions were failing to process when Credential Feature Position Attachments was enabled. VMS Sync now successfully parses all Magnit Positions (with and without attachments) with the Position Attachments Credential Feature enabled.

VMS attachments commonly contain additional job details not found on the VMS Position posting. Both Position and attachment delivery are important to reduce req delay and improve ATS Job accuracy.

Positions: Magnit Position Type

Previously, some Positions parsed a blank Position Type value when a valid Type value was present in the VMS. We have updated how Magnit Type values are parsed to account for back-end data formatting differences in the VMS. This ensures VMS Sync successfully parses a Position Type value for all Magnit Positions with a valid Type value in the VMS.

Position Type is commonly used to set ATS Employment Type, which can determine the fields and values available on an ATS Job. Accurate Position Type parsing is important for data accuracy and manual edit reduction.

Positions: Magnit Supervisor Parsing

Previously, VMS Sync was parsing Manager as a long string of text for some positions, resulting in delivery failure. VMS Sync now correctly splits Magnit’s Manager value into Supervisor First Name and Supervisor Last Name components. VMS Sync also now parses Manager from Magnit’s Duties field when Manager is blank in the VMS.

Magnit uses Manager to indicate the main point of contact for a Position. Many Customers use Supervisor First and Last Name to look up and assign ATS Company Contact to Jobs.

Positions: Staffbot Status Update

Positions removed from Staffbot weren’t generating a Closed VMS Status. VMS Sync now automatically changes the Status of any Position removed from Staffbot to Closed. This ensures inactive positions are categorized appropriately in the ATS and users are notified of the change appropriately.

Status updates are a core function of VMS Sync, as candidates can only be submitted to positions in a submittable state (usually Open and with a non-zero Opening Count).

Submittals: CKEditor Error

A red security warning message would briefly display in the Comment field of the Submit to VMS form. We have updated our CKEditor version and added styling to hide this message.

Submittals: Healthtrust Match Candidate Owner Auto-population

An issue was resolved with Healthtrust Submittals. Previously, Candidate Owner and Match Candidate Owner were not auto-populating on the Submit to VMS form. Healthtrust submissions made from the ATS also displayed the Match Candidate Owner as the VMS Sync API user. VMS Sync now pre-populates the Match Candidate Owner based on the following logic:

Match Candidate Owner = User making the submission
If the submitting user isn’t a valid Healthtrust user, Match Candidate Owner = Candidate Owner
If Candidate Owner isn’t a valid Healthtrust user, Match Candidate Owner = blank

When Match Candidate Owner is submitted to Healthtrust as blank, VMS Sync populates Match Candidate Owner with the value of the Healthtrust Candidate Owner on the Healthtrust submission. If no Candidate Owner exists for the Candidate in Healthtrust, VMS Sync populates the VMS Sync API user.

VMS Sync pre-populates Healthtrust Candidate Owner based on the following logic:

New Healthtrust Candidates – Candidate Owner = User making the submission
Healthtrust Candidates – Candidate Owner = blank

When Candidate Owner is submitted to Healthtrust as blank, VMS Sync won’t pre-populate a value. Candidate Owner will remain blank. This ensures VMS Sync doesn’t override any values left intentionally blank by Healthtrust users.

Pre-population increases the speed of the Candidate submission process and reduces the end-user swivel between records and products.

VMS Sync

Submittals

Published: September, 2024

Healthtrust Withdraw Reason/Additional Note Parsing

What’s new?

VMS Sync Submittals now parses Withdraw Reason and Additional Note values into the ATS as a Note when candidates are rejected from Healthtrust matches.

Why does it matter?

A majority of Healthtrust Submittal users requested these values. They use this information for tracking and resubmission purposes.

How do I enable this?

Generally Available: All Healthtrust Credentials with Submittals enabled are affected by this update

VMS Sync

Skill Mapping

Published: September, 2024

Medical Parsing Updates

What’s new?

VMS Sync has made the following updates to our medical parsing logic:

Added new Med Type, Radiation Technologist
Added keywords to the following Med Types and Specialties:
- Catheterization Laboratory
- Cytotechnologist
- Dental Hygienist
- Magnetic Resonance Imaging
- Mammography
- Nuclear Medicine
- Radiation Oncology
Updated priority of the following Med Types and Specialties:
- Ranked Cardiovascular above Vascular
- Ranked Dental Assistant above Assistant
- Ranked Magnetic Resonance Imaging above Medical Technologist
- Ranked X-Ray above Orthopedic

Sonographer
Electrophysiology
Cardiovascular
Cardiovascular Pediatric Intensive Care Unit

Recent emails with clickable links
Entity links to quickly navigate to related VMS Sync Positions
Search filters to narrow results down by status, sender, recipient, contents, and date range

View Recent Emails in Sync

Why does it matter?

You’ll see this prompt when taking any of the following actions:

Clicking RESET inside the Advanced Search screen.
Clicking RESET search or filter, or CLEAR search or filter from the list.
Clicking the Back to quick search button from the Advanced Search screen
Clicking X on the Advanced Search screen.

We’ve made this update to the following lists:

Payable Charges
Billable Charges
Timesheets
Invoice

Why does it matter?

This prompt will help you avoid losing your potential criteria updates when resetting or navigating away from an updated Saved Search.

How do I enable this?

You do not need to take any action to enable this feature.

Onboarding365

Resolved Issues

Published: September, 2024

Targeted for Preview Release: August 27

Targeted for Production Release: September 9

Candidate Experience: French Translations

An issue where French translations were missing in the Work History and Education History sections and validation error messages presented to talent has been resolved. These areas are now correctly translated for French-speaking users.

Candidate Experience: Tax Forms

An issue where the Iowa Withholding Form text was truncated on mobile devices has been resolved. The form now displays the full text, matching the experience on larger screens.

Automation

Resolved Issues

Published: September, 2024

ATS: Phone Number Sync from ATS

We have resolved an issue where phone numbers starting with a 0 were not recognized when syncing from the Bullhorn ATS. This primarily affected our non-US-based customers, where leading 0s are often included due to country codes and specific formatting requirements. Now, phone numbers with leading 0s are correctly synced into Bullhorn Automation, with the leading 0 maintained to ensure accuracy and consistency.

Dashboard: Contractors Tab on Dashboard

An issue where the Contractors tab on the Home Dashboard page would throw a generic error and fail to load has been resolved. The tab now loads quickly and returns accurate metrics based on customer contract activity.

Steps: Update Steps with ‘Copy From’

An issue where Update Record steps would fail when configured to copy a value from a field with a NULL entry has been resolved. These steps now function correctly, even when the source field is empty.

Validation: Automation Date Validation

An issue where automations could not be enabled after editing, due to invalid date validation for end dates following a wait step, has been resolved. Automations can now be successfully enabled after edits, ensuring proper date validation.

Validation: Update Credential Step Validation

Published: September, 2024

Uplifting the Questionnaire Panel

What’s new?

The SEEK job posting functionality has been upgraded to leverage the new SDK. This includes changes to the Questionnaire functionality, AD Selection widget functionality, descriptive error messages based on maximum field lengths, and the inclusion of ‘Monthly’ pay value.

Why does it matter?

The previous version of the SDK has been deprecated by the vendor SEEK, which enables these new pieces of functionality.

How do I enable this?

Generally available exclusively to the APAC market.

ATS & CRM

Default Mosaic List Searches to Past Year

Published: September, 2024

What’s new?

Bullhorn now allows clients to default user list searches within the ATS to the past year as an opt-in feature. This feature will apply to the following mosaic lists:

Candidates
ClientContacts
Companies (aka ClientCorporations)
Job Orders
Job Submissions
Leads
Opportunities
Placements

Why does it matter?

This enhancement aims to improve list load performance by automatically setting the date range to the past year, which users can adjust for future searches.

How do I enable this?

Generally Available

ATS & CRM

Search & List

Published: September, 2024

Add Unsaved Changes Modal for Updating Existing or Saving New Search

What’s new?

On the Compliance Manager list, when navigating to an action that will undo changes you’ve made to a Saved Search, you’ll now be prompted to save your changes. The prompt will allow you to update the saved Search, create a new Saved Search, or continue without saving.

You’ll see this prompt when taking any of the following actions:

Clicking RESET inside the Advanced Search screen.
Clicking RESET search or filter, or CLEAR search or filter from the list.
Clicking the Back to quick search button from the Advanced Search screen
Clicking X on the Advanced Search screen.

We’ve made this update to the following lists:

Compliance Manager

Why does it matter?

This prompt will help you avoid losing your potential criteria updates when resetting or navigating away from an updated Saved Search.

How do I enable this?

You do not need to take any action to enable this feature.

ATS & CRM

Authentication

Published: September, 2024

MFA

What’s new?

Bullhorn now offers clients an additional layer of security for users logging into the platform. Alongside the existing username and password, clients can enable a feature that requires users to enter an access code sent to their email.

Note: This includes mobile app logins. A client using an SSO provider cannot be configured to use this feature.

Why does it matter?

This added security measure enhances protection for clients who rely on Bullhorn’s login as the only method for accessing our products. Clients can reduce the risk of unauthorized access, providing greater peace of mind for those handling sensitive information.

How do I enable this?

Generally Available: Clients can choose to opt in via a corporation setting, and enforce this feature on all associated users. Once activated, users will be prompted to enter an email-delivered access code in addition to their usual login credentials.

ATS & CRM

General Notice

Published: September, 2024

Bullhorn will no longer support HTML file types in the 2024.10 (November) release. If you have any questions or concerns, please contact Bullhorn Support.

Bullhorn Analytics

Metrics

Published: September, 2024

Standard Jobs with Multiple Interview (JMI) metrics are now available in Analytics

What’s new?

Nine new metrics and five new ratios providing insights into Jobs with Multiple Interviews (JMI) are now available in Bullhorn Analytics:

Metrics

Jobs With 1 Interview: The total number of Jobs added in the timeframe that had one 1st Interview
Jobs With 2 Interviews: The total number of Jobs added in the timeframe that had two 1st Interviews
Jobs With 3+ Interviews: The total number of Jobs added in the timeframe that had three or more 1st Interviews
Jobs With 1 Interview – Placed: The total number of Jobs added in the timeframe that had one 1st Interview and resulted in a Placement
Jobs With 2 Interviews – Placed: The total number of Jobs added in the timeframe that had two 1st Interviews and resulted in a Placement
Jobs With 3+ Interviews – Placed: The total number of Jobs added in the timeframe that had three or more 1st Interviews and resulted in a Placement
Jobs With Interviews: The total number of Jobs added in the timeframe that had at least one 1st Interview
Jobs With Multiple Interviews: The total number of Jobs added in the timeframe that had multiple 1st Interviews
Jobs With Multiple Interviews – Placed: The total number of Jobs added in the timeframe that had multiple 1st Interviews and resulted in a Placement

Ratios ( Value of one metric divided by another)

Jobs with Multiple Interviews : 1 Interview Fill Rate = True fill/conversion rate for jobs which got 1 interview
Jobs with Multiple Interviews : 2 Interview Fill Rate = True fill/conversion rate for jobs which got 2 interviews
Jobs with Multiple Interviews : 3 Interview Fill Rate = True fill/conversion rate for jobs which got 3 interviews
Jobs with Multiple Interviews : Multiple Interview Fill Rate = True fill/conversion rate for jobs which got 2 or more interviews, used in case the 1-2-3 isn’t clear-cut
Jobs with Multiple Interviews : % Jobs With Multiple Interviews = Proportion of interviewing jobs that got multiple interviews, to trend how many jobs reach the ideal status of having multiple interviews.

Why does it matter?

Bullhorn ATS data analysis shows that jobs with multiple interviews fill at a higher rate than those with just one, and almost 50% of jobs only get one interview. By providing these metrics as standard, recruiters gain valuable insight into varying fill rates and the proportion of job interviews, helping them improve job fill rates.

How do I enable this?

New Enterprise Edition users will automatically have these metrics included in their standard metric rollout. Existing Enterprise Edition customers can request these new metrics by contacting Bullhorn Support.

ATS & CRM

Resolved Issues

Published: August, 2024

Appointments: External Appointments Tracking

External outbound appointment invites will now be tracked and created in Bullhorn. Previously, when creating external outbound appointment invites, the appointments were not tracked or created in Bullhorn.

Canvas: Update Canvas Banner Display when Canvas is Up-to-date

The Update Canvas banner will now only display if Canvas is not up-to-date. Previously, this banner would continue to display even after the update was completed.

Emails: Company Data Display When Forwarding Jobs

When forwarding multiple jobs within Bullhorn, the email body displays the correct company data. Previously, when forwarding multiple jobs, the company details in the email body did not match the associated job records.

REST API: isWorkFromHome on JobOrder and Placement Entity References

The Bullhorn API documentation has been updated to add the isWorkFromHome field to the JobOrder and Placement entity references. Previously, isWorkFromHome was missing from the list of available fields for the JobOrder and Placement entities.

Shifts: Shifts on Shift Assignment Placement Card Due to Timezones

The Shift Assignment Placement Cards on Shift Scheduler will now adjust to the correct time zone based on the job location.

Shifts: Shifts on Shift Assignment Placement Card Due to Timezones

Previously, shifts did not appear correctly for jobs in the Pacific time zone.

Automation

Resolved Issues

Published: August, 2024

Email: Accurate Total Sent Counts on Automation Metrics Page

An issue was resolved where the total sent counts on the Automation Metrics page did not accurately reflect the total number of emails sent from an automation if a mailable record went through the automation multiple times. This has been fixed to ensure the total sent counts now accurately represent all emails sent, regardless of how many times a record is processed.

Email: Email Steps Progression with Custom “Manage Your Preferences” URL

An issue was resolved where records were not progressing through email steps when clients manually added the custom “Manage your preferences” URL to their emails. This fix ensures that records now advance correctly through email steps, even with the custom URL included.

Email: Improved Time Zone Calculation for Email and SMS Delivery

We fixed an issue with our time zone calculation based on Zip & City/State values when the address1 field is empty. The fields will now be checked in this order:

Check address1.
If address1 is blank, check the zip field.
If the zip field is blank, check the fields city and state.
If all the fields are blank, it will default to the customer time zone setting.

Previously, contacts received emails and SMS messages outside their desired contact window. For example, contacts in the GST time zone were receiving emails at midnight because they defaulted to the customer time zone of ETS. Even though they had a valid zip code on their record, there was no value in the address field. This fix ensures that communications are sent at appropriate times based on the recipient’s correct time zone.

Automation

Performance

Published: August, 2024

Faster List Updates with Dynamic Logic

What’s new?

Bullhorn has optimized list matching and introduced dynamic logic to intelligently process data changes from the ATS based on the volume of changes received per entity. This enhancement significantly improves the speed of list updates.

Why does it matter?

The system will now sync entities in parallel when mass updates are received simultaneously, leading to faster and more efficient data processing. This enhancement ensures that list updates are processed more quickly and efficiently, providing a smoother and more responsive experience.

Automation

Automation Steps

Published: August, 2024

Enhanced Wait Steps in Standard Automations

What’s new?

We have introduced new wait step options in standard automation. In addition to the previously available hours, days, and weeks, you can now select 15, 30, and 45-minute wait intervals.

Why does it matter?

These new shorter delay options provide greater flexibility in managing the timing of your automated actions. This enhancement is particularly useful for staggering the start of automations, ensuring a smoother and more controlled workflow.

Enhanced Wait Steps in Standard Automations

Automation

Automaton Calendar

Published: August, 2024

Phone Number Requirement for Meeting Scheduling

What’s new?

Bullhorn Automation users who utilize the automation calendar now have the option to require a phone number from contacts when scheduling meetings.

Why does it matter?

This new feature ensures that recruiters will have a verified phone number included in the meeting details. By requiring a phone number at the time of scheduling, it eliminates the need to search for contact information in the ATS, streamlining the process and improving efficiency.

Onboarding365

Resolved Issues

Published: August, 2024

Recruiter Experience: Kentucky Withholding Tax Exempt Status

An issue that prevented the visibility of Kentucky Tax Exempt status on a Bullhorn ATS Candidate state tax record has been resolved.

Recruiter Experience: South Carolina Withholding Tax Exempt Status

An issue that prevented the visibility of South Carolina Tax Exempt status on a Bullhorn ATS Candidate state tax record has been resolved.

Recruiter Experience: Flowback sets dateI9Expiration to the Form I-9 CertifyDate

During the onboarding process, the dateI9Expiration field was incorrectly populated with the Form I-9 certification date.

This issue has been resolved. The dateI9Expiration field will now remain unpopulated as expected, ensuring accurate data handling during onboarding.

Onboarding365

Recruiter Experience

Published: August, 2024

Client Business Key in Document Rules

What’s new?

Business Keys are now displayed next to Client and Client Office names in dropdown menus when creating or updating document rules. This enhancement allows administrators and recruiters to see the Business Key alongside the Client or Client Office name (e.g., Boston (502484_990784)) during candidate onboarding.

Client Business Key in Document Rules

Why does it matter?

An issue has been resolved where users were allowed to submit forms without filling in the required Phone Number fields. This fix ensures that all required fields, including Phone Number fields, are properly validated before form submission.

Talent Platform

Candidates

Published: August, 2024

Custom Applicant Validator

What’s new?

We have introduced a new feature to enhance the integration capabilities of Talent Platform, allowing administrators to connect an external service URL for validating applicant information directly from the Preliminary Information page.

Why does it matter?

This integration ensures efficient duplicate checks and a seamless onboarding experience for candidates. Here are the key benefits:

Improved Accuracy: The custom applicant validator performs duplicate checks on specified fields when the save button is clicked, ensuring data accuracy.
Seamless Workflow: Candidates with unique values experience a streamlined onboarding process, while those with duplicate values receive clear UI feedback and guidance on the next steps.

How do I enable this?

Configuration

Administrators can now configure a Custom Applicant Validator under Configuration > Settings > Integration Settings.

API Support

The Applicant Validation Endpoint has been added to the Applicants API, supporting both BASIC and APIKEY authentication.

VMS Sync

Published: July, 2024

Equifax: WOTC Integration

An issue with the Equifax WOTC integration, where an applicant’s onboarding process step was not visible if they had filled out an Equifax WOTC, has been resolved.

Forms: Files not Matching with Signed Docs in Onboarding

An issue was resolved with File Upload Forms containing a File Upload field. Previously, the correct document was not previewed in the applicant’s profile.

Note: Although changes to address this issue were included in a previous release, some specific situations needed to be accounted for. We have now fully resolved this issue to ensure accurate document preview in all scenarios.

Forms: Pay Type Setting Not Displaying on Form

An issue was resolved for instances when custom pay account labels would display the custom value as expected on the Pay Settings page for the user to select. Still, the generated document would not respect the custom value and show the default, causing potential payroll issues.

I-9: SSN Mismatch Filter on I-9 Dashboard

An issue on the I-9 Dashboard caused by the SSN Mismatch filter returning records that previously had an SSN mismatch but had since been corrected has been fixed. This filter will now only return existing SSN mismatches.

Preliminary Information: Disabled Fed ID Fields

An issue was resolved where the ‘I do not have an SSN’ checkbox remained visible and interactive after Federal ID validation. Post-validation, the checkbox is now hidden to prevent any confusion. However, recruiters still retain the ability to update necessary fields as required. This fix streamlines the validation process and enhances the user experience by ensuring that irrelevant options are not displayed, thereby reducing potential errors and improving data accuracy.

Talent Platform

Forms

Published: July, 2024

3rd Party Pre-Onboarding Iframe

What’s new?

3rd Party Pre-Onboarding Section:

- - A new “3rd Party Pre-Onboarding” section has been introduced on the Forms page.
  - Administrators can create, edit, and update iframes.
  - When enabled, this iframe is automatically included in the candidate’s onboarding process once forms are assigned, preventing recruiters and admins from assigning it separately on the order workflow page.
  - Only one 3rd Party Pre-Onboarding template can be enabled at a time, with new templates automatically disabling the previous ones.

Enhanced Control Over Federal ID Collection:

- - Administrators can now toggle the requirement for federal ID collection at the form level when the “Fed ID and DOB Not Required” customer setting is enabled.
  - This form can be made mandatory for hiring, ensuring candidates must successfully complete the pre-onboarding step before accessing their forms.

Pre-Onboarding Step for Candidates:

- A new Pre-Onboarding step has been added for candidates, providing an additional step before they complete their assigned forms.
- Candidates who successfully complete pre-onboarding checks are exempt from repeating them.

Why does it matter?

Streamlined Onboarding Process: Automating the inclusion of pre-onboarding iframes and allowing only one template at a time simplifies the process for administrators, reducing manual tasks and potential errors.
Increased Accuracy and Reduced Redundancy: By exempting candidates who successfully complete pre-onboarding checks from repeating them, the process becomes more efficient and accurate.
Enhanced Data Control: Allowing administrators to toggle federal ID collection requirements provides greater flexibility and control over sensitive data, ensuring compliance with varying customer needs.
Improved Candidate Experience: Providing a structured pre-onboarding step helps candidates understand and complete requirements efficiently, improving their overall onboarding experience.

Form Manager:

Candidate Experience:

ATS & CRM

Resolved Issues

Published: July, 2024

Database Search: DateTime Fields Show Universal Time

Clients who utilize customized integrations or API calls to query dates in their database will now see dates and times displayed in UTC. Previously, in certain scenarios, dates and times were incorrectly saved in EST, causing search query results not to have any matched records.

Document Editor: Candidate Files Tab Slideout

When making multiple individual edits to a file in the Document Editor accessed on a Candidate record, all edits correctly reflect on the Slideout of the Files Tab. Previously, subsequent changes weren’t displayed.

Bullhorn Reporting: Quick Guide Help Links

When a user clicks on the “Show me how” link within the Bullhorn Reporting Quick Guide, they will now be directed to a pop-up window with the correct help page for the corresponding Knowledge Base article. Previously, they were presented with a “Page Not Found” error.

Onboarding365

Resolved Issues

Published: July, 2024

Admin Experience: Forms

An issue causing 3rd party forms not to validate has been resolved. This update ensures that 3rd party forms are automatically validated.

Recruiter Experience: ATS
An issue was resolved where the “Re-Initiate Onboarding” action did not add a note to the notes tab on the placement or candidate records. When the action is selected, it will correctly add the note and refresh the iFrame to prevent displaying outdated information.

ATS & CRM

Copilot

Published: July, 2024

Copilot Card UX Updates

What’s new?

We’ve made changes to the user interface of the Copilot Generative Candidate Card.

Updates to Action Buttons

The Action button labels have been shortened:

Change Tone is now Tone.
Change Length is now Length.
Change Language is now Language.

If you select an action, the corresponding Action button now displays which adjustment was applied. If you generate a new prompt, the buttons will revert to their default states.

Updates to Action Options

The Tone and Length options have been updated. They now display a tick next to the option you’ve selected.

Updated Tone options:

Casual
Neutral
Business
Academic
Friendly

Updated Length Options

Under 100 Words (Recommended for SMS)
Under 250 Words (Recommended for Email)
Under 500 Words

Updates to Auto-Generation and Update Button

Prompts will no longer auto-generate after you select a prompt. When you initially load the prompt editor, you’ll see a blue Generate button, which you can click to generate your chosen prompt.

Once a prompt has been generated, the button will change to a white Regenerate button.

If you select any Action options or change the data used, the button will change to a blue Update button.

Updates to the Copy to Clipboard button

The Copy to Clipboard button has been moved to the bottom right of the Copilot card.

Why is this important?

These updates will make the Copilot Generative Candidate Card more intuitive to use. They will give you more visibility and control over your actions and help you keep track of which adjustments you’ve already made to your prompt.

Automation

Email

Published: July, 2024

Email Validation Error Handling

What’s new?

We have updated the error handling with our email validation service to ensure better reliability and email delivery.

If our email validation service encounters system issues and cannot validate an email address, we will no longer hard bounce the email. Instead, the email will proceed to our email delivery provider, which also includes a validation service.

Why does it matter?

This update ensures that emails are still sent even if our primary validation service is unreachable. By preventing unnecessary hard bounces, we improve the chances of successful email delivery and maintain better communication with recipients. This enhancement is crucial for ensuring continuous and reliable email operations.

Bullhorn Analytics

Dashboards

Published: July, 2024

Dashboard Owners can grant Edit or View Access when Sharing Dashboards

What’s new?

Bullhorn Analytics users with the Share Dashboards permission can now grant either View or Edit access when sharing their Dashboards with other users. Any edits made to a shared Dashboard will be saved and applied to all users. Note: Only users with Full Dashboard Editing Abilities can be assigned Edit access to shared Dashboards. Users with Basic or None Dashboard Editing Abilities can only be assigned View access and cannot make changes.

In addition, the Dashboard Owner’s name has been removed from the Dashboards list but can be viewed on hover.

Why does it matter?

Dashboard management can now be shared among multiple users with full dashboard editing abilities while controlling access for other users within an organization. Previously, only the owner could make updates once a dashboard was created.

How do I enable this?

This enhancement is available by default. Dashboards can be shared with groups or individual users by clicking the “Share” icon, selecting the user(s) or group, and then choosing their level of access.

Onboarding365

Resolved Issues

Connecticut Withholding Form

What’s new?

The Connecticut withholding form has been improved to prevent candidates from simultaneously “adding additional” and “subtracting from” withholding.

Onboarding365

Bullhorn ATS Integration

Published: July, 2024

Enhanced Data Sync Frequency with Onboarding365 Configuration

What’s new?

The integration with Bullhorn ATS has been enhanced to support the more frequent syncing of candidates’ Social Security Number (SSN) and Date of Birth (DOB) fields. When candidates provide or update their SSN and DOB after submitting their profile, this information will be immediately synced to Bullhorn ATS. If an SSN Receipt is resolved, the new SSN will be synced to Bullhorn ATS immediately.

Why does it matter?

Previously, SSN and DOB information was only sent to Bullhorn ATS after the completion of Onboarding, which could be too late for some use cases. With this update, syncing these fields immediately upon submission or update ensures that critical candidate information is available in Bullhorn ATS promptly, improving the efficiency and timeliness of your recruitment processes.

Onboarding365

Administrator Experience – Emails

Published: July, 2024

Customized Sender Email Address

What’s new?

Custom Sender Email Address: Agency administrators can now set up a custom sender email address under Settings > Agency Information.
Transactional Emails from Your Domain: Transactional emails can now be sent from your own domain instead of estaff365.com.
DNS Verification Status Messages: The setup process includes DNS verification status messages to ensure proper configuration and deliverability.

Why is it Important?

Professional Branding: Sending emails from your own domain enhances your agency’s professional image and brand consistency.
Increased Deliverability: Custom sender email addresses, along with DNS verification, improve the likelihood of emails reaching recipients’ inboxes, reducing the chances of being marked as spam.
Enhanced Security: DNS verification helps ensure that emails are authenticated, reducing the risk of spoofing and phishing attacks.
User Trust: Receiving emails from a recognizable domain builds trust with your clients and recipients, leading to better engagement and communication.

How do I enable this?

To successfully send emails using an address belonging to another domain, customers must update their DNS settings to include a DKIM (DomainKeys Identified Mail) record. This step is crucial for email authentication, ensuring that the emails are not marked as spam and are delivered reliably.

Note: This feature is dependent on the Bullhorn 2024.7 release.

Talent Platform

Resolved Issues

Published: July, 2024

Equifax: WOTC Integration

An issue with the Equifax WOTC integration, where an applicant’s onboarding process step was not visible if they had filled out an Equifax WOTC, has been resolved.

Forms: Files not Matching with Signed Docs in Onboarding

An issue was resolved with File Upload Forms containing a File Upload field. Previously, the correct document was not previewed in the applicant’s profile.

Note: Although changes to address this issue were included in a previous release, some specific situations needed to be accounted for. We have now fully resolved this issue to ensure accurate document preview in all scenarios.

Forms: Pay Type Setting Not Displaying on Form

An issue was resolved for instances when custom pay account labels displayed the custom value as expected on the Pay Settings page for the user to select. Still, the generated document did not respect the custom value and showed the default, causing potential payroll issues.

I-9: SSN Mismatch Filter on I-9 Dashboard

An issue on the I-9 Dashboard caused by the SSN Mismatch filter returning records that previously had an SSN mismatch but had since been corrected has been fixed. This filter will now only return existing SSN mismatches.

Preliminary Information: Disabled Fed ID Fields

An issue was resolved where the ‘I do not have an SSN’ checkbox remained visible and interactive after Federal ID validation. Post-validation, the checkbox is now hidden to prevent any confusion. However, recruiters still retain the ability to update necessary fields as required. This fix streamlines the validation process and enhances the user experience by ensuring that irrelevant options are not displayed, thereby reducing potential errors and improving data accuracy.

Talent Platform

Workforce Management

Published: July, 2024

New “Knowledge Base” Menu Item in WFM

What’s new?

WFM users can now quickly search for information through a new “Knowledge Base” menu item in the user settings dropdown. This menu item links directly to the Bullhorn Knowledge Base for the Talent Platform.

Why does it matter?

This update improves efficiency by providing users with easy access to a wealth of information, reducing the reliance on support. Users can quickly find answers and resources, enhancing their overall experience and productivity.

New "Knowledge Base" Menu Item in WFM

Standardized Address Component

Talent Platform

Forms

Published: July, 2024

3rd Party Pre-Onboarding Iframe

What’s new?

3rd Party Pre-Onboarding Section:

- - A new “3rd Party Pre-Onboarding” section has been introduced on the Forms page.
  - Administrators can create, edit, and update iframes.
  - When enabled, this iframe is automatically included in the candidate’s onboarding process once forms are assigned, preventing recruiters and admins from assigning it separately on the order workflow page.
  - Only one 3rd Party Pre-Onboarding template can be enabled at a time, with new templates automatically disabling the previous ones.

Enhanced Control Over Federal ID Collection:

- - Administrators can now toggle the requirement for federal ID collection at the form level when the “Fed ID and DOB Not Required” customer setting is enabled.
  - This form can be made mandatory for hiring, ensuring candidates must successfully complete the pre-onboarding step before accessing their forms.

Pre-Onboarding Step for Candidates:

- A new Pre-Onboarding step has been added for candidates, providing an additional step before they complete their assigned forms.
- Candidates who successfully complete pre-onboarding checks are exempt from repeating them.

Why does it matter?

Streamlined Onboarding Process: Automating the inclusion of pre-onboarding iframes and allowing only one template at a time simplifies the process for administrators, reducing manual tasks and potential errors.
Increased Accuracy and Reduced Redundancy: By exempting candidates who successfully complete pre-onboarding checks from repeating them, the process becomes more efficient and accurate.
Enhanced Data Control: Allowing administrators to toggle federal ID collection requirements provides greater flexibility and control over sensitive data, ensuring compliance with varying customer needs.
Improved Candidate Experience: Providing a structured pre-onboarding step helps candidates understand and complete requirements efficiently, improving their overall onboarding experience.

Form Manager:

3rd Party Pre-Onboarding Iframe

Candidate Experience:

3rd Party Pre-Onboarding Iframe

Talent Platform

Admin Experience – Translations

Published: July, 2024

Clarified Column Headers on Translations Page

What’s new?

The column headers on the Translations page have been renamed for better clarity.

Default Value is now Language Default Value
Custom Value is now Customer Translated Value

Why does it matter?

These changes clarify the priority and context of translation values, helping users better understand and manage translations more effectively. The new headers provide a more intuitive understanding of the data, enhancing the overall user experience.

Pay & Bill

Search

Published: July, 2024

Saved Search Display Card Added to Advanced Search

What’s new?

Similar to the ATS/CRM update, if you open the Advanced Search window while viewing a saved search, you’ll now see a card on the left side of the window displaying the name and owner of the saved search.

This update also allows you to update the saved search criteria from within the Advanced Search window. Click the SAVE SEARCH + button then Update Saved Search to save your changes to the search criteria, or click RESET to remove the search criteria entirely.

We’ve made this update to the following lists:

Payable Charges
Billable Charges
Timesheets
Invoices

Type	Keyword	Change
Abbreviation	Medical Assistant	Added MA
Abbreviation	Occupational Therapist	Removed OT (prevents false positives on overtime)
Keyword	Nuclear Medical	Added to Nuclear Medicine
Keyword	IV Nurse	Added to Intravenous Therapy
Priority	Intravenous Therapy	Ranked over Ultrasound

Why does it matter?

Medical jobs will now parse Types and Specialties more accurately.

How do I enable this?

Generally Available: Enabled by default.

VMS Sync

RTG Exchange

Published: July, 2024

Req Link

What’s new?

With these new zip codes added, records entering the matching service with these zip codes will now be properly matched to other records in the surrounding area based on their location radius configuration.

Why does it matter?

This update enhances our matching service by ensuring comprehensive coverage and accurate matches for all records, leading to more reliable and effective results.

Automation

Templates

Published: June, 2024

New Template Features

What’s new?

We have added several new tools to the email builder to enhance its functionality and provide more flexibility for customers when creating emails. These features are particularly valuable for marketing teams aiming to improve the layout of their email campaigns to prospective candidates.

New Features:

Table Block:

- - Create and customize tables within your emails for better organization and presentation of information.

Dark Mode Preview:

- - Preview how your emails appear in dark mode to ensure optimal display across different devices and settings.

Reverse Stacking Order on Mobile:

- - Control the order in which elements stack on mobile devices, allowing for a more tailored and engaging mobile viewing experience.

Row Vertical Alignment:

- Adjust the vertical alignment of content within rows to achieve a more polished and visually appealing layout.

Why does it matter?

These enhancements provide significant value by offering more design flexibility and control over email layouts. Marketing teams can now create more organized, visually appealing, and device-responsive email campaigns, leading to better engagement with prospective candidates.

Automation

Match

Published: June, 2024

Improved Match Candidates Automation

What’s new?

The Match Candidates automation step has been enhanced to ensure that matches are provided only for candidates located within the configured radius.
- Example Scenario: If you configure to find 5 excellent quality matches within 10 miles, but only 3 excellent quality matches exist within that radius, the system will now correctly return only those 3 matches.
Matching Criteria Update: If a candidate’s record doesn’t include a zip code, the system will use city and state for matching. If the city and state are also unavailable, the candidate will not be matched.

Why does it matter?

Enhanced Accuracy: This update ensures more precise and reliable candidate matching by strictly adhering to the configured radius, thereby improving the quality and relevance of the matches.
Efficient Data Utilization: When zip codes are missing, the system matches using the city and state, maximizing the use of available data and enhancing the matching process.
Improved User Experience: Removing the ‘beta’ label and tooltip from the Website Integrations settings signifies the feature’s readiness for production use, providing users a more seamless and professional experience.

ATS & CRM

Compliance Manager

Published: June, 2024

Display of Candidate Credential Status

What’s new?

When a Candidate’s Credential is set to expire within the next 30 days, the Credential Status will be shown as Expiring in all areas of Compliance Manager and on the Credentials tab of the Placement and Candidate record. This status will revert to the original status once the expiration date is set to a date that is more than 30 days in the future. This change only affects the display status seen in the ATS.

Why is this important?

By displaying that the Candidate’s Credential Status as expired, Compliance specialists can take action to ensure the credential is updated where required.

How do I enable this?

Default for clients with Compliance Manager.

Talent Platform

Resolved Issues

Published: June, 2024

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Recruiter Experience: I-9 Dashboard 2.0 Advanced Search Refresh

An issue with Advanced Searching on the I-9 Dashboard 2.0 has been resolved. Previously the search could not be reset without refreshing the browser. Now users can seamlessly conduct multiple searches without manual refreshes.

Recruiter Experience: I-9 Section 2 Corrections Receipt Expiration Date

An issue was resolved where replacing a Section 2 document with a receipt during a 2023 I-9 Section 2 Correction that failed to update the Expiration Date automatically. Now, the Expiration Date is set to 90 days from the employee’s start date as indicated in Section 2.

Recruiter Experience: I-9 Section 1 Correction Updates to Bullhorn ATS Onboarding Status

An issue that was causing the Onboarding Status in Bullhorn ATS to not update to Completed when the I-9 Section 1 Correction was finalized has been resolved. Now the Bullhorn ATS status will update as expected.

Recruiter Experience: I-9 Section 2 Correction Updates to Bullhorn ATS Onboarding Status

An issue that was causing the Onboarding Status in Bullhorn ATS to not update to Completed when the I-9 Section 2 Correction was finalized has been resolved. Now the Bullhorn ATS status will update as expected.

Recruiter Experience: I-9 Verified Detail Access

An issue with accessing I-9 Verified details has been resolved. Previously, certain users could not access the details.

Recruiter Experience: Phone Number Sync from Bullhorn ATS

An issue was resolved where international phone numbers synced from ATS were incorrectly parsed. Previously there were incorrect country code assignments when ‘Disable International Phone Numbers‘ was not enabled. This fix ensures that phone numbers from the ATS are now correctly synchronized with the appropriate country codes.

Security: Viewing Forms in the Package

An issue for users that have Branch Security enabled has been resolved. Now when users are sending a package to applicants that contains forms not available for the location that the user belongs to, they will be able to see that those forms were sent as expected. Previously only forms that were associated with the user’s location were showing. This caused confusion for the user, making them think that they were not sending all the forms in the package.

User Interface: Radio Buttons Causing Forms To Populate

We have resolved an issue that was causing data entered in radio and checkbox fields on forms to occasionally not save.

Talent Platform

Tax Forms

Published: June, 2024

Indiana State Tax Withholding (WH-4)

The Indiana State Tax Withholding form (WH-4) was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.

Released to Production Release: April 12, 2024

Talent Platform

I-9

Published: June, 2024

Supplement B Added to Downloadable Documents on I-9 Details Panel

What’s new?

Recruiters can now conveniently view and download Supplement B directly from the details panel, streamlining workflow and saving time. This enhancement is available with the I-9 Dashboard 2.0 configuration enabled.

Why does it matter?

This enhancement streamlines the workflow, saving time.

I-9

How do I enable this?

This is available with the I-9 Dashboard 2.0 configuration enabled.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Talent Platform

I-9

Published: June, 2024

Direct Deposit: Institution Number Field Added to Direct Deposit Form

What’s new?

Support for a new field Institution Number was added to the Direct Deposit form.

Why is it important?

This allows Applicants to enter their Institution/Bank Number and not rely on the Recruiter to manually enter it for them.

How is it enabled?

This is controlled by a new setting: Add Institution Number for Direct Deposit Component under System Settings > Employee Portal.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Talent Platform

Dashboards

Published: June, 2024

Verified I-9 Filter added to the I-9 Dashboard

What’s new?

A Verified I-9s filter has been added to the I-9 Dashboard, facilitating easy tracking of verified I-9s for recruiters and compliance personnel.

Verified I-9 Filter added to the I-9 Dashboard

Why does it matter?

This addition facilitates easy tracking of verified I-9s for recruiters and compliance personnel. Seamlessly integrated with Two-stage I-9 Verification and I-9 Dashboard 2.0, this feature optimizes navigation and enhances compliance management.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Talent Platform

Dashboards

Published: June, 2024

Improved User Interface on Onboarding and I-9 Dashboards

What’s new?

The appearance and usability of the Onboarding and I-9 Dashboards have been enhanced with improved UI design, including updated filter blocks, sticky headers for tables, and optimized button placement for improved navigation.

Improved User Interface on Onboarding and I-9 Dashboards

Why does it matter?

This update will standardize the interface across Talent Platform’s different dashboards.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

VMS Sync

Resolved Issues

Published: June, 2024

AyaConnect: No Longer Fails to Process Reqs for KPG Healthcare Credentials

An issue has been resolved with AyaConnect Position parsing. Previously, VMS Sync wasn’t parsing MSP AyaConnect VMS Positions, indicated by a heart icon in AyaConnect. Now, VMS Sync parses all Total Jobs from the Jobs tab of AyaConnect VMS. Parsing all available VMS Positions is essential for real-time req delivery and reduces the need for product swivel or manual job entry.

VMS Sync Robots: BlueSky Integration Now Captures Shift Type

VMS Sync BlueSky integration now captures the “Shift Type” field and makes the data available in the ATS. With this change, you will have more complete requisition data for the BlueSky integration.

VMS Sync

Healthcare

Published: June, 2024

Magnit Shift Parsing: Logic Optimization

What’s new?

VMS Sync has improved our shift parsing logic for Magnit VMS Positions. This enhancement removes details that are irrelevant to the shift, creating a more accurate return of values.

Why does it matter?

Our Healthcare users need accurate shift values for time-specific vacancies. This optimization will reduce time spent on manual data correction and switching between products.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Healthcare

Published: June, 2024

Medical Parsing Updates

What’s new?

VMS Sync has updated our medical parsing logic for all VMS Positions that support medical parsing, adding the following:

New Medical Type: Dispatch Operator

Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Keyword	Specialty
Fetal	Maternal-Fetal Medicine
Cardiovascular Surgery OR	CVOR
RN-DTC Gastro (DTC)	Gastrointestinal

Keyword	Type
Radiographer	Technologist
MS Units	Medical-Surgical
Histology	Histotechnologist

Why does it matter?

VMS Sync categorizes Healthcare Positions by assigning them Medical Type and Specialty values to the type of work a vendor is requesting. These values are displayed on the Skill Mapping Dashboard, where you manually link them to ATS field values. This ensures that positions are correctly categorized and unmapped positions are not delivered to the ATS until you have intentionally created a link.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Healthcare

Published: June, 2024

Intellify Medical Mapping Review

What’s new?

VMS Sync now checks for Keywords in the following Intellify VMS fields:

Change	Intellify VMS Field
Priority	Specialty is now ranked above Title

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Field Parsing

Published: June, 2024

Vndly – JBC Holdings: Pull “Program Team” Field

What’s new?

VMS Sync now parses Program Team for the JBC Holdings variant of Vndly VMS Positions. Program Team is parsed into buyerDetails.coordinatorFirstName and buyerDetails.coordinatorLastName, which are used to set the Company Contact on ATS Jobs.

Why does it matter?

Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Field Parsing

Published: June, 2024

Peoplefluent/VectorVMS: Additional Information Not Listed in Job Description

What’s new?

VMS Sync now parses Additional Information Not Listed in Job Description for VectorVMS Positions. This field includes brief details not listed in the main VMS Description field.

Why does it matter?

Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.

How do I enable this?

Please reach out to Bullhorn VMS Support to add a Rule to add this value to VectorVMS ATS Jobs.

VMS Sync

Field Parsing

Published: June, 2024

Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Keyword	Specialty
Fetal	Maternal-Fetal Medicine

Why does it matter?

VMS Sync categorizes Healthcare Positions by assigning them Medical Type and Specialty values to the type of work a vendor is requesting. These values are displayed on the Skill Mapping Dashboard, where you manually link them to ATS field values. This ensures that positions are correctly categorized and that unmapped positions are not delivered to the ATS until you have intentionally created a link.

How do I enable this?

You do not need to take any action to enable this feature.

VMS Sync

Field Parsing

Published: June, 2024

Intellify Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following Intellify VMS fields:

Change	VMS Field
Priority	Specialty is now ranked above Title

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a position.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Field Parsing

Published: June, 2024

Fetal Monitoring Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have been added:

Keyword	Specialty
Fetal	Maternal-Fetal Medicine

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Field Parsing

Published: June, 2024

Dotstaff: Pull Shorter “Title” Field

What’s new?

VMS Sync now parses Title for Dotstaff VMS Positions. This field only uses Title and Region for the parsing logic. This example shows what the parsing logic looked like before and compares that to the updated logic.

Previous Logic

Posting Title: Northfield, OH – Medical – MHA – Northcoast Behavioral Healthcare – Optometrist – Region 6

New Logic

Title: Optometrist – Region 6

Why does it matter?

Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Field Parsing

Published: June, 2024

Beeline – Nike: Pull Additional Fields for Nike Variant

What’s new?

VMS Sync now parses the following fields for the Nike variant of Beeline VMS Positions:

VMS Section Name

VMS Field Name

Summary Information

Tax Job Category Name

Has Assignments

Compliance and Certification Management

Requirements – Name, Validation Event

Why does it matter?

VMS integrations automate requisition delivery and user notifications, reducing manual data entry and streamlining business processes.

How do I enable this?

Generally available: Any user with a Simpliant VMS login and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.

VMS Sync

Credentials

Published: June, 2024

All Parallon Credentials Converted to Healthtrust

What’s new?

All existing VMS Sync “Parallon” credentials have been migrated to the new and improved “Healthtrust” credential type.

Why does it matter?

This new integration uses API connections for faster position updates and more complete data gathering from the VMS for ATS consumption. For qualifying customers, this integration can be used with VMS Submittals.

How do I enable this?

Generally available.

The Transaction Uploader in Bullhorn Time and Expense now supports Flexible Rates.

Why does it matter?

This means that you can now upload Earn Codes that are not on the Placement Rate Card, but are present in your Corporation (e.g., PTO). This allows you to use the full range of any Earn Code within your Corporation to send custom Pay Rates and Bill Rates via the Transaction Uploader.

This feature does not allow for Rate Card Overrides. The Placement Rate Card is always used as the source of truth.

How do I enable this?

Generally Available: This change is enabled by default for clients already using the Transaction Uploader. Contact Bullhorn support to enable the Transaction Uploader for your company.

Pay & Bill

Time and Labor

Published: June, 2024

Highlight Custom Rates on Pay and Bill Transaction Tabs and Slideouts

What’s new?

When Custom Rates (non-rate card rates) are entered through the Transaction Uploader, they will be highlighted on the Pay Transactions and Bill Transactions tabs both on the Timesheet record and the Timesheet slideout.

Highlight Custom Rates on Pay and Bill Transaction Tabs and Slideouts

Why does it matter?

This update allows Custom Rates to be quickly distinguished from the rates coming from the Rate Card.

How do I enable this?

Generally Available: This enhancement is enabled by default.

Pay & Bill

Search

Published: June, 2024

Recent and Saved Searches

What’s new?

We’ve enhanced the Quick Search view for certain lists and added valuable data so you can quickly view the search criteria for your recent and saved searches.
Previously, recent searches didn’t clearly display the criteria used, and saved searches only displayed the title. Now with recent searches, you can easily determine the ideal criteria for your business needs and make necessary adjustments. With saved searches, you can easily see who owns the search and what criteria was used, without opening the search. You can see these changes in the following lists:

Payable Charges
Billable Charges
Invoices
Timesheets
Compliance Manager Dashboard

Why does it matter?

These enhancements allow you to quickly sort through your data and get the results you need to keep your business moving.

Pay & Bill

Lists

Published: June, 2024

Layout Enhancement

What’s new?

Column Layout and Saved Search buttons have been moved to the list header for the following lists:

Billable Charge
Invoice
Issue
Mass Action Batch
Payable Charge
Surcharge

Why does it matter?

This change allows for a more streamlined List experience and paves the way for future enhancements.

How do I enable this?

You do not need to take any action to enable this feature.

Onboarding365

Resolved Issues

Published: June, 2024

Address Validation Settings: Number of Years to Validate Setting

An issue was resolved where the “Number of years to validate” setting in Residence History was not applied if “Address Gap Checking” was disabled. These settings now operate independently as intended.

Candidate Experience: Tax Forms

The issue regarding the accurate recording of exemption status in the database when an onboarding applicant completes Form W-221 and checks the ‘I am exempt under MSRRA…’ checkbox has been resolved. Previously, the status was not being recorded correctly.

Recruiter Experience: Updated ATS Onboarding Status upon Document Completion

An issue that was occasionally preventing Bullhorn ATS’s onboarding status from updating correctly has been fixed.

Tax Withholding: North Carolina

An issue was resolved where selecting the “I certify that I am exempt…” checkbox in the NC-4EZ tab caused certain fields to remain disabled in Form NC-4; now, these fields are correctly enabled upon returning to the Form NC-4 tab.

Onboarding365

Tax Forms

Published: June, 2024

2024 US State Tax Form – Montana State Withholding Form

What’s new?

Functionality has been added that prevents users from entering numeric values for both the Reduced and Extra Withholdings fields on the same Montana State Tax Withholding Form. This will ensure accurate tax information was entered.

Why is this important?

Previously candidates could mistakenly over or under withhold, this will ensure that the information entered is correct.

Available in OB365 R2024.06.

Onboarding365

Tax Forms

What’s new?

In the Onboarding process, Client Business Keys are now included with Client or Client Location Names.

Why does it matter?

This will make it easier to distinguish between clients with similar names. Recruiters and administrators will benefit from a more streamlined and effective workflow with this improvement.

admin experience

How do I enable this?

Enabled by default

Available in OB365 R2024.06.

Onboarding365

Admin Experience

Published: June, 2024

Client Business Key in Onboarding Client Audits Views

What’s new?

With this update, administrators and auditors can now easily distinguish between clients with the new “Business Key” column in the Onboarding Client Audit view. Additionally, when creating new audits, client Business Keys are displayed in parentheses next to client names.

admin experience

Why does it matter?

This allows administrators to easily distinguish between clients with similar names with easily viewed Business Keys.

How do I enable this?

Enabled by default

Available in OB365 R2024.06.

admin experience

Onboarding365

Admin Experience

Published: June, 2024

Client Business Key Column in Data List for Clients

What’s new?

A Business Key column and filtering feature has been added for client management in Agency Settings > Clients and Client Offices

Why does it matter?

This allows administrators to easily distinguish between clients with similar names and streamline data retrieval based on unique identifiers.

How do I enable this?

Enabled by default

Available in OB365 R2024.06.

Client Business Key Column in Data List for Clients

Onboarding365

Highlights

Published: June, 2024

Viewing the Client Business Key

What’s new?

When choosing a Client or Client Location from a list while initiating an Onboard for a Candidate the Business Key will now show next to the Client or Location Name to easily differentiate clients with the same or similar names.

Why is it important?

Business Keys easily distinguish Clients from one another and displaying those unique identifiers in lists saves time. You can read more details on the specific changes below.

Onboarding365

Highlights

Published: June, 2024

I-9 Corrections: Remote Certifier

What’s new?

I-9 corrections can now be assigned to any Remote Certifier, notifications will be sent, and the certifier will see the I-9 assignment in their portal upon logging in to the app.

Why is it important?

Previously, the I-9 correction process only allowed the original I-9 Section 2 certifier to make changes when a correction was issued. This could cause problems if the certifier is remote, not an employee, or has left the organization.

VMS Sync

Resolved Issues

Published: June, 2024

VMS Timesheet: Import Rounding

VMS timesheet imports now round hours as expected. Previously, VMS timesheet hours with a decimal value of .995 or higher would incorrectly cause an additional hour to be added.

Note: A flag must be set within the Control Panel menu for the fix to apply. Contact Support for more information.

Automation

Resolved Issues

Published: June, 2024

AI Match: Zip Codes

When running AI Auto Match, Bullhorn Automation will now strip special characters and spaces from candidate and job zip code fields, without altering customer data. Previously these extra characters were preventing radius matches.

Automations: Update Step Field Updates

An issue was resolved where Update Steps did not update fields as expected. Previously fields would not update if the value list and display list did not match in the ATS.

Automation Settings: dateCreated NULL error on Automation

An issue was resolved with opening Automation Settings. Previously on very rare occasions, an error would happen when opening the settings. It will now open with no issue.

Lists: Tearsheets

An issue has been resolved that allows clients to see values from tearsheets when they select tearsheets for a list, search, or the update step. Previously the tearsheet values would not be available.

Notifications: False Positive “Candidate Opt-out Failed” notifications

An issue was resolved that was causing emails to be sent out for “Candidate Opt-Out Failed” even when the opt-out update into the BHA record was successful. The notifications will now only be sent when the opt-out writeback has truly failed even after retry.

Lists & Automations

The automation infrastructure has been updated to improve performance during peak operation hours. This minimizes the risk of automation delays.

Automation

Tasks

Published: June, 2024

Add Task Automation Now Supported for Bullhorn for Salesforce

What’s new?

The Automation step Add Task is supported for all CRM customers. Prior to this release it was not supported for Bullhorn for Salesforce.

Why is it important?

This feature allows recruiters to automate task creation for things like following up with a candidate or contact after a placement.

How is it enabled?

Create a support ticket to have this feature enabled.

Automation

Semantic Match

Published: June, 2024

Auto Match Candidate Location Match Candidates within Location Parameters Set

What’s new?

When sending emails with job links using semantic matching the email can be configured to not send jobs that do not fall into the set job location radius even if it meets the minimum requirements.

Why is it Important?

The ability to limit job results based on the set location radius will provide a more personalized experience for the Candidates.

How is it enabled?

The email will respect the settings found here: Settings > Website Tracking> Semantic Job Match.

Automation

Credentialing

Published: June, 2024

New Automation Step: Add Credential Requirements to Specific Jobs

What’s new?

A new Automation Step has been added that will add credential requirements to jobs that meet a specific criteria. This step can be used to:

Add a Credential Requirement
Replace a Credential Requirement
Clear Specific Credential Requirements
Clear All Credential Requirements

New Automation Step: Add Credential Requirements to Specific Jobs

Why is it important?

Using this Automation step will reduce the number of manual steps needed to manage credential requirements on jobs in the Bullhorn ATS.

How is it enabled?

This feature is added as part of the Credentialing enablement. To have Credentialing enabled create a support ticket.

Where is this available?

This is only available in NA & UKI.

ATS & CRM

Resolved Issues

Published: June, 2024

Bullhorn Reporting: Model-related Errors

We resolved an issue in the Bullhorn Reporting model that resulted in intermittent errors. Reports are now running successfully.

Compliance Manager: Candidate Credential Expiration Date

We resolved an issue where the value for the expiration date of a Candidate’s Credential was not displaying correctly in multiple areas within Compliance Manager. The displayed value will no longer change when a user updates their Location Preferences.

Compliance Manager: Requirements Completed Progress Bar

The progress bar now displays whether necessary credentials have been obtained for a Placement, regardless of the columns selected in View Layout. Previously, removing columns from View Layout resulted in inaccuracies. Resolving this issue allows Recruiters, Compliance Managers, and Credentialing Specialists to identify Placements with unmet requirements quickly.

Constant Contact: Pushing of Tearsheets

Tearsheets are now being pushed to Constant Contact. Users will briefly see the “In Progress” status in the Constant Contact list view while the records are pushed to Constant Contact. Once completed, the Status and Count column column will update. Previously, users would see a Status of “In Progress” and a Count of “0” indefinitely in Bullhorn, and no records would push to Constant Contact.

Firefox: Emails Sent From ATS

You can now send emails from the ATS when using Firefox version 126. Previously, you would receive a red “Unknown Error” banner, and the email would not send as expected.

SSO: Azure & Okta Access To The Bullhorn For Gadget

Single sign-on (SSO) Users will now be automatically logged into the Bullhorn for Email Gadget when using either the Outlook Desktop Application (ODA) or the Online Web Application (OWA). Previously, users with an email address associated with more than one Bullhorn account (enabled or disabled) were prompted for credentials. This fix only works in production environments.

Placement Change Request: Menu Icon

The Placement Charge Request icon now appears in Bullhorn. Previously, the icon was missing from the Menu, Placement Change Request list, and add/edit pages.

ATS & CRM

Search

Published: June, 2024

Update Existing Saved Searches

What’s new?

You can now update existing saved searches through the advanced search view. You can also create new versions of existing searches with revised criteria.

To update a saved search:

Open a saved search and click the filter icon in the Quick Search bar.

A window will open, allowing you to edit the search criteria.
Click the Save Search + button.

Select Update Saved Search to save your changes to the existing saved search.
Select Create new Saved Search to create a new version of the search with the updated criteria.

Note: Updating column layout changes within a saved search will come in a later release.

Why does it matter?

This allows you to update existing saved searches effortlessly, so you can quickly refine and tailor your candidate search and fill jobs swiftly.

ATS & CRM

Search

Published: June, 2024

Recent and Saved Searches

What’s new?

We’ve enhanced the Quick Search view for certain lists and added valuable data so you can quickly view the search criteria for your recent and saved searches.

Previously, recent searches didn’t clearly display the criteria used, and saved searches only displayed the title. Now with recent searches, you can easily determine the ideal criteria for your business needs and make necessary adjustments. With saved searches, you can easily see who owns the search and what criteria was used, without opening the search.

You can see these changes in the following lists:

Payable Charges
Billable Charges
Invoices
Timesheets
Compliance Manager Dashboard

Why does it matter?

These enhancements allow you to quickly sort through your data and get the results you need to keep your business moving.

ATS & CRM

Search

Published: June, 2024

Advanced Search User Interface

What’s new?

The Advanced Search interface for selected lists has been updated with a new design. The previous “Save as Favorite” button has been renamed to “Save Search”, and the previous “Add Condition” option for adding entity field criteria has been renamed to “Add Filters”.

This update has been made to the following lists:

Payable Charges
Billable Charges
Timesheets
Invoices
Compliance Manager Dashboard
Why does it matter?

The new interface and clear labeling makes it easier to perform advanced searches using your defined criteria, so that you can quickly search for candidates in your database and get them to work.

ATS & CRM

Data Replication

Published: June, 2024

Auto-Updating Version Available

What’s new?

An auto-updating version of Data Replication is now available.

Why does it matter?

This enhancement uses the Self-Updating JAR to auto-detect version changes and automatically install the latest version. This ensures your Data Replication environment always has the latest updates and fixes. Additionally, enhanced security measures are in place to ensure that only valid files are installed.

How do I enable this?

All Data Replication clients are encouraged to contact Bullhorn Support for this complimentary upgrade.

ATS & CRM

Credentialing

Published: June, 2024

Display of Expired Credentials

What’s new?

When a Candidate’s Credential is expired, the Credential Status will be displayed as Expired in all areas of Compliance Manager, the Credentials tab of the Placement and Candidate record, and the Edit Credential Form. This status is only shown when the credential has expired and will revert to the original status once the expiration date is set to a future date. This only affects the display status seen in the ATS.

Why is this important?

By displaying that the Candidate’s Credential status has expired, Compliance specialists can take action to ensure the credential is updated where required.

How do I enable this?

Default for clients with Compliance Manager.

ATS & CRM

Copilot

Published: June, 2024

Language Selection

What’s new?

We’ve added a Language button to the Copilot Generative Candidate Card. You can use this option to quickly translate your prompt response into one of the supported languages, with the default selection based on your Private Label’s locale Setting.

Language Selection

Why does it matter?

Previously, you would need to use a Custom Action to translate prompt responses into a language other than US English. The Language button makes it easy to translate your prompt responses quickly.

How do I enable this?

This update is applied by default to all clients with Copilot enabled and does not require any additional enablement. Speak to your Account Manager to learn more about enabling Copilot.

ATS & CRM

Copilot

Published: June, 2024

Error Logs on Admin Page

What’s new?

We’ve enhanced the error logs on the Copilot Admin page to include which LLM field is causing an error when connecting to the selected LLM.

Why does it matter?

Clearer error messaging will make it easier for users to troubleshoot their Copilot configuration.

ATS & CRM

Compliance Manager

Published: June, 2024

Dynamic Matching of Credential Requirements

What’s new?

A Credential Requirement added to a Job and carried over to a Placement as a Placement Requirement can now be dynamically matched with an existing Candidate Credential that is not expired and has one of the following Credential Statuses: Current, Complete, Verified, or Reviewed.

Dynamic Matching of Credential Requirements

Why does it matter?

This saves a recruiter and compliance specialist time from manually matching a Candidate’s Credential Requirement and a Placement Requirement.

How do I enable this?

To enable this feature, please contact Support.

ATS & CRM

Compliance Manager

Published: June, 2024

Display of Expired Credentials

What’s new?

When a Candidate’s Credential is expired, the Credential Status will be displayed as Expired in all areas of Compliance Manager, the Credentials tab of the Placement and Candidate record, and the Edit Credential Form. This status is only shown when the credential has expired and will revert to the original status once the expiration date is set to a future date. This only affects the display status seen in the ATS.

Why is this important?

By displaying that the Candidate’s Credential status has expired, Compliance specialists can take action to ensure the credential is updated where required.

How do I enable this?

Default for clients with Compliance Manager.

ATS & CRM

Release Changes Billing

Published: June, 2024

User Billing Report

What’s new?

We’ve removed text from the User Billing Report that inaccurately defined a billable user.

Why does it matter?

Removing incorrect verbiage prevents billing confusion. For the latest definitions of billable users, please refer to the Running a User Report KB article.

Bullhorn Analytics

Resolved Issues

Published: June, 2024

Dashboards: Dashboard Data Grid Visibility

All users with the Dashboards App Permission can now view data in Big and Small Data grid panels within Dashboards. Previously, users without the addition of the Slice & Dice App permission could not view these.

ATS & CRM

Lists

Published: May, 2024

Layout Enhancement

What’s new?

Column Layout and Saved Search buttons have been moved to the list header on the Compliance Manager list.

Why does it matter?

This change allows for a more streamlined List experience and paves the way for future enhancements.

How do I enable this?

You do not need to take any action to enable this feature.

Talent Platform

Forms

Published: May, 2024

Signature Request Status Update After Successful Retry to HelloSign

An issue was resolved where signed eDocs that should have had the status of ‘SIGNED’ would occasionally show a status of ‘ERROR’. This issue was due to the first attempt to validate with HelloSign returning an error. The system performs a retry, and in the case where the retry was successful the status of the eDoc was not updating.

Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024

Talent Platform

Resolved Issues

Published: May, 2024

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Bullhorn Integration: Edocs Complete Notes Show the Wrong Completed Documents when Multiple Onboarding Requests are Sent to an Applicant

We resolved an issue with the Bullhorn integration that resulted in notes made from opening or finishing eDocs not always including the correct document in the note’s body when the applicant received multiple packages. The appropriate documents will now be included in the note’s body in Bullhorn for the action that was performed.

Files: Onboarding Files Not Aligned with File Name

An issue was resolved with File Upload Forms that also have a File Upload field. Previously when these were viewed in the applicant’s profile, the preview sometimes did not display the correct document. Now the preview will show the correct document.

Forms: Multi-Select Input Form Field Validation Not Respecting “Required”

We corrected an issue with forms where required requestor fields of the “checkbox group” type were not being honored. Forms with this type of field marked as required will now not be allowed to be sent unless a value has been selected.

I-9: Perm. Resident (Form I-551) with I-797 Displaying Incorrect Document Capture Example

The example image displayed during the I-9 Section 2 document capture has been updated to accurately reflect a Permanent Resident Card (Form I-551). This change improves clarity for the users and will reduce errors when uploading.

Internationalization: Country Code Appears for Quick Add Despite Being Disabled in Settings

An issue with the Mobile Phone field in Quick Add was resolved. For a better user experience, this field will now honor the Disable International Phone Numbers setting.

Placements: Bullhorn Integration

The syncing feature in Talent Platform has been enhanced by separating placement syncing from credential automation. This allows for uninterrupted access to updated data.

Preliminary Information: Birth Date Format in Candidate Portal Error

An issue with the preferred date format of Canada (DD/MM/YYYY) not being respected in the Candidate portal has been resolved and will now show up as expected.

Talent Platform

Order Workflow

Published: May, 2024

Remove/Delete Specific Forms from Already Created Packages in the Order Workflow

What’s new?

Users can now delete specific forms from packages directly within the Workflow Details table. User guidance in the form of warnings has also been improved to prevent accidental deletion.

Why does it matter?

More customization is possible with this new feature for onboarding requests.

Remove/Delete Specific Forms from Already Created Packages in the Order Workflow

How do I enable this?

Admin users can follow these steps:

Navigate to Configurations > Settings > System Settings.
In the Onboarding section search for the setting Enable Re-Use of Signed Forms in Packages.
Toggle the setting to enable.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Talent Platform

Forms

Published: May, 2024

Form Name in Duplicate Modal Does Not Show the Updated Form Name

What’s new?

Both the current and previous names of forms will now be displayed in the Duplicate Form Detected modal and on the Order Workflow Details table when a form is reassigned after being modified by an administrator.

Why does it matter?

This change allows recruiters to see the latest updated forms when determining if they need to be sent again.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Talent Platform

Direct Deposit

Published: May, 2024

Better Validation on Account #/Routing # for Canadian Direct Deposit Flow

What’s new?

Canadian bank account validation on the direct deposit form has been improved.

Why does it matter?

This improvement ensures accurate input of sensitive information.

How do I enable this?

Enabled by default.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Talent Platform

Dashboards

Published: May, 2024

Update Navigational Menu Under the Onboarding Tab

What’s new?

The Onboarding Dashboard has been simplified to provide the majority of relevant information in one location. The following tabs were removed from the Onboarding section of the menu:

Active eDocs
Signed eDocs
Expired Requests
Deleted Requests

The Onboarding Dashboard’s tiles at the top can now be clicked to access the information that was previously found on these tabs and filter the table according to your selection.

Updated Navigational Menu Under the Onboarding Tab

Why does it matter?

With this modification, clients can now interact with high-level views and navigate onboarding workflows simply and intuitively.

How do I enable this?

Enabled by default.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

VMS Sync

Resolved Issues

Published: May, 2024

Field Parsing: SimplifyVMS (gulfstream)

VMS Sync now parses Total Openings and Supervisor Full Name for SimplifyVMS (gulfstream) VMS Positions. Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.

Positions (Magnit Rightsourcing): Incorrect Position Type/Per Diem values

VMS Sync has resolved an issue with Magnit Rightsourcing field parsing. Previously, Position Type displayed as “Privacy Security | Browser Requirements”, and Per Diem was set to “true” due to End Date being earlier than Start Date. Both values are now parsing as expected.

Position Type and Per Diem values are used to determine Bullhorn Job track, which impacts field labels, values, and requirements available on the ATS Job. Parsing accurate values is crucial to correct categorization and quick req delivery, as many customers have rules that ignore Per Diem reqs for delivery.

Skill Mapping: Linked Skill No Longer Redirects to Unlinked Tab

An issue with redirects on the Skill Mapping dashboard has been resolved. Previously, when a user clicked on a Skill Mapping link from the Position Details page, clicking anywhere on the Linked Skills page redirected the user to the Unlinked Skills tab. Users can now click anywhere on the Linked Skills page and remain on the page.

The Linked Skills page allows end-users to quickly confirm which ATS values are associated with a Medical Type/Specialty combination and if necessary, unlink to correct for future Position transactions. All Skill Mapping users can review this update by clicking a Skill Mapping link found on the Position Details page.

Submittals: Beeline Default Pay Rate

An issue has been resolved where an incorrect default Pay Rate was auto-populating on Ametek Beeline Submittals. VMS Sync now uses more specific logic to retrieve the default Pay Rate value and display the correct value on the Submit to VMS form.

Field auto-population saves end-users time on manual entry and ensures data is accurate before submitting a candidate to the VMS. This update will automatically reflect on all Ametek Beeline Submittals.

VMS Sync

Positions

Published: May, 2024

Shiftrockv2 ParsedStatus Converted from Text to Number

What’s new?

VMS Sync now converts status values returned from Shiftrockv2 API from numbers to text:

ShiftrockV2 Number Value VMS Sync Text Value

1 New

2 Closed

3 Reopen

4 Update

Why does it matter?

While some customers use raw VMS status in rules or automations, VMS Sync converts all unique VMS status values to a smaller set of normalized values for ease of mapping for end users. These values can be viewed on the Status Mapping tab of the Account page in VMS Sync Admin Tools.

How do I enable this?

Generally Available: All ShiftrockV2 credentials are affected by this update.

VMS Sync

Parsing

Published: May, 2024

Vector Medical Parsing Updates

What’s new?

VMS Sync now parses medical keywords from the Specialty field of Vector VMS Positions. Specialty is prioritized above Title as it typically contains the most medical keywords.

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Keyword	Type
Patient Care Tech	Technician

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority changes include:

Specialty	Description
Clinic	Ranked below Accounts Receivable

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow, ensuring unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Parsing

Published: May, 2024

Stafferlink Medical Parsing Updates

What’s new?

Stafferlink VMS Position formatting has been refactored to clearly identify fields used for medical parsing. Class now takes top priority as it typically contains the most medical keywords.

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets VMS Sync accurately assign a Medical Type and Specialty value to a Position.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Parsing

Published: May, 2024

Medefis5 Telemetry Medical Parsing Updates

What’s new?

VMS Sync has reprioritized which Medefis5 fields are checked for medType and medSpecialty Keywords. vmsMedSpecialties and vmsMedType are now ranked above Title.

Medical parsing logic has also been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:

Keyword

Specialty

Medical Surgical Telemetry

MedSurg / Telemetry

Med Surg Telemetry

M/S Tele

Med Surg/Telemetry

Medical/Surgical/Telemetry

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:

Specialty

Description

Obstetrics

OB/GYN

Ranked above Medical/Surgical/Telemetry

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Parsing

Published: May, 2024

Medefis5 Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following Medefis5 VMS fields:

Change	Medefis5 VMS Field
Priority	Specialties is now ranked above Type

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how VMS Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:

Specialty

Description

Obstetrics

OB/GYN

Ranked above Special Care Unit

Computed Tomograph

Ranked above Magnetic Resonance Imaging

Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:

Keyword	Specialty
CT/Rad Tech	Computed Tomography

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Pay & Bill

Resolved Issues

Published: May, 2024

Time & Labor: Customer Required Fields on Timesheet Slideout

Customer Required Fields (CRFs) now wrap on the popover on the Timesheet Slideout. Previously, long CRFs were difficult to read on the Timesheet Slideout view.

Pay & Bill

Time & Labor

Published: May, 2024

Timesheet Entry Available in View Layout

What’s new?

Timesheet Entry is now an available entity within View Layout in Staffing Admin.

Why does it matter?

By navigating to View Layout from the Bullhorn Menu in ATS, you can now select Timesheet Entry as the Field Map Entity. This allows you to edit how Timesheet Entry Default Columns and Slideout Details are displayed on your List view.

How do I enable this?

Generally Available: This change is enabled by default.

Pay & Bill

Time & Labor

Published: May, 2024

Evaluation State Column Locations on Timesheet List

What’s new?

The Evaluation State column on the Timesheet List is now limited to US and Canada locations.

Why does it matter?

Finding a location is now significantly easier since you no longer have to search through thousands of locations to find the correct one.

How do I enable this?

Reports To Field on Users

What’s new?

The Reports To field can now be utilized for Send Notification and Send Email steps in automations.

Why does it matter?

This unlocks the ability to route notifications to managers, for example, notifying the recruiting manager if a candidate submits a low NPS rating regarding their recruitment experience.

How do I enable this?

Enabled by default.

Automation

Jobs Match

Published: May, 2024

Update Jobs Match Settings to Include Quality Criteria

What’s new?

A minimum score requirement for semantic match can be set to ensure that only jobs that meet your quality configuration are sent to candidates. Although job matching previously prioritized high-quality matches, subpar matches would be sent if higher-quality matches were not available. Now, if there are no job matches that meet the required quality, the system will not send the email to the candidate, only matches meeting your criteria are being sent on your behalf.

Logic added:

If a Job is under the criteria setting, then don’t create the match and or include in the email

Why does it matter?

This will ensure that candidates are only receiving jobs that meet specific criteria and are not being sent bad matches.

How do I enable this?

The minimum score has been set to null for all customers currently using semantic match. This can be changed in Settings > Website Integration.

VMS Sync

Parsing

Published: May, 2024

Maestro Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following Maestro VMS fields:

Change	VMS Field
Priority	Department is now ranked at the top Care Setting is now ranked below Title

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:

Keyword	Specialty
CT Scan Tech	Computed Tomography

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Parsing

Published: May, 2024

MyWorkday Additional Field Values

What’s new?

VMS Sync now parses the following field values for MyWorkday GDIT VMS Positions:

Coordinator Name
Category
Posting Date
Time Type
Job Family
Category
Location
- City
- State
- Postal Code
- Country Code

Why does it matter?

Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.

How do I enable this?

Generally Available: All GDIT MyWorkday Credentials are affected by this update.

VMS Sync

Parsing

Published: May, 2024

Fieldglass Medical Parsing Updates

What’s new?

VMS Sync now parses medical keywords from the Category field of Fieldglass VMS Positions. The Title is prioritized above the Category as it typically contains the most medical keywords. Medical parsing logic has been updated for all VMS Positions that support medical parsing.

Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:

Keyword	Specialty
Echo Sonographer	Cardiovascular

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:

Specialty	Description
Home Health	Ranked above Clinic
Laboratory	Ranked lower

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

BBO

Resolved Issues

Published: May, 2024

Timesheets: Timesheet Entries Overlap

Candidates and users are now required to correct overlapping time entries before submitting a timesheet. Previously, it was possible to submit timesheets with exact duplicate in and out times for the same day.

VMS Sync

Parsing

Published: May, 2024

AyaConnect Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following AyaConnect VMS fields:

Change

VMS Field

Prior

Title is now ranked at the top

Switched rank of Profession and

Expertise

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:

Specialty	Description
X-Ray	Moved above Cardiology

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Skill Mapping

Published: May, 2024

Edit Linked ATS Values

What’s new?

Skill Mapping users can now edit ATS values from the Linked Skills tab of the Skill Mapping Dashboard in VMS Sync. To do this, follow these steps:

On the Linked Skills tab, search for a link and click the pencil icon to update.

Edit Linked ATS Values

2. Under ATS Fields, add or remove values and click Update Link to save or Cancel to discard changes. Note: All ATS Fields marked required must have a value to enable the Update Link option.

Edit Linked ATS Values

3. VMS Sync Fields can’t be edited from the Linked Skills tab. To do this, click the red X icon to unlink, then click the Unlinked Skills tab to create a new VMS Sync Type/Specialty link.

Why does it matter?

This enhancement allows Skill Mapping users to edit existing links to populate new fields or change existing values.

How do I enable this?

Generally Available: Any VMS Sync Admin Tools user with Update Skill Mapping permission can use this new functionality.

VMS Sync

Credential

Published: May, 2024

Healthtrust Positions Attachment Parsing

What’s new?

VMS Sync now parses attachments from Healthtrust VMS Positions. Position Attachments typically contain details not included in the VMS posting, and are unavailable for ATS field parsing.

Why does it matter?

Including VMS Position attachments in ATS Job delivery ensures data is as complete and accurate as possible, reducing the need for end-user manual entry and product swivel.

How do I enable this?

Generally Available: No configuration or permission updates are required to enable attachment delivery for Healthtrust Credentials.

ATS & CRM

Resolved Issues

Published: May, 2024

Compliance Manager: Certification File Attachments

Users will now receive a warning message that the selected file requires an entitlement to view. Previously, when users without permission to view sensitive file types clicked to download a sensitive file, they were redirected to an error window. This fix will help users understand why they can’t access certain files and improve transparency around file permissions.

REST API: Blocked Calls for All Fields Requests

Users will now receive a 400 error stating “You are not authorized to request all fields” when attempting to make a REST API call to retrieve an entity and asking for fields=*. Previously, users would receive a 500 response

Searching: Saved Favorite Searches

The user’s full name now shows next to favorite searches within entity lists. Before this fix, only the user’s first name was displayed next to a favorited search.

ATS & CRM

Lists

Published: May, 2024

Data Table Pagination Layout Changes

What’s new?

Pagination and Items Per Page have been moved to the bottom for the following lists:

Billable Charge
Compliance Manager
Invoice
Issue
Mass Action Batch
Payable Charge
Surcharge

Why does it matter?

This change allows for a more streamlined List experience and paves the way for future enhancements.

ATS & CRM

Data Replication

Published: May, 2024

Automatic Purging of Log Files

What’s new?

Admins can now set the duration for log retention for both files and the database. This can be done via the properties file.

Why does it matter?

This reduces storage requirements concerning archived logs.

ATS & CRM

Copilot

Published: May, 2024

UI Updates

What’s new?

The Token Limit is no longer a required field on the Copilot Admin page because this information is no longer required to enable Copilot.

We’ve also made the following changes to the Copilot Generative Candidate Card:

The “Humorous” option under the Change Tone drop-down has been removed because the prompt has proven to be ineffective in recruiter workflows and doesn’t provide business value.
The “Improve a Message” prompt has been removed because this prompt wasn’t providing accurate responses based on the data we were passing to the LLM. We are looking into potentially extending this functionality elsewhere in the application, where it would better apply to recruitment messaging workflows.
The “Pitch [Candidate] To __” prompt has been renamed to “Pitch [Job] to [Candidate]” to more accurately describe what this prompt does.
- Note: Only the name has changed. The same prompt will still be sent to the LLM.

Why does it matter?

We’ve made these changes to best service our customers’ adoption of the Copilot Generative Candidate Card and improve ease of use and confidence in the tool.

How do I enable this?

These feature enhancements do not require enablement and will be automatically applied for all clients with the Copilot Generative Candidate Card. Speak to your Account Manager to learn more about enabling Copilot.

ATS & CRM

Compliance Manager

Published: May, 2024

Create Auto-Match Feature

What’s new?

Auto-Match automatically shows when credentials match a requirement. As a Compliance Specialist, you no longer need to manually match a Placement Certification with a Candidate’s Certification and instead, you can see auto-matches when applicable. This saves you time and effort managing many requirements for a candidate to start and remain working in a Placement.

When you save or edit a Placement Credential, you can see matches in the Compliance Manager Requirements list, the Placement Credential table on the Placement record, and the Placement Credential table on the Candidate record. After an auto-match occurs, you can make changes by selecting the Actions menu to either edit, delete the Certification Requirement, or remove the linked credential.

Note: Compliance Manager only matches credentials that are not expiring in the next 30 days after the Placement start date.

Why does it matter?

The enhancement to the credentialing workflow reduces the burden of manually matching credentials at each stage of the onboarding process and redeployment process. Using Auto-Match allows you to improve the speed to clear candidates and provide a stronger candidate experience by removing the request for duplicate credentials that already exist.

How do I enable this?

The feature is available by default. For a Credential to be able to be auto-matched, the Credential itself needs to have the following setup performed by a Client Admin:

Credential Field Map: Credential isTransferable = TRUE
Credentials Page Setting: Credential Transferable Status = YES

Talent Platform

Advanced Search

Published: May, 2024

Allow Enter Key to Initiate Advanced Search

What’s new?

Performing searches in the Advanced Search menu has been improved by launching the search by pressing Enter or Return on your keyboard.

Why does it matter?

This will improve keyboard-centric navigation and expedite the search process.

How do I enable this?

Enabled by default.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Onboarding365

Resolved Issues

Published: May, 2024

Targeted for Production Release: The following resolved issues will be released to production on May 6, 2024.

Files: Files from O365 Can’t be Viewed/Downloaded in ATS

An issue where files from OB365 couldn’t be viewed or downloaded in the candidate file tab has been resolved.

Regression: New ATS Onboardings Failing for Candidates with Previously Completed Onboardings

An issue that caused the error “Estaff Response (500)” during candidate or placement onboarding in Bullhorn ATS when candidates had a prior onboarding history with agency documents has been resolved.

VMS Sync

Integrations

Published: May, 2024

New VMS Integration: RTG Exchange

What’s new?

VMS Sync now integrates with RTG Exchange VMS. This portal was frequently requested by Healthcare users. It’s now available to add in VMS Sync Admin Tools for Position delivery.

Why does it matter?

VMS integrations automate requisition delivery and user notifications, reducing manual data entry and streamlining business processes.

How do I enable this?

Generally Available: Any user with an RTG Exchange VMS login and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.

Onboarding365

Resolved Issues

Published: April, 2024

Targeted for Preview Release: April 22, 2024

Candidate Experience: Mobile Tax Withholding North Carolina

An issue was resolved on the mobile version of the Tax Withholding North Carolina form. In the past, this affected the NC-4EZ and NC-NRA tabs, where the checkboxes weren’t showing up correctly in some situations.

On Form NC-4EZ, the alignment issue between a checkbox and its corresponding text was also resolved. With exemption declarations and checkboxes, users can now anticipate a smoother experience.

Integration: Avionte Integration Onboarding Documents Export

An issue was resolved with the integration with Avionte where the zipped folder containing onboarding documents wasn’t exported to Egnyte after the 2024.4 release. This fix will ensure successful export alongside the text file.

Internationalization: Desktop/Mobile Profile Extension

An issue was resolved where candidates in Ireland (IE) and the United Kingdom (UK) were not seeing starting and ending pay rates displayed in the correct currency.

Onboarding365

Tax Forms

Published: April, 2024

Update 2024 US Federal Tax Form: Form W-9

What’s new?

Onboarding 365 now includes the most recent W-9 form mandated by the government.

Why does it matter?

This ensures accurate and up-to-date tax information collection for new hires.

Targeted for Preview Release: April 22, 2024

Onboarding365

Recruiter Experience

Published: April, 2024

Manage Users View – Add support for Searching and Filtering by Email Address

What’s new?

Administrators and recruiters can now search users by Email Address on the User Management pages to manage accounts, so you can more quickly complete tasks that start by identifying a user by their email address. The ability to search by email address is now available on the following pages:

Manage Users > Client Users

Manage Users > Contractors

Manage Users > Core Employees

Manage Users > Remote

Manage Users > Vendor

Why does it matter?

Expanding these pages for viewing and filtering by Email Address accelerates admin and recruiter tasks, allowing them to spend less time doing creative searching to locate candidates.

How do I enable this?

Enabled by default

Targeted for Preview Release: April 22, 2024

Onboarding365

Emails

Published: April, 2024

Add Unsubscribe Ability into Email Template Body

What’s new?

An Unsubscribe option was added to the estaff365.com emails.

Why does it matter?

This feature improves user control and should lower spam complaints by making it simple for users to opt-out and be added to our suppression list.

Targeted for Preview Release: April 22, 2024

Talent Platform

Resolved Issues

Published: April, 2024

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

ATS Sync: Duplicate files Synced to ATS

The timeout threshold with Hellosign has been extended. This will prevent duplicate files from syncing to the ATS.

Crimcheck: Duplicate Background Screening Orders

An issue with multiple background screening orders sometimes being requested for clients using Crimcheck has been resolved.

E-Signature: Duplicate Second Signers on Package

An issue was resolved where intermittently, duplicate second signers were showing for multi-signer packages confusing end users.

E-Signature: Expired Signature Requests Marked as Complete in ATS

When a signature request is Expired, it will now be marked as Cancelled in Bullhorn. Previously expired requests were marked as complete.

E-Verify: Close Case Button Intermittently Not Appearing

An issue with viewing an E-Verify case has been resolved. Previously the Close Case button was occasionally not appearing.

E-Verify: Incorrect Photo Retrieved for E-verify Photo Match

An issue with reviewing E-Verify cases in the Photo Match status has been resolved. Previously the incorrect photo was sometimes being returned for the Uploaded Photo.

Forms: File Uploads Empty when Associated Form Submitted

An issue with file upload forms becoming corrupt has been resolved. Previously when applicants uploaded a file to a form and chose Save and Exit instead of Finish and Sign, when they returned to the form and chose Finish and Sign without uploading the file again, the original would be corrupted.

Forms: Hide “Always Resend to Applicant”

The Always Resend to Applicant toggle that was visible when editing forms is now hidden behind the Enable Re-Use of Signed Forms in Packages configuration setting, simplifying the user experience to reduce confusion.

Forms: Requester Text Fields Wrap on Form Previews

Paragraph fields on forms will now allow for the text to wrap within the text box. Previously the texts would run off of the page margins.

Note: The space in the box is limited so consider the size of the box and if the space will hold the required text.

Locations: Duplicate Address Lines on Location Add/Edit

An issue with the Address line 1/2 fields was resolved. Previously a duplicate field was shown when editing or adding a Location.

Login: “Login as [Applicant]” Feature Prompts the TOS

An issue was resolved with accessing an Applicant’s record by using the “Log in as [Applicant]” feature. Previously you were presented with the first-time login notification to accept the Terms of Service. This caused an issue as the Applicant should be the one to accept these.

I-9: Completing New I-9 Allow Two Stage Verification

For clients using the two-stage verification setting, Talent Platform now clears the verified status when a new Section 2 is signed. Previously users were unable to verify the newly completed Section 2.

I-9: Dashboard Shows the Latest File/Form Completed

I-9 Dashboard 2.0 now streamlines the display for applicants with corrected active I-9s. Instead of multiple rows, the dashboard now presents only the most recently signed I-9, ensuring clarity during correction processes. Brand new I-9s will continue to be represented by two rows for consistent visibility.

I-9: Incorrect Section 2 URL Provided

An issue with the 2023 I-9 Section 2 page URL was resolved. It was occasionally reverting to the format for the old I-9 version.

I-9: Missing External ID for 2023 I-9 Section 2

An issue was resolved where External IDs for 2023 I-9 Section 2 were missing, impacting document access from the E-Verify Dashboard details panel. This fix will impact newly completed I-9s but existing records will be fixed in a separate ticket.

I-9: Resend Email Notification Sending to Authorized Representative

An issue with I-9 email notifications that require an authorized representative has been resolved. Previously notifications were being sent to the representative before the applicant completed their portion. This update ensures that notifications are now appropriately directed based on the completion status.

Internationalization: Country Code Resets for Applicants

An issue with the country code of Canada on the candidate’s phone number has been resolved. Previously when a candidate set their number with the Canadian country code it was reverting to the United States when they revisited the page. Now the selected Country Code is retained upon saving.

Workflow: “Order Workflow” Allows Multiple Placements to be Selected

An issue with the Order Workflow View was resolved. Previously recruiters could erroneously select multiple placements for a candidate. The fix changes the input to only allow recruiters to assign one placement at a time.

Workflow: “Order Workflow” Allows Multiple Placements to be Selected

Talent Platform

Tax Forms

Published: April, 2024

2024 US State Tax Form: Update Wisconsin WT-4

The Wisconsin State Tax Form (WT-4) has been updated for 2024. This is a PDF update only and no field updates were made.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

Talent Platform

Tax Forms

Published: April, 2024

2024 US State Tax Form: Update North Carolina NC-4

What’s changed?

The North Carolina NC-4 has been updated for 2024.

Fields Modified

NC_filing_status values have been updated to remove the es_ prefix

es_NC_filing_status_single_or_married_filing_separately is now NC_filing_status_single_or_married_filing_separately
es_NC_filing_status_head_of_household is now NC_filing_status_head_of_household
es_NC_filing_status_married_filing_jointly is now NC_filing_status_married_filing_jointly

Administrator users will now be asked to confirm before continuing when rotating client API secrets.

Confirmation Modal for "Rotate Secret" in API Settings UI

Why does it matter?

This prevents accidental updates to API secrets.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

Talent Platform

Forms

Published: April, 2024

Order Workflow Enhancements

What’s new?

The onboarding process has been streamlined for clients by automating the recognition of previously completed forms by candidates.

Order Workflow Enhancements

Recruiters gain visibility into completed forms and can easily delete previously completed forms from packages.

Duplicate Form Detected

Admins can designate certain forms to always be sent, even when previously completed by a candidate.

Voluntary Self-ID

Why does it matter?

These changes enhance the overall efficiency and customization of the onboarding workflow.

How do I enable this?

Admin users can enable this with the Enable Re-Use of Signed Forms in Packages setting found by navigating to System Settings > Onboarding.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

ATS & CRM

Candidate Quick Search

Published: April, 2024

Novo Quick Search Dropdown: Saved Search

What’s new?

We’ve made improvements to the data that’s displayed for favorite searches in the following entity lists:

Payable Charges
Billable Charges
Invoices
Timesheets
Compliance Manager

For these lists, you’ll now see “Saved” instead of “Favorites”. Saved searches will now include the search owner’s first and last name, and we’ve also added an icon to distinguish between public and private searches.

Old:

Novo Quick Search Dropdown: Saved Search

New:

Novo Quick Search Dropdown: Saved Search

Why does it matter?

This update makes it easier to see key criteria for saved searches, so you can quickly access desired searches.

How do I enable this?

This is automatically enabled for users that save searches for Payable Charges, Billable Charges, Invoices, Timesheets, and Compliance Manager Lists.

Target Release Date: April 4, 2024

ATS & CRMCopilot

Copilot

Published: April, 2024

Copilot Candidate Card Prompts to Auto-update

What’s new?

Prompts in the Copilot Generative Candidate Card will now generate an immediate response without requiring you to click Update after selecting specific prompts. Prompts that require a job selection will generate a response once you select a job in the Job picker. The following prompts will generate a response immediately:

Summarize [Candidate] Profile
Draft a Check-In Message
Improve [Candidate’s] Description
Create a Client Pitch

The following prompts will generate a response when you select a job in the picker:

Pitch [Candidate] For A Job Posting
Create Screening Questions
Write a Rejection Message

Why does it matter?

Instead of needing to click Update after selecting a prompt to see the response generated, the response will now generate as soon as you select the prompt (or as soon as you select a Job, if applicable). This change reduces the number of clicks to get a response.

How do I enable this?

This update is applied by default to all clients with Copilot enabled and does not require any additional enablement. Speak to your Account Manager to learn more about enabling Copilot

Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.

ATS & CRMCopilot

Copilot

Published: April, 2024

Copilot Release Announcement

What’s new?

The Copilot Generative Candidate Card is now available for customers. This is the first in the Copilot suite of AI recruiter capabilities currently in development.

Copilot

The Copilot Generative Candidate Card integrates with OpenAI and Azure and can generate email messages, screening questions, pitches, and much more by automatically pulling information from the candidate record.

copilot

For more information, visit our Customer Community.

Why does it matter?

The Copilot Generative Candidate Card helps drive efficiency for recruiters by reducing the time spent writing personalized messages to candidates and clients.

How do I enable this?

If you’d like to enable this feature, contact your Bullhorn representative.

Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.

Automation

Resolved Issues

Published: April, 2024

Released to Production: The following resolved issues were released to production in March 2024.

Sync: Missing Merge Activity Coming from BH ATS

The sync service has been updated to ensure the consumption of secondary events that happen from the ATS when records are merged. This means that when two records are merged in the ATS, the associated records like submissions, appointments, etc. are updated to reflect the new primary record association in Bullhorn Automation.

Automation

Surveys

Published: April, 2024

Confidential Surveys Merge Tag Exclusion

What’s new?

The ability to exclude surveys that have the survey setting “Hide survey responses from ATS activity feed” enabled from being pulled when the merge tag %LATESTSURVEYRESPONSE% is used in email communications has been added.

surveys

Why does it matter?

This will prevent sharing confidential survey responses with ATS users who should not have access to this information.

Released to Production: March 28, 2024

Automation

Chat

Published: April, 2024

WCAG Enhancements for Chat Engagements

What’s new?

Chat Engagements have been enhanced based on compliance best practices. For example, chats can now be completed by users who need screen readers or require keyboard navigation. This allows our customer base to better accommodate chat recipients with certain disabilities and avoid any regulatory fines applied to a specific geographic region.

Bullhorn Automation engagement questions are supported with the most commonly used screen readers. Two suggested screen readers: JAWS and VoiceOver. For the best survey and chat experience, we recommend using one of our supported browsers; Firefox, Chrome, Safari, and Edge.

Why does it matter?

This update ensures accessible use of these functions by a broader range of survey recipients.

Released to Production: March 2024

Onboarding365

Resolved Issues

Published: April, 2024

Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024

Candidate Experience: Area Code 369 is Valid

Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.

Compliance: Compliance Representative Adding Data Views Reports

The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.

Data View: Data View Export Shows Ethnic Background

An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).

Document Management: WebFormDesigner Asterisk on Checkbox

An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.

Records: Content Record Deleted if a ContentImage Record Links

The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.

Tax Forms 2024: Withholding Tax for Mississippi

The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.

Tax Forms 2024: Montana State Withholding Form

An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.

Tax Forms 2024: Exempt Tax for W-4

An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.

Tax Forms 2024: NC-4EZ Exempt Flowing Data Through

An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.

Onboarding365

Rest API

Published: April, 2024

Wage Notice – California

What’s new?

The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).

Why does it matter?

This update adds new fields for Emergency and Disaster Disclosure.

Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024

Onboarding365

Tax Forms 2024

Published: April, 2024

Wage Notice – California

What’s new?

The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).

Why does it matter?

This update adds new fields for Emergency and Disaster Disclosure.

Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024

Onboarding365

I-9

Published: April, 2024

I-9 Dashboard: Add New Alt Procedure? Filter Column

What’s new?

HR Managers, HR Associates, and Compliance Representatives can now filter the I-9 Dashboard by the Alternative Procedure checkbox.

Why does it matter?

This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.

How do I enable this?

Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.

Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024

Onboarding365

I-9

Published: April, 2024

Add Agency General Setting: I-9 > Enable Alternative Procedure

What’s new?

This name change adds contrast to “Daily (Minimum Hours Worked per Day)” when added in the future.

How do I enable this?

This change is enabled by default.

Target Release Date: April 4, 2024

VMS Sync

Positions

Published: April, 2024

New VMS Field Parsing Request

What’s new?

VMS Sync now parses No New Submittals After for VectorVMS Positions. Users will see this value on the Position Details page under Req Details – Response Deadline:

positions

Why does it matter?

Response Deadline indicates the latest date a vendor is accepting new candidate submissions to a Position. Parsing this value improves Job accuracy and reduces manual entry and product swivel.

How do I enable this?

Generally Available: Response Deadline will populate on all VectorVMS Positions going forward.

Released to Production: March 2024

VMS Sync

Medical Parsing

Published: April, 2024

WAND Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

New keywords have been added to more accurately derive Medical Speciality values:

Keyword	Specialty
Cardiac Invasive Lab Tech Cardiac Invasive Lab	Catheterization Laboratory
Rad Tech / CT Tech Multi-Modality Imaging Technologist Imaging Services for Specialty	Computed Tomography
RN Angio	Interventional Radiology Specialty
RN I/Universal Care Dep	Medical/Surgical/Telemetry
Cat Scan Tech CT registered	Computed Tomography

New keywords have been added to more accurately derive Medical Type values:

Keyword

Type

Histology Technician

Histo Technologist

Histotechnologist

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

VMS Sync

Medical Parsing

Published: April, 2024

Healthtrust Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

Keyword values have been updated for more accurate parsing:

Keyword	Description
Echocardiography	Removed tech and Technologist from matching logic

Keywords have been updated to better associate with the appropriate Medical Specialty values:

Keyword	Specialty
X-Ray	Removed from Radiology
Cardiovascular Intensive Care Cardio IC	Cardiovascular Intensive Care Unit
Mammo Tech	Mammography

Keywords have been updated to better associate with the appropriate Medical Type values:

Specialty	Description
Cyto Tech	Cytotechnologist
Echocardiography	Always match to Sonographer

Medical Specialty values have been re-ranked to more accurately categorize medical Positions for Skill Mapping:

Specialty

Description

Computed Tomography

X-Ray

Ranked above Radiology

Nuclear Medicine

Ranked above Medical Technologist

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

VMS Sync

Medical Parsing

Published: April, 2024

B4Health Medical Mapping Review

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

New medical types include:

Receptionist
Cytogenetic Technologist

Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Keyword	Specialty
Cath Technologist	Catheterization Laboratory
Cytogenetic	Laboratory
Neurophysiology	Neurology
CNA Clin Tech	Certified Nursing Assistant

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority has been re-ranked as follows:

Specialty	Description
Cardiovascular	Ranked much higher in priority
Ultrasound	Ranked lower than Cardiovascular

Type	Description
Technologist	Ranked as lowest priority (most generic)

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

VMS Sync

Medical Parsing

Published: April, 2024

AyaConnect Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for AyaConnect VMS Positions. VMS Sync now parses keywords from the Expertise and Profession VMS fields to more accurately assign Medical Type and Specialty values to AyaConnect Positions.

Why does it matter?

Field rank is important in medical parsing logic. VMS fields with more medically descriptive language should be ranked higher to ensure Sync categorizes Positions as accurately as possible. This reduces manual edits and product swivel.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

VMS Sync

Admin Tools

Published: April, 2024

Position Bulk Actions Split into New User Permissions

What’s new?

User Permission Position Bulk Actions has been decommissioned and replaced with four separate User Permissions, including:

positionBulkPush: User can push multiple Positions to the ATS
- Enabled for all user roles
positionBulkSync: User can sync multiple Positions from the VMS to the ATS
- Enabled for internal roles only
positionBulkIgnore: User can ignore multiple Positions for ATS delivery
- Enabled for all user roles
positionBulkUnignore: User can un-ignore multiple Positions for ATS delivery
- Enabled for all user roles

Bulk actions are capped at 10,000 records. This is to reduce any risk of encountering performance issues.

Why does it matter?

Bulk actions allow users to action multiple Positions at once. This saves end-users time on manual job pushes that are usually required after rule updates.

How do I enable this?

Generally Available: All user roles have been updated and users have been logged out to apply changes.

Released to Production: March 2024

ATS & CRM

Resolved Issues

Published: April, 2024

Target Release Date: April 4, 2024

Data Replication: Hard-Delete Batch Job (from BBO)

When timesheets are approved in BBO, the updates are handled correctly in Data Replication for accurate reporting. Previously, users with BBO Canvas who sync Timesheet and Invoice data to ATS experienced duplicate rows.

Distribution List: Distribution List Message

Previously, users selecting “Email All” from a distribution list didn’t see a warning on the Compose Message page that recipients on their list had either opted out or were missing email addresses. You will now be aware of when recipients won’t receive your e-mail messages.

Filtering: List Filtering on Entity Submissions Tab

We resolved an issue where, when using Multi Brand Job posting to Indeed, the Job was not correctly posted under the selected brand name but instead was under the Company’s name.

Indeed: Errors Impacting Certain Integration Activities

Certain errors were causing Indeed to flag and pause certain integration activities. These have been resolved.

Indeed: Multi Brand Indeed Posting

We resolved an issue where when using Multi Brand Job posting to Indeed the Job was not correctly posted under the selected brand name but instead was under the Companies name.

Novo: Character Counter on Text Fields

We resolved an issue where the character counter on text fields was not displaying anything when changes were made. This led to confusion about the character length of the text entered. With the recent update, users will now see the correct character count as they make changes to text fields.

Novo: Character Counter on Text Fields

ATS & CRM

Security

Published: April, 2024

Security Update for May Release

Since Bullhorn prioritizes the security of our products and our customers, we are applying updated security measures across our offerings. A key security enhancement in our 2024.5 May Release restricts the ability to accept HTML into our free text fields. If this change impacts any existing automations or customizations you have, we encourage you to contact Bullhorn support for assistance with any questions you may have.

ATS & CRM

Indeed

Published: April, 2024

Novo Platform and Design System Upgrade

What’s new?

The Bullhorn Novo Platform and design system, Novo Elements, have both been upgraded and include performance and maintainability improvements.

Why does it matter?

ATS and P&B clients will receive these updates automatically and can enjoy a faster system experience. We hope these changes showcase our commitment to continuously deliver a great user experience.

How do I enable this?

If you wish to upgrade your Novo Elements library version, please follow the upgrade process outlined on our official Novo Elements website.

Target Release Date: April 4, 2024

ATS & CRM

Indeed

Published: April, 2024

Note Added to Candidate Record on Failed Parse

What’s new?

When a candidate applies to a job through Indeed, and the resume is an image with no usable text, the ATS now adds a note on the candidate record directing the recruiter to view the attached resume in the candidate’s Files tab.

How do I enable this?

Available for all customers using the Indeed Apply integration.

Target Release Date: April 4, 2024

ATS & CRMCopilot

Healthcare

Published: April, 2024

Mass Delete Certifications

What’s new?

As a compliance specialist, you can now select and delete multiple Placement Certifications at once on the Requirements Checklist slideout.

Mass Delete Certifications

Note: You can still do a single-action delete as before, and this is just an alternative method to save time.

Why does it matter?

Deleting multiple requirements at once saves you time and simplifies the deletion process.

How do I enable this?

You must have the appropriate entitlements to use this feature. Contact Bullhorn Support to update your access.

Target Release Date: April 4, 2024

VMS Sync

Admin Tools

Published: April, 2024

Skill Mapping Export Matches ATS Configuration

What’s new?

The VMS Sync Skill Mapping export has been updated to include all ATS fields enabled in an account’s Skill Mapping Config settings. Additionally, all VMS Sync Type-Specialty pairs will accurately display one of the following Status values:

Confirmed: A Skill Mapping link has been created for the Type-Specialty pair. Positions with this Type-Specialty pair will automatically deliver to the ATS.
Unmapped: A Skill Mapping link has not been created for the Type-Specialty pair. Positions with this Type-Specialty pair will not deliver to the ATS until manually linked.
Hidden: The Type-Specialty pair has been hidden from the Skill Mapping Dashboard view. Positions with this Type-Specialty pair will not show in the Skill Mapping Dashboard or be delivered to the ATS.

Why does it matter?

Skill Mapping is invaluable to Healthcare users who use medical types and specialties to set select ATS job field values.

Accurate Skill Mapping exports allow users to evaluate the current state of their medical mappings and identify adjustments as needed.

How do I enable this?

Generally Available: Users with Account Details page access in VMS Sync can view the updated export by clicking Export Skill Mappings.

Released to Production: March 2024

VMS Sync

Admin Tools

Published: April, 2024

Rule Export Now Includes Priority

What’s new?

The VMS Sync Rule export has been updated to include a Rule’s Priority value. Priority is used to determine the order in which a Rule will run, with higher numbers running first.

Why does it matter?

Including Priority in the Rule export helps users understand which rules apply to Positions and in which order, allowing for better-informed configuration updates.

How do I enable this?

Generally Available: Contact VMS Sync Support for a full Rule export.

Released to Production: March 2024

Onboarding365

Resolved Issues

Published: March, 2024

Released to Production: The following resolved issues were released to production on April 1, 2024.

Candidate Experience: Area Code 369 is Valid

Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.

Compliance: Compliance Representative Adding Data Views Reports

The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.

Data View: Data View Export Shows Ethnic Background

An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).

Document Management: WebFormDesigner Asterisk on Checkbox

An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.

Records: Content Record Deleted if a ContentImage Record Links

The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.

Tax Forms 2024: Withholding Tax for Mississippi

The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.

Tax Forms 2024: Montana State Withholding Form

An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.

Tax Forms 2024: Exempt Tax for W-4

An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.

Tax Forms 2024: NC-4EZ Exempt Flowing Data Through

An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.

Onboarding365

Tax Forms 2024

Published: March, 2024

Wage Notice – California

What’s new?

The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).

Why does it matter?

This update adds new fields for Emergency and Disaster Disclosure.

Released to Production: April 1, 2024

Onboarding365

I-9

Published: March, 2024

I-9 Dashboard: Add New Alt Procedure? Filter Column

What’s new?

HR Managers, HR Associates, and Compliance Representatives now can filter the I-9 Dashboard by the Alternative Procedure checkbox.

Why does it matter?

This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.

How do I enable this?

Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.

Released to Production: April 1, 2024

Onboarding365

I-9

Published: March, 2024

Add Agency General Setting: I-9 > Enable Alternative Procedure

What’s new?

Agency Administrators can now increase I-9 compliance across all office locations by enabling the I-9 Alternative Procedure setting.

Why does it matter?

This ensures seamless utilization of the I-9 remote document inspection for a more efficient onboarding experience.

Released to Production: April 1, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

Iowa W-4

The Iowa W-4 form has been updated to the 2024 Version.

English Update Information:

Fields Added

New Marital Status option: Head of Household (state field IA_filing_status_H)
New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_no)

Fields Modified

Marital Status ‘Other’ maps to state field IA_filing_status_S
Marital Status ‘Married Filing Jointly’ displays new field, ‘Does your spouse also have earned income?’

Spanish Update Information:

Fields Added

New Marital Status option: Head of Household (state field IA_filing_status_sp_H)
New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income_sp)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_sp_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_sp_no)

Fields Modified

Marital Status ‘Other’ maps to state field IA_filing_status_sp_S
Marital Status ‘Married Filing Jointly’ displays a new field, ‘Does your spouse also have earned income?’

Released to Production: March 14, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

California DE-4

The California DE-4 form has been updated to the 2024 version.

Released to Production: March 14, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

Montana MW-4

The Montana State Tax Form (MW-4) has been updated for 2024.

Field Added

MT_married_filing_jointly_with_both_spouses_working

Married filing jointly with both spouses working
Boolean (1, 0)

Field Modified

MT_tax_allowances is now being used for Line 4, Reduced Withholding to retain backwards compatibility. This field is no longer calculated.

Fields Removed

MT_allowances_yourself
MT_allowances_one_job
MT_allowances_spouse
MT_number_of_dependents
MT_head_of_household
MT_allowances_large_deductions

Released to Production: March 14, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

Colorado DR 0004 Withholding Form

The Colorado State Tax Form (DR 0004) has been updated for 2024.

Released to Production: March 14, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

Idaho W-4

The Idaho State Tax Form (W-4) has been updated for 2024.

Field Updated:

The field ID_filing_status now expects the following values: ID_filing_status_a, ID_filing_status_b, ID_filing_status_c
Previously the values were: es_ID_filing_status_a, es_ID_filing_status_b, es_ID_filing_status_c

Released to Production: March 14, 2024

Pay & Bill

Reports

Published: March, 2024

New and Updated Pay & Bill Standard Reports

What’s new?
Three new reports and updates to two existing reports are available in the standard Pay & Bill Bullhorn Reporting package:
New Reports:

Purchase Order Burn
Amounts by CRF
Pay Export Batch

Updated Reports:

Transaction Master Summary V7
Transaction Master Summary Exceptions V7

Why does it matter?
These new and updated reports allow you to track additional pay and bill data.

How do I enable this?
New reports are enabled by default. Contact Bullhorn Support to update to the latest version of the updated reports; this ensures any customizations to existing reports aren’t overwritten.

Pay & Bill

Customer Required Fields

Published: March, 2024

Customer Required Fields Free Text Option

What’s new?

You can now track Customer Required Fields (CRF) Free Text within Bullhorn. The new CRF allows Candidates to enter the correct CRF value, rather than selecting a prepopulated option, on their timecard during Time Entry. The CRF Free Text data will flow through to their respective billing transactions and can be used to split, group, and summarize invoices.

Why does it matter?

The new CRF Free Text option allows you to track additional custom data points against time worked and use those data points to manage invoice presentation.

How do I enable this?

CRF Free Text is enabled by default for customers with CRF functionality already enabled. Contact Bullhorn Support if you would like to enable CRF functionality.

Pay & Bill

Pay & Bill Resolved Issue

Published: March, 2024

Bullhorn Reporting: Fields Related to Work From Home are Available

Multiple fields related to Work From Home are now available in Bullhorn Reporting and can be used in report writing.

Talent Platform

Onboarding Talent Edition Resolved Issues

Published: March, 2024

Bullhorn Integration: Existing Job Postings Deleted/Unpublished in ATS

Job synchronization with Bullhorn has been enhanced ensuring more accurate handling of updates and reducing the risk of missed changes or orphaned records.

E-verify: Values Sent to Crimcheck

Data from an Employment Authorized Document (Form I-766) accurately flows to Crimcheck and creates an E-Verify case. Previously, the data was not being sent correctly and an E-Verify was not created.

I-9: Dashboard 2.0 Latency

Minor changes were made to improve the load time of the I-9 Dashboard 2.0.

I-9: Section 2 – Update Button Texts on Document Capture

In Section 2, the button for document uploads now accurately displays the Capture and Choose File buttons. Previously, this showed Retake instead of the Capture and Choose File buttons in certain conditions.

Preliminary Information: Applicant Portal Displays Country Code

An issue was resolved for phone number field validation when completing multiple forms on the Preliminary Info page for clients who have the Disable International Phone Numbers setting enabled. Previously, when the Disable International Phone Numbers setting was enabled a confusing error would appear when validating the phone number field.

Talent Platform

I-9

Published: March, 2024

Resend Text Message Reminder for I-9 Forms

What’s new?

Recruiters can resend text messages to I-9 authorized representatives when candidates designate them via SMS.

Why does it matter?

This allows authorized representatives to be reminded when they need to complete their portion of the I-9 so it can be completed promptly. Authorized representatives can rely on this timely reminder to ensure they complete their portion of the 1-9 before it expires, reducing the likelihood of failing to complete the 1-9.

How do I enable this?

Generally Available: Contact Support for enablement.

Released to Production: March 14, 2024

Talent Platform

I-9

Published: March, 2024

Add “Section 1 PDF” Download Button to Supplement B

What’s new?

Individuals completing Supplement B (previously, Section 3) can now preview the Section 1 which was completed by the candidate.

Add "Section 1 PDF" Download Button to Supplement B

Why does it matter?

This update enhances the verification process and helps ensure data accuracy.

How do I enable this?

This is enabled by default and you do not need to take any action.

Released to Production: March 14, 2024

Talent Platform

Bulk Upload

Published: March, 2024

Implement Internationalization in Table UX and Validations

What’s new?

Administrators can now create locations for Canada, the United Kingdom, and Ireland with the bulk upload feature, with expanded field support.

Implement Internationalization in Table UX and Validations

Why does it matter?

This update ensures more precise location creation.

How do I enable this?

This is enabled by default and you do not need to take any action.

Released to Production: March 14, 2024

Onboarding365

Onboarding365 Resolved Issues

Published: March, 2024

Bullhorn Integration: New ATS Users Syncing to ONB365

New users will automatically sync from Bullhorn ATS to Onboarding365 during user creation in both the admin and App interfaces. Previously, an issue caused users to not automatically sync from the ATS.

Email: Default Email Template for Noncorporate Brand and Default Language

Email templates now use the noncorporate brand when assigned. Previously, some email templates that were set to the default language (English (United States)) but assigned to a noncorporate brand, incorrectly used the corporate brand template.

I-9: Section 1 After the Section 2 is Certified

Published: March, 2024

Prefix Support for Usernames in Erecruit-initiated Onboardings

What’s new?

Erecruit can now initiate onboardings with a prefix attached to the user name. This will allow users to reuse their login emails across brands within the same ONB365 instance.

Why does it matter?

Reusing login emails across different brands within the same ONB365 instance allows for a more convenient and flexible experience.

Released to Production: March 14, 2024

VMS Sync

Published: March, 2024

Maestro (Medical Solutions) – On Hold Status

What’s new?

VMS Sync now parses the On Hold Position Status from Maestro (Medical Solutions) VMS to indicate when a Position has paused Candidate submissions, and ATS Jobs are updated accordingly.

Why does it matter?

These real-time status updates enable you to respond to the time-sensitivity of VMS Position submission windows, so you do not waste time and effort preparing candidate submissions for unavailable opportunities.

How do I enable this?

Generally Available: No action is needed for VSM Sync customers. All Maestro (Medical Solutions) Positions will display an On Hold Status when appropriate in VMS Sync.

VMS Sync

Published: March, 2024

Amplify Workforce – Medical Parsing Support

What’s new?

VMS Sync has added medical parsing to Amplify Workforce VMS. This derives medType and medSpecialty properties from select fields on the VMS Position, allowing you to accurately categorize your ATS Jobs.

Additionally, VMS Sync now parses the following Position field values from Amplify VMS:

Target Rate
Non Local Candidate Accepted
Additional Tests
Vendor Questionnaire
Coverage Shift
Contract Details

Why does it matter?

You no longer need to switch between VMS and ATS to manually update ATS Jobs, because VMS Sync now parses as much data as possible.

How do I enable this?

Generally Available: All Amplify Workforce Positions now contain the above field values.

Bullhorn One

Bullhorn One Resolved Issues

Published: March, 2024

Reporting: Bullhorn Reporting Cognos Version 11 Error

You can now run or modify reports without encountering connection errors in Cognos version 11. Previously, there was an issue with intermittent connection problems.

International Support: Special Characters in the “Name” Field

You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.

Parser: Parsing CVs Omits Apostrophes from Candidate Work History

Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10.

Admin: User Login Auditing Reliability

You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.

Bullhorn One

Compliance Manager

Published: March, 2024

Mass Download for Placement Requirements in the Requirements Checklist

What’s new?

In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time.

Mass Download for Placement Requirements in the Requirements Checklist

Why does it matter?

As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.

How do I enable this?

Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.

Bullhorn One

Compliance Manager

Published: March, 2024

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

What’s new?

In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

Why does it matter?

Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.

How do I enable this?

Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.

Automation

Communications

Published: March, 2024

Authorization and Authentication on Survey Links

What’s new?

All survey links now have hashing authentication and URL expiration to improve security.

Why does it matter?

You now have heightened security to protect your surveys from potential vulnerabilities from bad actors. This prevents them from being able to imitate surveys and their recipients based on sequential ID enumeration.

How do I enable this?

This enhancement is enabled by default.

Automation

Communications

Published: March, 2024

Universal Date/Time Conversions

What’s new?

You can now configure Merge Tokens to utilize Universal Date/Time for Emails, Texts, and Engagements (Surveys/Chats).

Why does it matter?

The ability to configure your communications with different standardized date and time formats allows you to engage your recipients in international markets in multiple regions.

How do I enable this?

Navigate to Settings > Company Settings.
Click the Edit button on the General Setting modal.
Under Date Format, choose one of the two different Universal Date/Time options:
- YYYY/MM/DD 24hr
- YYYY/MM/DD 12hr AM/PM

ATS & CRM

ATS Resolved Issues

Published: March, 2024

Credentialing: Editing Non-sensitive Credential File Types with the “Edit Certification File Attachment” Entitlement

Users with the “Edit Certification File Attachment” entitlement can now edit non-sensitive Credential File types. Previously, this functionality was not working when the user also had the “Preview Sensitive Certification File Attachment” entitlement disabled.

International Support: Special Characters in the “Name” Field

You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.

Parser: Parsing CVs Omits Apostrophes from Candidate Work History

Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10.

Admin: User Login Auditing Reliability

You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.

Notes: Notes Created from Emails Had Broken Links

An issue was resolved where editing Notes generated from emails in Bullhorn was stripping the link to the email upon saving.

Placement Commissions: Default Commissions Values

The values for the System Settings variables ‘commissionRoleRecruiting’ and ‘commissionRoleSales’ are now respected. These variables allow you to define the default role title for the Recruiting and Sales commission recipients. Previously, the values for the variables were ignored and default values ‘Recruiting’ and ‘Sales’ were used.

ATS & CRM

Compliance Manager

Published: March, 2024

Mass Download for Placement Requirements in the Requirements Checklist

What’s new?

In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time.

Mass Download for Placement Requirements in the Requirements Checklist

Why does it matter?

As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.

How do I enable this?

Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.

ATS & CRM

Compliance Manager

Published: March, 2024

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

What’s new?

In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

Why does it matter?

Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.

How do I enable this?

Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.

Bullhorn Analytics

Admin Permissions

Published: March, 2024

Users can update Dashboard editing permission in bulk

What’s new?

As a Bullhorn Analytics User Admin, I can now update Dashboard editing permissions for users en masse.

Why does it matter?

User Admins no longer have to update Dashboard editing permissions for users individually.

How do I enable this?

The feature has already been released and is natively available to Bullhorn Analytics User Admins. See the Bulk Updating User Permissions article for details on how to use it.

ATS & CRM

SEEK

Published: February, 2024

Questionnaire Notes on Submission List View Slideout

What’s new?

You will now experience improved visibility of questionnaire notes directly within the slide-out of the submission list view.

Why does it matter?

This enhancement streamlines the review process, allowing you to access essential questionnaire notes conveniently without navigating away from the submission list view.

How do I enable this?

Metrics Admin enhancement to enable expansion or collapse of all entity sections

Published: February, 2024

I-9 Section 2 Completion Note to ATS

An issue was resolved where the ‘Edocs Complete’ note comment incorrectly stated ‘2020 I-9 Section 1’ during I-9 Section 2 corrections. This now accurately reflects the completed section in the note added to the ATS.

Talent Platform

Recruiter Experience – Active Workflows

Published: February, 2024

Active Workflows Tab Display

Previously when opening the Active Workflows tab the data would not load. This release resolves the issue and data now loads correctly in this dashboard.

Active Workflows Tab Display

Locations in WFM will now respect the “Disable International Phone Numbers” setting, preventing the inadvertent selection of international phone numbers during location editing and creation.

phone number

Generally Available: Contact Bullhorn Professional Services or your Account Manager for enablement details.

Talent Platform

Admin Experience – Form Manager

Published: February, 2024

Deleting Forms

The User Experience on the Form Manager is updated so that active forms can no longer be deleted, they must be disabled first. Only disabled forms can be deleted.

Talent Platform

Admin Experience – Bulk Uploads

Published: February, 2024

Bulk Upload CSV with Commas

An issue with bulk uploading of users and locations was resolved. Previously, CSV files containing commas failed to load properly. A fix was implemented to ensure seamless loading of CSV files, even when commas are present.

Enabled by Default.

Talent Platform

Admin Experience – Bulk Uploads

Published: February, 2024

Bulk Upload Location – Additional Address Field

The Address Line 2 field has now been added to the Bulk Upload Location process. This will facilitate the uploading of the addresses with accuracy.

Export capabilities have been expanded for internal Onboarding client users. This update allows all active onboardings to be in a single export for HR Manager, HR Associate, and Compliance Representative Data View roles. The enhancement provides better data accessibility and user flexibility in the Onboarding365 system.

Note: The Data View grid in the app will continue to display a maximum limit of 500 users.

Enabled by Default

You can now open a BTE Timesheet from the Billable Charges detail page seamlessly through SSO as expected.

Time & Labor

Published: February, 2024

Allow Zero as a Threshold Value on Worked Holiday Threshold Rules

You can now have zero as a threshold value for a Worked Holiday Threshold rule limited to a maximum of five thresholds. This allows all time to be converted to Holiday Earn Codes.

Enabled by Default.

VMS Sync

Published: February, 2024

SimplifyVMS | Position Location Parsing

Position Location is now parsed from the Simplify VMS list view. Location is used to populate the Company Name into the Position list and the Company Mapping dashboard.

Parsing Location ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.

Generally Available: All future Simplify positions will contain a Location value (if one exists on the VMS).

VMS Sync

Published: February, 2024

Provade | Improved Rate Parsing

Rate parsing has been improved for Provade Positions. This enhancement ensures all available rates are parsed from the VMS, including:

Bill Rate Min
Mark Up
Pay Rate Min
Target Bill Rate

Parsing VMS rates ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.

Generally Available: All Provade Positions processed going forward will contain rate values. Please contact Bullhorn VMS Support to add rate values to ATS.

VMS Sync

Published: February, 2024

Credential Email Address Visibility

You can now view Credential Email from the Credential Details page in VMS Sync:

Credential Email Address Visibility

Credential Email is used to receive emails from the VMS, allowing VMS Sync to process Position updates for ATS delivery as quickly as possible. VMS Sync users previously had to contact Bullhorn VMS Support for this value.

Generally Available: This feature is live for all VMS Sync Credentials.

VMS Sync

VMS Sync Robots

Published: January, 2024

Simple VMS | Parse “Other Requirements” Field

VMS Sync now parses Other Requirements for Simple VMS Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

VMS Sync - Simple VMS | Parse “Other Requirements” Field

Availability: Please reach out to Bullhorn VMS Support to add Other Requirements to ATS Jobs.

VMS Sync

VMS Sync Robots

Published: January, 2024

Improvements to Large Attachment Handling

VMS Sync Submittals has improved how we handle larger attachments. A new endpoint has been added to more efficiently retrieve file contents, and files are now uploaded before they’re saved. This workflow change resolves a previous issue with very large attachments (17MB+).

Large attachment handling is particularly important for Healthcare users who are required to submit multiple files per candidate submission.

VMS Sync now uses Shift Type to assign Bill Rate Max (and Bill Rate Min, if applicable) for Shiftrock VMS Positions. While Shiftrock lists Shift Type on a Position, it provides rates for all Shift Types in a single table.

To avoid having to configure dozens of rules that set ATS Bill Rate based on Shift Type, the following rate parsing logic has been added:

Find Shift Type value.
1. Ignore Rotating value (doesn’t correspond to any rates).
Attempt to match Shift Type value to the end of Rate value.
1. Use Fixed Rate values first (most common).
If one Rate value is found, set Bill Rate Max to Rate value.
If multiple Rate values are found:
1. Set Bill Rate Max to high value.
2. Set Bill Rate Min to low value.
3. If Rate values are the same, set Bill Rate Max and Bill Rate Min to the same value.

This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

Availability: This update has been automatically applied to all Shiftrock VMS Credentials.

VMS Sync

Published: January, 2024

Linking Positions With MedSpecialty “None”

An issue was resolved with linking Positions without a medSpecialty value on the Skill Mapping dashboard. Previously, Skill Mapping users were unable to create new links for Positions with a medSpecialty value of “None”, causing Position delivery delays.

Now, Positions with a “None” medSpecialty value are linked successfully. This allows Skill Mapping users to quickly link Positions for ATS delivery.

VMS Sync

Published: January, 2024

IQNavigator | changePassword Failure

An issue was resolved with password rotation for a large number of IQNavigator Credentials. Previously, VMS Sync auto-updated VMS passwords for dedicated IQNavigator Credentials with a 10-character value. Recently, IQNavigator updated its password requirements to include 16 alphanumeric characters and at least one special character. This requirement change caused VMS Sync’s weekly password rotation to fail for all dedicated IQNavigator Credentials.

Now, VMS Sync auto-updates IQNavigator passwords according to the new requirements successfully. This prevents delays in requisition delivery and updates.

VMS Sync

VMS Selectors

Published: January, 2024

Einstein2 | Parse “Overtime Multiplier” Field

VMS Sync now parses Overtime Multiplier for Einstein2 Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

Availability: Please reach out to Bullhorn VMS Support to add Overtime Multiplier to Einstein2 ATS Jobs.

Pay & Bill

Time & Labor

Published: January, 2024

Consistent Minute-to-Decimal Conversion

Time and Labor now leverages the same logic used in Time & Expense for minute-to-decimal conversion. For example, if a candidate enters “20:00 to 23:59,” previously Time and Labor would have converted the quantity to 3.983333 hours. With this enhancement, the entry’s quantity will be 3.98 hours.

Pay & Bill

Data Replication

Published: January, 2024

Placement Rate Card Edit History Data Replication Support

To enhance reporting capabilities around Placement Rate Cards, the following tables are now available in Data Replication:

PlacementRateCardEditHistory
PlacementRateCardEditHistoryFieldChange
PlacementRateCardEffectiveDateChange
PlacementRateCardLineEditHistoryFieldChange

Enabled by default.

ATS & CRM

Bullhorn Reporting

Published: January, 2024

Commission UserID Available

Users can now report on the BH_Commission.userID field on Placement Commissions in reports.

Enabled by default.

OnboardingTalent Platform

Recruiter Experience

Published: January, 2024

I-9 Reverification Pulling Name From Preliminary Info

An issue has been resolved where the candidate name at the top of Supplement B incorrectly pulled the employee name from the candidate’s profile instead of I-9 Section 1, ensuring compliance and accurate representation.

OTE - I-9 Reverification Pulling Name From Preliminary Info

Candidate Experience

Published: January, 2024

Jobs: Drop Down Filters

An issue has been resolved where the Employment Type and Category filters did not work on the Jobs page. Jobs can now be filtered by these values as expected.

OnboardingTalent Platform

Candidate Experience

Published: January, 2024

I-9 Section 1: Other Last Names Used Field

The 2023 I-9 Section 1 now restricts the Other Last Names Used field to acceptable characters, eliminating the need for later corrections.

Acceptable characters are:

Letters (both uppercase and lowercase): a-z and A-Z
Apostrophes: ‘ and ’
Hyphens: –
Space:

Example of unacceptable character not passing validation:

OTE - I-9 Section 1: Other Last Names Used Field

Enabled by Default.

OnboardingTalent Platform

Candidate Experience

Published: January, 2024

File Image Capture Button Does Not Open Webcam

An issue has been resolved where, with “Enable Image Capture On Uploads” enabled, the capture button on forms failed to open the webcam, causing a “Webcam is not defined” error. This has been fixed, ensuring seamless use of the image capture functionality for applicants.

OnboardingTalent Platform

Authorized Representative Experience

Published: January, 2024

Assigned Authorized Representative Navigate to Sign-off eDocs Error

An issue has been resolved where Authorized Representatives were receiving an error when attempting to sign off on a Multi-Signer document when clicking the “Sign-Off on eDocs” link in the email notification.

OnboardingTalent Platform

Admin Experience

Published: January, 2024

Skills Checklist

Issues with the skills checklist groups have been resolved. Users can now manage the order of skills checklist groups and skills.

OnboardingOnboarding365

Onboarding365 Update

Published: January, 2024

Completed I-9 Worksheet Document Title Display

The document title will now display correctly on a completed I-9 worksheet.

Onboarding635 - Completed I-9 Worksheet Document Title Display

OnboardingOnboarding365

Onboarding365 Update

Published: January, 2024

An update has been made to allow User Admins to grant full editing permissions for dashboards. Users with full editing permission can create new dashboards from scratch, including adding new panels.

Enabled by Default.

VMS Sync

VMS Sync Submittals

Published: December, 2023

Pixid | German Language Support

The Submit to VMS form is now available in German for Pixid VMS Positions. This enables German-speaking VMS Sync Submittals users to quickly submit Candidates to Pixid Positions from within Bullhorn.

Availability: Please reach out to Bullhorn VMS Support to enable German language support for Pixid Submittals.

VMS Sync

VMS Sync Submittals

Published: December, 2023

Large Attachment Handling

Improvements have been made for handling larger attachments. A new endpoint has been added to more efficiently retrieve file contents, and files are now uploaded before they’re saved. This workflow change resolves a previous issue with very large attachments (17MB+).

Large attachment handling is particularly important for Healthcare users who are required to submit multiple files per candidate submission.

Availability: This backend update has been applied to all Submittal-supported VMSs (Fieldglass, Beeline and Pixid).

Rules are most commonly used to auto-populate ATS Job fields, reducing manual entry and time spent reviewing Jobs for completeness and accuracy.

Availability: Please reach out to Bullhorn VMS Support to add a Company or Location lookup Rule.

VMS Sync

Published: December, 2023

Einstein2 (Prolink) | Incorrect Status and “Select” Company

An issue was resolved with Einstein2 Prolink VMS Positions. Previously, Prolink Positions displayed incorrect Status values, and Company showed as “Select” instead of a valid Company name.

Published: December, 2023

OTE iFrame Buttons Cut Off

An issue has been resolved with the UI integration with Bullhorn where when loading the Onboarding Talent Edition tab on a Candidate record the Merge Candidate into Able Later, Create Candidate Able Account buttons at the top of the page were obstructed and only partially visible.

Authorized Representative Experience

Published: December, 2023

I-9 Section 2: Section 1 Information Visibility

Authorized Representatives can now view candidate information in Section 1 during the signing of Section 2, allowing the Authorized Representative to confidently and compliantly complete their attestation.

Enabled by Default.

Onboarding Talent Edition

OnboardingTalent Platform

Authorized Representative Experience

Published: December, 2023

I-9 Section 2: Email Link Error

An issue has been resolved where exiting I-9 Section 2 at the signature step led to an error with the Auth Rep email link. Now, the link is functional even after the I-9 has been accessed, providing a smooth restart process for authorized representatives without regular user access to OTE.

OnboardingTalent Platform

Admin Experience

Published: December, 2023

Form Builder

Administrators can now include a location’s main email in the form builder, enhancing candidate onboarding by providing direct access to essential contact information.

Enabled by Default.

OnboardingTalent Platform

Admin Experience

Published: December, 2023

Custom User Role

Previously, Custom User roles were built off of Admin users were not able to see the Automation Manager tab. This issue has been resolved.

OnboardingOnboarding365

Tax Forms

Published: December, 2023

Updated Tax Forms for 2024

The Wisconsin 2024 Tax Form has been updated.

Enabled by Default.

OnboardingOnboarding365

Onboarding365 Updates

Published: December, 2023

Required Numeric and Currency Fields on Mobile View

An issue was resolved regarding credential documents where required numeric and currency fields were not validated properly. This affected mobile view only.

Onboarding365 Updates

OnboardingOnboarding365

Onboarding365 Updates

Published: December, 2023

Additionally, metrics on the Edit Metrics page are now grouped by the entity they belong to. Click on each entity to expand and view all metrics or search for metrics by name.

Enabled by Default.

Pay & Bill

Workers’ Compensation

Published: November, 2023

Data Loader Self-Service

You can now create and update workers’ compensation codes and rates via Data Loader. This makes a lengthy end of year process easier by allowing you to add and update data in bulk.

Generally Available: Data Loader is an open source tool. For more information, view installation and usage instructions here https://github.com/bullhorn/dataloader-app.

Pay & Bill

Time & Labor

Published: November, 2023

Advanced Search on Timesheet List

Users will now be able to perform advanced searches on the Timesheet list. With this functionality, a set of standard searches will also be included. Standard searches to be released this month include “Recently Added,” “Recently Modified,” and “Unapproved Timesheets.”

Pay & Bill

Time & Labor

Published: November, 2023

Advanced Holiday Rules

Bullhorn now supports configuration for Exact, Start Time, or Majority evaluation on holiday rules. A new “Evaluation Method” field allows for configuration on holiday rules to support cases where candidates receive holiday pay if their shift starts during the holiday or the case where candidates receive holiday pay if the majority of the hours they work during a shift overlap with the holiday. Please note that all existing holiday rules will be set to “Exact.”

Pay & Bill

Purchase Orders

Published: November, 2023

Track Purchase Orders with Bullhorn

You can now track Purchase Orders (PO) within Bullhorn. The new PO functionality is used in conjunction with the new Purchase Order value type Customer Required Fields. This allows candidates to select the correct PO on their timecard. The PO data will flow through to their respective billing transactions and can be used to split, group and summarize invoices. You can also leverage Bullhorn Reporting to track PO burn. You can store more than one PO per placement with this feature. This prevents your team from creating multiple placements just to account for multiple POs on a job.

Early Access: If you are interested in being part of the Early Access program, please reach out to your Account Manager.

Track Purchase Orders with Bullhorn

Pay & Bill

Customer Required Fields

Published: November, 2023

Removed the 50 Option Limit on Company CRFs

The system no longer limits you to 50 Options per Customer Required Field on a Company’s Customer Required Field.

Enabled by Default

Pay & Bill

Customer Required Fields

Published: November, 2023

CRF Config Form Scrolling

An issue was resolved that prevented scrolling when assigning a CRF to a Placement.

Pay & Bill

Adjustment Workflow

Published: November, 2023

Staffbridge | Shift Start Time Field Parsing

VMS Sync now parses the Shift Start Time field on Staffbridge Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Shift Start Time to Staffbridge ATS Positions or email notifications.

OnboardingTalent Platform

User Experience

Published: November, 2023

User Management

An automatic user locking mechanism has been implemented at 90 days of inactivity, enhancing system security by reducing potential risks associated with idle accounts. Inactive user accounts will be identified and locked on the first day of each quarter.

OnboardingTalent Platform

Referral Experience

Published: November, 2023

Notifications

An issue has been resolved regarding Referral Invitation Emails where the branding hexcode colors were not being applied.

OnboardingTalent Platform

Recruiter Experience

Published: November, 2023

Verified I-9s

I-9 Section 2 reassignment now correctly clears the “Verified” value on the candidate’s record, enhancing accuracy and transparency in the verification process.

OnboardingTalent Platform

Recruiter Experience

Published: November, 2023

Notifications

Candidate email addresses have been added to email alerts for completed forms and packages, simplifying candidate management and communication for recruiters.

notifications

OnboardingTalent Platform

Recruiter Experience

Published: November, 2023

Bullhorn iFrame

When loading an Applicant’s Profile through the Bullhorn Onboarding Talent Edition Tab in the Candidate Profile, the Profile Completion Step Progress on the top of the Profile was loading all steps of the Completion Progress. Now it loads only the active steps.

OnboardingTalent Platform

Candidate Experience

Published: November, 2023

Translations

An issue has been resolved where the Password Reset email wasn’t correctly being sent in French for users who have set French as their preferred language.

OnboardingTalent Platform

Candidate Experience

Published: November, 2023

Form Uploads

The file upload experience has been enhanced by disabling the “Browse” button during upload, enhancing usability. Once a file is uploaded, a clear “Success” confirmation message indicates successful file uploads.

Form Uploads

OnboardingTalent Platform

Candidate Experience

Published: November, 2023

Forms: Placement Fields

An issue has been resolved regarding mapping the Placement fields “placement_end_date” and “placement_start_date.” Now when this field is mapped to a form and the value in the associated Placement field is blank, it will be set to Blank on the completed form.

OnboardingTalent Platform

Candidate Experience

Published: November, 2023

Forms: Custom Fields

Custom fields with the Date type that are set as “Required” will now be enforced and count towards the Fields Remaining total at the bottom of the page.

OnboardingTalent Platform

Authorized Representative Experience

Published: November, 2023

I-9 Uploads

Document uploads now adhere to specified file upload types in the “Supported I9-Section II File Upload Types” setting. The “Upload” button will display the accepted file upload types for an enhanced user experience.

I-9 Uploads

OnboardingTalent Platform

Admin Experience

Published: November, 2023

Translations: Work Experience

Administrators can now provide multilingual instructions for the Work Experience section in the applicant portal, fostering inclusivity and enabling candidates to access application instructions in their preferred language.

Translations: Work Experience

OnboardingTalent Platform

Admin Experience

Published: November, 2023

Translations: Education History

Administrators can now provide multilingual instructions for the Education History section in the applicant portal, fostering inclusivity and enabling candidates to access application instructions in their preferred language.

Translations: Education History

OnboardingTalent Platform

Admin Experience

Published: November, 2023

PeopleReady: User Management

An issue has been resolved regarding duplicate WFM user accounts created during new user addition via PeopleReady Single Sign On.

OnboardingTalent Platform

Admin Experience

Published: November, 2023

Packages

An issue has been resolved where the Package Notification Recipients field could not be set back to blank after a value had been set. Packages can now have this setting updated back to null / empty.

OnboardingTalent Platform

Admin Experience

Published: November, 2023

Blueprints

An issue has been resolved where the preview icon in Configuration > Blueprints displayed an empty page. Now, the preview functions correctly, providing a proper blueprint preview.

Blueprints

OnboardingOnboarding365

Tax Forms

Published: November, 2023

Wisconsin Tax Document: “Signature” Field Failed to Populate

An issue has been resolved regarding Wisconsin’s withholding tax document. Previously, the signature did not populate on the generated PDF. Now, the generated PDF displays the onboarder’s signature.

Wisconsin Tax Document: “Signature” Field Failed to Populate

OnboardingOnboarding365

Tax Forms

Published: November, 2023

Updated Tax Forms for 2024

The following states have updated Tax Forms for 2024:

Illinois
Indiana

OnboardingOnboarding365

Tax Forms

Published: November, 2023

Oregon Tax Document: Incorrect “Middle Initial” Placement

An issue has been resolved with Oregon’s withholding tax document. Previously, the middle initial was populating in the “First Name” field. Now, the middle initial populates in its designated field.

Oregon Tax Document: Incorrect “Middle Initial” Placement

OnboardingOnboarding365

Onboarding365 Updates

Published: November, 2023

“Work Eligibility” Statement

An issue has been resolved with the Work Eligibility statement. Previously, the word “the” appeared in front of all countries. Now, it only appears in front of the appropriate countries (The United States and The United Kingdom).

“Work Eligibility” Statement (

OnboardingOnboarding365

I-9 Updates

Published: November, 2023

Remote Certifier List: Reduced Load Time

An issue has been resolved that caused the Remote Certifier List to have an extended load time when a user was attempting to assign a remote certifier to a Form I-9.

OnboardingOnboarding365

I-9 Updates

Published: November, 2023

Onboarding Initiation Failure

An issue has been resolved with onboarding initiation. Previously, an onboarding failed to initiate when the candidate had a prior onboarding with a completed Form I-9 that was canceled. Now, onboarding initiation is successful.

OnboardingOnboarding365

I-9 Updates

Published: November, 2023

Form I-9: Support for Up To Four Preparers or Translators

Form I-9 will now support up to four preparers or translators. This change will also be supported in the I-9 Data View CSV Export, I-9 Audit Trail Data View, and the Audit Trail on Form I-9’s review page.

Form I-9: Support for Up To Four Preparers or Translators

OnboardingOnboarding365

I-9 Updates

Published: November, 2023

Form I-9: Empty Fields

The rules for Form I-9 have been updated. Previously, when an onboarder left a field empty when filling out Form I-9, the generated PDF populated the empty fields with “N/A”. Now, all fields that are left empty on Form I-9 will appear blank on the generated PDF

Form I-9: Empty Fields .

OnboardingOnboarding365

ATS Integration

Published: November, 2023

Indiana Withholding Tax Form

Published: November, 2023

Slideout: Filtering Placement Requirements and Candidate Credentials

Credentialing specialists now have the ability to filter their placement requirements and candidate credentials by status and credential type. This allows users to stay focused on credentials that need their specific attention while navigating through the requirement checklist.

Slideout: Filtering Placement Requirements and Candidate Credentials

Bullhorn Analytics

User Interface

Published: November, 2023

Group Admin “Edit User History” Tab

Previously, the “Edit User History” tab could load slowly with a large number of users and the user’s group would be truncated for deep group hierarchies. Text that was previously truncated now shows the root and end group in the drop-down and fully displays on hover, creating a cleaner look for users in a deep group hierarchy and an improved loading experience.

Original Group Hierarchy Display:

Group Admin “Edit User History” Tab

New Group Hierarchy Display:

Group Admin “Edit User History” Tab

Bullhorn Analytics

Gamification

Published: November, 2023

Performance

An issue has been resolved with Gamification running slowly or freezing when the Leaderboard slide loads. The Leaderboards in Gamification load faster now and should not freeze as the number of users increase.

Bullhorn Analytics

Dashboard

Published: November, 2023

Filtering

An issue has been resolved for Dashboard users where filtering by “Logged in User” or “Logged in User’s Group” would produce no results in the metric, ratio, or ratio comparison panels.

Bullhorn Analytics

UX and Performance of Active User List Improvements

Published: October, 2023

The active user list in OneView has been enhanced to a searchable list view. Previously, the active user list was not searchable or displayed in a list view.

Before:

Bullhorn Analytics screenshot

After:

Bullhorn Analytics screenshot

Bullhorn Analytics

Wrong Font Color in Group Overview Leaderboard Slide

Published: October, 2023

An issue has been resolved with Gamification leaderboard slides displaying text as black, which is unreadable, when in Light Theme mode. In Dark Theme mode, the text displayed as white, which was readable, and had no impact.

Bullhorn Analytics screenshot

Bullhorn Analytics

User Bulk Update UI Performance Enhancements

Published: October, 2023

An enhancement has been made to the Bulk Update tab for Admin users to improve user experience and performance when downloading a file, and using the user filter prior to downloading a user file for importing.

When downloading a file, the Backup All Users and Download button will disable and display a “Downloading” message while the file is generated. Once the file is created and downloaded, the button will be enabled again.

When filtering by users, a scroll bar will appear for long lists to allow better navigation when selecting users to filter on, and groups will expand by one level by default and no longer appear clickable.

Bullhorn Analytics screenshot

Bullhorn Analytics

Target Bulk Update UI Performance Enhancements

Published: October, 2023

An enhancement has been made to the Bulk Update tab for a Target Admin user, to improve user experience and performance when downloading a file, and using the user filter prior to downloading a target file for importing.

When downloading a file, the Backup All Targets and Download button will disable and display a “Downloading” message while the file is generated. Once the file is created and downloaded, the button will be enabled again.

When filtering by users, a scroll bar will appear for long lists to allow better navigation when selecting users to filter on, and groups will expand by one level by default and no longer appear clickable.

Bullhorn Analytics screenshot

Bullhorn Analytics

Generating Files on “Bulk Update – History” and “Bulk Update – Hierarchy” Tabs in Group Admin

Published: October, 2023

An enhancement has been made to the Bulk Update History and Hierarchy tabs for Group Admin users. When downloading a file, the download button will disable and display a “Downloading” message while the file is generated. Once completed, the file will download and the button will be enabled again.

Enabled Button – Original state where no file is being downloaded:

Bullhorn analytics screenshot

Disabled Button – File is Generating “Downloading” displayed:

Bullhorn Analytics screenshot

Bullhorn Analytics

“Allowed Users to Login As” Picker Enhancements

Published: October, 2023

A new enhancement was made to the “Allowed Users To Log In As” for Admin users that are configuring user switching accounts. When user accounts are selected for user switching, the selected users are now displayed at the top of the list for easier viewing and reduced scrolling to find selected users. The selected users will disable so they cannot be selected again.

When less than 10 users are selected, the selected number of users is displayed with a list of the user names selected.

onboarding talent edition screenshot

When more than 10 users are selected, only the number of users selected will display.

onboarding talent edition screenshot

OnboardingTalent Platform

I-9 Section 3: I-9 Image Upload

Published: October, 2023

The Section 3 Document Capture now respects the “I-9 Image Upload Disabled” setting. This requires users to capture images of documents to evidence name changes, improving the security and accuracy of I-9 compliance.

onboarding talent edition screenshot

OnboardingTalent Platform

Translations

Published: October, 2023

A new translation has been created for the login/sign up page and the “Login Page Instructions” setting has been removed. This allows the login page to provide improved clarity for non-English speaking candidates, ensuring a better understanding of the required actions.

onboarding talent edition screenshot

OnboardingTalent Platform

Direct Deposit

Published: October, 2023

An issue has been resolved where users were able to sign forms that used multi_account_pay_settings without providing Direct Deposit information. The system now prevents them from proceeding until they’ve provided the Direct Deposit account information.

OnboardingTalent Platform

I-9 Section 3: Image Capture

Published: October, 2023

The image capture feature in Section 3 for recruiters now provides a convenient preview of images during candidate name change and work authorization reverification.

onboarding talent edition screenshot

OnboardingOnboarding365

I-9 Section 2: Loading

Published: October, 2023

An issue has been resolved regarding Section 2 loading properly. Previously Section 2 was not loading properly when the status was “Restart” and Section 2 had been partially completed up until the HelloSign signature step.

OnboardingOnboarding365

I-9 Section 2: Alien Registration Receipt Card

Published: October, 2023

The document upload requirements for the Alien Registration Receipt Card (Form I-551) have been updated. It is now required for E-Verify employers opting to retain photo match documents only, ensuring hassle-free document retention and compliance.

OnboardingTalent Platform

Packages

Published: October, 2023

When a form within a package is disabled, WFM now displays a warning prompt that identifies which packages might be impacted before removing the form. This simplifies package maintenance.

onboarding talent platform screenshot

OnboardingTalent Platform

Mobile Branding

Published: October, 2023

The mobile color scheme for Talent Platform can now be easily previewed on the Branding page.

OnboardingOnboarding365

Updated I-9 Data Views

Published: October, 2023

The Form I-9 and Form I-9 Audit Trail data views, as well as their Export Spreadsheets, have been updated to display the exact language from the newest version of Form I-9. The Export Spreadsheet for the Form I-9 data view has two new fields: “Preparer Middle Initial” and “Alternative Procedure Used”.

OnboardingOnboarding365

Receipt Tab on I-9 Dashboard

Published: October, 2023

An issue has been resolved with the I-9 Dashboard. Previously, the I-9 Dashboard did not display a document’s receipt on the Receipt Tab when an I-9 Certification Correction form was filled out with the “Is Receipt?” box checked, but the original Form I-9 was filled out without checking the “Is Receipt?” box. Now, the document’s receipt is displayed on the Receipt Tab whether or not the “Is Receipt?” box is checked on the original Form I-9.

OnboardingOnboarding365

Form I-20 & Form DS-2019 not Populating in Dropdown

Published: October, 2023

An issue has been resolved that caused the “Student Eligibility Certificate” (Form I-20) and the “Visitor Eligibility Certificate” (Form DS-2019) to not appear in the “Document Title” dropdown when a user was attempting to reverify I-9 documents that used I-9 section 3.

onboarding 365 screenshot

OnboardingOnboarding365

Form I-9’s

Published: October, 2023

Form I-9, Paper I-9, the I-9 Certification Correction form, and the I-9 Receipt Resolution form have been updated to their most recent versions to ensure that we are in compliance with the requirements of the U.S. Citizenship and Immigration Services agency.

OnboardingOnboarding365

“Employment Authorization” Dropdown

Published: October, 2023

An issue has been resolved that caused an Agency’s country, instead of the “United States”, to be displayed in the “Employment Authorization” dropdown on the I-9 web form.

onboarding 365 screenshot

OnboardingOnboarding365

“Download Single File” Feature

Published: October, 2023

The logic for the “Download Single File” feature has been updated for the new Form I-9.

“Download Single File” Feature for Old Form I-9
- Section 1 & 2 are combined into a single PDF.
“Download Single File” Feature For New Form I-9
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
  - Download the HR document which consist of page 1 (section 1 and section 2)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out Section 2 for First Time Hire
  - Download the HR document which consist of pages 1 & 3 (sections 1 & 2 and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out data for Rehire
  - Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1 & 4 (sections 1 & 2 and Supplement B)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out data for Rehire
  - Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1, 3 & 4 (sections 1 & 2, Supplement B, and Supplement A)

OnboardingOnboarding365

“Download” & “Download All” Feature

Published: October, 2023

The logic for the “Download” feature and the “Download All ” feature on the I-9 Audit Tab (I-9 Dashboard) was updated for the new Form I-9 and the old Form I-9:

“Download” Feature for Old Form I-9
- Section 1 & 2 are combined into a single PDF.
“Download” Feature for New Form I-9
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
  - Download the HR document which consist of page 1 (section 1 and section 2)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out Section 2 for First Time Hire
  - Download the HR document which consist of pages 1 & 3 (sections 1 & 2 and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out data for Rehire
  - Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1 & 4 (sections 1 & 2 and Supplement B)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out data for Rehire
  - Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1, 3 & 4 (sections 1 & 2, Supplement B, and Supplement A)
“Download All” Feature: When selected, a ZIP file is downloaded and if the ZIP file contains both the Old and New Form I-9 PDFs, both forms need to follow the logic listed above, respectively.

OnboardingOnboarding365

Enhanced Support for “When Not Empty in Onboarding365”

Published: October, 2023

Support has been enhanced for the value “When not empty in Onboarding365”. Previously, flowback failed when a user mapped a non-string Onboarding365 field and selected the value “When not empty in Onboarding365” for the “Always Overwrite” field. Now, flowback is successful when a non-string Onboarding365 field is mapped and the value “When not empty in Onboarding365” is selected for the “Always Overwrite” field.

Automation

Sync Reliability

Published: October, 2023

Our initial import service has been enhanced with additional self-heal functionality to improve our historical data syncing process. If errors occur, the system will automatically resume the sync process in a more efficient manner, reducing sync delays for our Salesforce and Erecruit customers.

Automation

Send Notification Emails

Published: October, 2023

Support has been added for Salesforce, Invenias and Erecruit customers to be able to open records in their ATS from Automation notifications. Historically the “View In ATS” button on email notifications to recruiters would not open the associated record in their ATS. Now recruiters will be able to view the record from an Automation notification in their ATS without having to manually look the record up.

BBOOnboarding

New 2023 I-9

Published: October, 2023

A new I-9 form (effective 08/01/23) has been added for all US-based clients using I-9 forms for Onboarding in BBO. Clients will automatically receive it by 10/12/23 and the older form shouldn’t be used after 11/1/23. It has the following updates:

Sections 1 and 2 have been condensed to a single page.
New Supplement A and B.
Options for choosing alternative procedures for verification.

Pay & Bill

Payable Charge Slideout

Published: October, 2023

An issue has been resolved where, when viewing the Payable Charge slideout from within a Placement’s Payable Charge tab, users were unable to close the slideout if there were too many characters in the slideout header text. In this release, the header text is truncated and the user will be able to close the slideout.

Pay & Bill

Invoice Statement Template Variable

Published: October, 2023

Amount Based Earn Codes and Expense Based Earn Codes will now be included in the calculation of the variable Other Total Amount. This variable is found within the Earn Code Amounts table and was introduced as part of the Amount Based Earn Code feature which originally only supported Time Based Earn Codes.

VMS Sync

Published: September, 2023

Customer Required Field Options are now displayed in a refreshed table look on the “Edit” tab. This change enables in-line editing which means making updates to options is faster than ever as a result of the autosave functionality. We have also added a new pagination feature to help you manage larger amounts of data in a more effective manner. Lastly, the “Add” button has moved from the bottom of the list to a button on the top right of the table, preventing the need to scroll to the bottom of the page to add new options.

ATS & CRM

Note & Email Template Filtering

Published: September, 2023

The look and functionality of searching for note and email templates have been enhanced throughout ATS. Previously, a user was limited to searching only the first 200 recently updated templates. Now, when a user goes to select a note or email template, users can search for the following without that 200 template limitation:

My Templates: Private or Public templates that user created
Department Templates: Private templates owned by the user, and Public templates available to users in their department
All templates: Private templates owned by the user, and Public department templates owned by other users in their ATS

Once a user begins typing to search for their templates, the user can scroll through their results expanding well beyond the previous 200 template view limitation.

ATS & CRM

Currency Option for Managing SEEK Job Postings

Published: September, 2023

Published: September, 2023

Recruiters can now select a Not Applicable checkbox for documents without expiration dates in Section 3 reverification, streamlining the process and eliminating the need for unnecessary date entries.

OnboardingTalent Platform

I-9 Section 3: Additional Guidance

Published: September, 2023

The Section 3 completion process has been enhanced by providing additional guidance and clearer instructions.

OnboardingTalent Platform

Job Search

Published: September, 2023

An issue has been resolved where using the Location search criteria in the Job Search page of the Talent Platform Portal would return errors depending on the order of the city, state and additional filter that was used. Now, whenever an Applicant runs a search utilizing the Location criteria, records that match that search criteria are properly returned.

OnboardingTalent Platform

I-9 Section 3: Document Numbers

Published: September, 2023

Validation has been provided for the following document numbers, allowing authorized representatives to enter document numbers with greater confidence.

Permanent Resident Card (Form I-551)
Alien Registration Receipt Card (Form I-551)
Foreign Passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
Employment Authorization Document that Contains a Photograph (Form I-766)
Permanent Resident Card (Form I-551) with Form I-797
Foreign passport with Arrival/Departure Record (Form I-94)
Passport from the Federated States of Micronesia (FSM) with Form I-94/I-94A
Passport from the Republic of the Marshall Islands (RMI) with Form I-94/I-94A
Foreign passport with Arrival/Departure Record (Form I-94) and Form I-20
Foreign passport with Arrival/Departure Record (Form I-94) and Form DS-2019
Receipt: Form I-94/I-94A w/Refugee Stamp
Receipt: Form I-94/I-94A w/I-551 Stamp, photo

Document number validation has also been created for the U.S. Passport, U.S. Passport Card, and Social Security Card to ensure the accuracy of document numbers entered into the system.

OnboardingOnboarding365

Details Button Interaction

Published: September, 2023

An issue has been resolved on mobile that caused users with a non-English language setting to not be redirected to the document list or next document when clicking Details on the My Onboardings page. Now users are redirected to the document list or next document when Details is selected regardless of the language setting.

OnboardingOnboarding365

Placement Dates Sync Feature

Published: September, 2023

Published: September, 2023

VMS Access now retrieves requisition files from the following Beeline sections:

Attachments
Resume and Other Attachments
Please Upload Detailed Job Description

Beeline has many unique buyers with varying field and section labels. Added backend handling to deliver important job files to the ATS as expected.

ATS & CRM

Processor Task

Published: August, 2023

To ensure issues impacting timesheets are surfaced clearly to payroll administrators and to reduce the risk that a candidate doesn’t get paid, if a timesheet fails to be evaluated due to a missing location state, an issue item will be generated with guidance for how to resolve the problem.

ATS & CRM

Saved Search Functionality Added to Compliance List View

Published: August, 2023

Credentialing specialists using the Compliance Manager Dashboard now have the ability to save their list searches and filters and add their saved searches to their favorites section. This allows the user to quickly reference specific placement information, job location, or custom data relevant to their business workflow.

ATS & CRM

Slideout: Notes Tab on Placement Certification Card

Published: August, 2023

The ability to see notes related to a specific credential reference on a credential card within the requirements checklist (slideout) has been added. This will allow users to stay focused on relevant information related to a credential card they’re viewing.

OnboardingOnboarding365

Select Resume Button

Published: August, 2023

An issue has been resolved on mobile with the Select Resume button. Previously the Select Resume button was positioned incorrectly on the screen causing it to be partially visible. Now the Select Resume button is correctly positioned on the screen and fully visible.

OnboardingOnboarding365

Select Files Option Update

Published: August, 2023

The File Upload experience has been improved by hiding/disabling the upload button until a file is selected when the file upload is required.

ATS & CRM

Mini Picker: Allow Custom Values with Field Interaction

Published: August, 2023

Clients can allow mini-pickers to save values that are not in the list, as they had in S-Release, and can now do so via a field interaction. This only applies to fields with the Mini Picker edit type and Allow Multiple Values field mapping configuration set to TRUE.

Example field interaction: API.form.controls.<field>.config.allowCustomValues = true;

ATS & CRM

Start-up Screen

Published: August, 2023

An issue was resolved where opening a record redirected a user to the login page if they had “Tearsheets” selected as a startup item.

ATS & CRM

Placement.ClientCorpID Updates When When Records Merged

Published: August, 2023

An issue was resolved where associated entities were not updated in Data Replication when records were merged. Combinations resolved:

ClientCorpation: JobOrder
Candidates: Submissions
ClientContact: Submissions

OnboardingTalent Platform

My Profile

Published: August, 2023

A Delete button has been added to the Education History and Work Experience drawers. Now, candidates can delete the previous Education History or Work Experience if they need to.

VMS Sync

Einstein II | ReqList Now Recognizes isLocked Status

Published: August, 2023

VMS Sync now recognizes when an Einstein II requisition is in a Locked status. Locked requisitions will show “-Locked” at the end of their Parsed Status value. This increases clarity on the Position Detail view and allows users to utilize Rules as needed to manage Locked requisitions.

ATS & CRM

Deleted Placement Credentials Appearing in Bullhorn Reporting

Published: August, 2023

An issue was resolved in Bullhorn Reporting where reports were showing deleted Placement Credentials. Now, users will no longer see deleted Credentials in their reports.

OnboardingTalent Platform

User Management

Published: August, 2023

Published: August, 2023

We’ve updated the list of valid area codes in Onboarding365. The following codes have been added:

(656)
(584)
(263)
(354)
(468)
(835)
(557)
(683)
(826)
(948)
(368)
(753)
(943)
(350)
(464)

OnboardingOnboarding365

Onboarding365 Direct Deposit Flowback

Published: August, 2023

An issue was resolved with Direct Deposit flowback between Onboarding365 and Bullhorn. Previously, an error would occur during Direct Deposit flowback when Onboarding365 sent a four digit number or higher. Now, when Onboarding365 sends a four digit number or higher it results in successful Direct Deposit flowback.

OnboardingTalent Platform

I-9 Details Panel

Published: August, 2023

Recruiters can now conveniently access and review completed sections of the I-9 and accompanying documents in a centralized location on the I-9 Details Panel, facilitating document review.

OnboardingTalent Platform

Job Sync

Published: August, 2023

An issue has been resolved that was preventing Jobs from Syncing from the Bullhorn ATS into OTE when using the Source field on the Job record in Bullhorn. Now when syncing the Source field on Jobs from the Bullhorn ATS to Onboarding Talent Edition, we are properly recognizing that field mapping and translating the data successfully.

OnboardingTalent Platform

Forms

Published: August, 2023

Candidates who have completed a package of forms can now view and download individual forms separately, providing more flexibility and convenience.

VMS Sync

“Source” is Required Field on the Form

Published: August, 2023

Source is no longer required on the VMS Sync Submit to VMS form. This change benefits users who don’t set ATS Submission Source as required.

OnboardingTalent Platform

User Accounts

Published: August, 2023

User accounts can now be locked and unlocked manually by admin users, allowing convenient restriction and restoration of system access.

ATS & CRM

Values Truncated on Certifications Tab

Published: August, 2023

An issue was resolved on the Candidate and Placement Certifications tab. Previously, values in the table were getting truncated and users were unable to view the entire data string. Now, regardless of character count, users can view the full data string via a new hover tooltip.

OnboardingTalent Platform

I-9 Section 3 Document Title Field

Published: August, 2023

Dropdown menus for the Document Title field in Section 3 have been added, allowing recruiters to easily select the appropriate List A or List C document for reverification purposes.

OnboardingTalent Platform

Analytics Tool

Published: August, 2023

The analytics tool will now restrict data to six months. This will prevent the tool from timing out when requesting large sets of data.

Bullhorn Analytics

Download Button Available Again

Published: August, 2023

Published: August, 2023

VMS Sync now integrates with Works Health for requisition processing. This lets users automate the job creation and update process for Works Health VMS positions, increasing speed to market and reducing swivel.

OnboardingTalent Platform

Tasks Page

Published: August, 2023

The scrolling experience on the tasks page in Talent Platform has been updated. The scroll bar will now be fixed to the tasks list so that users know where to scroll to view all tasks.

OnboardingTalent Platform

I-9 Section 1

Published: August, 2023

The validation for Alien Registration Number/USCIS Number in Section 1 has been updated to be more aligned with the formatting that USCIS specifies to increase compliance.

OnboardingTalent Platform

Branding

Published: August, 2023

The UI of the branding page has been updated to be more easily navigable with a more straightforward user experience.

OnboardingTalent Platform

Quick Add Applicant

Published: August, 2023

When a candidate is added through “Quick Add” the phone number field will now feature a country code dropdown, allowing selection of the country to which the phone number belongs, improving candidate accessibility, and enhancing the overall user experience for recruiters.

Bullhorn Analytics

Dashboard Framework Updates

Published: August, 2023

We have enhanced dashboards for Pay & Bill Dashboard users to offer more charting with grids and enhanced editing capabilities.

Editing capabilities include the following:

Renaming a dashboard
Add text and borders
Add or view ratios
Improved user experience
- Delete confirmation
- Panel tool tips
- Show unsaved changes
- Show full screen

Published: July, 2023

The Bullhorn Automation page has been updated to reflect our new branding. This helps create a more seamless experience with the application as well as the entire Bullhorn Product Portfolio.

Automation

List Criteria

Published: July, 2023

The category in the conditions drop down has been updated to be labeled “Activity” instead of “Herefish Activity”. This more closely aligns with the values under that drop down category and also provides a more unified experience with the Bullhorn Automation application.

Automation

Email Templates

Published: July, 2023

The standard content that is displayed within the Email Templates has been updated to reflect the new branding of Bullhorn Automation instead of Herefish.

Automation

Field Update Step

Published: July, 2023

An issue has been resolved that caused incorrect skills to be removed from candidate and contact records when using the Update Automation step to clear skills. With this fix, candidate and contact skill data will now be accurately updated via automation steps, ensuring that essential skills information remains intact.

Automation

Record Management

Published: July, 2023

An issue has been resolved regarding the Bullhorn Automation iFrame in the ATS allowing users to opt records back into being mailable. This was a potential issue if applicants had not approved of being opted back into mailings. Now recruiters are only able to manually opt records out of mailings from within the Automation iFrame in the Bullhorn ATS.

OnboardingOnboarding365

Web Form Required Fields

Published: July, 2023

An issue has been resolved for agency created documents with Document Fill Type as “PDF with Web Form”. Previously, onboarders could submit a document without completing required checkbox fields on mobile devices. PDF with Web Form documents that contain a required checkbox now require an onboarder on a mobile device to make a selection before submitting the document.

OnboardingOnboarding365

Updated Tax Forms for 2023

Published: July, 2023

West Virginia’s Withholding Form & Reciprocity Declaration has been updated for 2023.

OnboardingOnboarding365

Replaced Onboarding365 Icon in Bullhorn Novo

Published: July, 2023

The Onboarding365 icon for the Onboarding365 Tile and the Onboarding365 Setup Tile in Bullhorn Novo have been replaced with the new Bullhorn icon logo.

OnboardingOnboarding365

MailingStateProvinceCode

Published: July, 2023

An issue was resolved with flowback of the MailingStateProvinceCode. Previously, when flowback occurred between Onboarding365 and Bullhorn ATS the MailingStateProvinceCode field in Bullhorn ATS was incorrectly populated with the StateCode. Now, when flowback occurs the MailingStateProvinceCode field is correctly populated with the MailingStateProvinceCode.

Published: July, 2023

An issue was resolved where horizontal line breaks were not saving on DHTML fields.

ATS & CRM

Notification When 150 Character Limit Reached

Published: July, 2023

The Fast Find search box has been updated to display a message when the maximum length of the text searched exceeds the restricted 150 characters. The same limitation is applied to the REST API call. This is to ensure consistent and performant searching.

ATS User Interface Error: The search text is truncated or limited to 150 characters and the user is informed about the limitation with a message as shown in the screenshot below.

REST API Error: Error 400 is returned to the user if the search text is longer than 150 characters and the search is not executed. The message returned is: “Operation not supported: please limit your search to less than 150 characters”

Certification Progress Bar on Candidate Records

Published: July, 2023

Users now have the ability to view the certification status progress bar on the Placement Certification Overview card located on a candidate record. This allows credentialing specialists to quickly view the progress of their candidate credentials regarding a placement and take action on needed items to ensure they’re in compliance.

ATS & CRM

Certification Count on Candidate Credentials Tab

Published: July, 2023

Published: July, 2023

We are now able to provide basic support for Rate Card data in Bullhorn on the placement metric in Bullhorn Analytics. We can more reliably integrate rate card data from Bullhorn to be displayed on placement metrics such as Total Placements when the Charge Rate or Pay Rate fields are made visible on the metric.

Bullhorn Analytics

Support for Direct Labor Cost in Gross Margin Reporting

Published: July, 2023

We are now able to support Direct Labor Costs (DLC) from Prism HR in the Gross Margin report calculation. The DLC can now be configured to be deducted from the gross margin report calculation to reduce the overall value and align closer to the profitability measure that looks at a company’s gross profit compared to its revenue or sales. Users can see the direct labor costs as separate rows in the gross margin details.

Please work with the CS or Implementation team to set up DLC in the Gross Margin metric calculation. For more information see Pay & Bill Metrics and Data.

Bullhorn Analytics

Improved Font Usage

Published: July, 2023

We have improved font usage throughout the User Interface in the app so the fonts look consistent, load quickly, and are more maintainable. We have ensured all fonts have a fallback font type, such as Arial or Sans-Serif. We have enhanced the code to allow for easier maintenance of font changes in the future.

Examples:

Montserrat: Verdana is a close match and is found on most systems, sans-serif is the fallback alias.
Oxygen: Arial is a close match and is found on most systems, sans-serif is the fallback alias.

OnboardingTalent Platform

Submit Button Fails (Resolved Issue)

Published: June, 2023

Previously, applicants were not properly redirected to the main Professional References page after adding a new professional reference when the client was configured to require more than 0 professional references. This was causing a behavior where the page would not refresh to display added references, resulting in duplicate references being added. This issue has been resolved.

Philadelphia Municipality Non-resident EIT Rate

Published: June, 2023

Previously, the Non-resident EIT rate for the Philadelphia Municipality was displayed as 3.45. Now it is correctly displayed as 3.44.

OnboardingOnboarding365

Multi-Line Text Box

Published: June, 2023

Previously, if a multi-line text box was marked as ‘required’ and was dependent upon another field on the form to display, the multi-line text box still functioned as a required field regardless of if the dependency was met or not. Now, a ‘required’ multi-line text box with a dependency will respect the criteria of its dependency.

Updated Error Message

Published: June, 2023

We have updated the error message when a Bullhorn ATS user has changed accounts to be more clear on how to re-login to Analytics when Single Sign-On (SSO) is used for authentication. The user now has a more simplified method for logging in as the current ATS user.

Bullhorn Analytics

Shows Metric Picker When Metric is Filterable By Client (Resolved Issue)

Published: June, 2023

Previously, when picking metrics, any metrics that override whether they can be filtered by client continue to display based on the template. The metric picker now shows correctly when a metric is filterable by client.

Bullhorn Analytics

“Show Rows for Users with No Data” Button (Resolved Issue)

Published: June, 2023

Analytics Admin users are now no longer displayed when the “Show Rows for Users with No Data” checkbox is selected.

Invoice Statement Templates now support the ability to display Total Dollar Amount by Earn Code type on an Invoice. These are new variables and will need to be added to any existing Invoice Templates. Reach out to support to modify your Invoice Templates.

Pay & Bill

Earn Code Group Updates

Published: June, 2023

If an EarnCodeGroup or associated EarnCode is being used on a Bill or Pay transaction, or a Placement Rate Card, users will no longer be able to update the following fields preventing inaccurate data from being processed unexpectedly:

EarnCodeGroup
- accruesOT
- payBillOptionsLookup
- unitOfMeasureID
- chargeTypeLookupID
EarnCode
- code

ATS & CRM

Field Interactions

Published: June, 2023

A new field interaction has been added for the Certification File Attachment fields on the “Edit Candidate Credential” & “Add Candidate Credential” form. This Field Interaction can be accessed through a script on any existing field on the form.

Normal View:

Fields Disabled (Only download access):

Fields Hidden:

ATS & CRM

Credential Status Added to Requirement on Candidate Credentials Tab

Published: June, 2023

Published: May, 2023

The “I Need A Dollar” will be removed as the default “new deal music” for the Gamification module in Bullhorn Analytics. Bullhorn will no longer provide any default deal music. However, we are enabling customers with the option to upload their own deal music. Each customer/user will be asked to confirm that they have the appropriate license(s) for the music file(s) they choose to upload.

Bullhorn Analytics

Unable to Close ‘Non Client filterable Metrics selected’ Pop-Up Window

Published: May, 2023

An issue was resolved with the ‘Non Client filterable Metrics selected’ pop-up window not being able to close due to the missing close button. Initially, the problem arose when a metric is selected that is not client filterable and the “more info” hyperlink is selected, then the pop-up window close button is missing. This is now resolved where the close button is now available to close the pop-up window.

Bullhorn Analytics

Usage Stats Report Extended to All Customers

Published: May, 2023

We have enhanced the usage stats reports to offer more flexibility to customers to view audit activity data by extending this report to all customers regardless of their license tier. The usage stats report can be found under Menu > Usage Stats.

Bullhorn Analytics

Cannot Save Newly Created Target

Published: May, 2023

An issue was resolved by creating a new target, the user is unable to save the target or clear the validation error when a metric is not selected. When the “Set Target” button is pressed for a new target with no metric set, a validation error displays prompting to select a metric in the drop-down box. After the metric is selected, the validation error is not cleared and the “Set Target” button remains disabled not allowing a user to save and create the new target. The validation error clearing and disabled save target button issues have both been resolved.

Bullhorn Analytics

Changes to Individual User Targets updates All Users/Groups

Published: May, 2023

An issue was resolved with the target management screen in Admin settings where after a bulk update of targets is processed when a change to an individual user target occurs then the target changes for all users and groups. Updating a target individually is now independent of the Bulk Update target process.

Automation

Add Task Step

Published: May, 2023

The functionality behind the Add Task automation step has been updated to allow erecruit clients the ability to configure the values for some of the standard parameters that get passed back when Automation adds a Task to erecruit. Clients can specify what values they want to pass in with Tasks on the following parameters:

Task Action Dropdown
Note Action Id
Priority Id
Scheduled Item Type Id
Status Id

New Reports:

Invoice Register Details
Approved Placement with Current Rate Card Details

Updated Reports:

Transaction Master Detail Reports v6
Transaction Master Summary Reports v6
Transaction Master Summary Exceptions Report v2

Data Mirror admins now have the ability to determine specific sets of data that are part of a self-seed to reduce the volume of records that are part of the self-seed call.

NovoS-ReleaseATS & CRMAutomationBullhorn AnalyticsBullhorn OneOnboardingOnboarding365Talent PlatformTime & ExpenseVMS Sync

Bullhorn Release Rewind | Q1 2023

Published: April, 2023

Check out our Bullhorn Release Rewind video for a recap of the most important product release updates from Q1 2023!

Watch Now

Bullhorn Analytics

Add CRM ID to User Admin Page

Published: April, 2023

An improvement was made to display the CRM ID associated with each Analytics user in the Activate new users, Orphan Users, Inactive Users, and Manage activated users screens. This will allow a smoother SSO user activation process in the future.

Bullhorn Analytics

Usage Stats Count

Published: April, 2023

An issue was resolved with the Usage Stats report in Analytics to properly count audit events in a given day. Previously, it was providing inaccurate results by calculating only 1 audit event per day.

Bullhorn Analytics

Manage Client Sets Dialog

Published: April, 2023

An issue was resolved with the OneView filtering for managing client sets where the client set will now expand properly to view and edit the client picker and client set configurations.

Automation

Placement and Submission Automations

Published: April, 2023

With this release we have resolved an issue where individual Placement, Submission or Job based automation metrics were timing out if either there were a large amount of records that have processed through the selected automation or there is a significant amount of Placement, Submission or Job based data within the client instance. Now whenever opening one of these automation types, we are ensuring that the metrics behind the automation won’t stop the automation from opening as well as returning the associated metrics in a more performant manner.

Automation

Candidates Skills in ATS and in Bullhorn Automation

Published: April, 2023

With this release we have addressed a scenario where the Bullhorn ATS is only returning a set of 5 one-to-many associations on a record if no specific returned count on the association is specified. Now whenever we sync records from the ATS, we are going to automatically pull in up to 50 of each one-to-many associations for that record that include Business Sectors, Categories, Skills and Specialties.

Automation

Auto-Add Applicant to Onboarding Talent Edition Integration

Published: April, 2023

We have built a new multi-function automation step that enables our Bullhorn Onboarding Talent Edition (BOTE) customers automate their workflows to add records into BOTE and then also generate workflows to those applicants. When the step is enabled, clients have the ability to auto add applicants to BOTE via the ATS from Placement, Submission and Candidate based automations. They can also choose to generate workflows via BOTE as a quick follow on action within the same step. This unlocks a lot of value for those clients who are bogged down by the manual efforts of adding applicants to BOTE and then manually sending individual workflows that are standardized for the majority of their placements. When this step is enabled on a Placement based automation, we are also going to associate that workflow with the associated Placement within BOTE. This helps ensure that all workflows for Applicants align with their Placements.

The authorized representative’s name in Section 2 will be validated against the candidate’s name in Section 2 to ensure the candidate is not completing their own Section 2.

OnboardingTalent Platform

I-9 Section 2

Published: April, 2023

When ‘Employment Auth. Document (Form I-766)’ is selected from List A, the issuing authority will automatically display ‘U.S. Citizenship and Immigration Services.’

OnboardingTalent Platform

I-9 Section 2

Published: April, 2023

When an authorized representative changes the Section 2 document selection for an alien authorized to work, they can now proceed with signing as long as all visible fields pass validation. Previously, there was an issue preventing the authorized representative from signing in some instances.

OnboardingTalent Platform

Placement Status Sync

Published: April, 2023

With this release we have introduced a new way to empower recruiters to engage with their Applicants who are going through the Onboarding process. Now with this release, clients can enable several fields on the Placement record in their ATS where Onboarding Talent Edition will write back to in order to provide an easier way to monitor and track the progress of their Applicants. Now when you initiate a workflow that is associated with a Placement, the status of that Onboarding Workflow will track back to the Placement record in the ATS.

Onboarding365

Exemption Toggle Correctly Set

Published: April, 2023

An issue was resolved with the withholding documents for California, Maryland, Missouri, Kansas, Rhode Island, and Iowa. Previously, when clients had the feature enabled that flows back state tax information from Onboarding 365 to Bullhorn (PLA/System Setting ‘onboarding365StateTaxInfoFlowback’), the ‘Is Exempt’ field would not correctly set for the aforementioned forms. Now, the ‘Is Exempt’ field will correctly set.

Onboarding365

“Request New Credential” Enhancement

Published: April, 2023

We’ve expanded upon the “Request New Credential”user experience. Through a previous release, we added a modal that allowed users to free-type a request reason. Through this release, we’ve created a Private Label Attribute (PLA) called ‘Onboarding365RequestNewCredentialReason’ that will turn the aforementioned modal to a dropdown list if the PLA has values listed in it. If the PLA does not have any listed values, then the modal will continue to function as a free-type field.

An update has been made to Data Replication with EMS to ensure that if there is an interruption during the syncing process, any records that were in the process of syncing before the outage will be processed when the service is back online.

Pay & Bill

Customer Required Fields (CRF)

Published: April, 2023

Customer Required Fields will leverage data entered by the candidate when entering their time to be included in billing. Customer Required Fields are custom fields (drop downs) that are unique for each company and contain information specific to that client that can then be used to split, group, and summarize invoices. Customer Required Fields will also be available on the invoice document.

Some examples of Customer Required Fields are project codes or worksite numbers. Customer Required Fields will greatly help streamline data collection and invoice processing while decreasing the likelihood of human error. They will do this by providing the ability to define standardized fields that are configured at the company and placement, available to select during time entry and will flow through the invoicing process.

ATS & CRMPay & Bill

Recipients Field

Published: April, 2023

We resolved an issue with Bullhorn Reporting to ensure that if a user is removed from the recipient list of a scheduled report they will no longer receive that scheduled report.

Onboarding365

Agency Setting – Capture Direct Deposit Bank Address (Canada)

Published: March, 2023

We’ve created a new setting called ‘Capture Bank Address’ for the Canadian Direct Deposit form that can be found on the Direct Deposit settings page under the ‘Advanced’ tab. This new setting will be toggled on by default, but users can toggle the setting off resulting in the Direct Deposit form not showing or capturing ‘Bank Address’ on Desktop and Mobile.

Onboarding365

Updated Tax Forms for 2023

Published: March, 2023

California
Idaho
Iowa
Hawaii
Kentucky
Mississippi
Montana
Rhode Island
Canadian Federal TD1
Alberta
British Columbia
Manitoba
New Brunswick
Newfoundland and Labrador
Nunavut
Ontario
Prince Edward Island
Saskatchewan
Quebec
Yukon

OnboardingTalent Platform

I-9 Section 3 Rehire Date

Published: March, 2023

The ‘Rehire Date’ field in Section 3 will now accept dates in the past, but not earlier than the date of the original Section 2 signature.

OnboardingTalent Platform

I-9 Section 1 Application Assigned Validation

Published: March, 2023

Updated ‘Applicant Assigned’ validation warning to replace the words ‘Second Signer’ with ‘Authorized Representative’.

OnboardingTalent Platform

I-9 Section 1 List B Driver’s License and State ID Document Numbers

Published: March, 2023

Created a validation to the following List B documents so that the document number is required and the maximum document number length is 17 alphanumeric characters.

Drivers License Issued by State or Territory
ID card issued by state or territory

Vizient Position attachments are now supported. This delivers additional position info to the ATS Job.

Pay & Bill

Column Filter as Picker Option

Published: March, 2023

Users searching on the Payable Charges or Invoices lists can now save time when using an entity column filter by selecting filter criteria from a searchable options list.

ATS & CRM

Placement and List View Drop-Down & Pop-Ups

Published: March, 2023

An update has been made to the titles of the modal windows for clients utilizing the fr_FR locale setting which removes the hardcoded article (le, la, etc.) displayed before the field map value for the Update dropdown within the Placement List and Candidate List views. Clients using the fr_FR locale setting can opt to include the appropriate article within the field map. No other locales will be affected by this update.

Placement
- payRate
- dateBegin
- dateEnd
Candidate List View
- skillID
- categoryID
- specialtyCategoryID
- source

Data Replication

Version Update

Published: March, 2023

The Jackson library that handles the serialization and deserialization of requests in Data Replication with EMS has been updated to v2.9.10.

Data Replication

Edit History

Published: March, 2023

Data Replication with EMS has been updated to include Edit History records for Candidate, Job, Submission, Task, Placement, Contact, and Company entities in the sync.

ATS & CRM

New Job Custom Text and Custom Integer Fields in Bullhorn Reporting

Published: March, 2023

Bullhorn Reporting (FKA Canvas) has been updated so that customText21 thru customText40 and customInt4 thru customInt8 are available within the Job entity for reporting.

Automation

Support Add Notes Step For eRecruit

Published: March, 2023

With this release we have updated our functionality with eRecruit clients to support the ‘Add Note’ step in our Candidate & Contact entity based automations. Now eRecruit clients will be able to better track any of the record activity in their automations by adding follow-on notes back into eRecruit.

ATS & CRMAutomationBullhorn AnalyticsBullhorn OneOnboarding365Pay & BillTalent Platform

Bullhorn Release Rewind | Q4 2022

Published: February, 2023

Check out our Bullhorn Release Rewind video for a recap of the most important product release updates from Q4 2022!

Watch Now

Automation

Semicolon Support on Multi-Value Updates to Salesforce

Published: February, 2023

With this release we have added support for our Salesforce, eRecruit and Invenias clients that use a semicolon as their multi-value deliminator instead of a comma. Now when implementing a Salesforce client on Bullhorn Automation, you are able to differentiate between those Salesforce clients that use a comma or semicolon as their multi-value deliminator so that when we sync & update data to and from Salesforce, we are properly accounting for those fields that have multiple values separated by different deliminators.

Automation

Changing Private Tearsheets to Public

Published: February, 2023

With this release we have resolved an issue where the association of records to Private Tearsheets were not syncing into Bullhorn Automation when the Tearsheet was then moved to Public in the ATS. Now whenever those Private Tearsheets get moved to Public, Automation will properly reflect those Tearsheets on the associated records.

Automation

Automation Service Query

Published: February, 2023

With this release, we have updated the stale automation service to ignore automations that have records actively processing through the step assignments, no matter how long the records have been in progress through the automation. Now the automation service will disable those automations that have not been added or modified within the past 60 days and don’t currently have any records actively processing through the step assignments.

OnboardingOnboarding365

New Flowback Setting – ‘When not empty in Onboarding365’

Published: February, 2023

We’ve created a new Onboarding365 mapping overwrite setting titled ‘When not empty in Onboarding365’. When a field is set up to flowback with this new setting, data from that field will flowback from Onboarding365 to Bullhorn except when the field is empty, blank, or null in Onboarding365.

OnboardingOnboarding365

Flowback Support For Onboarding365 References

Published: February, 2023

We’ve enhanced flowback so that it now supports sending reference data from Onboarding365 to Bullhorn. Information captured in each field on a reference in Onboarding365 can now be configured to flowback to Bullhorn.

OnboardingOnboarding365

Flowback Support for Documents with multiple file uploads in Onboarding365

Published: February, 2023

All file attachments associated with an Onboarding365 document, configured to allow multiple file uploads, will now flowback to Bullhorn. Bullhorn users will be able to preview and download these file attachments in Bullhorn.

OnboardingOnboarding365

Added New System Setting

Published: February, 2023

Created a new System Setting for the State Tax Flowback feature ‘onboarding365StateTaxInfoFlowback’, this will replace the old setting ‘onboarding365TaxInfoFlowback’. This change was made to prevent confusion by making this setting more specific, especially since we’ve introduced a setting for the flowback of federal tax information in the last release.

OnboardingOnboarding365

Added a Record to the Financial Institution Table in ONB365

Published: February, 2023

We updated the Financial Institution table for the Canadian Direct Deposit form. Candidates will now be able to input values associated with President’s Choice Bank on the Canadian Direct Deposit form.

OnboardingOnboarding365

Enhanced Scorable Documents – ‘Show Scorable Document Results’

Published: February, 2023

We’ve enhanced the scorable documents by adding a new setting ‘Show Scorable Document Results’. When this setting is enabled on a document users will now see incorrect and correct answers highlighted on their scored document. This will give users a higher probability of passing a re-issued scorable document if the user failed their previous attempt.

Scorable Documents that have this setting enabled and have been added to an onboarding package can not have their form fields updated. HR users who attempt to will be presented with the following error message “This document has been assigned to an onboarder, so no edits to the web form are allowed. Please make a copy if edits are needed.”

OnboardingOnboarding365

Updated Tax Forms for 2023

Published: February, 2023

Tax forms were updated for:

Missouri
Indiana
New York
Connecticut
Oregon
Federal W-4
Northwest Territories

OnboardingTalent Platform

Placement Automations

We have added the ability for Users with the Add/Edit Applicant permission set to indicate if an applicant can opt-out of providing a federal id (SSN, SIN) when completing their preliminary information. UI support for this is coming in a following ticket.

OnboardingTalent Platform

Preliminary Information/SIN

Published: February, 2023

For Canadian residents, we have added the (configurable by a recruiter at the candidate level) option to opt out of providing an SIN when completing Preliminary Information.

OnboardingTalent Platform

Onboarding Alert Opt In

Published: February, 2023

The notification preferences have been updated in the applicant portal to be clearer and encourage candidates to opt in to receiving notifications.

OnboardingTalent Platform

Direct Deposit

Published: February, 2023

The Multi-Pay Account form component now responds responsively to different screen sizes when on a candidate facing form. This allows candidates to view and interact with the account information with ease.

OnboardingTalent Platform

Disable Mobile Number and Duplicate Check

Published: February, 2023

Customers now have the option to remove mobile phone numbers from the candidate sign-up page while allowing duplicate mobile numbers across candidates. This allows candidates with shared mobile numbers a smoother sign-up experience.

OnboardingTalent Platform

Direct Deposit Entity Syncing

Published: February, 2023

For customers who sync Direct Deposit information to the ATS DirectDeposit Entity we have added the ability to sync Pay Card as an account type. This means that when candidates select Pay Card on the Direct Deposit form, this information will properly sync to Bullhorn ATS.

VMS Sync

Simplify VMS Attachments

Published: February, 2023

Simplify VMS – VMS Sync now parses requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.

VMS Sync

B4Health Mapping

Published: February, 2023

B4Health – VMS Sync has updated our backend handling to parse requisition locations correctly. This lets users view the correct address on ATS Jobs, eliminating the need for users to manually update ATS jobs with missing VMS information.

VMS Sync

Fieldglass Chat Messages

An issue was resolved that caused the ‘Edit’ action item to not function properly when a user attempted to edit a candidate’s shift assignments from the Candidate View Scheduler screen.

ATS & CRM

Reported Margin Field

Published: February, 2023

Published: February, 2023

The following fields have been added to the schema for Data Replication with EMS to support Pay Bill information:

BillMaster.isEligibleOverride
BillMasterTransaction.wasUnBilled
InvoiceTermVersion.billingScheduleID
InvoiceTermRoot.billingScheduleID

OnboardingTalent Platform

E-Verify 2.0

Published: January, 2023

If an auto E-Verify case cannot be created because a duplicate case is detected, an email notification will be sent to the recruiter assigned to the I-9. Email will only be sent when Auto E-Verify and E-Verify 2.0 settings are enabled, and the candidate does not have any existing Employment Authorized case results.

OnboardingTalent Platform

E-Verify 2.0

Published: January, 2023

When a new duplicate case is created, the Applicant > E-Verify page will automatically refresh to hide the “Duplicate Continue Reason” dropdown.

OnboardingTalent Platform

Configuring ATS Direct Deposit Entity Mapping

Published: January, 2023

A one-click configuration has been added to the ATS Integrations section in order to configure the Applicant Pay Account Field Mappings, Automations, and Code Value Mappings need to sync OTE Pay Accounts to ATS Direct Deposit Entity.

OnboardingTalent Platform

Branding and Design Elements

Published: January, 2023

We’ve enhanced the Request New Credential experience by introducing a new modal that will allow users to free type a ‘Request Reason’. The ‘Request Reason’ will then be sent back to Onboarding365 to be used for the notification email.

OnboardingOnboarding365

Added Support for Federal Tax Flowback

Published: January, 2023

We’ve introduced a new feature, that when enabled, will automatically flowback W-4 information captured in Onboarding365 to the Bullhorn Federal Tax Form.

Pay & Bill

Client Rate Agreements

Published: December, 2022

Client Rate Agreements are a simple approach to guarantee that contractual obligations for Jobs and Placements are honored. By using Client Rate Agreements, Bullhorn clients will ensure that the correct Earn Codes and Rate details flow down to the Client’s Jobs and Placements.

Below are examples of common criteria that can be set for Client Rate Agreements. All or none of the values can be configured as needed.

Default earn codes
Bill Rate Markups
OT/DT Multipliers
Specific pay and bill rates.
Markup Percent

Onboarding365

Enhanced Mapped Entities Preview

Published: December, 2022

We’ve enhanced the process of previewing a record that contains data from another mapped entity. Users are now able to view the data instead of a URL to the mapped entity in the preview panel letting them know the exact data that is being sent to Onboarding365.

We also added padding to the bottom of the preview panel to prevent data from being clipped.

Onboarding365

Entity Mapping Support for UK & I

Published: December, 2022

Sending the Country Ireland or the United Kingdom or any States / Provinces associated with Ireland or the United Kingdom using Entity Mapping, when initiating an Onboarding, will be accepted by Onboarding365.

Onboarding365

Canceling an Onboarding with an open E-Verify Case

Published: December, 2022

When attempting to cancel an Onboarding that has an open E-Verify case the user will receive an error letting them know they can not cancel an Onboarding if an open E-Verify Case exists.

Onboarding365

Work Eligibility – Spanish and French support

Published: December, 2022

The checkbox statement “Legally eligible to work in the United States” will now be translated to French or Spanish when the Onboarder changes their preferred language to French or Spanish.

Onboarding365

Enhanced Validation for Phone Number Fields

Published: December, 2022

We’ve enhanced validation for phone number fields so that users will no longer be able to input non-number values.

Onboarding365

“Review and Certify” Tile Fix

Published: December, 2022

Resolved an issue that caused the Review and Certify Tile to be disabled when a credential document was included in an Onboarding.

Onboarding365

Date Formatting for Digital Signature

Published: December, 2022

The digital signature date formatting that is being displayed to an Onboarder will reflect the date formatting of that Onboarder’s work Country.

Onboarding365

Enhanced the Onboarding Search Screens

Published: December, 2022

Published: December, 2022

Billable charges, Payable charges, and Invoicets lists now save the user’s most recent column layout without having to save it as a favorite search. his allows them to quickly view the columns that are most relevant to them to do their job effectively.

Pay & Bill

New Admin Canvas Standard Pay Bill Reports Package

Published: December, 2022

We are pleased to announce a new version of the “Invoice Register” report will be included in the 2022.12 release. This version of an existing report allows invoices that are not yet finalized to be included on the report, which provides greater visibility to all invoices regardless of finalization status.

If existing clients would like to receive this report version, please speak with your Account Manager.

Additional documentation for these reports can be found on the Knowledge Base.

Pay & Bill

Blank and Empty Search in Advanced Search

Published: December, 2022

Users are now able to search on blank or empty field types within Advanced Search.

Pay & Bill

Filter on DateTime Fields

Published: December, 2022

Published: November, 2022

Support for the Novo Table component (deprecated since 2018) is being removed in favor of the new Novo Data Table.

NOTE: Customers and partners with integrations that target specific classes or DOM structure of Bullhorn Novo’s front end should be prepared to test their applications once the .11 release is available in NPE environments.

ATS & CRM

Update Translation for the Add Credentials Modal Picker

Published: November, 2022

We have updated the translation and localized the picker on the modal used when adding a Grouped Credential (or Grouped Certification) to a placement to ensure clarity.

ATS & CRM

Job Activity Candidate Submissions

Published: November, 2022

We resolved an issue with the View Department Candidate entitlement so that if the entitlement is enabled, users will only see submissions for the department to which they are assigned. This ensures that customers have oversight of the information that users can see in the system.

Pay & Bill

New Canvas Standard Pay & Bill Reports

Published: November, 2022

We are pleased to announce three Canvas report updates as part of the 2022.11 release:

We updated our standard Pay & Bill Canvas reporting package to incorporate one (1) new report:

Transaction Master Summary Exceptions

As a Payroll or Billing Specialist, these reports should be run to quickly identify transactions that may need further review to determine if a correction is needed. These reports could be referred to as a “smoke test” to identify issues and allow the specialist time to proactively correct payroll and billing issues. Pay and Bill Exceptions include:

We updated the Transaction Master Details V5 and Transaction Master Summary V5 Reports.

Published: October, 2022

Onboardings that only contained credentials on agencies with digital signature enabled would redirect the user to a blank page after their signature was submitted.

Onboarding365

Updated UK NIN collection method within the Profile Extension

Published: October, 2022

We’ve updated the United Kingdom “National Insurance Number” (NIN) collection method within the Profile Extension. When a user selects “I do not have a National Insurance Number” the system will hide the Temporary Reference Number” and allow the user to complete their profile.

Onboarding365

Updated the ‘User Guide’ link

Published: October, 2022

Published: October, 2022

The Onboarding365 header will now be displayed when viewing Onboarding pages from the Onboarding365 menu item.

Onboarding365

Flowback support for State Tax information

Published: October, 2022

We’ve introduced a new feature that, when enabled, will automatically flow back State Tax Form information captured in Onboarding365 to the Bullhorn State Tax Form.

For more details about this feature and enablement please review the following document: OB <> Novo Tax Info Flowback Overview

Onboarding365

Credential Integration

Published: October, 2022

We’ve introduced a new feature that automatically adds Credential documents to an Onboarding when it is initiated through Bullhorn. With this setting enabled, Credential Requirements without a linked Credential on a Candidate and or Placement will be added to the Onboarders package.

In Onboarding365 Credentials will appear under their own tile, and this tile title can be customized by an Admin user.

When the Onboarding is completed, the credentials flowback to the ‘Existing Credentials’ tab on the record that the onboarding was initiated from.

For more details about this feature and enablement please review the following document: OB <> Novo Credentialing Integration Overview

Onboarding365

Work Eligibility Statement

Published: October, 2022

Onboardings initiated with WorkCountry set to the UK will show the Work Eligibility statement as ‘I am legally eligible to work in the United Kingdom’. Onboardings initiated with WorkCountry set to Ireland will show the Work Eligibility statement as ‘I am legally eligible to work in Ireland’.

ATS & CRM

Job Submission Display Values

Published: October, 2022

The Job Submission edit screen will now correctly show the display value that is configured in field maps for the Status drop down field.

ATS & CRM

“referralfee” and “referralFeeType” Fields on Placement Change Requests

Published: October, 2022

We resolved an issue that caused the field ‘referralFee’ to not display on a Placement Change Request.

ATS & CRMPay & Bill

Direct Deposit Entity, Issue and Issue Item Entities can be Used without BH1 and BTE Corp Settings

Published: October, 2022

Published: October, 2022

An update was made to the radius search to include Slovakian postal codes that were previously missing causing the search results to be incomplete. The update will ensure that the radius search results return all candidates that meet the requirements.

Onboarding365

Language

Published: September, 2022

We’ve added two new language settings for Onboarding, English (UK), and English (Ireland).

Onboarding365

Support for Onboardings in the UK and Ireland

Published: September, 2022

We now support initiating Onboardings for clients in the UK and Ireland. With this change we’ve updated several areas of the application for users in the UK and or Ireland.

Onboarding365

Underprivileged Users ability to Delete HR Uploaded Files

Published: September, 2022

Resolved an issue that granted users, who normally wouldn’t have access, the ability to delete HR uploaded files associated with an Onboarding document.

Onboarding365

Onboardings showing OTH as Country on Profile bug fix

Published: September, 2022

Onboardings effected by a previous bug that caused the profile page to show Onboarding country as OTH were not able to be edited. We’ve resolved that issue and these Onboardings can now be edited.

Onboarding365

SOAP GetEmployee Language Fix

Published: September, 2022

In a previous release we introduced an unintentional change to the SOAP GetEmployee response, specifically how it returned the language value of an Onboarding. We’ve reverted this change and the GetEmployee SOAP response will now return language values as it did in the past.

Onboarding365

Direct Deposit form Address field validation

Published: September, 2022

Published: September, 2022

Within SEEK module, the following features were added:

Preview button to confirm changes prior to submitting
Ability to manage multiple SEEK accounts based on business need
Inclusion of Selling Points within SEEK search screen (Standout or Above Ads ONLY)

ATS & CRM

SEEK Management of Existing Job Ads (APAC Only)

Published: September, 2022

Within Bullhorn Connect, users now have the ability to see manage the entire lifecycle of their SEEK job ad posting by:

See the current status and planned expiration date
Make edits to open SEEK job ad posting
Expire open SEEK job ad posting

Pay & Bill

Transaction Master Summary Report

Published: September, 2022

This is a new report, which leverages the data from the Transaction Master Detail Report. This report summarizes that data by:

Candidate placement ID
Week ending date
Earn code

Best Practices for this report:

Use by Payroll and Billing Specialists as a “smoke test” after running internal pay/bill processes
Use by managers for a summarized view of weekly pay/bill numbers

An update was made so that Add JobSubmission Rest Trigger will execute when using the “Schedule Interview” Action or by clicking the “Interview” workflow icon from a Job.

ATS & CRM

List for Placement Housing Complex

Published: August, 2022

Novo clients are now able to use the Placement Housing Complex. Users can add/edit/view/delete Housing Complex records on a Placement. This is helpful for clients who need to track housing information for their placements.

Clients must be using the Housing Complex module and the following Entitlements must be enabled for the clients to utilize Placement Housing Complex functionality:

Add Placement Housing
Delete Placement Housing
Edit Placement Housing
View Placement Housing

To have these Entitlements added to your User Type, please reach out to Support.

Candidate Education
Candidate Work History
Candidate References
Candidate, Lead, and Contact Custom Objects

Data Replication

Data Mirror 8 with Entity Model Streaming

Published: August, 2022

Data Mirror 8 with EMS is now available. We welcome all clients to work with their support representative for the free upgrade.

Major enhancements include:

Entity Model Streaming
- Detects schema changes automatically for new entities (minimal re-seeds).
- Align data to API schema thus, avoiding field mismatches, and prevent errors from manual updates.
Improved Self-Healing
- Validate that records that were selected for self-healing are synched; report and alert Bullhorn.

Time & Expense

Improve Tabbing Order in GTS: Weekly Only

Published: July, 2022

We enhanced the tabbing order for weekly group time sheets to flow from the one-time entry box to the next in order to make time entry faster and easier.

Time & Expense

Per diems Auto-approving in Exchange

Published: July, 2022

We resolved an issue where per diems were not auto-approving in Exchange if the VMS file was first uploaded as pending approval and then subsequently uploaded as approved. With this fix, all of the transactions will still need to be approved for the per diems on the timecard to be auto-approved.

Time & Expense

Automatically Populate the BH Worked Code in GTS

Published: July, 2022

We enhanced group time sheets for Bullhorn One to ensure the earn code used for worked hours entry appears at the top of the selectable codes list.

Pay & Bill

Configurability of Rate Card Calculations

Published: July, 2022

Pay & Bill admins can now configure the rate card calculations based on Markup through a new Pay & Bill setting for “Edit Markup Calculates Bill Rate .”The following two options are available:

Editing Markup calculates Bill Rate using Pay Rate (default behavior today)
Editing Markup calculates Pay Rate using Bill Rate

Pay & Bill

Placement Rate Card Change Request list

Published: July, 2022

Placement Rate Card Change requests now have a list view.

Published: July, 2022

We have enhanced our APAC market’s SEEK job board offering, including the following enhancements and features:

New and improved modern form redesign
Dynamic Ad Pricing based on job location and category
Job Specific Questionnaires
Support for the latest SEEK APIs

We resolved an issue with Placement Rate Cards Edit History where the effective date displayed on the edit history slideout did not match the actual rate card effective date.

Bullhorn OnePay & Bill

Rate Card Effective Date Flow from Job to Placement

Published: June, 2022

Users processing placement rate cards now have the ability to select if the effective date on the placement is the date of the Job rate card effective date or the Placement Creation date.

Bullhorn OnePay & Bill

Rate Card Calculations now Configurable

Published: June, 2022

Pay & Bill admins can now configure the rate card calculations based on Bill Rate through a new Pay & Bill setting for “Edit Bill Rate Calculates Pay Rate”. The following two options are available:

Editing Bill Rate calculates Markup using Pay Rate (default behavior today)
Editing Bill Rate calculates Pay Rate using Markup

Pay & Bill admins can now configure the rate card calculations based on Pay Rate through a new Pay & Bill setting for “Edit Pay Rate Calculates Bill Rate”. The following two options are available:

Editing Pay Rate calculates Markup using Bill Rate (default behavior today)
Editing Pay Rate calculates Bill Rate using Markup

Bullhorn OnePay & Bill

Requesting and Approving User Fields on Placement Activity Page

Published: June, 2022

Placement Rate Card Change Request users can now see what users requested and approve the change on the overview screen.

Bullhorn OnePay & Bill

Invoice Timesheet Attachment Order

Published: June, 2022

We have resolved an issue where the order of attachments on the Invoice PDF differed from what was shown in Bullhorn Time & Expense.

Pay & Bill

New Hours Report Available

Published: June, 2022

We have added a new “Hours Report” to our Pay & Bill reporting package to provide visibility into Payable and Billable Hours and Dollars information, based on selected criteria such as time period, client, and candidate.

Pay & Bill

Add Correlated Fields to Canvas

Published: June, 2022

The following fields are now available for Canvas Reporting:

Billing Profile correlatedCustomText1-10
Billing Profile correlatedCustomTextBlock1-3
Invoice Statement billingProfileCorrelatedCustomText1-10
Invoice Statement billingProfileCorrelatedCustomTextBlock1-3

NovoBullhorn One

Text in Shift Fields Fully Visible in Scheduler & ATS

Published: June, 2022

Users can now hover over a field in the Scheduler Configuration area to view that field’s full name if that particular field’s name is not fully visible.

NovoBullhorn One

Cloning a Shift Position

Published: June, 2022

A user can now clone a shift position from one company and use it for multiple companies instead of having to create new shift positions.

NovoBullhorn One

Add Standard Columns for Shift List View in a Column View

Published: June, 2022

Users now have the ability to view specific data points in mass for Shifts and Assignments using the new List View feature.

NovoBullhorn One

“You have unsaved changes” Warning Incorrectly Displayed on Placement Edit Tab

Published: June, 2022

We resolved an issue where users have occasionally received a warning that they have had unsaved changes when navigating away from the Placement edit tab, even if there were no updates made.

NovoBullhorn One

Parse as Existing Does not Fire REST Triggers

Published: June, 2022

Resolved an issue that caused the REST trigger to not function properly when on the “Parse as existing” screen.

NovoBullhorn One

Novo Upgraded to Angular 13

Published: June, 2022

We are updating our Novo UI and its supporting novo-elements library to Angular 13. This update allows us to continue offering a streamlined and consistent experience across Bullhorn’s complete product portfolio. This update includes both an Angular upgrade, as well as supporting typescript updates. You can find more details at novo-elements version 7 announcement.

These changes will only impact customers with 3rd party customizations, and partners that utilize the novo-elements library. There is no action needed for customers who do not have customizations.

NovoBullhorn One

Jobs Description Card not Displaying Non-English Description Field Name

Published: June, 2022

We have resolved an issue that caused the description card on jobs to intermittently not pull the label/name of the description field for non-English locale settings.

NovoBullhorn One

Email Delegation Dropdown Updated to Show More Entries

Published: June, 2022

Published: May, 2022

Expense reports that are auto-approved will now send through Billing Sync without requiring a recalculation.

Bullhorn OnePay & Bill

Placement List Rate Card Status

Published: May, 2022

Users are now able to filter the placement list by the placement rate card status through the placement list, providing recruiters and back office admins with further indication of what placements and placement rate cards may still need to be reviewed or are ready to be approved.

Please note: this requires the placements to be re-indexed, please reach out to support.

Bullhorn OnePay & Bill

Markup Percentage Maximum Value

Published: May, 2022

The Rate Card feature has been enhanced so that clients are now able to enter a markup percent with up to 7 digits, for a maximum value of 9,999,999%. This is particularly useful for cases such as “On Call” rates where the difference between the pay rate and the bill rate is that large.

Bullhorn OnePay & Bill

Calculation Field Edits

Published: May, 2022

When a user is editing a job or placement rate card, field changes due to calculations will now be highlighted for 2 seconds to differentiate what was changed automatically vs manually.

Bullhorn OnePay & Bill

Unbilled Revenue Distribution Custom Fields

Published: May, 2022

The following custom fields have been added to the Unbilled Revenue Distribution entity so users can document additional account details:

customDate1-3
customInt1-5
customText1-5

Bullhorn OnePay & Bill

Shareable Links

Published: May, 2022

When accessing a Pay and Bill record through a shareable link from the record overview, the system now opens a new tab to that record.

Bullhorn OnePay & Bill

Entity and Field Names on Invoices

Published: May, 2022

The Invoice Statement overview “Split By” display has been enhanced to show the specific entity name and field used during invoice creation. This provides further context to billing users on how the billable charges were split into invoices.

Bullhorn OnePay & Bill

baseAmount on Invoice PDF

Published: May, 2022

Published: May, 2022

Expired workers compensation codes will no longer show in the drop-down.

NovoBullhorn One

Tearsheet Owner Filter

Published: May, 2022

The Tearsheet Owner filter is now sticky and will not longer reset with the list is closed or refreshed.

NovoBullhorn One

Week Start Day on Date Picker

Published: May, 2022

The issue of calendar date selectors not respecting the “Week Start Day” system setting has been resolved.

NovoBullhorn One

Shift Time Display on Candidate Layout Card for Shift Assignment

Published: May, 2022

An issue that caused the Shift Assignment card to display the wrong shift time for records that were added prior to the March release was resolved.

NovoBullhorn One

Field Visibility Under Scheduler Configuration

Published: May, 2022

Shift Scheduler users can now hover over a field in the Scheduler configuration to view its full name if it is not fully visible.

NovoBullhorn One

Favorite Searches

Published: May, 2022

Shift Scheduler now provides the ability for users to save and manage filtered searches as a favorite search. This feature simplifies the Shifts users’ daily usage of the system and speeds up tasks they do regularly by allowing them to save their needed searches/views as favorites.

NovoBullhorn One

Canvas Reporting

Published: May, 2022

Canvas now provides users with the ability to report on the Shift Scheduler for the following data points:

JobShift, JobShiftAssignment, JobShiftSubmission
Shift, ShiftPosition, Shift Type
Candidate (Shift availability and Shift preferences)

NovoBullhorn One

File Names

Published: May, 2022

We have resolved an issue with attaching files to records that would sometimes cause the file name to not be properly populated when the user selected a file.

NovoBullhorn One

State Picker Fields

Published: May, 2022

The issue of fields with the edit type of “Novo: Picker:Text:State” only displaying states in the USA has been resolved. Now states from all countries will be available when this edit type is used.

NovoBullhorn One

Read Only Distribution Lists

Published: May, 2022

Published: April, 2022

We have made an enhancement to the Placement Rate Card Change Request screen so that the “Requested By” and “Approved By” fields are now auto populated based on the user who made the change request, and the user who is approving it.

Bullhorn OnePay & Bill

Accounts Receivable Canvas Support

Published: April, 2022

We now support the ability for users to report on the following via Canvas:

Invoice Payment
Invoice Statement Paid Status Lookup
Invoice Statement Amount Due, Paid Amount, Paid Status, and Payment Count

NovoS-ReleaseATS & CRMBullhorn One

Information Visible After Anonymization

Published: April, 2022

When a user anonymizes a candidate, contact, or lead record in Bullhorn, the following associated data will now also be anonymized in Data Mirror 8:

Candidate Education
Candidate Work History
Candidate References
Candidate, Lead, and Contact Custom Objects

NovoS-ReleaseATS & CRMBullhorn One

Saving a Query as a Favorite

Published: April, 2022

Entity list favorites (saved searches) will now correctly return results for queries using the advanced note searching criteria “Does NOT Have.” This applies to both new and existing saved searches.

Time & Expense

Per Diems Not Applied for a Placement On Timecard

Published: March, 2022

We’ve corrected a particular scenario where per diem adjustments were not applied correctly for employees with multiple assignments.

Onboarding365

Exclusion Rules Bug Fix

Published: March, 2022

We resolved an issue where exclusion rules were not always being applied as expected.

Onboarding365

Updated Tax forms for 2022

Published: March, 2022

The following Tax forms have been updated to the 2022 version within Onboarding 365:

Published: March, 2022

The API properties have been updated for PlacementCertification, JobSubmissionCertificationRequirement, and CandidateCertificationRequirement to include the following:

API.currentEntity
API.currentEntityID
API.isAdd
API.isEdit
API.associations

Published: February, 2022

Users switching from one placement track to another will now be required to enter mandatory fields based on the configuration for the current placement track.

Previously, the system would ask users to also complete fields that were set as required on the prior placement track.

NovoBullhorn One

Credentialing Entity REST Error Messages

Published: February, 2022

Users will now see an error toast message if a REST Form Trigger is configured for the following and there was an issue adding/editing a record:

PlacementCertification
CandidateCertificationRequirement
JobSubmissionCertificationRequirement

● GET Agency/documents
● GET Onboarding/employee
● GET Onboarding/onboardingdocument
● GET Onboarding/onboardingdocuments

Onboarding365

Updated Withholding Tax – South Carolina Document

Published: January, 2022

The Withholding Tax – South Carolina document (SC-4) has been updated with the most recent
version. Only the PDF and Instructions Link have been updated, along with some minor web form
text changes (i.e. updated dates).

Onboarding365

Restore Deleted Documents

Published: January, 2022

Deleted documents can now be restored by Admin users from the ‘Deleted Documents’ table, which
can be reached from the ‘View Documents’ table on an onboarding.

Only Completed documents, or documents ‘In Progress’ that do not have another ‘In Progress’ copy,
in the onboarding package can be restored.

Onboarding365

Introducing New ‘Credentialing’ Document Type

Tasks visible in the bowling alley
Entity header label for “Task”
Entity overview label for “Task Repeats”

Published: December, 2021

Published: December, 2021

The Bullhorn REST API Documentation website now contains details on the Effective Dated Entities.

Pay & Bill

Custom Fields on Job Order Rate Card

Published: December, 2021

Customers are now able to configure and interact with the following custom fields on the Job Order Rate Card entity:

CustomText 1-10
CustomInt 1-5
CustomFloat 1-5
CustomRate 1-5

These fields do not flow down to the Placement Rate Card by default; custom interactions will have to be set up in order for fields to flow down to the Placement Rate Card.

Pay & Bill

Default Currency on Invoice Term Templates to USD

Published: December, 2021

Users will now be able to hide the field map for Currency on Invoice Term Templates. The system default value will be USD, which is the same default used on the Currency field for Invoice Terms.

Pay & Bill

Add New Earn Code Summary Variables for Invoice Footer

Published: December, 2021

Agencies can now display the sum of total hours grouped by Earn Code type on an Invoice. Statement Template.

Published: December, 2021

We have implemented a new “loading” animation to the related record count headers and allow the page to load before all record counts are returned. This should allow for faster page loads for entities with a large number of related records.

Novo

Russia Date/Time Preferences

Published: December, 2021

Russian users now have the ability to set their preferred date and time format in User Preferences. The Date Format field has the following new option:

dd.MM.YYYY HH:mm (ru-RU) if the private label uses 24 hour format without AM and PM
dd.MM.YYYY HH:mm AM/PM (ru-RU) if the private label uses 12 hour format with AM and PM

Onboarding365

Support for Additional Employment History Flowback

Published: November, 2021

The following Onboarding365 Employment History fields can now be configured in Onboarding365
flowback: startingPayRate, StartingPayFrequencyType, startingPayOther, endingPayRate,
endingPayFrequencyType, and endingPayOther.

Note the following fields flowback as their integer values and not their string values, this will be
resolved in a future release: StartingPayFrequencyType, and EndingPayFrequencyType.

Onboarding365

Auto-Create Note on Onboarding Cancellation

Published: November, 2021

The Auto-Create Note on Cancel Onboarding feature has been enhanced so that it now adds a note
to the Job when cancelling from a Placement to align this feature with the new feature that
automatically creates a note when initiating an Onboarding.

Onboarding365

Auto-Create Note on Onboarding Initiation

Published: November, 2021

When an onboarding is initiated from a Candidate record in Bullhorn ATS, a note will now be
automatically created and associated with the Candidate. When an onboarding is initiated from a Placement record, a note will be created and associated with the Candidate, Job, and Placement.

The Note Action will default to 'Onboarding Initiated' but can be customized by changing the value in the System Setting 'defaultOnboardingInitaiteNoteAction'.

The Note Body will default to 'Onboarding Initiation Note' but can be customized by changing the value in the System Setting 'onboardingInitiateNote'.

Onboarding365

Onboarding Cancellation Restriction

Published: November, 2021

Cancelling an onboarding within Bullhorn ATS is now only possible from a Candidate and/or
Placement record. This change was implemented to prevent an onboarding from being cancelled
without a note being added.

Onboarding365

Onboarding365 2021.11 Bug Fix

Published: November, 2021

We resolved an issue where SOAP API ReOnboard method was incorrectly requiring Residence
City and Postal Code.

Onboarding365

Added ‘Lived In City ID’ support to GET/Onboarding/Employee

Published: November, 2021

The REST API GET/Onboarding/employee endpoint now returns cityId, livedInCityId, and
mailingCityId.

Onboarding365

Updated Onboarding365 User Guide

Published: November, 2021

The updated Onboarding365 User Guide is now available and can be reached by selecting “Info” >

“User Guide” in the header, or by navigating directly to
https://kb.bullhorn.com/onboarding365/Content/Topics/welcometoOnboarding365.htm

Onboarding365

Added Various Field Validations

Onboarding365

Introduced REST Version 2.0

Published: October, 2021

REST Version is defined by passing an optional value in the header attribute ‘ApiVersion’.
When no option is provided the REST call will default to version 1.0.
● Version2.0 supports sending Custom Attributes using the new “Free Option” type.
● Sending Custom Attributes when using 2.0 has changed for non “Free Option”; versions so
review our Swagger UI before moving to version 2.0 if you are sending Custom Attributes
over REST.

Onboarding365

Introduced New GET/Location/Cityids Endpoint

Published: October, 2021

Introduced a Get CityIDs call. This call will return valid Cities and their IDs when requesting against a
valid Country and State.

Onboarding365

Updated POST/Onboarding/Initiate Endpoint to Support the New ‘CityID’ Field

Published: October, 2021

We have updated the Initiate REST calls to support the new CityID field.

Note: CityID is required to use the “Lived In City” document rule.

Onboarding365

PDF Preview Page Enhancement on Mobile

Published: October, 2021

On the PDF Preview page, documents will now render directly within Onboarding365 when viewed
on a mobile device. Onboarders will no longer need to open a PDF document in another browser tab
in order to complete the document.

Onboarding365

Direct Deposit Pay Option Title Configuration

Published: October, 2021

The Direct Deposit and Canadian Direct Deposit documents can now customize the pay option titles
for “Direct Deposit,” “Pay Card,” and or “Payroll Check.” These changes can be made from the “Advanced” tab of these documents in Document Management.

Onboarding365

Published: October, 2021

A new Agency Setting, ‘City Validation’, has been introduced. When enabled, the City field in the
Profile will only be editable for an Onboarder after they have selected a state. The field will no
longer accept any string but will instead show the user a potential City associated with the selected
State as they are typing in the City Field.

Note: Enabling this setting will change our SOAP validation – when initiating an Onboarding the
CountryID field will now be required.

Please be aware of any existing SOAP integrations before enabling this setting.

Bullhorn OnePay & Bill

Job Order Rate Cards Available

Published: October, 2021

We now have Rate Cards available on Job Order along with other supporting features:

Ability to create an effective dated Rate Card on a Job Order.

Automatically flow the Rate Card down from the Job Order to the Placement.
Specify the status of the Placement Rate Card and allow only certain users to activate it.
The Placement Approval process now checks that an Active Placement Rate Card exists.
Available in DataMirror and Canvas.

Please reach out to Bullhorn Support to have this feature enabled.

Bullhorn OnePay & Bill

Custom Fields on Placement Rate Card

Published: October, 2021

Custom fields can now be added to Placement Rate Cards. The field formats are as follows:

CustomText 1-10
CustomInt 1-5
CustomFloat 1-5
CustomRate 1-5

Bullhorn OnePay & Bill

Location Assignment for Transactions Added to Existing Charges

Published: October, 2021

Transactions newly added to existing billable charges will now correctly have a location automatically assigned.

Bullhorn OnePay & Bill

Support for Tax on Margin

Published: October, 2021

The ability for taxes to be calculated off a margin of the billable amount rather than the total billable amount is now supported.

Bullhorn OnePay & Bill

Invoice Terms Template

Published: October, 2021

Admins can now define Invoice Term Templates through a new menu item. The Templates that are configured can be selected by properly entitled users to populate values on Invoice Terms based on the template values.

Bullhorn OnePay & Bill

Invoice Statement Email Fields

Published: October, 2021

Users are now able to specify the email recipients (Email To, Email CC, Email BCC) on the Invoice Statement interface for Invoices with the delivery method of Email. The data will be populated initially based on the associated Billing Profile.

Bullhorn OnePay & Bill

General Ledger Fields Added to Billable Charge and Payable Charge View Layout

Published: October, 2021

The following fields have been added to view layout:

generalLedgeServiceCodeID
generalLedgerSegment1ID
generalLedgerSegment2ID
generalLedgerSegment3ID
generalLedgerSegment4ID
generalLedgerSegment5ID

With this enhancement, an administrator can now add these fields to the following:

Billable charge list
Billable charge header
Payable charge list

Bullhorn OnePay & Bill

Discounts and Earn Codes

Published: October, 2021

A new flag has been added to allow Agencies to keep certain Earn Codes from being discounted. Non-Discountable earn codes will not need to be specifically omitted from the Earn Code picker on Company Discounts since flagged Earn Codes will not be included in discount calculations during invoice creation. Flagged Earn Codes will not have discounts added during billing sync.

An issue item will be created if there is an Earn Code that is marked as isDiscountable=False and the Discount made its way to the bill master transaction.

Bullhorn OnePay & Bill

Prism Payroll Field Additions

Published: October, 2021

The following Placement fields have been added to Canvas:

benefitGroup
employmentStartDate
payGroup
payrollEmployeeType
positionCode
payrollSyncStatus

Pay rate
Bill rate
Start date
End date

Onboarding365

Bug Fixes: Auto-Create Companies and Locations (i.e. Clients and Client Offices)

Published: September, 2021

Resolved an issue where auto-created Client and Client Offices in Onboarding365 were successfully
created but set to ‘Inactive’.

Also resolved an issue where the assigned business key format for auto-created Client and Client
Offices was not supported by Mapped Entities in Bullhorn.

Onboarding365

Published: September, 2021

The UI for the Onboarding Document List page on mobile devices has been updated. The document
statuses are no longer presented as clickable buttons but instead displayed as plain text.

Onboarding365

Added Various Field Validations

Published: September, 2021

The following frontend field validations have been added throughout the Onboarding365 in order to
better align with existing database-level field limits:

● Notification Email Addresses
● Vendor Postal Code
● Field Rep Email Address
● Agency Name
● Receipt Number (SSN)
● Onboarder URL
● Vendor URL
● Business Key (Payroll Data tile)

Onboarding365

Introducing Custom Attribute Types

Published: September, 2021

Custom Attributes have been enhanced to now include two different Custom Attribute Types — Free
Options Entry’ and ‘DropDown Options List. The new ‘Free Options Entry’ Custom Attribute Type
will allow you to send any value through for a particular Custom Attribute when utilizing the
Onboarding365 REST API V2.

Published: September, 2021

VMS Exchange Expenses can now be set to auto-approve expense line items or automatically route to auditing based on the template configuration.

Bullhorn OnePay & Bill

Placement Rate Card Support for Not Required, Pay Only, or Bill Only Rates

Published: September, 2021

The placement rate card interface now allows users to enter pay rate only, bill rate only, or no rates at all, depending on the associated earn code field selections. This system behavior is based on the following earn code fields:

“Pay/Bill Options” which drives if the user should enter Pay Rate, Bill Rate, or both, on the rate card
“Are rates required?” which drives if the user should enter a rate for that earn code on the rate card

The rate card user interface provides visual indicators on what rate fields are required, and what rates should be entered.

Bullhorn OnePay & Bill

Billing Cycle Field in Overview and on Cards

Published: September, 2021

The Billable Charge and Invoice Terms header and details section now display correctly the Billing Cycle field.

Bullhorn OnePay & Bill

Monthly Billing Tables

Published: September, 2021

Monthly Billing Tables are now available in Data Mirror 8. The following tables are included:

PayBillCycle
Calendar
CalendarInstance
CalendarFrequencyLookup

Existing tables that were updated to include fields from Monthly Billing Tables include:

InvoiceTermsVersion – payBillCycle
BillMaster – isEligible, payBillCycle and calendarInstance
BillableCharge – payBillCycle and calendarInstance

When set to ‘TRUE’, any Company record that is created or updated in Bullhorn automatically
creates or updates a corresponding Client record in Onboarding365. The data that syncs from the
Bullhorn Company record to the Onboarding365 Client record is the ‘Name’ field.

Additionally, any Location record that is created or updated in Bullhorn automatically creates or
updates a corresponding Client Office record in Onboarding365. The data that syncs from the
Bullhorn Location record to the Onboarding365 Client Office record is the ‘Title’, ‘Address’, ‘City’,
‘State’, ‘Zip’, and ‘Country’ fields.

Onboarding365

Enabled Education and Work History Flowback to Bullhorn

Published: August, 2021

Two new System Settings have been introduced — ‘O365EducationHistoryFlowBack’ and
‘O365WorkHistoryFlowback.’

When set to ‘TRUE’, any candidate Education History and/or Employment History data captured
during profile completion in Onboarding365 will automatically flowback to the ‘CandidateEducation’
and ‘CandidateWorkHistory’ entities in Bullhorn once a candidate’s onboarding reaches a “Complete”
status.

Onboarding365

Pre-Configure Onboarding Cancellation Reasons

Published: August, 2021

A new System Setting, “Onboarding365ReasonforCancelling” has been introduced.
Any values set in this new system setting will be displayed as picker options in the “Reason for
Cancelling” field when a user attempts to cancel an onboarding. If no values are set in the
“Onboarding365ReasonforCancelling” setting, then a free-form field will be displayed in place of the picker.

Once an onboarding is cancelled, a note will be created using the selected value as the body of the
note. If the onboarding is cancelled from the Candidate record a note will only be captured on the
Candidate record. If the onboarding is cancelled from the Placement record the note will be
captured on both the Candidate and Placement records.

Onboarding365

Onboarding365 2021.08 Bug Fixes

Published: August, 2021

We resolved an issue where HR Session fields (Session.FullName, Session.JobTitle,
Session.HRCurrentDate) were not pulling over to PDF documents as expected.

Onboarding365

Removed Password Entry Requirement on the Electronic Signature Acknowledgement Page

Published: August, 2021

Candidates will no longer be required to enter their password when completing the Electronic
Signature Acknowledgement page.

Onboarding365

Introduced New ‘Form I-9 Section 1 Review’ Workflow

Novo customers can now use the new Candidate Tax Info tab to access multiple state and local tax forms and information in addition to federal forms.

Data can be accessed via APIs for secure availability to external providers such as Prism.
Customers have the ability to add Field and Page interactions to the tab.

‘HR Associates’ Can Add Documents to an Onboarding Package

Published: July, 2021

We added a new setting to document management ‘HR Associate can add to package,’ when this setting
is enabled users in the “HR Associate” role will be able to add that document to an onboarding package.

Bullhorn OneTime & Expense

BREAK Adjustment Code Not Calculating on Reports

Published: July, 2021

For clients using rate cards: An issue where billing dollars were not calculated correctly on Bullhorn Time & Expense reports has been resolved.

Bullhorn OneTime & Expense

Exchange Not Loading Inactive Rate Cards

Published: July, 2021

We have resolved an issue where Exchange could load an inactive rate card when the time file does not include a specific earn code.

Bullhorn OneTime & Expense

Separate Pay / Bill View for Timecards

Published: July, 2021

A new separate pay and bill view for timecards is now visible in the Time Management Console for administrators.

A flag can be added at the client level that distinguishes the pay hours from the bill hours with proper totaling.
When enabled for a client, all admins will receive this new view. User role permissions of pay and bill only will still apply to this new view.

Bullhorn OneTime & Expense

Separate Pay / Bill Calculations

Published: July, 2021

Bullhorn Time & Expense now has the ability to calculate billing hours separately from pay hours for agencies that need to bill their client different overtime rules separately from pay.

Bill Rules can be configured at the assignment level in Bullhorn Time & Expense via integration with Bullhorn ATS.
Clients must use effective dated earn codes with bill only codes activated to use this feature.

VMS Sync

Date Fields for SmartTrack VMS Supported

Published: March, 2021

Date fields for SmartTrack VMS integrations will now be supported.

Pay & Bill

Pay Bill Entities Now Included When Merging Company Records

Published: March, 2021

When merging two company records together, all of the following data will move to the primary merged record:

Location
Billing Profile
Invoices
Invoice Terms
Discount
Shifts

These settings are off by default but can be enabled by updating the schedule at the agency, group, or site level.

Time & Expense

Dollar Earn Codes

Published: March, 2021

For Bullhorn One clients using rate cards: You can now set up dollar earn codes in Bullhorn Time & Expense for processing on both rate cards and non-rate cards.

Time & Expense

Bullhorn Time & Expense Mobile

Published: January, 2021

Data Mirror 8 now supports self healing for the following tables:

InvoiceStatementLineItemSurchargeRate
InvoiceStatementSurchargeRate
InvoiceStatementLineItemDiscountRate
InvoiceStatementDiscountRate

Candidate > Location
Company > Location and Company > Billing Profile > Location
Job > Location and Job > Billing Profile > Location
Placement > Location and Placement > Billing Profile > Location
Billable Charge, Bill Master Transaction, and Billable Charge > Billing Profile > Location
Invoice Statement, Invoice Statement Line Item, and Invoice Statement > Billing Profile > Location

Pay & Bill

Configurable Billing Cycles

Published: December, 2020

We now provide a number of billing cycles that are preconfigured at the corporation level, and allow you to assign the appropriate billing cycle to invoice terms and invoice billable charges based on the associated billing cycle.

NovoATS & CRM

Placements Created from Workflow Icon as Expected

Published: December, 2020

You can now create a Placement form the workflow icon as expected.

NovoATS & CRM

French Dashboard Cards Include Special Characters

Published: December, 2020

Special characters will now render correctly on French Dashboard Cards.

NovoS-ReleaseATS & CRM

New View Added

Published: December, 2020

We have added a new View to Data Mirror 8 called “dbo.LastSync”. This view contains the most recent “dateLastModified” and “dateLastSync” values for the following entities:

Candidate
Contact
Company
JobOrder
Lead
Opportunity
Placement
JobSubmission

PayableCharge
BillableCharge
PayMaster
PayMasterTransaction
BillMaster
BillMasterTransaction
InvoiceStatement
InvoiceStatementLineItem

Bullhorn One + PrismHR Payroll Integration GA

Published: October, 2020

The Bullhorn + PrismHR payroll integration is generally available as of October 8, 2020.

This integration includes the ability to:

Hire candidates into Prism via Placements in the Bullhorn ATS. The information includes:
- Candidates name, address, and email address
- Payroll-specific data for W2 employees
- Employee status and date of hire
Send the Prism Employee ID and Sync Status to Bullhorn once a candidate has been hired in Prism successfully.
Export Payable Charges from Bullhorn directly to Prism for processing without exporting and importing a pay file. Upon exporting Payable Charges:
- Payroll administrators can run payroll in PrismHR
- Prism updates Payable Charges in Bullhorn with Prism Payroll Batch IDs when they are updated successfully.
Resolve errors that may occur with exporting time to Prism, hiring candidates in Prism from Bullhorn, or Prism picking up changes to data updated in Bullhorn via an Issue List in Bullhorn.
Process changes to a candidate’s home address in Prism when they are made in Bullhorn’s candidate record.

Security Clearance
Safety-Sensitive
Work Schedule

VMS Sync

Beeline Submittal Automation

Published: September, 2020

Removed edge case for Submittals on Beeline VMS showing a duplicate date field.

VMS Sync

Updating Stafferlink API URL

Published: September, 2020

Stafferlink’s credential URL in Admin Tools now updates as expected.

NovoS-ReleaseATS & CRM

Jasper Standard and Custom Reports

Published: September, 2020

Jasper Standard & Custom Reports will no longer have a flash dependency.

9/29 – NPE
10/13 – Production Environments

location
legalBusinessEntity
payGroup
payrollEmployeeType
benefitGroup
employmentStartDate
billingProfile
positionCode

NovoS-ReleaseATS & CRM

New Payroll Tables Available for Reporting

Published: July, 2020

Bullhorn One customers can now access data from the following tables to build Canvas reports:

“PayMasterTransactionPayExportBatch” pulls data for successfully exported pay master transactions tied to the batch you need.
“PayExportBatchExternal” allows you to see the Batch ID from the external payroll provider and the Bullhorn Batch ID.

Time & Expense

Logon Branding

Published: May, 2020

The Logon application has been updated with the new Bullhorn Time & Expense branding.

Time & Expense

Bullhorn Time & Expense Customer Community

Published: May, 2020

The Customer Community is a free resource in which you’ll find everything you need to maximize your Time & Expense investment. Whether you’re new to Time & Expense or an experienced administrator, you’ll benefit from the resources you find in the Customer Community. These resources include:

The latest product enhancements and bug fixes
An in-depth repository of help articles that enables you to find answers quickly
Direct communication with Bullhorn Support and updates on open tickets
Bullhorn Marketplace Partner information

Admins for BBO/Onboarding can now set Candidate tax information to flow to the Tax Info tab in the Bullhorn ATS.

NovoS-ReleaseATS & CRM

New Actions Created to Assist with CCPA Compliance

Published: May, 2020

We have created 3 new usertype entitlements to allow actions required for CCPA compliance:

Erase Data
Export Emails
Export SMS

The Data Load Tool is now called “VMS Exchange” within the Time Management Console.

VMS Sync Candidate Submittals

Published: April, 2020

We’re excited to announce the availability of automated candidate submittals directly from the Bullhorn ATS/CRM! The new functionality enables full cycle synchronization of VMS jobs by automating job retrievals from VMS’ to Bullhorn, and then enabling recruiters to submit candidates back to the VMS, all in near real time.

Recruiters no longer need to copy and paste data between systems, ensuring higher speed and data accuracy, and improving the chances of securing a placement.

Candidate submittals in VMS Sync will be available for users of Fieldglass and Beeline VMS’s starting on April 6th, with support for additional VMS’s coming soon.
For more information and licensing details, please contact your account manager.

BBO

New Custom Fields Pulling into BBO

Published: April, 2020

BBO can now pull over data from the new custom fields in the ATS:

Candidate Fields:
- customText21 – 40
- customTextBlock6 – 10
- customInt4 – 23
- customFloat4 – 23
- customDate4 – 13
Placement Fields:
- customText41 – 60
- customTextBlock6 – 10
- customInt4 – 23
- customFloat4 – 23
- customDate4 – 13

employeeType
comments
source

NovoATS & CRM

Linked Person Records Open as Expected

Published: April, 2020

Clicking a linked person record from Last Person Contact will now open a new tab within your logged-in instance of Bullhorn.

NovoATS & CRM

Workflow Status Update Modals Respect Entity Titles

Published: April, 2020

The modal that displays when updating the status of a record using a workflow icon will now correctly reflect the entity name.

This affects users on Private Labels that have changed an entity name and users on a non-English version of Bullhorn.

NovoATS & CRM

Country Picker Field Displays Names in Respective Languages

Published: April, 2020

The ‘Country’ picker field on records will now display Country names in their respective language for non-English users.

NovoATS & CRM

New Submission Custom Fields

Published: April, 2020

The following fields and headers are now available to use for Submissions:

customText6-25
customDate1-5
customInt1-5
customFloat1-5
customTextBlock1-5
Section Header 1-5

NovoATS & CRM

Edit History When Mass Updating Jobs or Opportunities

Published: April, 2020

The edit history will now accurately reflect changes when mass updating the owner on multiple Jobs or Opportunities.

NovoATS & CRM

Display Details When Emailing Distribution Lists Containing 1 Invalid Record

Published: April, 2020

When emailing a Distribution List containing one invalid email address, record details and a hyperlink to the invalid record will now display as expected. Similarly, you will also now see record details and hyperlinks when sending an email to a Distribution List and 1 record has opted out of mass mailings.

NovoATS & CRM

Date and Time Fields Applies Default Time When Only Setting Date

Published: April, 2020

When editing a blank date and time field, setting just the date will default the time to 12:00 PM when the record is saved.

NovoATS & CRM

Field Interactions for Overview Custom Objects on Add Form

Published: April, 2020

When configured for their respective record type, Overview Custom Objects will now display as expected when adding new records. They also now support Field Interactions.

NovoATS & CRM

Support New Custom Fields for Submissions

Published: April, 2020

Canvas will now let you report against the newly added custom fields for Submissions:

customText6-25
customDate1-5
customInt1-5
customFloat1-5
customTextBlock1-5
Section Header 1-5

NovoS-ReleaseATS & CRM

Placement/Candidate Encrypted Text Fields Now Hideable in Lists

Published: April, 2020

The following fields will now show in under View Layout > Search > Searchable Fields:

Candidates: CustomEncryptedText1-10
Placements: CustomEncryptedText1-10

The Manage Ownership / Assigned to feature on Tearsheets has been updated:

You can now mass update the owner of a Job or Opportunity regardless of who the current owner is.
When using the Manage Ownership option against a single record, the Current Owner drop-down will be populated with the record’s current owners.
Users with the Mass Update Job Assigned To user entitlement can now mass update the Assigned to field on Jobs from Tearsheet Lists.
Updating the Owner or Assigned to fields will now only show options the user is entitled to see.

NovoS-ReleaseATS & CRM

Candidate Tax Info Fields Included in Edit History

Published: March, 2020

Changes made to the following Candidate Tax Info fields will now be reflected in the Edit History:

is Exempt
Two Jobs?
Total Dependent Claim Amount
Other Income Amount
Other Deductions Amount
Federal Extra Withholding Amount

NovoS-ReleaseATS & CRMMobile

Appointment Date Respects Local Timezone

Published: February, 2020

Appointment dates now respect the local timezone on the add/edit page.

VMS Sync

VMS Sync Admin Tools

Published: January, 2020

VMS Sync released an Admin Tools portal that:

Improves the user experience
Streamlines VMS automation process management
Increases website security

Admin Tools replaces the VMS Sync Dashboard on January 10, 2020.

Admin Tools Features

Improved User Experience
Streamlined Processes: The VMS Sync Admin dashboard offers real-time position monitoring with self-service troubleshooting capabilities, including the ability to view:
- Positions data and positions reports
- Information about the position or requisition as VMS Sync processed it
- The timing of the position processing
- Edit log visibility, including Admin Tool change tracking
- Error details (in case of failure)

Two Jobs?
Total Dependent Claim Amount
Other Income Amount
Other Deductions Amount
Federal Extra Withholding Amount (for each pay period)
Is Exempt?

NovoS-ReleaseATS & CRM

Advanced Note Searching Support on Contact and Lead Lists

Published: January, 2020

Advanced Note Searching is now supported on the Contact and Lead lists. Advanced Note Searching makes searching notes via list views easier by pulling all note-related search fields into their own area on your search box.

NovoS-ReleaseATS & CRM

Department Counts on Dashboard Cards

Published: January, 2020

Filtering dashboard cards by Department will no longer include records owned by disabled user accounts.

NovoS-ReleaseATS & CRM

Canvas Support for New Candidate Tax Info Fields

Published: January, 2020

Bullhorn Canvas can now report against the following six Candidate Tax Info fields:

Two Jobs?
Total Dependent Claim Amount
Other Income Amount
Other Deductions Amount
Federal Extra Withholding Amount (for each pay period)
Is Exempt?

Pay & Bill

Pay & Bill Menu Folder

Published: December, 2019

Billable Charges, Invoices, and Payable Charges will now be grouped in a Pay & Bill folder on the menu.

Pay & Bill

Email PDF Action

Published: December, 2019

You are now able to email the Invoice PDF through an action on the Invoice Statement screen. This was previously only possible as part of the Invoice Finalize process.

Novo

Update Workflow Icons When Changing Private Labels

Published: December, 2019

Users in more than one Private Label will now see the correct workflow icons on records when switching Private Labels.

Novo

Additional Field Support

Published: December, 2019

The following fields will now show on Placement Change Requests when configured:

Tax Rate
Tax State
Rate Entry Type

Two Jobs?
Total Dependent Claim Amount
Other Income Amount
Other Deductions Amount
Federal Extra Withholding Amount (for each pay period)
Is Exempt?

NovoS-ReleaseATS & CRM

Rebrand to Bullhorn Chrome Extension

Published: December, 2019

The Bullhorn Accelerator has been rebranded to ‘Bullhorn Chrome Extension’.

NovoS-Release

Support for Form and REST Triggers

Published: December, 2019

The Bullhorn Mobile App now supports Form and REST Triggers!

If your company was enabled with a read-only version of the app due to Form Trigger and/or REST Trigger customizations, contact Bullhorn Support to have the full version of the app enabled.

Note: Single Sign On (SSO) is not yet supported in the Bullhorn Mobile App. Support for SSO in the Bullhorn Mobile App is coming in a later release.

NovoS-Release

Separate Internationalized Mobile Identity Provider

Published: December, 2019

A ‘Separate Internationalized Mobile Identity Provider’ checkbox among other internationalized mobile fields has been added to the Add/Edit User page. This checkbox is the first step of getting the Bullhorn Mobile App compatible with Single Sign On (SSO). This button will not do anything in its current state as the full functionality is currently in development.

NovoS-Release

Close Favorites Drop Down When Saving Public Searches

Published: December, 2019

Saving a search as public from a list view will now close the Favorites drop-down as expected.

NovoS-Release

Open Source Career Portal

Published: December, 2019

Versions 2.8 and 3.1 of the Open Source Career Portal will now allow a Privacy Policy to be hosted as a link from the main page of your career portal. You have the ability to modify the Privacy Policy page.

Instructions on enabling this will be available on our Github page.

Note: Complying with CCPA with the tools we provide is your responsibility.

NovoS-Release

Data Capture Notification

Published: December, 2019

We have added a ‘Send Data Capture Notification’ action on Candidate, Contact, and Lead records that you can leverage as part of your CCPA compliance roadmap.

Once enabled by Bullhorn Support, data capture notifications can be customized using the following System Settings:

dataCaptureNotificationNoteType – The Note Action that will be used to log a note when a data capture email is sent.
candidateDataCaptureNotificationEmailSubjectLine – Adjusts the subject line of the email sent to Candidates.
candidateDataCaptureNotificationEmailBody – Adjusts the text in the body of the email sent to Candidates.
contactDataCaptureNotificationEmailSubjectLine – Adjusts the subject line of the email sent to Contacts.
contactDataCaptureNotificationEmailBody – Adjusts the text in the body of the email sent to Contacts.
leadDataCaptureNotificationEmailSubjectLine – Adjusts the subject line of the email sent to Leads.
leadDataCaptureNotificationEmailBody – Adjusts the text in the body of the email sent to Leads.

Note: Complying with CCPA with the tools we provide is your responsibility.

Novo

Save Date Effective Fields Correctly for Users in APAC Time Zones

Published: December, 2019

The Date Effective, Date Client Effective, and Start Date fields on Placements and Placement Change Requests will no longer save as the previous day for users in APAC time zones.

Novo

Notes Activity Report for Non-English Users

Published: December, 2019

The Notes Activity Report will now run as expected for non-English users of Bullhorn.

Novo

Email Notifications Sent from Client Submissions

Published: December, 2019

Email notifications sent from Clients Submissions will no longer send with details from a different, unrelated Submission.

Novo

Moving Submissions from the Submission Tab

Published: December, 2019

Moving a Submission to an Internal Submission using the Move button on the Submission tab of a record will now let you set the status of the Submission to any of the values configured in the entityTitleSubmission System Setting, minus any values that appear in the below System Settings:

confirmedJobResponseStatus
interviewScheduledJobResponseStatus
rejectedJobResponseStatus

Novo

Details Card for Records on Slideouts

Published: December, 2019

Records will now show a Details card when previewing records using the binoculars icon. The fields that display here are the same fields that display on the Details Card on the Overview tab.

The fields that display can be configured in View Layout > [entity name] > Profile – Right Sidebar.

Onboarding

Case Statuses

Published: November, 2019

E-Verify has updated the list of case statuses:

Version 29 Value	Version 30 Value
N/A	Draft (new value)
N/A	Scan and Upload (new value)
Sent	I9 Sent
In Progress	I9 In Progress
Submitted	I9 Submitted
Unconfirmed Data	Review and Update Data
Photo Match	Photo Matching Required
Pending Referral	Tentative Non-Confirmation
Referred	Pending E-Verify Action
Queued	Pending E-Verify Action
Employment Authorized	Authorized
Close Case and Resubmit	Resubmit Case
No Action FNC	Final Non-Confirmation

Onboarding

Authorized Representatives Submitting Cases

Published: November, 2019

Authorized Representatives submitting an E-Verify case must now enter the following information upon each case creation per E-Verify’s requirements for version 30:

Name
Email Address

Phone Number (with optional extension)

Onboarding

Administrators Submitting Cases

Published: November, 2019

Administrators submitting an E-Verify case must now verify and/or enter the following information upon each case creation per E-Verify’s requirements for version 30:

Name
Email Address
Phone Number (with optional extension)

NovoS-ReleaseATS & CRM

Version 3.0 of the Open Source Career Portal

Published: November, 2019

Our Open Source Career Portal (OSCP) is getting updated! On 30 October 2019, we are releasing two new versions of the OSCP: the standard OSCP and the OSCP with Advanced Hosting. Both versions will contain additional features:

Standard OSCP
- New look and feel
- Ability to add Google Analytics to track Job views and applications
- Ability to easily display additional Job fields from Bullhorn

OSCP with Advanced Hosting – This version must be hosted to take advantage of server-side rendering using Node.js scripts. This will require knowledge of server administration and we recommend the use of a web developer.This version will allow you to take advantage of the following new features:

- Everything included in the standard OSCP
- The ability for a web developer to configure Google Jobs support
- The ability for a web developer to export an XML feed of the OSCP
- Rich social sharing: Job titles, links, and thumbnails will all be included when sharing Jobs to social media.

Version 3.0 will be released on our Github page on 30 October 2019.

NovoS-ReleaseATS & CRM

Add and Edit Tasks

Published: November, 2019

Published: November, 2019

The columns on the Client Submission section found on the Submission tab of records will now translate for non-English users. Internationalization

NovoATS & CRM

Editing a Submission with a Comment

Published: November, 2019

The Distribution List and Notification fields on Job records will no longer auto populate after editing a Submission by adding a comment.

NovoATS & CRM

Respect Placement Track Field Maps on Change Requests

Published: November, 2019

Viewing the “Field Changes” section on a Placement Change Request will now correctly display the fields that were changed.

NovoATS & CRM

Additional Commissions

Published: November, 2019

The maximum number of Commissions that can be on a Placement record has been raised from ten to twenty-five.

NovoATS & CRM

Respect Default Values Set in Field Maps

Published: November, 2019

The following fields will now support Default Values:

Candidate: Category, Business Sectors, Secondary Owners, Referred by, Primary Skills, Specialties, Recruiter/Owner
Contact: Category, Business Sectors, Reports to, Company, Secondary Owners, Referred by, Primary Skills, Specialties, Contact Owner
Company: Certification Groups
Job: Category, Bill Rate Category, Business Sectors, Certification Groups, Contact, Reporting to (Contact), Client Company, Assigned to, Published Contact Info, Owner, Required Skills, Specialties, Workers Comp Code
Lead: Category, Industry, Associated Contact, Reports to, Existing Company, Referred by, Primary Skills, Specialties, Owner
Opportunity: Bill Rate Category, Additional Business Sectors, Contact, Reporting to (Contact), Company, Assigned to, Published Contact Info, Owner, Skills, Specialties, Workers Comp Code, Category

NovoATS & CRM

Email Subject for “Add Note” Email Notifications

Published: November, 2019

The subject line for “Add Note” email notifications has been updated to include more details about the record that the Note is referencing.

NovoATS & CRM

Workflow Icons on Custom Objects

Published: November, 2019

Workflow icons for Custom Objects will now display as expected.

NovoATS & CRM

Credit Candidate with Updates Made by the Automatic Resume Parser

Published: November, 2019

When viewing the Submission History from the Job Submission or Candidate Submission tabs, updates made by the Automatic Resume parser will now be credited to the Candidate associated with the Submission.

Onboarding

List of Existing Documents Displays Correctly

Published: October, 2019

When duplicating a packet, the list of existing documents will now display the document names correctly.

Onboarding

File Tab Added to Placements

Published: October, 2019

Published: October, 2019

Published: September, 2019

The Address, City, State, Zip, and Country fields are now individual line items on the “Parser Results” page to help visualize any changes the Parser detects. Changes to the Country field will now be highlighted.

NovoATS & CRM

Number of References Displays Correctly

Published: September, 2019

Previewing a Note on an entity list from the “Notes” tab will now show the correct number of references.

NovoATS & CRM

Forgot Password Link

Published: September, 2019

Published: July, 2019

Published: July, 2019

Users will now be able to delete files from a Candidate record.

S-ReleaseATS & CRM

Goals and Quotas List Accurately Shows Activity Based on Time Zone

Published: July, 2019

The following Goals configured in Goals & Quotas will now return accurate results for users outside of Eastern Standard Time:

Candidates Added
Jobs Added
Submissions
Client Submissions
Placements

S-ReleaseOnboarding

E-Verify Error Messages

Published: June, 2019

More specific error messages will now display with the E-Verify integration when:

E-Verify is down
A case was queued or not created
E-Verify returns an error

S-ReleaseOnboarding

Restrict Translation Workflow to One Document Per Language

Published: May, 2019

To prevent multiple versions of children documents in the same language:

The Create New Translation action becomes inactive when all languages are present.
The language drop down on the translation modal only shows available options (used languages are grayed out).
A parent doc that has all languages as children can not be selected in the New Translation modal.

S-ReleaseOnboarding

Document Language Settings Added

Published: May, 2019

When an employee has the multilingual setting enabled, you will now have additional options under Settings > Defaults:

Employee.Document Language – Determines if employee language preference takes precedence when assigning translated forms

Employee.Document Default Language Override – Allows recruiters to override default document language assignments

Create documents with fields assigned to contacts
Assign documents to contacts
Approve documents assigned to contacts
Send reminders to contacts
See the status of a document sent to a contact

S-ReleaseATS & CRM

Replying to an SMS With an Image Prompts Email

Published: April, 2019

When a candidate replies to a Bullhorn SMS with an image, it will now prompt an undeliverable message and to respond via email instead of opting the candidate out of SMS.

S-ReleaseATS & CRM

“Web Response” Status Available in Search

Published: April, 2019

You can now search submissions against the status “Web Response”.

S-ReleaseATS & CRM

Report Performance When Using Date Ranges Improved

Published: April, 2019

We have improved the performance of the Source Effectiveness Report, Placement Activity Report, and Recruiting Activity Report when using wide date ranges.

S-ReleaseATS & CRMMobile

Enhancements to the Bullhorn Mobile App

Published: April, 2019

The following enhancements have been made to the Mobile App:

Leads and Opportunities are viewable
Multi-filters will show count and a “Clear All” button
Loading state will be displayed while waiting for a file to load

Extend Session

Published: March, 2019

A new configuration option has been added for Onboarding customers who wish to allow their Authorized Representatives additional time to review and approve form I9 on their behalf.

Please contact support if you would like to change this from the current 48-hour window to a 72-hour window.

S-ReleaseATS & CRM

150 Recipient Limit Enforced

Published: March, 2019

The limitation of 150 recipients per SMS message will now enforced in all areas of the application.

S-ReleaseATS & CRM

Additional Custom Fields on List View

Published: March, 2019

Administrators can now show or hide the following Candidate and Placement custom fields from the Columns drop-down on list views using View Layout:

customText 21 – 40
customTextBlock 6 – 10
customInt 4 – 23
customFloat 4 – 23
customDate 4 – 13

referralFeeHeader
referralFeeType
referralFee
otherHourlyFee
otherHourlyFeeComment

NovoATS & CRM

“To” Field Populates Email Address

Published: December, 2018

Clicking on “Email 2” or “Email 3” from an Overview card will now open the “Compose Message” screen with the email address pre-populated in the “To” field.

S-ReleaseOnboarding

Packets/Documents Permissions Update

Published: December, 2018

The “Add/Remove Packets/Documents” permission has been split into two permissions:

“Add Documents/Packets”
“Remove Documents/Packets”
Current users with the “Add/Remove Packets/Documents” permission will automatically be granted both new permissions.

S-ReleaseOnboarding

Packet Email Notifications

Published: December, 2018

When you attach a packet via the Onboarding tab in Bullhorn, it will now send an email notification to the candidate.

S-ReleaseOnboarding

Email Notification Enhancement

Published: December, 2018

Notification and signup emails associated with the onboarding workflow will now send in real time.

S-ReleaseBBO

PTO Information

Published: December, 2018

New employee records added to BBO from Bullhorn’s ATS will now include correct PTO information.

S-ReleaseBBO

Password Security Update

Published: December, 2018

A new setting will prompt an employee who logs in with an assigned password to reset it with a password of their own choosing that meets password strength requirements. Please contact Support to request this feature.

S-ReleaseATS & CRM

New Custom Fields Replicated

Published: December, 2018

Data Mirror will now replicate data stored in the following new custom fields:

customText21-60
customTextBlock6-10
customInt4-23
customFloat4-23
customDate4-13

Adds configuration options for custom job filtering in the list
Adds configuration options for displaying privacy policy information in the apply form
Removes configuration options for Apply with LinkedIn due to LinkedIn deprecating this functionality. Additional LinkedIn options will be communicated in future updates.
The Job description preview displays accented characters correctly

NovoATS & CRM

Additional Fields Added to Placement View Layout

Published: September, 2018

Administrators can add the following fields to the Placement “Details” card:

customTextBlock 1-5
correlatedCustomTextBlock 1-3
approvingUserID
backupApprovingUserID
bonusPackage
housingStatus
invoiceGroup
optionsPackage
otExemption
projectCodeList
referralFeeType
taxRate
taxState
terminationReason

S-ReleaseBBO

Contact/Department Erasure

Published: July, 2018

Department records configured as contacts can now be anonymized via manual record erasure by BBO Admin users with the the GDPR permission. This will also initiated document erasure for records associated with any Client Documents.

Note: If the contact/department record has a Bullhorn Integration ID, erasure should be initiated from the ATS.

S-ReleaseBBO

Manager/Approver Erasure

Prophecy

Published: June, 2018

The Prophecy integration is now available to North American customers with either Enterprise or Healthcare edition of Bullhorn. It allows you to manage and send exams from within Bullhorn. If you’re interested, please contact your account manager for more information and pricing. Once purchased, Support can enable this feature for you.

NovoATS & CRM

Document Editor

Published: May, 2018

We are pleased to announce that the Document Editor is now generally available to Corporate and Enterprise edition customers on all entities that have files.
If you have Document Editor, you can now use it to manage your branded resumes via Create Standard Resume.

NovoATS & CRM

Files

Published: May, 2018

You can now take action on a single file directly from the table view on the files tab.

NovoATS & CRM

Custom Tabs

Published: May, 2018

Placements with tracks enabled will now display applicable custom tabs.

NovoATS & CRM

Record Overview Cards

Published: May, 2018

Overview Card Enhancements

You can now configure the “recruiters” field to appear on company overview cards.
Text Blocks will now display line breaks on record overview cards.
We have added a new Opportunity card that you can add to the company overview to quickly see the most recent opportunities for a company. You will see the status of the opportunity, expected close date, and the opportunity owner.
Candidate overview cards configured with the “skillSet” field will no longer truncate the skills list for the candidate.

NovoATS & CRM

Contacts

Published: May, 2018

Contact Add/Edit pages now include “desiredLocations” when configured to display.

NovoATS & CRM

Record Overview

Published: May, 2018

You can now use the print action on a record to print the full record overview.

NovoATS & CRM

Candidates

Published: May, 2018

The reference questions field now allows for a limit similar to that of a text block field.

NovoATS & CRM

Opportunities

Published: May, 2018

The Opportunity ID is now available to be used on record layouts, on the opportunity list as a column or on the preview slideout.
When converting an Opportunity to a Job the linkedJobPostingID will now be linked to the new job.

NovoATS & CRM

Parser

Published: May, 2018

Required Field
Address fields in the address block will respect their individual required field setting as configured in Field Mappings.

Note: State will not yet respect the field setting. Stay tuned for the next release!

Published: April, 2018

We’ve enhanced the 4 admin configurable overview cards:

Your users will no longer be able to remove or add the 4 overview cards, but can still place the cards where desired on the record overview.
The cards will show you their title, if configured, otherwise you will see an info icon that identifies the card when you hover over it.
Your users will still be able to add, remove, and rearrange the standard overview cards such as Open Tasks, Resume, Notes, etc.

So you can preview the new layout, there is a toggle at the top of the record that lets you switch between the new layout and the current Novo layout – this setting is sticky and all records will retain the user’s last selection across multiple sessions. Eventually the new view will be the default view for everyone.

NovoATS & CRM

Record Preview Enhancements

Published: March, 2018

Record preview options are now available in find results, tearsheets, and submission tabs.

Open slideouts will now close when the binoculars icon is selected.
Preview slideouts now include a Notes tab which will show up to 10 notes and provide the option add or view all notes.

Candidates

Resume tab with general candidate comments
Recent Notes
Submission History – This will not be available in Find results or Tearsheet views.

Contacts

Recent Notes tab
Linked Candidate tab

Jobs

Job Description tab
Recent Notes tab
Submission History tab – This will not be available in Find results or Tearsheet views.

Leads

Recent Notes tab

Opportunities

Opportunity Description tab
Recent Notes tab

NovoATS & CRM

Document Editor Open Beta

Published: March, 2018

You are invited to participate in the Document Editor open beta! You can edit your documents directly in Bullhorn. No more downloading, saving, and re-uploading!

Word processing functionality – if you’ve used Microsoft Word, you can easily navigate the Document Editor.
The editor does not support creating new files at this time.

Please contact Support if you are interested in joining the open beta.

NovoATS & CRM

Email and Notification Enhancements

Published: March, 2018

The “Manage Distribution List” action is now available on records.
“Add Company” workflow is now available when adding a new contact from the Activity Center.
Message template pickers on compose message will now display full template titles.

NovoATS & CRM

Record Layout and ID Display Enhancements

Published: March, 2018

Results in the Find dropdown will now display the record ID next to the name/title.
Last People Contacted now has a page refresh option.
The company description will now appear on the Company – Details card.
Cards added to the Record overview will now display at the top.

NovoATS & CRM

Submissions Enhancements

Published: March, 2018

Submissions tab Current/All view preferences now persist between sessions.
The Submissions tab on records now displays the number of submissions for that record.
Job IDs will now display on Submission and Activity tabs.
The Add Submission page now displays all candidate attachments.
Creating a client submission from the workflow icon will now populate the same fields as when creating a client submission from the record actions dropdown.
The Submission tab slideout will display the close icon when viewing a job with a lengthy title.
The “Add Placement” option is now included in Action dropdown menus on slideouts.

NovoATS & CRM

Tearsheet Enhancements

Published: March, 2018

The tearsheet owner filter is now sticky and will persist even after closing the tearsheet list.
“Send SMS” can now be selected from the actions drop down on tearsheets.

NovoATS & CRM

Administrator Tools: Enhancements

Published: March, 2018

The secondaryOwners field can now be added to record overviews using View Layout.
Section headers now appear on the edit screen.
The following fields can now be added to Contact Custom Overview Cards via View Layout:
- clientCorporationID
- clientCorporationCompanyURL
- clientCorporationPhone
- clientCorporationStatus
- clientCorporationName
- clientCorporationParentCompany

NovoATS & CRM

Field Enhancements

Published: March, 2018

The character limit for phone and mobile numbers has been increased to 50 characters.
The Country dropdown menu has been alphabetized.
The About field is now included on the Notes tab for Job records.
Candidate picker will now display the owner along with the candidate’s information.
The character limit for the leadSource field has been increased to 100 characters.
URL fields now allow for multiple linked URLs to be entered.

NovoATS & CRM

Appointment Resolved Issues

Published: March, 2018

When creating an appointment with multiple attendees, only one appointment will be created, instead of multiple child appointments.
Child appointment counts are no longer displayed in the Interview workflow icon.

NovoATS & CRM

Career Portal and Job Publishing Resolved Issues

Published: March, 2018

Candidate facing errors and duplicate web responses have been reduced.
If you have them, branded Career Portals can now be selected from the “Select a Brand” dropdown available on the Publish page.

NovoATS & CRM

Companies by Open Placement

Published: March, 2018

The Placement “Date Added” filter is no longer being applied by default – only when specified by a user.

NovoATS & CRM

Email and Notifications: Resolved Issues

Published: March, 2018

Adding multiple records to a distribution list now works as expected.
Clicking an email address from the job “Contact – Details” card or the Appointment overview screen now passes the correct recipient information for composing an email.
When forwarding an email, attachments are now included.
After saving an edited note, a notification will be emailed to specified recipients.
The “Popups Blocked” notification generated by clicking an email address in certain browsers will now persist until you close it.
Secondary email addresses can now successfully be added to a record from the Activity Center.
When adding a submission from the workflow icon, including a distribution list or user in the email notification picker will now send an email when the submission is saved.

NovoATS & CRM

File Resolved Issues

Published: March, 2018

File type selections can now be applied immediately after uploading a file.
File previews are no longer overlapped by the download bar in Chrome.
The Files tab slideout will display the refresh and close icons when viewing documents with lengthy names.

NovoATS & CRM

Note Resolved Issues

Published: March, 2018

Notes now retain Job References when edited.
Notes can be expanded to full page when text is removed or added.
In the Add Notes slideout, users can now expand the comments box.
Notes displayed on the Candidate Overview slideout now respect the formatting of the original note.

NovoATS & CRM

Record Layout and ID Display Resolved Issues

Published: March, 2018

Clicking on the Google icon in the Candidate header will now search for the candidate name without the record ID.
The LinkedIn search icon now displays as expected on Lead headers.
Lead records no longer include the Pulse tab.
The Job Description and Candidate Resume cards now respect the formatting on the add/edit forms.
The “Reports To” field on the Contact Overview tab now hyperlinks to the contact record.

NovoATS & CRM

Submission Resolved Issues

Published: March, 2018

The job reference field is now correctly populated on the compose a message screen for client submissions.
Comments in the Submission History slideout will now display line breaks.

NovoATS & CRM

Tearsheet Enhancements and Resolved Issues

Published: March, 2018

Selecting All Tearsheets will now return the correct number of tearsheets.

NovoATS & CRM

Administrator Tools: Resolved Issues

Published: March, 2018

Checking Enable All Users from the LinkedIn BH Connect menu now grants all users access to the LinkedIn tab on contact records.
When the System Setting currencyFormat is set to None, money fields will display without a currency symbol.
Candidate Certifications respect the field sort order configured in the field maps.

NovoATS & CRM

Field Resolved Issues

Published: March, 2018

Extra spaces have been removed from state/county fields for Switzerland so they can be successfully filtered.
The timestamp for the “Latest Comment” field now only updates when the comment is edited instead of when the candidate’s status is updated.

Export Candidate Emails: A new menu action to export candidate emails has been added to easily export all emails sent by the candidate to a CSV.

Anonymization of Candidate Linked Records: When a candidate is anonymized, all linked entities with sensitive data will also be anonymized. This will remove a candidate’s edit history, emails, linked contact (if exists), and associations.

NOTE: These feature will not be turned on automatically; Bullhorn Support will work with customers to activate them.

S-ReleaseATS & CRM

Replicating Placement workersCompRateID, Placement reportedMargin, and Job workersCompRateID in Data Mirror

Published: February, 2018

Data Mirror now syncs all data from workersCompRateID (Placement), reportedMargin, and workersCompRateID (Job).

S-ReleaseATS & CRM

Legacy Credentialing fields now searchable

Published: February, 2018

Customers that upgraded from Legacy Credentialing to the new credentialing functionality can now search for legacy credentials.

NovoATS & CRM

Bullhorn Back Office (BBO) in Canvas

Published: February, 2018

We’re excited to announce that BBO in Canvas is now generally available. Understand the health of your business and value of your relationships by reporting on key BBO data in the front office via Canvas. You must have both BBO and Canvas to request this feature. If you’re interested, please reach out to Bullhorn Support.

NovoATS & CRM

Submit Candidate to Job from Add Candidate Page

Published: February, 2018

The add candidate page now allows you to submit a candidate to a job upon creation.

NovoATS & CRM

Skills Display Values Alphabetically on Overview

Published: February, 2018

You will now see skills on the candidate overview in alphabetical order.

NovoATS & CRM

Execute REST Form Triggers on Custom Objects

Published: February, 2018

You can now execute REST form triggers when adding or editing Tabbed and Overview Custom Objects.

NovoATS & CRM

ID Column Added to Company Jobs Activity

Published: February, 2018

The jobs activity section on company records now displays the job ID. With this addition you will be able to sort, filter, and open records by the job ID.

NovoATS & CRM

Added a Country

Published: February, 2018

El Salvador has been added as a value to the Country value list.

NovoATS & CRM

Note Formatting Added to Add/Edit Note Templates

Published: February, 2018

Formatting can now be added to Note Templates.

Published: January, 2018

Managers will no longer receive an error after updating their password successfully.

S-ReleaseATS & CRMBBO

Bullhorn Back Office Data in Canvas

Published: January, 2018

We’re excited to announce that BBO in Canvas is now generally available!

Polish Zloty (PLN)
Swiss Franc (CHF)
United Arab Emirates Dirham (AED)
Singapore Dollar (SGD)
Hungarian Forint (HUF)
Danish Krone (DKK)
Swedish Krona (SEK)
Norwegian Krone (NOK)
South African Rand (ZAR)

S-ReleaseATS & CRM

Certain Users Unable To Mark Files As Private

Published: November, 2017

For certain users marking a file as private would result in an error and the file would remain public. This has been resolved and all users can now mark files as private.

S-ReleaseATS & CRM

Custom Object Searches on Tracks as Entities

Published: November, 2017

If you use tracks as entities, you can now use the list search to find information saved in custom objects that appear on contact, company or job records.

S-ReleaseATS & CRMCRM

Entity Titles Fix

Published: November, 2017

Some customers were experiencing timeouts when attempting to open the entity title menu. These timeouts have now been resolved.

S-ReleaseATS & CRM

Credentialing Entity Titles

Published: November, 2017

Credentialing users will now see title changes apply wherever Credentialing is mentioned within Bullhorn.

S-ReleaseATS & CRM

Advanced Credential Searches

NovoATS & CRM

Custom Objects Now Available On Overview

Published: September, 2017

If you are a Corporate or Enterprise Edition user and have Custom Objects on your Overview as a card. Previously, Custom Objects were only available as a tab.

On the Edit screen, custom objects will be denoted by a distinct icon.

NovoATS & CRM

Distribution Lists Now Available On Overview Cards

Published: September, 2017

Published: August, 2017

If you have the Enterprise Edition of Bullhorn, you can now request Leads and Opportunities to be enabled for Novo. Please have your Account or Support Contact reach out to Bullhorn Support to have Leads and Opportunities enabled if you have Enterprise Edition.

If you’re not sure which edition you have, please contact your Account Manager or Bullhorn Support for assistance.

NovoATS & CRM

Extended Sorting and Filtering Support in Tables

Published: August, 2017

The set of fields on which filter and sort actions can be performed has been extended. This applies to tables in Novo that appear on records.

NovoATS & CRM

Tabbed Custom Objects Now Available

Published: August, 2017

If you are a Corporate or Enterprise Edition user and you utilize tabbed Custom Objects you can now access those Custom Objects within Novo.

If you’d like more information on Custom Objects and you have Corporate or Enterprise Edition, check out our knowledge article

NovoATS & CRM

Show Tearsheets on Record Overview

Published: August, 2017

We’ve enhanced the people record overview cards so you may configure them to display tearsheets. Your admin will need to ensure tearsheets has been added to the view layout for the desired card.

For more information, see this article

NovoATS & CRM

Tab Through Fields

Published: August, 2017

You can now tab through fields when manually entering data.

NovoATS & CRM

24 Hour Time Display

Published: August, 2017

We have added a new system setting (use24HourTime) to allow you to display time values in a 24 hour format, if desired.

NovoATS & CRM

Add and View All Notes on Recent Notes Card

Published: June, 2017

On the Recent Notes card for your overview we’ve added the ability to work with Notes directly from the card.

NovoATS & CRM

Notify Attendees Default Option Now Available

Published: June, 2017

You now have the ability to set a default as to whether or not an appointment invitation will be sent to attendees listed on the Appointment. This default can always be toggled on a per-appointment basis by the end user.

To change your default, please go to System Settings and search for Notify Attendees. By default the System Setting is set to Yes.

NovoATS & CRM

Forward Jobs

Published: June, 2017

The Forwarding Jobs functionality from S Release is now available in Novo.

NovoATS & CRM

Record Overview Header Updates

Published: June, 2017

You can now add City and State fields to record overviews.

NovoATS & CRM

Paste to Parse Editing Enhancement

Published: June, 2017

Novo allows you to paste resumes into the resume field in order to parse a new candidate. Previously, you were unable to edit those resumes prior to parsing and generating the candidate. You can now edit the pasted resume and the resulting parsed information will be updated with your edits.

NovoATS & CRM

Reference Questions

Published: June, 2017

If you utilize the Reference Questions functionality, this feature is now available in Novo.

NovoATS & CRM

Tearsheet Printing

Published: June, 2017

Printing a tearsheet is now available. The ability to print is restricted by Usertype Entitlement. If you do not have the ability to print a tearsheet, please have your Account or Support Contact reach out to Bullhorn Support to request this feature to be turned on for your Usertype.

NovoATS & CRM

Tearsheet Binoculars

Published: June, 2017

Published: June, 2017

We have expanded the REST API to include new calls querying on entity edit histories. The edit histories for Job Order, Job Submission, Appointment, Placement, and User entities can now be accessed via the REST API.

Full documentation is available at developer.bullhorn.com

S-ReleaseATS & CRMCRM

Password Reset Age

Job Workflow Icon Now Available

Published: May, 2017

You can now add a job workflow icon to your contact or company records. This allows you to quickly see how many job orders you have with a given record.

If you do not already have a Job order workflow icon, you can add it by going to System Settings and searching for the corresponding workflow.

NovoATS & CRM

Additional Details Cards

Published: May, 2017

Job records now have additional contact and company detail cards allowing you to display related information on the Job record itself. The contact record has been updated to add a company detail card as well.

NovoATS & CRM

Printing Option Available

Published: May, 2017

A print button has been added to Bullhorn Novo. This print option will only be available to users who have the appropriate entitlements.

Note: Cards that appear in the right side column of a record will be moved to the bottom of the record when printing. This is to ensure the entire contents of the card is visible when printing.

NovoATS & CRM

Drag and Drop Keywords Issue

Published: May, 2017

An issue has been identified where dragging and dropping keywords in the advanced search did not behave as expected. This issue has been resolved and you can now drag and drop keywords.

NovoATS & CRM

Categories and Overview Cards

Published: May, 2017

An issue has been identified where displaying categories on an Overview card would result in only one category displaying, regardless of how many were attached to the record. This has been resolved and all categories will now display.

NovoATS & CRM

Skills and Overview Cards

Published: May, 2017

An issue has been identified where Skills listed on overview cards would display a number rather than listing out the actual Skills. Cards will now display the actual Skill names and will display up to 5 skills. If the record has more than 5 skills, an option will appear to view more skills.

NovoATS & CRM

Inline Edit Submission Statuses

Published: May, 2017

You can now quickly update Submission statuses or move stages from within the Submissions tab.

NovoATS & CRM

Toggle Submission View

Published: May, 2017

Bullhorn Novo has a new Submission tab that lets you clearly see what the current stage is for each Submission. In response to popular demand, we have added an “all submissions” toggle switch to the Submissions tab within records.

Setting the button to All will convert the way Submissions display to show all submissions in a single list view rather than separating the Submissions into their current stages.

NovoATS & CRM

Edit From Record Overview

Published: May, 2017

You can now quickly update important drop down menus from the record overview.

NovoATS & CRM

Preview Resumes from Job Submission Tab

Published: May, 2017

Back by popular demand, we have added a resume preview button to the Job Submissions tab. Now you can quickly review a submitted candidate’s resume without leaving the job record. Just click the binoculars next to the Candidate’s name.

NovoATS & CRM

Last Note Column Added To Contact Tab on Company Record

Published: May, 2017

If you’re working from the company record and you’re checking out your contacts you can now sort and filter them by the date of the last note added to those contacts.

NovoATS & CRM

Record ID Now Appears In Bowling Alley Tab

Published: May, 2017

Have multiple records open with the same name? No more wondering which job is which. To help you keep organized we added the record ID to the tab in the bowling alley.

NovoATS & CRM

Upload Multiple Files At Once

Published: May, 2017

You can now drag and drop multiple files into Bullhorn Novo to attach to records.

NovoATS & CRM

Standard Resumes Now Available!

Published: May, 2017

The Candidate Standard Resume feature is now available in Bullhorn Novo.

NovoATS & CRM

Copying Text Within Cards

Published: May, 2017

Need to copy some text off your record overview? You can now highlight and copy text on all cards.

NovoATS & CRM

Editor Updates

Published: May, 2017

The text editor for fields that allow text formatting has been updated.

Horizontal lines can now be inserted.
Uploading an image now available.

NovoATS & CRM

Confirmed and Rejected Submission Statuses List View Enhancement

Published: May, 2017

The submission status when filtering, in-line editing, and mass updating via the Submission list view now incorporates the rejected and confirmed submission buckets.

Note: The Rejected and Confirmed Submission buckets must be set up via your System Settings. Check out this article if you’d like to set up these buckets.

NovoATS & CRM

Login Issue

Published: May, 2017

An issue has been identified where if the user closes out a browser tab with Bullhorn Novo and then logs in again in the same browser, they would be prevented from logging in. This issue has been resolved and users will be able to login without issue.

NovoATS & CRM

Adding Appointments Does Not Allow You To Set a Time

Published: May, 2017

An issue has been identified where upon adding an appointment you are unable to select a start or end time for the appointment. There are also fields that appear that are not relevant to setting the appointment. This issue has been resolved and you will be able to set appointment times as expected.

NovoATS & CRM

Adding a Job from Contact Record Doesn’t Populate Address

Published: May, 2017

An issue has been identified where upon adding a job from the contact record, the address for the job is not automatically populating with the contact’s address. This issue has been resolved and the job record generated will populate an address as expected.

NovoATS & CRM

Editor Spell Checker “Sticky” Setting Not Being Respected

Canvas Scheduled Reports

Published: April, 2017

We are excited to announce that you are now able to schedule reports in Canvas. With this new feature you will be able to:

Automatically send reports (PDF, Excel, CSV) via email
Schedule reports to be sent daily, weekly, monthly, or annually. You can also set repeat sends.
- Timezones are determined by the user that scheduled the report.
- Currently, you cannot schedule reports with containing a prompt. This ability will be released at a later time.
Select recipients by user, department, or automatically send to all users who are entitled to see the report

S-ReleaseBBOOnboarding

Admins with Restricted Branch Access Cause Report Failures

Published: March, 2017

An issue has been identified wherein administrators with restricted branch access are encountering errors with the proper permissions to run reports. This issue has been resolved and administrators are able to run reports according to their branch access.

S-ReleaseATS & CRMCRM

Note Sorting Oldest to Newest in Slideout

Published: March, 2017

An issue has been identified wherein notes listed in the slideout view are sorting oldest to newest for users with a particular combination of usertype entitlements. This issue has been resolved and upon receiving the latest release, notes will sort from newest to oldest in the slideout for all combinations of usertype permissions.

S-ReleaseATS & CRM

LinkedIn Button Error

Published: March, 2017

An issue has been identified wherein upon selecting the LinkedIn button on candidate and contact slideouts an error message appears. This issue has been resolved and upon receiving the latest release, the LinkedIn button will open LinkedIn as expected.

S-ReleaseATS & CRM

Quotations Causing Errors in Job Publishing

Published: March, 2017

An issue has been identified wherein publishing a job with quotations in the job description results in an error. This issue has been resolved and upon receiving the latest release, job descriptions containing quotations will no longer display an error upon publishing.

S-ReleaseATS & CRM

Client Submission Emails with Submission Comments

Published: March, 2017

An issue has been identified wherein the inclusion of submission comments in a client submission (also known as a Sendout) email resulted in inconsistent formatting in the delivered message.

This issue has been resolved and upon receiving the latest release, client submissions with submission comments added will have consistent formatting.

S-ReleaseATS & CRM

Last Note Date Issue in Candidate List

Published: March, 2017

An issue has been identified wherein the Last Note column on a candidate list is displaying the wrong date for certain time zones. This issue has been resolved and upon receiving the latest release, the Last Note column will reflect the correct date according to the user’s local time zone.

S-ReleaseOnboarding

Onboarding PDF Flowback to Bullhorn Files Tab

Published: March, 2017

S-ReleaseATS & CRMCRM

Tearsheet Management Enhancement

Published: March, 2017

We are excited to announce a better way to manage your tearsheets. If you need to add or remove a single record, you no longer need to navigate to the tearsheet list to do so. You will now see a Manage Tearsheets option within the slideout or on the record itself under the Select An Action menu. This button allows you to either add or remove current tearsheets as well as add the record to a new tearsheet.

S-ReleaseATS & CRM

SEEK Job Publishing Update

Published: March, 2017

When publishing a job to the SEEK job board, you will now only see formatting options available for SEEK job advertisements. These formatting options include:

– Bold
– Italic
– Bulleted list
– Numbered list
– Hyperlink
– Add horizontal line

S-ReleaseATS & CRM

SEEK Job Publishing is in Open Beta!

Published: March, 2017

Note: SEEK is a job board that is specific to the APAC region.

We are excited to announce that SEEK Job Publishing is now in Open Beta. You can post directly to SEEK from Bullhorn and your applicants will automatically appear on the job record.

Please contact Support if you have a SEEK account and would like to participate in the Open Beta.

S-ReleaseATS & CRM

Career Portal Work History and Education Enhancement

Published: March, 2017

Previously, applications from the career portal added a candidate record with a resume file and a web response. Now with this enhancement, the candidate record will also include work history and education information if it can be parsed from the resume provided.

S-ReleaseATS & CRMCRM

Opt Out Option for All Sent Emails Enhancement

Published: March, 2017

Normally, Opt Out verbiage only appears on emails that are sent to more than 10 recipients.

A new setting has been added to enable the option to include the standard Opt Out verbiage on all emails sent from Bullhorn.

This setting is optional and will not be enabled by default. Please contact Bullhorn Support if you would like to enable this functionality.

S-ReleaseATS & CRMCRM

Email Privacy Enhancement

Published: March, 2017

As part of ongoing security and privacy enhancements, email messages tracked against contacts and leads that have email domains that match any internal Bullhorn users within your database will no longer be discoverable. Please contact Bullhorn Support with any questions about this update.

Example: You have a Bullhorn user with the email address recruiter@acme.com and you add a contact record to your database with the email address legal@acme.com. Emails sent to and from legal@acme.com will not be visible on that contact record.

S-ReleaseATS & CRM

Canvas is Now Available!

Published: February, 2017

Bullhorn is pleased to announce that Canvas, our powerful business analytics and intelligence suite, is now available for purchase by Bullhorn customers. Canvas allows users to glean powerful insights from otherwise hidden data, including relationship velocity, employee performance, KPIs, and business metrics.

If you are interested in learning more about Canvas, please contact your account executive.

S-ReleaseATS & CRMCRM

Task Reminders Not Being Sent Correctly

Published: February, 2017

Two issues have been identified that prevent task reminder emails from being sent as expected:

1. Marking a recurring task as complete via the list view will prevent the subsequent recurring task from sending a reminder.
2. Updating a task due date via the list view will not update the task reminder due date.

These issues have been resolved and upon receiving the latest release, task reminder emails involving the above scenarios will send as expected.

S-ReleaseATS & CRM

Bulk SMS Timing Out

Published: February, 2017

Published: February, 2017

Published: February, 2017

InvoiceLines API Controller

Published: February, 2017

A new InvoiceLines API controller has been added to the Bullhorn Back Office and Onboarding API library. Upon receiving the latest release, you will be able to add note lines to existing invoices with this new API controller. Notes are added to the invoice each time the controller is called using API and can then be edited or deleted from the invoices themselves.

S-ReleaseATS & CRM

Bullhorn SMS Support for the Netherlands

Published: January, 2017

We have expanded Bullhorn SMS to support SMS messaging to and from the Netherlands! Previously, Bullhorn SMS supported sending messages to and from the United States, Canada, United Kingdom, and Australia.

S-ReleaseATS & CRMOnboarding

Onboarding ATS Interface – Enhanced Searching for Packets and Documents

Published: January, 2017

It is now easier to search all available Onboarding documents using the document/packet selection functionality in Bullhorn ATS. Previously, when searching for Onboarding documents and packets from the document/packet picker, users would only see the first 50 available results. Upon receiving the latest release, this restriction will be removed and you will be able to search for all available packets and documents.

S-ReleaseATS & CRM

Open Source Career Portal – Enhancements for Office of Federal Contract Compliance Programs (OFCCP)

Published: January, 2017

Published: January, 2017

S-ReleaseATS & CRMCRM

SalesDuel – Copying a Tournament

Published: December, 2016

An enhancement has been made to SalesDuel that enables users to create a new tournament by copying an existing tournament.

When a tournament is in progress, you can copy the tournament by accessing its properties and clicking the Copy Tournament link found at the bottom Edit Tournament dialog.

Additionally, when a tournament has ended you will notice a link to recreate the tournament at the bottom of the Tournament Recap dialog.

Upon receiving the latest release, the ability to copy tournaments will become available.

S-ReleaseATS & CRM

REST API – Placement Change Requests Now Available

Published: December, 2016

We have enhanced our REST API to include Create, Update and Delete functionality for Placement Change Request data. Upon receiving the latest release, your developers will be able to insert, update, and delete Placement Change Request data via REST. For more information, see developer.bullhorn.com.

S-ReleaseATS & CRM

Client Submissions Now Available as a Goal

Published: December, 2016

We have now added Client Submissions (Sendouts) as an option for assigning Goals within the Goals and Quotas feature. Upon receiving the latest release, client submissions will appear as an option with assigning goals.

Goals and Quotas is available for Enterprise Edition only.

S-ReleaseATS & CRMCRM

Export Address Field Enhancement

Published: December, 2016

The Export As CSV action on the entities lists has been updated to export the Address field into its corresponding address parts. This affects the following entities and address fields:

Note: The fields listed below are identified by the field mapping name. Depending on your exact configuration, you may have a different label for these field mappings. To help you identify the field mapping name, see this article.

Candidate, Contact, and Lead Primary and Secondary Address: when the primary or secondary address field is selected in the list, it will be exported in CSV as separate fields for the following field mappings: Address1, Address2, City, State. You also can add Zip/Postal Code and Country to the list to export these fields as well.
Company Primary and Billing Address: when the primary or billing address fields are selected in the list, they will be exported in CSV as separate fields for the following field mappings: Address1, Address2, City, State, Zip/Postal Code, and/or Country.
Job and Opportunity Address: when the address field is selected in the list, it will be exported in CSV as separate fields for the following field mappings: Address1, City, State/Province, Zip/Postal Code, and Country.

S-ReleaseATS & CRMCRM

Response Times Job Card

Published: December, 2016

We have enhanced the error messaging when setting a Custom Date for the Response Times Job Card to let you know that a date range of greater than 1 year is not allowed. Upon receiving the latest release, the error messaging will be visible when adjusting the Custom Date range to greater than 1 year.

S-ReleaseATS & CRM

Bullhorn for Email – Enhanced Logic When Parsing Existing Candidates

Published: December, 2016

We have enhanced the way that the gadget searches for existing Candidates when parsing a resume. The resume parser will now match the candidate by email, then exact name match, and finally by a partial name match if the other options are exhausted. Upon receiving the latest release, the enhanced logic will be applied.

S-ReleaseATS & CRM

Updating Submissions Generating Blank Notes

Published: October, 2016

We have fixed an issue where upon updating a submission the system would generate a blank note. Upon receiving the latest release, blank notes will no longer be generated.

S-ReleaseATS & CRMCRM

SalesDuel – TV Mode Auto Refresh Timer

Published: October, 2016

We have now added a feature to SalesDuel to display an auto refresh timer in the upper right-hand corner of the screen when TV Mode is being displayed. The timer indicates the next time the TV mode will refresh with the latest data. If you would like to refresh the data earlier than the indicated time, you can press the refresh button next to the timer. Upon receiving the latest release, users will see the timer appear when within the TV Mode of SalesDuel.

S-ReleaseATS & CRMCRM

SalesDuel – Timing Enhancements

Published: October, 2016

We have enhanced how SalesDuel handles timing. Previously, tournaments were ending on the morning of the last day of the tournament.

For example, if the tournament was set to end 14 January, the tournament would actually end at 11:59 PM on 13 January as opposed to 11:59 PM on 14 January. Upon receiving the latest release, tournaments will end at the close of the last day selected.

Additionally, SalesDuel previously would start and end all tournaments according to Eastern Standard Time. With the latest enhancement tournaments will start/end respecting the timezone of the computer or mobile device that was used to generate the tournament.

S-ReleaseATS & CRMCRM

SalesDuel – Scoring Guide

Published: October, 2016

We have now added a feature to SalesDuel that enables users to click on a question mark icon on their tournament page to access a detailed guide that explains how points are calculated for that tournament. Upon receiving the latest release, users will begin to see the question mark icon appear on their tournament pages.

S-ReleaseATS & CRMCRM

SalesDuel – Mobile Access Enhancement

S-ReleaseOnboarding

Document History

Published: October, 2016

An issue has been identified where status changes in document history were not generating PDFs. This issue has been resolved and document status changes generate PDF attachments in the document history.

S-ReleaseOnboarding

Include "No Action Required" as a Submitted Status

Published: October, 2016

An issue was identified where an employee’s document submitted status was not updating to 100% in a specific scenario.

Scenario Required:

Client Docs feature enabled
Employee not required to take action on affected document

Export Enhancements

Published: August, 2016

When exporting from either the job or candidate list, the CSV file now contains columns for Submission Counts, Submission Details, Skills Counts, Skills Details, Category Counts, and Category Details (along with any other columns selected in the list view). You can export up to 20,000 records at once (attempting to export more than that will cap the export at the most recently added 20,000 records) with a maximum of ten submissions, ten skills, and ten categories exported for each record.

S-ReleaseATS & CRM

Copying an Opportunity

Published: August, 2016

You now have the ability to add a new opportunity to Bullhorn by making a copy of an existing opportunity. A new menu option, labeled Make a Copy, is now located in the Select an Action drop-down on the opportunity record. When you make a copy of an opportunity, every field on the existing opportunity is copied over to the new opportunity, where you can make changes as necessary.

Notes:

The Make a Copy option only appears for users whose user types have the Add Opportunity action entitlement.
The status of the copied opportunity defaults to the status for new opportunities, as opposed to the status of the original opportunity.
The fields that are copied over to the new opportunity include custom fields and custom objects with a type of overview.
File attachments and data-related items (notes, activity, history, etc.) are not copied over to the new opportunity.

S-ReleaseATS & CRM

Deleting Sales Quotas

Published: August, 2016

We’ve made an enhancement to the Sales Quotas feature that gives users the ability to delete one or more quotas from the list view. In order to be able to delete quotas, a user must be associated with a user type that has the Add/Edit/Delete Quotas action entitlement. Note that users can delete a maximum of 50 quotas at once.

S-ReleaseATS & CRMCRM

Note-Related Searches on Leads

Published: August, 2016

You can now search by all of the following note-related fields when performing a Lead search using Additional Criteria:

Note Action
Note Author
Note Comments
Note Date Added

Note that, like the Sales Quotas feature, Activity Goals is available in Enterprise Edition only. If you’re already using Sales Quotas, Activity Goals will become available to you automatically. To request Sales Quotas and Activity Goals (collectively referred to as “Goals and Quotas”), contact Bullhorn Support.

S-ReleaseATS & CRMCRM

Introducing Blueprint

S-ReleaseATS & CRM

Auto-Add for Email

Published: May, 2016

We are excited to announce that Auto-Add for Email is now generally available! With Auto-Add, Bullhorn creates new contact records for you when you send an email to an unknown person (i.e., they do not have a record in the CRM yet), saving you time you’d otherwise have to spend manually entering data. We’ll associate the new record with an existing company in your database, or, if necessary, create a new company record.

To request this feature, contact Bullhorn Support. Note that Auto-Add is available with Enterprise Edition only. Once enabled, administrators can configure their Auto-Add preferences in Pulse HQ.

S-ReleaseATS & CRMCRM

Modify Workflow Icons

Published: May, 2016

You are now able to modify workflow icons via System Settings! Workflow icons display across the top of lead, candidate, contact, company, opportunity, and job records and represent the key stages of the entity’s lifecycle (e.g., Prescreen, Internal Submission, Client Submission, etc.)

To learn more about how to configure these settings, view the Understanding Workflow System Settings article.

S-ReleaseATS & CRMCRM

Previous/Next Links

Published: May, 2016

After opening a record from a list, have you ever thought to yourself, “it would be great if I could go to the next record in the list without navigating back to the list.” Well, now you can! After opening a record from a list, you will see Previous and Next navigation links on the record page. The navigation links remember the list you opened the record from, and allows you to navigate through those records without returning to the list view.

As of this release, Previous/Next Navigation is available on Candidate, Company, Contact, and Lead records. More record types are coming soon!

S-ReleaseATS & CRMCRM

Flagged Emails Card Enhancements

Published: May, 2016

We’ve enhanced the Flagged Emails card to allow you to view emails without a subject. Previously, if an email without a subject was flagged, you were unable to access the message from the Flagged Emails card because there was no hyperlinked subject line to click on. Now, the subject line for these emails display as (No subject) so that you can open them.

S-ReleaseATS & CRM

Placement Change Request List

Published: May, 2016

Bullhorn is excited to announce our new Placement Change Request List! With this list, you can now easily filter and sort your placement change requests, and navigate directly to the placement change requests via the hyperlinked ID number. To request this new feature, please send an email to betarequest@bullhorn.com.

S-ReleaseATS & CRMCRM

Mass Mailing Unsubscribe Styling Update

Published: May, 2016

Candidates, contacts, and leads that receive a Bullhorn mass mailing now see information on how to unsubscribe more prominently (i.e., in a darker color) at the bottom of the email.

S-ReleaseATS & CRMCRM

Links to Records on Mobile

Published: May, 2016

We’ve made an enhancement to Bullhorn for Mobile that allows you to access records by tapping on links in Bullhorn-related emails. Assuming you have your Default View on Mobile Device preference set to mobile, when you receive an email on your mobile device about, for example, a new candidate being added to the system, you can go directly to the candidate’s record in the mobile application by tapping on the associated link in the email.

Other examples include:

Note references pertaining to jobs, contacts, leads, and candidates
Adding/editing leads, opportunities, contacts, jobs, placements, and candidates
Candidate submissions

S-ReleaseATS & CRM

Banner Removal (Beta)

Published: May, 2016

We’ve enhanced Blueprint to respect your dismissal of the banner on the Blueprint tab. Previously, when you closed the banner, it would reappear each time you returned to the Blueprint tab. Now, once the banner is dismissed, it does not reappear.

S-ReleaseATS & CRMCRM

Filter by Title (Beta)

Published: May, 2016

We’ve enhanced Blueprint to allow you to filter known and unknown people by their title.
To request this feature, contact Bullhorn Support. Note that Blueprint is available with Enterprise Edition only.

S-ReleaseBBOOnboarding

Improved Candidate/Worker Mobile Experience

Published: May, 2016

Published: April, 2016

Published: March, 2016

We are excited to announce our new Goals & Quotas feature, now in open beta! This new list view gives you the ability to set up quarterly quotas on a per-user basis, as well as monitor performance against those quotas so you can make adjustments throughout the quarter as necessary.

This feature also offers a new Sales Performance Dashboard card that displays total quota, revenue, and number of deals for the quarter, as well as the top 25 performing users.

Please contact Product Management if you would like to participate in the beta program. Note that this feature is available to clients with Enterprise Edition only.

S-ReleaseATS & CRMCRM

Published: March, 2016

We’ve enhanced your tearsheet lists by adding the ability to view records at 50 rows per page.

S-ReleaseATS & CRM

Auto-Add by Sent Message (Beta)

Published: March, 2016

Published: March, 2016

We’ve updated the Login History Report to now record employee and administrator logins.

S-ReleaseATS & CRMCRM

Text Editor

Published: March, 2016

We’ve updated Bullhorn for Mobile’s text editor to address some usability-related issues that were prohibiting Bullhorn users from truly taking advantage of the mobile platform. With the upgrade, we’ve fixed issues ranging from the incorrect display of formatted text to not being able to actually enter text into a field. Additionally, the upgraded editor is also now supported on the following devices/browsers:

iPhone (iOS 8 or later) using Safari or Chrome.
iPad (iOS 8 or later) using Safari or Chrome).
Devices running the Android operating system (version 4.4.2 or later) using Chrome.

S-ReleaseBBO

Opportunities on Company Record Overview Tab

Published: December, 2015

Similar to what we can already display for jobs, you can now add an opportunities “component” to the company record Overview tab using the View Layout, so that you can easily see up to ten opportunities associated with a particular company.

Note: This is an Enterprise-only feature.

S-ReleaseATS & CRMCRM

Lead Visibility on Company Record Contact Tab

Published: December, 2015

You can now view all leads associated with a company on the Contacts tab of company records! Simply use the new toggle to see only contacts, only leads, or both.

Note: This is an Enterprise-only feature.

S-ReleaseATS & CRMCRMPulse

Pulse Card – Flagged Emails

Published: December, 2015

S-ReleaseATS & CRMCRMPulse

Pulse Talk – Phone Conversation Activity Card

Published: November, 2015

You can now use Pulse to track your phone conversation activity! Driven by the Pulse Configuration page, the Phone Conversation Activity card can be used to track call history with a person or company. Users can also select a data point to view a log of calls made during that time period. This log will appear differently for companies and contacts.

Note: Pulse features are available for Pulse and/or Enterprise customers only.

S-ReleaseATS & CRM

Placement Dashboard – Placement Starts and Ends

Published: November, 2015

We’ve added a new dashboard to Bullhorn! The Placement dashboard will be your place to view all the information you need to manage and monitor placements. With our new Placement Starts and Ends dashboard card, users can easily maintain visibility into placement starts and ends via a user-friendly calendar interface. This allows users to keep track of their upcoming starts, ensuring everything is in order beforehand, as well as any pending/upcoming ends, allowing them time to call hiring managers for contract extensions or to submit the candidate to other positions.

The Placement dashboard will be enabled automatically for all customers who already have the Job dashboard turned on. If you do not have the Job dashboard and are interested in this feature, please contact support.

Note: Dashboards are available in Enterprise Edition only.

S-ReleaseATS & CRM

Bullhorn is Now Integrated with Constant Contact!

Published: November, 2015

Users can use this native email marketing integration to push lead and contact tearsheets into Constant Contact. You can also assign which Constant Contact lists you want the people on the tearsheet assigned to for marketing campaign purposes. For more information, click here.

S-ReleaseATS & CRM

Published: November, 2015

We now support inline editing of time values for Date/Time fields on list views.

S-ReleaseATS & CRMCRM

Form Trigger Support for Mobile

Published: November, 2015

Form Triggers are now fully supported when adding and editing leads, candidates, contacts, companies, opportunities, jobs, and placements using Bullhorn for Mobile. This includes support for form trigger errors — if a form trigger fails for a user, a message displays in the mobile site detailing the issue.

S-ReleaseATS & CRMCRM

Email Forwarding Support for Additional Providers

Published: November, 2015

Bullhorn now supports email forwarding for four additional email providers: Rackspace (http://www.rackspace.com – Rackspace Email), Bluehost (http://www.bluehost.com/ – Google mail), HostGator (http://www.hostgator.com/ – Hostgator webmail), Intermedia (http://www.intermedia.net/ – POP email)

S-ReleaseBBO

Burden Rate Calculations and Subsequent Conversions Can Vary During Setup

Published: November, 2015

Published: October, 2015

With Bullhorn’s Faster Find, searching becomes even more efficient! To use Faster Find, simply type your criteria into the search field and results, with record details, display in the drop-down automatically. The more characters you type, the more refined your results will be. You can use Faster Find to search for leads (Enterprise edition only), contacts, companies, candidates, opportunities (Enterprise edition only), jobs, and placements. As an Administrator, you can even customize the columns that display on the Faster Find results page!

To learn more about Faster Find, click here. To request Faster Find for your company, contact Bullhorn Support.

S-ReleaseATS & CRMCRM

Quick Note

Published: October, 2015

With Bullhorn’s Quick Note, you can create and edit notes attached to a record from directly within the preview slideout. Quick Note can reference entities related to a record using the “@” and “#” functions, and provides a space to quickly view and access multiple new or existing notes.

To learn more about Quick Note, click here. To request Quick Note for your company, contact Bullhorn Support.

S-ReleaseATS & CRM

Adding Country and Zip Code Columns to Lists

Published: October, 2015

Bullhorn is pleased to announce that you can now add Country and Zip/Postal code as columns on the Candidate, Contact, and Lead list views. When those columns are added, they can be sorted and filtered like other columns in the list.

S-ReleaseATS & CRM

Mapping Tool Enhancements

Published: October, 2015

Bullhorn has enhanced the mapping tool that enables users to select one or more contacts or leads from their respective list views and view their locations on a map. Previously, the map view would open in a small window that was not ideal from a viewing or navigation perspective. With the enhancement in the current release, the map takes over the entire view within Bullhorn, allowing for a much larger map to be displayed. When the user is done viewing the map, a red X in the upper-right-hand corner can be used to return the user to the list from which the map was initiated.

S-ReleaseATS & CRMCRM

Zapier Integration Bullhorn now integrates with the Zapier Development Platform

Published: October, 2015

Zapier is an easy-to-use integration platform that allows users to connect Bullhorn with over 500 other applications such as MailChimp, Constant Contact, Google, and more. To learn more, please visit the Bullhorn Marketplace.

S-ReleaseBBO

Queue Optimization

Published: October, 2015

Process queues have been optimized in order to minimize latency when sending employees signup notification emails and when processing timesheets.

S-ReleaseBBO

BBO APIs

Published: October, 2015

We are continuing to build out the BBO API, and have recently made improvements in the following areas:

Document visibility
Assignment visibility
Employee records
Onboarding records
Payables
Surfacing APIs
Improved documentation

S-ReleaseBBO

Invoicing Improvements

Published: October, 2015

We have improved invoicing to provide greater support for invoice grouping and supplemental timesheets.

S-ReleaseBBO

Supplemental Timesheets

Published: October, 2015

We no longer require that supplemental timesheets be on a separate invoice. This helps avoid confusion for clients receiving invoices.

S-ReleaseOnboarding

Improved Document History Pop-Up

Published: October, 2015

To increase stability and provide a cleaner look, the document history pop-up window has been converted to HTML.

S-ReleaseOnboarding

Onboarding API

Published: October, 2015

The Onboarding API has been expanded in the following areas:

Document visibility
Assignment visibility
Employee records
Onboarding records

S-ReleaseATS & CRM

Copy Custom Objects on Opportunity Conversion

Published: August, 2015

Custom Objects can now be copied on Opportunity conversion. For data that is relevant on both Opportunities and Jobs, Custom Objects can now be copied when an Opportunity is converted. The Custom Object on the Job will retain all the same information provided on the Opportunity.

S-ReleaseATS & CRMCRM

Lists and Search

Published: August, 2015

Users are once again able to remove saved searches from their Favorites list. The removal is done by using an “x” icon that appears to the right of the search name when the user hovers over a saved search in the list. Next, we fixed an issue with searching multiple specialties or categories in additional search criteria. Additionaly, users can now filter the “Owner” column on the submissions list by name. Also, the Contact list in a Company record displays correct field map labels after switching Private Labels.

S-ReleaseATS & CRMCRM

Pulse Cards Now Available for Candidates

Published: July, 2015

At Engage we announced the availability of “Pulse,” Bullhorn’s customer intelligence engine for relationship status & health management. Pulse analytics are presently available for Contacts, Companies, and Opportunities. In this release, Pulse cards are now also available for Candidates.

Note: Pulse features are available for Pulse and/or Enterprise customers only.

S-ReleaseATS & CRMCRM

Notes Activity Report Now Includes Leads

Published: July, 2015

S-ReleaseATS & CRMCRM

My Dashboard

Published: June, 2015

Create a personalized dashboard with cards from across the platform! You can mix & match across entities and custom tailor the cards to show the information and analytics you need in real-time to be more productive. For more information, view the Understanding My Dashboard article.

Note: My Dashboard is only available with Enterprise Edition.

S-ReleaseATS & CRMCRM

New Job Entity Dashboard and Cards

Published: June, 2015

We have implemented a new dashboard on the Job entity and added several dashboard cards to give you insights into your job management and overall staffing data and trends. For more information, view the Understanding the Job Dashboard article. Seven dashboard cards will become available for the Job entity on June 15:

Jobs by Age
Jobs without Coverage
Success Rates, Response Time
Jobs by Business Sector
Jobs by Category
Jobs by Skill

S-ReleaseATS & CRM

Bullhorn for Mobile (GA)

Published: June, 2015

The new Bullhorn for Mobile is now generally available! Starting Friday, June 5th, you can access Bullhorn for Mobile by navigating to https://m.bullhorn.com on your mobile device. Once you log into the app, please bookmark it on your home screen for future use. Beta URLs will automatically redirect you going forward. You can read more about Bullhorn for Mobile here. Added features include:

The ability to automatically detect mobile devices in the ATS platform so now if you are using a mobile device or tablet, you are automatically directed to the mobile site (users can always revert back to the full desktop site if they wish).
New Template Workflows: Adding a task, appointment, or client submission has been streamlined so that templates can be applied more conveniently.
Tasks: We have enhanced the Tasks section to allow users to view their coworkers’ tasks (with proper entitlements). We have also added the ability to add task reminders.
Client Submissions: Users can now add client submissions from their mobile devices (with proper entitlements).

Users can now filter while on lists.
Improved scrolling on lists, record overviews, and binocular view.
Improved readability of data on record overview and report pages.

S-ReleaseATS & CRMCRM

Improved Bullhorn for Mobile

Published: May, 2015

We have added several improvements and new capabilities to Bullhorn for Mobile. We have made adding a note on mobile devices easier by streamlining the experience. We also added the following new capabilities: Configure a time for tasks, Add/Edit a company, and View email activity on selected records such as candidate or contact.

Product Releases

2024.12 Product Release Highlight

Resolved Issues

VMS Sync

Why does it matter?

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Requisition

What’s new?

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Parsing

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Credentials

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Company Mapping

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Resolved Issues

Company: Merging company records updates the client contact record and primary company record

Custom object picker: Search now supports apostrophes

Files: Default file type respected with resumes sent through email parser

Reporting: Edit Canvas reports

Shifts

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Shifts

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Shifts

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SEEK

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SEEK

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SEEK

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REST API

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Resolved Issues

Onboarding: Onboarding file upload to FTP site

Coming Soon

What’s coming?

Document level visibility controls

What’s coming?

e-Verify

What’s new?

Why does it matter?

Resolved Issues

Applicant quick add: Fixed phone number saving issue in quick add feature

Applicant records: Duplicate SSN error message displaying missing applicant IDs

Credentials: UK date formatting consistency

E-Verify: E-Verify case report displays location legal name for separate client IDs

E-Verify dashboard: Hire date on E-Verify tab discrepancy

Federal ID: Federal ID validation update for international applicants

Forms: Radio/checkbox group fields not saving after PDF attachment

I-9 Dashboard: Filter blocks loading issue resolved

Image capture: Image capture uploads on laptops

Notifications: Fixed missing content and delivery in eDocs reminder notification

Onboarding dashboard: “SIGNED” status filter issue

Placement automation: Placement forms automation

Profile: Improved onboarding navigation and user flow

Tasks: Opened workflows now retain visibility in tasks list

Users: User location counts

Profile

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Notifications

New Settings Include: