Month: October 2023
Product update notes, links, and descriptions.
UX and Performance of Active User List Improvements
The active user list in OneView has been enhanced to a searchable list view. Previously, the active user list was not searchable or displayed in a list view.
Before:
After:
Wrong Font Color in Group Overview Leaderboard Slide
An issue has been resolved with Gamification leaderboard slides displaying text as black, which is unreadable, when in Light Theme mode. In Dark Theme mode, the text displayed as white, which was readable, and had no impact.
User Bulk Update UI Performance Enhancements
An enhancement has been made to the Bulk Update tab for Admin users to improve user experience and performance when downloading a file, and using the user filter prior to downloading a user file for importing.
When downloading a file, the Backup All Users and Download button will disable and display a “Downloading” message while the file is generated. Once the file is created and downloaded, the button will be enabled again.
When filtering by users, a scroll bar will appear for long lists to allow better navigation when selecting users to filter on, and groups will expand by one level by default and no longer appear clickable.
Target Bulk Update UI Performance Enhancements
An enhancement has been made to the Bulk Update tab for a Target Admin user, to improve user experience and performance when downloading a file, and using the user filter prior to downloading a target file for importing.
When downloading a file, the Backup All Targets and Download button will disable and display a “Downloading” message while the file is generated. Once the file is created and downloaded, the button will be enabled again.
When filtering by users, a scroll bar will appear for long lists to allow better navigation when selecting users to filter on, and groups will expand by one level by default and no longer appear clickable.
Generating Files on “Bulk Update – History” and “Bulk Update – Hierarchy” Tabs in Group Admin
An enhancement has been made to the Bulk Update History and Hierarchy tabs for Group Admin users. When downloading a file, the download button will disable and display a “Downloading” message while the file is generated. Once completed, the file will download and the button will be enabled again.
Enabled Button – Original state where no file is being downloaded:
Disabled Button – File is Generating “Downloading” displayed:
“Allowed Users to Login As” Picker Enhancements
A new enhancement was made to the “Allowed Users To Log In As” for Admin users that are configuring user switching accounts. When user accounts are selected for user switching, the selected users are now displayed at the top of the list for easier viewing and reduced scrolling to find selected users. The selected users will disable so they cannot be selected again.
When less than 10 users are selected, the selected number of users is displayed with a list of the user names selected.
When more than 10 users are selected, only the number of users selected will display.
I-9 Section 3: I-9 Image Upload
The Section 3 Document Capture now respects the “I-9 Image Upload Disabled” setting. This requires users to capture images of documents to evidence name changes, improving the security and accuracy of I-9 compliance.
Translations
A new translation has been created for the login/sign up page and the “Login Page Instructions” setting has been removed. This allows the login page to provide improved clarity for non-English speaking candidates, ensuring a better understanding of the required actions.
Direct Deposit
An issue has been resolved where users were able to sign forms that used multi_account_pay_settings without providing Direct Deposit information. The system now prevents them from proceeding until they’ve provided the Direct Deposit account information.
I-9 Section 3: Image Capture
The image capture feature in Section 3 for recruiters now provides a convenient preview of images during candidate name change and work authorization reverification.
I-9 Section 2: Loading
An issue has been resolved regarding Section 2 loading properly. Previously Section 2 was not loading properly when the status was “Restart” and Section 2 had been partially completed up until the HelloSign signature step.
I-9 Section 2: Alien Registration Receipt Card
The document upload requirements for the Alien Registration Receipt Card (Form I-551) have been updated. It is now required for E-Verify employers opting to retain photo match documents only, ensuring hassle-free document retention and compliance.
Packages
When a form within a package is disabled, WFM now displays a warning prompt that identifies which packages might be impacted before removing the form. This simplifies package maintenance.
Mobile Branding
The mobile color scheme for Talent Platform can now be easily previewed on the Branding page.
Updated I-9 Data Views
The Form I-9 and Form I-9 Audit Trail data views, as well as their Export Spreadsheets, have been updated to display the exact language from the newest version of Form I-9. The Export Spreadsheet for the Form I-9 data view has two new fields: “Preparer Middle Initial” and “Alternative Procedure Used”.
Receipt Tab on I-9 Dashboard
An issue has been resolved with the I-9 Dashboard. Previously, the I-9 Dashboard did not display a document’s receipt on the Receipt Tab when an I-9 Certification Correction form was filled out with the “Is Receipt?” box checked, but the original Form I-9 was filled out without checking the “Is Receipt?” box. Now, the document’s receipt is displayed on the Receipt Tab whether or not the “Is Receipt?” box is checked on the original Form I-9.
Form I-20 & Form DS-2019 not Populating in Dropdown
An issue has been resolved that caused the “Student Eligibility Certificate” (Form I-20) and the “Visitor Eligibility Certificate” (Form DS-2019) to not appear in the “Document Title” dropdown when a user was attempting to reverify I-9 documents that used I-9 section 3.
Form I-9’s
Form I-9, Paper I-9, the I-9 Certification Correction form, and the I-9 Receipt Resolution form have been updated to their most recent versions to ensure that we are in compliance with the requirements of the U.S. Citizenship and Immigration Services agency.
“Employment Authorization” Dropdown
An issue has been resolved that caused an Agency’s country, instead of the “United States”, to be displayed in the “Employment Authorization” dropdown on the I-9 web form.
“Download Single File” Feature
The logic for the “Download Single File” feature has been updated for the new Form I-9.
- “Download Single File” Feature for Old Form I-9
- Section 1 & 2 are combined into a single PDF.
- “Download Single File” Feature For New Form I-9
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of page 1 (section 1 and section 2)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of pages 1 & 3 (sections 1 & 2 and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1 & 4 (sections 1 & 2 and Supplement B)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1, 3 & 4 (sections 1 & 2, Supplement B, and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
“Download” & “Download All” Feature
The logic for the “Download” feature and the “Download All ” feature on the I-9 Audit Tab (I-9 Dashboard) was updated for the new Form I-9 and the old Form I-9:
- “Download” Feature for Old Form I-9
- Section 1 & 2 are combined into a single PDF.
- “Download” Feature for New Form I-9
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of page 1 (section 1 and section 2)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of pages 1 & 3 (sections 1 & 2 and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1 & 4 (sections 1 & 2 and Supplement B)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1, 3 & 4 (sections 1 & 2, Supplement B, and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- “Download All” Feature: When selected, a ZIP file is downloaded and if the ZIP file contains both the Old and New Form I-9 PDFs, both forms need to follow the logic listed above, respectively.
Enhanced Support for “When Not Empty in Onboarding365”
Support has been enhanced for the value “When not empty in Onboarding365”. Previously, flowback failed when a user mapped a non-string Onboarding365 field and selected the value “When not empty in Onboarding365” for the “Always Overwrite” field. Now, flowback is successful when a non-string Onboarding365 field is mapped and the value “When not empty in Onboarding365” is selected for the “Always Overwrite” field.
Sync Reliability
Our initial import service has been enhanced with additional self-heal functionality to improve our historical data syncing process. If errors occur, the system will automatically resume the sync process in a more efficient manner, reducing sync delays for our Salesforce and Erecruit customers.
Send Notification Emails
Support has been added for Salesforce, Invenias and Erecruit customers to be able to open records in their ATS from Automation notifications. Historically the “View In ATS” button on email notifications to recruiters would not open the associated record in their ATS. Now recruiters will be able to view the record from an Automation notification in their ATS without having to manually look the record up.
New 2023 I-9
A new I-9 form (effective 08/01/23) has been added for all US-based clients using I-9 forms for Onboarding in BBO. Clients will automatically receive it by 10/12/23 and the older form shouldn’t be used after 11/1/23. It has the following updates:
- Sections 1 and 2 have been condensed to a single page.
- New Supplement A and B.
- Options for choosing alternative procedures for verification.
Payable Charge Slideout
An issue has been resolved where, when viewing the Payable Charge slideout from within a Placement’s Payable Charge tab, users were unable to close the slideout if there were too many characters in the slideout header text. In this release, the header text is truncated and the user will be able to close the slideout.
Invoice Statement Template Variable
Amount Based Earn Codes and Expense Based Earn Codes will now be included in the calculation of the variable Other Total Amount. This variable is found within the Earn Code Amounts table and was introduced as part of the Amount Based Earn Code feature which originally only supported Time Based Earn Codes.
Submittal Icons
Icons on the Submit to VMS form are now displaying as expected. A recent Bullhorn Novo icon update interfered with Sync’s ability to retrieve icons for the Submit to VMS form. Sync now pulls icons from an internal file instead of an external URL.
RH Submittals | Fieldglass Submittal Email Parsing
Updated Fieldglass submittal email parsing to use a more specific URL value. This lets VMS Sync process candidate submission updates as expected, reducing processing delays and increasing data accuracy.
Vizient | ATS Save Fail Reports
Updated backend so Vizient Positions without attachments no longer show ATS Save Fail reports in VMS Sync Admin Tools. This improves user experience by only displaying Position errors when appropriate and actionable.
Greenhouse | Req Delivery
Updated parsing logic to restore Greenhouse req delivery. Greenhouse updated their VMS structure and layout, and backend code adjustments were required to process requisitions as expected.
AyaConnect | Shift Values
AyaConnect reqs now display all Shift values found on the VMS. This ensures data entry accuracy and reduces product swivel.
AHSA/Trio | Position Attachments for Rate Sheet PDFs Support
AHSA/Trio reqs now include the VMS Rate Sheet. This document includes additional compensation information unavailable on the webpage. This enhancement increases data accuracy and reduces product swivel.
Date Fields On Job (aka Vacancy) Records
An issue was resolved where searching against the Date Added or the Date Last Modified fields on Job records was not always returning the correct results due to an issue with how search handled different time zones.
File Preview Slideout
An issue was resolved within the preview slideout for files. Previously, users were unable to scroll horizontally. Now, users are able to view large files by scrolling horizontally in the preview slideout.
Requirements Checklist
An issue was resolved where the Requirements Checklist would have to be re-opened when navigating to a different page in the ATS and back to the Compliance Manager Dashboard.
Placement Requirement’s Edit History
When expanding a Placement credential card, compliance specialists can now access their specific Placement requirement’s edit history. This will allow the specialists the ability to quickly track changes for Placement requirements without leaving the Compliance Manager.
Candidate Notes
Compliance specialists can now quickly add, edit, and view notes for a given candidate on a specific placement certification card by expanding it from the requirements checklist on the compliance manager list. This allows them to more quickly align candidates to requirements and get candidates to work faster.
Secondary Owners
A new System Setting (configurable by Bullhorn Administrators) labeled “Secondary Owner Candidate Record Access“ was added to allow secondary owner(s) in the secondaryOwner field on a Candidate record to view associated Placement and Submission records across their organization’s departments.