Month: February 2024
Product update notes, links, and descriptions.
SEEK
Questionnaire Notes on Submission List View Slideout
What’s new?
You will now experience improved visibility of questionnaire notes directly within the slide-out of the submission list view.
Why does it matter?
This enhancement streamlines the review process, allowing you to access essential questionnaire notes conveniently without navigating away from the submission list view.
How do I enable this?
This is enabled by default and you do not need to take any action.
Candidate Experience – Tax Forms
2024 US State Tax Forms
The following US state tax forms were added:
- Arizona A-4
- Kentucky K-4
- Connecticut CT-W4
- Rhode Island RI-W4
Candidate Experience – Tax Forms
2024 Canada Federal and Provincial Tax Forms
The following tax forms have been added:
- Federal TD-1
- Quebec TP-1015.3
- Ontario TD-1
- Alberta TD-1
- Manitoba TD-1
- British Columbia TD-1
- New Brunswick TD-1
- Newfoundland TD-1
Admin
Metrics Admin enhancement to enable expansion or collapse of all entity sections
Admin users can now use the new EXPAND ALL or COLLAPSE ALL options on the Analytics Metrics Admin page under the Edit Metrics tab to expand or collapse all metric entity sections. When the entities are collapsed, the COLLAPSE ALL option will be greyed out, and when the entities are expanded, the EXPAND ALL option will be greyed out.
Note: When using the Metrics search bar, these options will no longer display.
SEEK
Pagination Added to Branding Field
An issue with the integration between the BH ATS and the SEEK job posting module has been resolved. Previously, users were not able to access all of their branding/logo options if they had more than 100. The ATS now splits these into multiple pages, allowing access to them all.
Jobs & Placements
Close Job When Adding Placements from Job Orders
An issue was resolved where manually adding Placements from Job Orders was not respecting the closeJob selection. Previously, when manually adding a Placement from the Job order ACTIONS menu, the job was not closing when ‘YES’ was selected for the “Would you like to close this [JOB]?” question. Now, when using the workflow, the associated job will be set to ‘closed’.
Entity Action Email Notifications
An issue was resolved with the functionality of email notifications populated from entity actions that were impacting the workflows of Bullhorn users when communicating with others. Now, when a Bullhorn user adds any Internal Distribution List to an email notification from an entity action (such as adding or editing a Job, Submission, or Placement), the recipients of the notification will see the recipient list in the email, and an unsubscribe link will not be included in the title or message.
Data Replication
Pay and Bill Calculated Fields
An issue was resolved that was causing an inability to accurately report Pay and Bill data. This was based on the limitations of hardware requirements to run the volume of transactions using triggers.
Data Replication
Candidate Reference Questions and Responses Added into Data Replication
Data Replication has been updated to show data changes to ATS Candidate Reference Questions and their responses in real-time. This change was made so that clients don’t have to wait for the nightly sync.
Compliance Manager
Document Deadline Field Now on Placement Records
To support Credentialing Specialists in managing credential requirements efficiently, Bullhorn is making the deadline for credentials required easily visible on a Placement record. Credentialing Specialists can now add a document deadline in the Placement record, which is then mapped to the Document Deadline column in the Compliance Manager dashboard. This column is now labeled Placement Document Deadline.
Enabled by Default.
Performance – List Matching
List Matching Update
Bullhorn has achieved faster list updates by improving the way data changes from the ATS are processed through list criteria in Automation.
To minimize delays with list updates and better match our customers’ configured time zones, date-based calculations have also been improved.
These changes allow records to process through automations sooner, leading to quicker end-to-end automation times.
Email – Compliance
1-Click Unsubscribe to Available in Emails sent on Behalf of Customers
Bullhorn has added support for new Google and Yahoo regulations to ensure that emails sent on behalf of customers by Bullhorn Automation are not limited, blocked, or marked as spam by these email providers. This enhancement ensures that emails from Bullhorn Automation are less likely to be flagged as spam while allowing recipients an easier way to unsubscribe. Providing recipients with a straightforward way to unsubscribe can improve open rates, click-through rates, and sending efficiency.
Candidates receiving an email from Bullhorn Automation can now use the Unsubscribe link in the header beside the From email address. After they click this link, they will be unsubscribed from further emails through Bullhorn Automation.
Note: This change applies to candidates using a Gmail or Yahoo client. For candidates using iOS, the Unsubscribe link will not appear in the header since these URLs are not supported by iOS. Those candidates can still unsubscribe through the link in the footer.
ATS Integration
ATS Integration – List Matching Criteria
An issue was resolved with list criteria mapped to ATS fields that had different display list and value list configurations. Bullhorn Automation was not properly catching records that matched certain list criteria because they were matching the display value and not the actual database value for those records. These fields are now matching the records correctly to use the criteria for the Bullhorn ATS fields in this configuration.
User Experience – I-9
Auth Rep Experience – I-9 Section 2
Bullhorn has updated the document number validation for Driver’s Licenses and State IDs to align with the latest government rules, ensuring accurate and compliant entry of candidate information in Section 2.
Recruiter Experience – E-Verify
Crimcheck: E-Verify Doc ID for Foreign Passport with I-94
Crimcheck E-Verify cases can now be automatically created when recruiters complete the I-9 with a List A document containing a foreign passport, ensuring accurate document creation in E-Verify.
Recruiter Experience – E-Verify
Close Case Details
The Case Details report has been updated to ensure the Case Status is properly displayed.
Recruiter Experience – ATS Notes
I-9 Section 2 Completion Note to ATS
An issue was resolved where the ‘Edocs Complete’ note comment incorrectly stated ‘2020 I-9 Section 1’ during I-9 Section 2 corrections. This now accurately reflects the completed section in the note added to the ATS.
Recruiter Experience – Active Workflows
Active Workflows Tab Display
Previously when opening the Active Workflows tab the data would not load. This release resolves the issue and data now loads correctly in this dashboard.
Candidate Experience – Work Experience
Work Experience End Date
An issue was resolved on the Work Experience page. Previously when the applicant answered Yes to the question “Are you currently employed here?” the confirm button would not enable without an End Date. The End Date is no longer required.
Candidate Experience – Preliminary Information
Preliminary Information DOB Validation
An issue has been resolved that would cause a false validation error when entering the date of birth on the preliminary information page. The error will now only occur when the date of birth is outside the expected range ensuring a consistent user experience.
Candidate Experience – Jobs
Multi-Language Support – Job Search
The Job Search Page on the Talent Platform was enhanced to add translation support for the following fields: “Search by title or skill”, “Location”, “Search”, “Jobs Applied for”.
Candidate Experience – I-9 Corrections
Section 2 Correction – Candidate Notification
An issue has been resolved where confusion was caused when initiating a Section 2 correction incorrectly triggered a misleading candidate notification.
Admin Experience – Locations
Disable International Phone Numbers Setting
Locations in WFM will now respect the “Disable International Phone Numbers” setting, preventing the inadvertent selection of international phone numbers during location editing and creation.
Generally Available: Contact Bullhorn Professional Services or your Account Manager for enablement details.
Admin Experience – Form Manager
Deleting Forms
The User Experience on the Form Manager is updated so that active forms can no longer be deleted, they must be disabled first. Only disabled forms can be deleted.
Admin Experience – Bulk Uploads
Bulk Upload CSV with Commas
An issue with bulk uploading of users and locations was resolved. Previously, CSV files containing commas failed to load properly. A fix was implemented to ensure seamless loading of CSV files, even when commas are present.
Enabled by Default.
Admin Experience – Bulk Uploads
Bulk Upload Location – Additional Address Field
The Address Line 2 field has now been added to the Bulk Upload Location process. This will facilitate the uploading of the addresses with accuracy.
Admin Experience – Bulk Uploads
Bulk Uploads – Create Toast Message Upon Successful Creation
Administrators will now receive confirmation toasts upon successful bulk creation of locations and users, eliminating uncertainty and allowing for quick verification of successful location or user creation.
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Quebec Source Deductions Return
The Quebec Source Deductions Return Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Alberta
The Alberta Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – British Columbia
The British Columbia Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Federal
The Federal Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Manitoba TD1
The Manitoba TD1 Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – New Brunswick
The New Brunswick Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Newfoundland and Labrador TD1
The Newfoundland and Labrador TD1 Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – Canada Tax Forms
Canada Tax Form Update – Update Ontario TD1
The Update Ontario TD1 Form has been updated to ensure compliance with Canadian tax laws.
Enabled by Default
Candidate Experience – US Tax Forms
2024 US Tax Form Update – Arizona A-4
Arizona’s withholding tax document has been updated to the most recent version.
Enabled by Default
Candidate Experience – US Tax Forms
2024 US Tax Form Update – Connecticut CT-W4
The Connecticut CT-W4 Tax Form has been updated for 2024.
Enabled by Default
Candidate Experience – US Tax Forms
2024 US Tax Form Update – Kentucky K-4 Withholding Document
The Kentucky K-4 withholding document has been updated to the most recent version.
Enabled by Default
Candidate Experience – US Tax Forms
2024 Montana NW-4 Tax Form Update
The Montana W-4 was updated to reflect the most recent 2024 changes to ensure compliance.
Enabled by Default
Candidate Experience – US Tax Forms
2024 US Tax Form Update – Rhode Island RI-W4
The Rhode Island RI-W4 was updated to reflect the most recent 2024 changes to ensure compliance.
Enabled by Default
User Experience – Data View Exports
New user role allowing the export of full active onboardings
Export capabilities have been expanded for internal Onboarding client users. This update allows all active onboardings to be in a single export for HR Manager, HR Associate, and Compliance Representative Data View roles. The enhancement provides better data accessibility and user flexibility in the Onboarding365 system.
Note: The Data View grid in the app will continue to display a maximum limit of 500 users.
Enabled by Default
Rate Cards
Enhanced Rate Visibility on Placement
Pay and Bill Rate fields on the Placement List screen will now display the correct rates when a Placement Rate Card Change Request is approved.
Enhanced Rate Visibility must be enabled for this feature to work.
Time & Labor
Timesheet Cycle Field
The Timesheet Cycle field is now available on Company and Job Layout in Client Admin. Values added to the Timesheet Cycle field on Company and Job records are for reference only and do not copy down to the Placement.
Enabled by Default.
Time & Labor
Timesheet Approval Reminders Sent from ATS
You can now send Approval Reminders for Timesheets with a “Submitted” status directly from the ATS through the Timesheet list view, the Timesheet record, or the Timesheet slideout.
You must be Time and Labor enabled and have the appropriate entitlement to use this feature. Contact your Account Manager for more information.
Time & Labor
Timesheet Activity History
Timesheet records now have an Activity tab containing Approval Reminder activities.
Enabled by Default.
Time & Labor
Time Evaluation Logic Update
Time & Labor now evaluates time based on the ruleset that is active as of the Start Date for the timesheet and which is effective the entire pay period. Rulesets that start in the middle of the period will not be applied until the following pay period.
Enabled by Default.
Time & Labor
Single Sign-On (SSO) Action to Bullhorn Time & Expense (BTE) from Billable Charge Details Page
You can now open a BTE Timesheet from the Billable Charges detail page seamlessly through SSO as expected.
Time & Labor
Shift Earn Code Mapping Warning
A banner warning is now displayed on the Add and Edit Shift Definition modals if the source and target earn codes do not match regarding accruing OT. This ensures Shift Earn Code Mappings are not misconfigured.
Enabled by Default.
Time & Labor
Quantity and Calculated Fields Cleared on Billable Charge Slideout
An issue has been resolved where the quantity and calculated fields were not being cleared when the Earn Code was removed or changed on the Billable Charge slideout. Now, when the Earn Code is removed or changed, existing data in the quantity and calculated fields is automatically cleared so that new data can be entered and calculated properly.
Time & Labor
Allow Zero as a Threshold Value on Worked Holiday Threshold Rules
You can now have zero as a threshold value for a Worked Holiday Threshold rule limited to a maximum of five thresholds. This allows all time to be converted to Holiday Earn Codes.
Enabled by Default.
VMS Sync
SimplifyVMS | Position Location Parsing
Position Location is now parsed from the Simplify VMS list view. Location is used to populate the Company Name into the Position list and the Company Mapping dashboard.
Parsing Location ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.
Generally Available: All future Simplify positions will contain a Location value (if one exists on the VMS).
VMS Sync
Provade | Improved Rate Parsing
Rate parsing has been improved for Provade Positions. This enhancement ensures all available rates are parsed from the VMS, including:
- Bill Rate Min
- Mark Up
- Pay Rate Min
- Target Bill Rate
Parsing VMS rates ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.
Generally Available: All Provade Positions processed going forward will contain rate values. Please contact Bullhorn VMS Support to add rate values to ATS.
VMS Sync
Credential Email Address Visibility
You can now view Credential Email from the Credential Details page in VMS Sync:
Credential Email is used to receive emails from the VMS, allowing VMS Sync to process Position updates for ATS delivery as quickly as possible. VMS Sync users previously had to contact Bullhorn VMS Support for this value.
Generally Available: This feature is live for all VMS Sync Credentials.