Month: November 2023
Product update notes, links, and descriptions.
Workers’ Compensation
Data Loader Self-Service
You can now create and update workers’ compensation codes and rates via Data Loader. This makes a lengthy end of year process easier by allowing you to add and update data in bulk.
Generally Available: Data Loader is an open source tool. For more information, view installation and usage instructions here https://github.com/bullhorn/dataloader-app.
Time & Labor
Advanced Search on Timesheet List
Users will now be able to perform advanced searches on the Timesheet list. With this functionality, a set of standard searches will also be included. Standard searches to be released this month include “Recently Added,” “Recently Modified,” and “Unapproved Timesheets.”
Time & Labor
Advanced Holiday Rules
Bullhorn now supports configuration for Exact, Start Time, or Majority evaluation on holiday rules. A new “Evaluation Method” field allows for configuration on holiday rules to support cases where candidates receive holiday pay if their shift starts during the holiday or the case where candidates receive holiday pay if the majority of the hours they work during a shift overlap with the holiday. Please note that all existing holiday rules will be set to “Exact.”
Purchase Orders
Track Purchase Orders with Bullhorn
You can now track Purchase Orders (PO) within Bullhorn. The new PO functionality is used in conjunction with the new Purchase Order value type Customer Required Fields. This allows candidates to select the correct PO on their timecard. The PO data will flow through to their respective billing transactions and can be used to split, group and summarize invoices. You can also leverage Bullhorn Reporting to track PO burn. You can store more than one PO per placement with this feature. This prevents your team from creating multiple placements just to account for multiple POs on a job.
Early Access: If you are interested in being part of the Early Access program, please reach out to your Account Manager.
Customer Required Fields
Removed the 50 Option Limit on Company CRFs
The system no longer limits you to 50 Options per Customer Required Field on a Company’s Customer Required Field.
Enabled by Default
Customer Required Fields
CRF Config Form Scrolling
An issue was resolved that prevented scrolling when assigning a CRF to a Placement.
Adjustment Workflow
Billable and Payable Charges: Systematically Track and Display Adjustment and Rebill Fields
Bullhorn One users can now quickly find any Billable or Payable Charges that contain adjustments using the new “Has Adjustments” feature. As adjustment transactions are made, the affected Billable and Payable charges are updated with an adjustment status of “Yes.” This allows users to filter by charges that contain adjustments for easier visibility before taking action on the charges. Additionally, users can now find Billable Charges that contain Rebill transactions using the new “Has Rebill” field. When Billable Charges are credited and reinstated, the Has Rebill status will be updated with a status of “Yes.” Use this field in conjunction with the Ready to Bill status to quickly find any Billable Charges that need to be rebilled. These fields are available on the Billable and Payable charge list screens and can be managed in your corporations Field Map settings.
Enabled by Default
VMS Sync Robots
SimplifyVms Auth | bsmh Variant Verification Code Support
VMS Sync now supports email-based multi factor authentication (MFA) for the bsmh variant of Simplify VMS credentials. No updates are required to new or existing user credentials to support Simplify MFA.
VMS Sync Robots
Parallon | Client Field Parsing
VMS Sync now parses the Client field on Healthtrust Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Client to Healthtrust ATS Positions or email notifications.
VMS Sync Robots
My Work Day (TIAA) | Supervisory Organization Field Parsing
VMS Sync now parses the Supervisory Organization field on My Work Day Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Supervisory Organization to My Work Day ATS Positions or email notifications.
VMS Sync Robots
Beeline | HTML Formatting Retention for Additional Info Questions
VMS Sync now retains HTML formatting for Additional Info Questions on Beeline Positions. This improves Position readability by preserving VMS styling, like bullet points, and reduces the need for users to manually edit Beeline Positions created by VMS Sync.
VMS Sync Robots
Beeline | Candidate Submission Limit Per Request Field Parsing
VMS Sync now parses the Candidate Submission Limit Per Request field on Beeline Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Candidate Submission Limit Per Request to Beeline ATS Positions or email notifications.
VMS Sync
Staffbridge | Shift Start Time Field Parsing
VMS Sync now parses the Shift Start Time field on Staffbridge Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Shift Start Time to Staffbridge ATS Positions or email notifications.
User Experience
User Management
An automatic user locking mechanism has been implemented at 90 days of inactivity, enhancing system security by reducing potential risks associated with idle accounts. Inactive user accounts will be identified and locked on the first day of each quarter.
Referral Experience
Notifications
An issue has been resolved regarding Referral Invitation Emails where the branding hexcode colors were not being applied.
Recruiter Experience
Verified I-9s
I-9 Section 2 reassignment now correctly clears the “Verified” value on the candidate’s record, enhancing accuracy and transparency in the verification process.
Recruiter Experience
Notifications
Candidate email addresses have been added to email alerts for completed forms and packages, simplifying candidate management and communication for recruiters.
Recruiter Experience
Bullhorn iFrame
When loading an Applicant’s Profile through the Bullhorn Onboarding Talent Edition Tab in the Candidate Profile, the Profile Completion Step Progress on the top of the Profile was loading all steps of the Completion Progress. Now it loads only the active steps.
Candidate Experience
Translations
An issue has been resolved where the Password Reset email wasn’t correctly being sent in French for users who have set French as their preferred language.
Candidate Experience
Form Uploads
The file upload experience has been enhanced by disabling the “Browse” button during upload, enhancing usability. Once a file is uploaded, a clear “Success” confirmation message indicates successful file uploads.
Candidate Experience
Forms: Placement Fields
An issue has been resolved regarding mapping the Placement fields “placement_end_date” and “placement_start_date.” Now when this field is mapped to a form and the value in the associated Placement field is blank, it will be set to Blank on the completed form.
Candidate Experience
Forms: Custom Fields
Custom fields with the Date type that are set as “Required” will now be enforced and count towards the Fields Remaining total at the bottom of the page.
Authorized Representative Experience
I-9 Uploads
Document uploads now adhere to specified file upload types in the “Supported I9-Section II File Upload Types” setting. The “Upload” button will display the accepted file upload types for an enhanced user experience.
Admin Experience
Translations: Work Experience
Administrators can now provide multilingual instructions for the Work Experience section in the applicant portal, fostering inclusivity and enabling candidates to access application instructions in their preferred language.
Admin Experience
Translations: Education History
Administrators can now provide multilingual instructions for the Education History section in the applicant portal, fostering inclusivity and enabling candidates to access application instructions in their preferred language.
Admin Experience
PeopleReady: User Management
An issue has been resolved regarding duplicate WFM user accounts created during new user addition via PeopleReady Single Sign On.
Admin Experience
Packages
An issue has been resolved where the Package Notification Recipients field could not be set back to blank after a value had been set. Packages can now have this setting updated back to null / empty.
Admin Experience
Blueprints
An issue has been resolved where the preview icon in Configuration > Blueprints displayed an empty page. Now, the preview functions correctly, providing a proper blueprint preview.
Tax Forms
Wisconsin Tax Document: “Signature” Field Failed to Populate
An issue has been resolved regarding Wisconsin’s withholding tax document. Previously, the signature did not populate on the generated PDF. Now, the generated PDF displays the onboarder’s signature.
Tax Forms
Updated Tax Forms for 2024
The following states have updated Tax Forms for 2024:
- Illinois
- Indiana
Tax Forms
Oregon Tax Document: Incorrect “Middle Initial” Placement
An issue has been resolved with Oregon’s withholding tax document. Previously, the middle initial was populating in the “First Name” field. Now, the middle initial populates in its designated field.
Onboarding365 Updates
“Work Eligibility” Statement
An issue has been resolved with the Work Eligibility statement. Previously, the word “the” appeared in front of all countries. Now, it only appears in front of the appropriate countries (The United States and The United Kingdom).
I-9 Updates
Remote Certifier List: Reduced Load Time
An issue has been resolved that caused the Remote Certifier List to have an extended load time when a user was attempting to assign a remote certifier to a Form I-9.
I-9 Updates
Onboarding Initiation Failure
An issue has been resolved with onboarding initiation. Previously, an onboarding failed to initiate when the candidate had a prior onboarding with a completed Form I-9 that was canceled. Now, onboarding initiation is successful.
I-9 Updates
Form I-9: Support for Up To Four Preparers or Translators
Form I-9 will now support up to four preparers or translators. This change will also be supported in the I-9 Data View CSV Export, I-9 Audit Trail Data View, and the Audit Trail on Form I-9’s review page.
I-9 Updates
Form I-9: Empty Fields
The rules for Form I-9 have been updated. Previously, when an onboarder left a field empty when filling out Form I-9, the generated PDF populated the empty fields with “N/A”. Now, all fields that are left empty on Form I-9 will appear blank on the generated PDF
.
ATS Integration
Indiana Withholding Tax Form
When using the System Setting onboarding365StateTaxInfoFlowback to sync state tax data from Onboarding365 to Bullhorn, the Indiana Withholding Tax form will now show the “Start Military Spouse Exemption“ and “Terminate Military Spouse Exemption” fields and their corresponding values in Bullhorn on the State Tax entity.
User Registration
Branding
The user registration page has been updated to the new Bullhorn Automation branding. Herefish was rebranded as Bullhorn Automation and thus some of our primary pages need to be updated to reflect that change so users can experience a more unified platform offering. Now, when a new user is invited to Bullhorn Automation, they are asked to register on a page that includes the new Bullhorn Automation logo and color scheme.
Reporting
Dashboard Performance
Optimizations have been made surrounding how we return the data in the Dashboard Metrics to ensure faster loading time. While the report criteria has stayed the same, data is now returned more quickly.
ATS Sync
Performance: Tearsheets
The way records are processed with Tearsheets has been updated to ensure we are properly applying the right value that is supported in the database.
ATS Sync
Performance: High Volume
Candidate ATS syncing has been optimized to improve sync resilience during periods of high data volume. When customers have either a high initial sync volume or high daily record activity, Bullhorn Automation is now able to handle these instances with more efficiency ensuring there are no delays with getting data into Automation.
Placement Commissions
Commissions Tab
An issue was resolved on the Placement Commission tab. Previously, users in certain locales were unable to see commission data breakdown for commission roles. Now, the data will display regardless of locale.
Data Replication
JobCode Entity
Data Replication will now have access to the JobCode entity. This will allow users to view their added JobCodes within Data Replication and report on that data for their business needs.
Data Replication
JAR Startup
An issue was resolved on JAR start-up where no error message was provided if users could not connect to the Data Sync service. Now, when a connectivity issue is encountered, a detailed error message will be produced. The error will be logged in error logs and stored in an SQL table for reference and analysis.
Compliance Manager
Slideout: Filtering Placement Requirements and Candidate Credentials
Credentialing specialists now have the ability to filter their placement requirements and candidate credentials by status and credential type. This allows users to stay focused on credentials that need their specific attention while navigating through the requirement checklist.
User Interface
Group Admin “Edit User History” Tab
Previously, the “Edit User History” tab could load slowly with a large number of users and the user’s group would be truncated for deep group hierarchies. Text that was previously truncated now shows the root and end group in the drop-down and fully displays on hover, creating a cleaner look for users in a deep group hierarchy and an improved loading experience.
Original Group Hierarchy Display:
New Group Hierarchy Display:
Gamification
Performance
An issue has been resolved with Gamification running slowly or freezing when the Leaderboard slide loads. The Leaderboards in Gamification load faster now and should not freeze as the number of users increase.
Dashboard
Filtering
An issue has been resolved for Dashboard users where filtering by “Logged in User” or “Logged in User’s Group” would produce no results in the metric, ratio, or ratio comparison panels.