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Workers’ Compensation
Data Loader Self-Service
You can now create and update workers’ compensation codes and rates via Data Loader. This makes a lengthy end of year process easier by allowing you to add and update data in bulk.
Generally Available: Data Loader is an open source tool. For more information, view installation and usage instructions here https://github.com/bullhorn/dataloader-app.
Time & Labor
Advanced Search on Timesheet List
Users will now be able to perform advanced searches on the Timesheet list. With this functionality, a set of standard searches will also be included. Standard searches to be released this month include “Recently Added,” “Recently Modified,” and “Unapproved Timesheets.”
Time & Labor
Advanced Holiday Rules
Bullhorn now supports configuration for Exact, Start Time, or Majority evaluation on holiday rules. A new “Evaluation Method” field allows for configuration on holiday rules to support cases where candidates receive holiday pay if their shift starts during the holiday or the case where candidates receive holiday pay if the majority of the hours they work during a shift overlap with the holiday. Please note that all existing holiday rules will be set to “Exact.”
Purchase Orders
Track Purchase Orders with Bullhorn
You can now track Purchase Orders (PO) within Bullhorn. The new PO functionality is used in conjunction with the new Purchase Order value type Customer Required Fields. This allows candidates to select the correct PO on their timecard. The PO data will flow through to their respective billing transactions and can be used to split, group and summarize invoices. You can also leverage Bullhorn Reporting to track PO burn. You can store more than one PO per placement with this feature. This prevents your team from creating multiple placements just to account for multiple POs on a job.
Early Access: If you are interested in being part of the Early Access program, please reach out to your Account Manager.
Customer Required Fields
Removed the 50 Option Limit on Company CRFs
The system no longer limits you to 50 Options per Customer Required Field on a Company’s Customer Required Field.
Enabled by Default
Customer Required Fields
CRF Config Form Scrolling
An issue was resolved that prevented scrolling when assigning a CRF to a Placement.
Adjustment Workflow
Billable and Payable Charges: Systematically Track and Display Adjustment and Rebill Fields
Bullhorn One users can now quickly find any Billable or Payable Charges that contain adjustments using the new “Has Adjustments” feature. As adjustment transactions are made, the affected Billable and Payable charges are updated with an adjustment status of “Yes.” This allows users to filter by charges that contain adjustments for easier visibility before taking action on the charges. Additionally, users can now find Billable Charges that contain Rebill transactions using the new “Has Rebill” field. When Billable Charges are credited and reinstated, the Has Rebill status will be updated with a status of “Yes.” Use this field in conjunction with the Ready to Bill status to quickly find any Billable Charges that need to be rebilled. These fields are available on the Billable and Payable charge list screens and can be managed in your corporations Field Map settings.
Enabled by Default
VMS Sync Robots
SimplifyVms Auth | bsmh Variant Verification Code Support
VMS Sync now supports email-based multi factor authentication (MFA) for the bsmh variant of Simplify VMS credentials. No updates are required to new or existing user credentials to support Simplify MFA.
VMS Sync Robots
Parallon | Client Field Parsing
VMS Sync now parses the Client field on Healthtrust Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Client to Healthtrust ATS Positions or email notifications.
VMS Sync Robots
My Work Day (TIAA) | Supervisory Organization Field Parsing
VMS Sync now parses the Supervisory Organization field on My Work Day Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Supervisory Organization to My Work Day ATS Positions or email notifications.
VMS Sync Robots
Beeline | HTML Formatting Retention for Additional Info Questions
VMS Sync now retains HTML formatting for Additional Info Questions on Beeline Positions. This improves Position readability by preserving VMS styling, like bullet points, and reduces the need for users to manually edit Beeline Positions created by VMS Sync.
VMS Sync Robots
Beeline | Candidate Submission Limit Per Request Field Parsing
VMS Sync now parses the Candidate Submission Limit Per Request field on Beeline Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Candidate Submission Limit Per Request to Beeline ATS Positions or email notifications.
VMS Sync
Staffbridge | Shift Start Time Field Parsing
VMS Sync now parses the Shift Start Time field on Staffbridge Positions. This increases data accuracy and reduces the need for users to swivel between their ATS and VMS to manually edit Positions created by VMS Sync. Please reach out to Bullhorn VMS Support to add Shift Start Time to Staffbridge ATS Positions or email notifications.
User Experience
User Management
An automatic user locking mechanism has been implemented at 90 days of inactivity, enhancing system security by reducing potential risks associated with idle accounts. Inactive user accounts will be identified and locked on the first day of each quarter.
Referral Experience
Notifications
An issue has been resolved regarding Referral Invitation Emails where the branding hexcode colors were not being applied.
Recruiter Experience
Verified I-9s
I-9 Section 2 reassignment now correctly clears the “Verified” value on the candidate’s record, enhancing accuracy and transparency in the verification process.
Recruiter Experience
Notifications
Candidate email addresses have been added to email alerts for completed forms and packages, simplifying candidate management and communication for recruiters.
Recruiter Experience
Bullhorn iFrame
When loading an Applicant’s Profile through the Bullhorn Onboarding Talent Edition Tab in the Candidate Profile, the Profile Completion Step Progress on the top of the Profile was loading all steps of the Completion Progress. Now it loads only the active steps.
Candidate Experience
Translations
An issue has been resolved where the Password Reset email wasn’t correctly being sent in French for users who have set French as their preferred language.
Candidate Experience
Form Uploads
The file upload experience has been enhanced by disabling the “Browse” button during upload, enhancing usability. Once a file is uploaded, a clear “Success” confirmation message indicates successful file uploads.
Candidate Experience
Forms: Placement Fields
An issue has been resolved regarding mapping the Placement fields “placement_end_date” and “placement_start_date.” Now when this field is mapped to a form and the value in the associated Placement field is blank, it will be set to Blank on the completed form.
Candidate Experience
Forms: Custom Fields
Custom fields with the Date type that are set as “Required” will now be enforced and count towards the Fields Remaining total at the bottom of the page.
Authorized Representative Experience
I-9 Uploads
Document uploads now adhere to specified file upload types in the “Supported I9-Section II File Upload Types” setting. The “Upload” button will display the accepted file upload types for an enhanced user experience.
Admin Experience
Translations: Work Experience
Administrators can now provide multilingual instructions for the Work Experience section in the applicant portal, fostering inclusivity and enabling candidates to access application instructions in their preferred language.
Admin Experience
Translations: Education History
Administrators can now provide multilingual instructions for the Education History section in the applicant portal, fostering inclusivity and enabling candidates to access application instructions in their preferred language.
Admin Experience
PeopleReady: User Management
An issue has been resolved regarding duplicate WFM user accounts created during new user addition via PeopleReady Single Sign On.
Admin Experience
Packages
An issue has been resolved where the Package Notification Recipients field could not be set back to blank after a value had been set. Packages can now have this setting updated back to null / empty.
Admin Experience
Blueprints
An issue has been resolved where the preview icon in Configuration > Blueprints displayed an empty page. Now, the preview functions correctly, providing a proper blueprint preview.
Tax Forms
Wisconsin Tax Document: “Signature” Field Failed to Populate
An issue has been resolved regarding Wisconsin’s withholding tax document. Previously, the signature did not populate on the generated PDF. Now, the generated PDF displays the onboarder’s signature.
Tax Forms
Updated Tax Forms for 2024
The following states have updated Tax Forms for 2024:
- Illinois
- Indiana
Tax Forms
Oregon Tax Document: Incorrect “Middle Initial” Placement
An issue has been resolved with Oregon’s withholding tax document. Previously, the middle initial was populating in the “First Name” field. Now, the middle initial populates in its designated field.
Onboarding365 Updates
“Work Eligibility” Statement
An issue has been resolved with the Work Eligibility statement. Previously, the word “the” appeared in front of all countries. Now, it only appears in front of the appropriate countries (The United States and The United Kingdom).
I-9 Updates
Remote Certifier List: Reduced Load Time
An issue has been resolved that caused the Remote Certifier List to have an extended load time when a user was attempting to assign a remote certifier to a Form I-9.
I-9 Updates
Onboarding Initiation Failure
An issue has been resolved with onboarding initiation. Previously, an onboarding failed to initiate when the candidate had a prior onboarding with a completed Form I-9 that was canceled. Now, onboarding initiation is successful.
I-9 Updates
Form I-9: Support for Up To Four Preparers or Translators
Form I-9 will now support up to four preparers or translators. This change will also be supported in the I-9 Data View CSV Export, I-9 Audit Trail Data View, and the Audit Trail on Form I-9’s review page.
I-9 Updates
Form I-9: Empty Fields
The rules for Form I-9 have been updated. Previously, when an onboarder left a field empty when filling out Form I-9, the generated PDF populated the empty fields with “N/A”. Now, all fields that are left empty on Form I-9 will appear blank on the generated PDF
.
ATS Integration
Indiana Withholding Tax Form
When using the System Setting onboarding365StateTaxInfoFlowback to sync state tax data from Onboarding365 to Bullhorn, the Indiana Withholding Tax form will now show the “Start Military Spouse Exemption“ and “Terminate Military Spouse Exemption” fields and their corresponding values in Bullhorn on the State Tax entity.
User Registration
Branding
The user registration page has been updated to the new Bullhorn Automation branding. Herefish was rebranded as Bullhorn Automation and thus some of our primary pages need to be updated to reflect that change so users can experience a more unified platform offering. Now, when a new user is invited to Bullhorn Automation, they are asked to register on a page that includes the new Bullhorn Automation logo and color scheme.
Reporting
Dashboard Performance
Optimizations have been made surrounding how we return the data in the Dashboard Metrics to ensure faster loading time. While the report criteria has stayed the same, data is now returned more quickly.
ATS Sync
Performance: Tearsheets
The way records are processed with Tearsheets has been updated to ensure we are properly applying the right value that is supported in the database.
ATS Sync
Performance: High Volume
Candidate ATS syncing has been optimized to improve sync resilience during periods of high data volume. When customers have either a high initial sync volume or high daily record activity, Bullhorn Automation is now able to handle these instances with more efficiency ensuring there are no delays with getting data into Automation.
Placement Commissions
Commissions Tab
An issue was resolved on the Placement Commission tab. Previously, users in certain locales were unable to see commission data breakdown for commission roles. Now, the data will display regardless of locale.
Data Replication
JobCode Entity
Data Replication will now have access to the JobCode entity. This will allow users to view their added JobCodes within Data Replication and report on that data for their business needs.
Data Replication
JAR Startup
An issue was resolved on JAR start-up where no error message was provided if users could not connect to the Data Sync service. Now, when a connectivity issue is encountered, a detailed error message will be produced. The error will be logged in error logs and stored in an SQL table for reference and analysis.
Compliance Manager
Slideout: Filtering Placement Requirements and Candidate Credentials
Credentialing specialists now have the ability to filter their placement requirements and candidate credentials by status and credential type. This allows users to stay focused on credentials that need their specific attention while navigating through the requirement checklist.
User Interface
Group Admin “Edit User History” Tab
Previously, the “Edit User History” tab could load slowly with a large number of users and the user’s group would be truncated for deep group hierarchies. Text that was previously truncated now shows the root and end group in the drop-down and fully displays on hover, creating a cleaner look for users in a deep group hierarchy and an improved loading experience.
Original Group Hierarchy Display:
New Group Hierarchy Display:
Gamification
Performance
An issue has been resolved with Gamification running slowly or freezing when the Leaderboard slide loads. The Leaderboards in Gamification load faster now and should not freeze as the number of users increase.
Dashboard
Filtering
An issue has been resolved for Dashboard users where filtering by “Logged in User” or “Logged in User’s Group” would produce no results in the metric, ratio, or ratio comparison panels.
UX and Performance of Active User List Improvements
The active user list in OneView has been enhanced to a searchable list view. Previously, the active user list was not searchable or displayed in a list view.
Before:
After:
Wrong Font Color in Group Overview Leaderboard Slide
An issue has been resolved with Gamification leaderboard slides displaying text as black, which is unreadable, when in Light Theme mode. In Dark Theme mode, the text displayed as white, which was readable, and had no impact.
User Bulk Update UI Performance Enhancements
An enhancement has been made to the Bulk Update tab for Admin users to improve user experience and performance when downloading a file, and using the user filter prior to downloading a user file for importing.
When downloading a file, the Backup All Users and Download button will disable and display a “Downloading” message while the file is generated. Once the file is created and downloaded, the button will be enabled again.
When filtering by users, a scroll bar will appear for long lists to allow better navigation when selecting users to filter on, and groups will expand by one level by default and no longer appear clickable.
Target Bulk Update UI Performance Enhancements
An enhancement has been made to the Bulk Update tab for a Target Admin user, to improve user experience and performance when downloading a file, and using the user filter prior to downloading a target file for importing.
When downloading a file, the Backup All Targets and Download button will disable and display a “Downloading” message while the file is generated. Once the file is created and downloaded, the button will be enabled again.
When filtering by users, a scroll bar will appear for long lists to allow better navigation when selecting users to filter on, and groups will expand by one level by default and no longer appear clickable.
Generating Files on “Bulk Update – History” and “Bulk Update – Hierarchy” Tabs in Group Admin
An enhancement has been made to the Bulk Update History and Hierarchy tabs for Group Admin users. When downloading a file, the download button will disable and display a “Downloading” message while the file is generated. Once completed, the file will download and the button will be enabled again.
Enabled Button – Original state where no file is being downloaded:
Disabled Button – File is Generating “Downloading” displayed:
“Allowed Users to Login As” Picker Enhancements
A new enhancement was made to the “Allowed Users To Log In As” for Admin users that are configuring user switching accounts. When user accounts are selected for user switching, the selected users are now displayed at the top of the list for easier viewing and reduced scrolling to find selected users. The selected users will disable so they cannot be selected again.
When less than 10 users are selected, the selected number of users is displayed with a list of the user names selected.
When more than 10 users are selected, only the number of users selected will display.
I-9 Section 3: I-9 Image Upload
The Section 3 Document Capture now respects the “I-9 Image Upload Disabled” setting. This requires users to capture images of documents to evidence name changes, improving the security and accuracy of I-9 compliance.
Translations
A new translation has been created for the login/sign up page and the “Login Page Instructions” setting has been removed. This allows the login page to provide improved clarity for non-English speaking candidates, ensuring a better understanding of the required actions.
Direct Deposit
An issue has been resolved where users were able to sign forms that used multi_account_pay_settings without providing Direct Deposit information. The system now prevents them from proceeding until they’ve provided the Direct Deposit account information.
I-9 Section 3: Image Capture
The image capture feature in Section 3 for recruiters now provides a convenient preview of images during candidate name change and work authorization reverification.
I-9 Section 2: Loading
An issue has been resolved regarding Section 2 loading properly. Previously Section 2 was not loading properly when the status was “Restart” and Section 2 had been partially completed up until the HelloSign signature step.
I-9 Section 2: Alien Registration Receipt Card
The document upload requirements for the Alien Registration Receipt Card (Form I-551) have been updated. It is now required for E-Verify employers opting to retain photo match documents only, ensuring hassle-free document retention and compliance.
Packages
When a form within a package is disabled, WFM now displays a warning prompt that identifies which packages might be impacted before removing the form. This simplifies package maintenance.
Mobile Branding
The mobile color scheme for Talent Platform can now be easily previewed on the Branding page.
Updated I-9 Data Views
The Form I-9 and Form I-9 Audit Trail data views, as well as their Export Spreadsheets, have been updated to display the exact language from the newest version of Form I-9. The Export Spreadsheet for the Form I-9 data view has two new fields: “Preparer Middle Initial” and “Alternative Procedure Used”.
Receipt Tab on I-9 Dashboard
An issue has been resolved with the I-9 Dashboard. Previously, the I-9 Dashboard did not display a document’s receipt on the Receipt Tab when an I-9 Certification Correction form was filled out with the “Is Receipt?” box checked, but the original Form I-9 was filled out without checking the “Is Receipt?” box. Now, the document’s receipt is displayed on the Receipt Tab whether or not the “Is Receipt?” box is checked on the original Form I-9.
Form I-20 & Form DS-2019 not Populating in Dropdown
An issue has been resolved that caused the “Student Eligibility Certificate” (Form I-20) and the “Visitor Eligibility Certificate” (Form DS-2019) to not appear in the “Document Title” dropdown when a user was attempting to reverify I-9 documents that used I-9 section 3.
Form I-9’s
Form I-9, Paper I-9, the I-9 Certification Correction form, and the I-9 Receipt Resolution form have been updated to their most recent versions to ensure that we are in compliance with the requirements of the U.S. Citizenship and Immigration Services agency.
“Employment Authorization” Dropdown
An issue has been resolved that caused an Agency’s country, instead of the “United States”, to be displayed in the “Employment Authorization” dropdown on the I-9 web form.
“Download Single File” Feature
The logic for the “Download Single File” feature has been updated for the new Form I-9.
- “Download Single File” Feature for Old Form I-9
- Section 1 & 2 are combined into a single PDF.
- “Download Single File” Feature For New Form I-9
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of page 1 (section 1 and section 2)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of pages 1 & 3 (sections 1 & 2 and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1 & 4 (sections 1 & 2 and Supplement B)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1, 3 & 4 (sections 1 & 2, Supplement B, and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
“Download” & “Download All” Feature
The logic for the “Download” feature and the “Download All ” feature on the I-9 Audit Tab (I-9 Dashboard) was updated for the new Form I-9 and the old Form I-9:
- “Download” Feature for Old Form I-9
- Section 1 & 2 are combined into a single PDF.
- “Download” Feature for New Form I-9
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of page 1 (section 1 and section 2)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out Section 2 for First Time Hire
- Download the HR document which consist of pages 1 & 3 (sections 1 & 2 and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1 & 4 (sections 1 & 2 and Supplement B)
- Onboarder fills out Section 1 with Preparer/Translator and HR fills out data for Rehire
- Download the Onboarder’s document & merge it with HR’s document and that consists of pages 1, 3 & 4 (sections 1 & 2, Supplement B, and Supplement A)
- Onboarder fills out Section 1 without Preparer/Translator and HR fills out Section 2 for First Time Hire
- “Download All” Feature: When selected, a ZIP file is downloaded and if the ZIP file contains both the Old and New Form I-9 PDFs, both forms need to follow the logic listed above, respectively.
Enhanced Support for “When Not Empty in Onboarding365”
Support has been enhanced for the value “When not empty in Onboarding365”. Previously, flowback failed when a user mapped a non-string Onboarding365 field and selected the value “When not empty in Onboarding365” for the “Always Overwrite” field. Now, flowback is successful when a non-string Onboarding365 field is mapped and the value “When not empty in Onboarding365” is selected for the “Always Overwrite” field.
Sync Reliability
Our initial import service has been enhanced with additional self-heal functionality to improve our historical data syncing process. If errors occur, the system will automatically resume the sync process in a more efficient manner, reducing sync delays for our Salesforce and Erecruit customers.
Send Notification Emails
Support has been added for Salesforce, Invenias and Erecruit customers to be able to open records in their ATS from Automation notifications. Historically the “View In ATS” button on email notifications to recruiters would not open the associated record in their ATS. Now recruiters will be able to view the record from an Automation notification in their ATS without having to manually look the record up.
New 2023 I-9
A new I-9 form (effective 08/01/23) has been added for all US-based clients using I-9 forms for Onboarding in BBO. Clients will automatically receive it by 10/12/23 and the older form shouldn’t be used after 11/1/23. It has the following updates:
- Sections 1 and 2 have been condensed to a single page.
- New Supplement A and B.
- Options for choosing alternative procedures for verification.
Payable Charge Slideout
An issue has been resolved where, when viewing the Payable Charge slideout from within a Placement’s Payable Charge tab, users were unable to close the slideout if there were too many characters in the slideout header text. In this release, the header text is truncated and the user will be able to close the slideout.
Invoice Statement Template Variable
Amount Based Earn Codes and Expense Based Earn Codes will now be included in the calculation of the variable Other Total Amount. This variable is found within the Earn Code Amounts table and was introduced as part of the Amount Based Earn Code feature which originally only supported Time Based Earn Codes.
Submittal Icons
Icons on the Submit to VMS form are now displaying as expected. A recent Bullhorn Novo icon update interfered with Sync’s ability to retrieve icons for the Submit to VMS form. Sync now pulls icons from an internal file instead of an external URL.
RH Submittals | Fieldglass Submittal Email Parsing
Updated Fieldglass submittal email parsing to use a more specific URL value. This lets VMS Sync process candidate submission updates as expected, reducing processing delays and increasing data accuracy.
Vizient | ATS Save Fail Reports
Updated backend so Vizient Positions without attachments no longer show ATS Save Fail reports in VMS Sync Admin Tools. This improves user experience by only displaying Position errors when appropriate and actionable.
Greenhouse | Req Delivery
Updated parsing logic to restore Greenhouse req delivery. Greenhouse updated their VMS structure and layout, and backend code adjustments were required to process requisitions as expected.
AyaConnect | Shift Values
AyaConnect reqs now display all Shift values found on the VMS. This ensures data entry accuracy and reduces product swivel.
AHSA/Trio | Position Attachments for Rate Sheet PDFs Support
AHSA/Trio reqs now include the VMS Rate Sheet. This document includes additional compensation information unavailable on the webpage. This enhancement increases data accuracy and reduces product swivel.
Date Fields On Job (aka Vacancy) Records
An issue was resolved where searching against the Date Added or the Date Last Modified fields on Job records was not always returning the correct results due to an issue with how search handled different time zones.
File Preview Slideout
An issue was resolved within the preview slideout for files. Previously, users were unable to scroll horizontally. Now, users are able to view large files by scrolling horizontally in the preview slideout.
Requirements Checklist
An issue was resolved where the Requirements Checklist would have to be re-opened when navigating to a different page in the ATS and back to the Compliance Manager Dashboard.
Placement Requirement’s Edit History
When expanding a Placement credential card, compliance specialists can now access their specific Placement requirement’s edit history. This will allow the specialists the ability to quickly track changes for Placement requirements without leaving the Compliance Manager.
Candidate Notes
Compliance specialists can now quickly add, edit, and view notes for a given candidate on a specific placement certification card by expanding it from the requirements checklist on the compliance manager list. This allows them to more quickly align candidates to requirements and get candidates to work faster.
Secondary Owners
A new System Setting (configurable by Bullhorn Administrators) labeled “Secondary Owner Candidate Record Access“ was added to allow secondary owner(s) in the secondaryOwner field on a Candidate record to view associated Placement and Submission records across their organization’s departments.
CRF Edit tab new look and inline editing
Customer Required Field Options are now displayed in a refreshed table look on the “Edit” tab. This change enables in-line editing which means making updates to options is faster than ever as a result of the autosave functionality. We have also added a new pagination feature to help you manage larger amounts of data in a more effective manner. Lastly, the “Add” button has moved from the bottom of the list to a button on the top right of the table, preventing the need to scroll to the bottom of the page to add new options.
Note & Email Template Filtering
The look and functionality of searching for note and email templates have been enhanced throughout ATS. Previously, a user was limited to searching only the first 200 recently updated templates. Now, when a user goes to select a note or email template, users can search for the following without that 200 template limitation:
- My Templates: Private or Public templates that user created
- Department Templates: Private templates owned by the user, and Public templates available to users in their department
- All templates: Private templates owned by the user, and Public department templates owned by other users in their ATS
Once a user begins typing to search for their templates, the user can scroll through their results expanding well beyond the previous 200 template view limitation.
Currency Option for Managing SEEK Job Postings
An issue was resolved with the SEEK Job Posting integration. Previously, currency defaulted to AUD regardless of job region. Now users can select the correct currency type. This ensures that within the job posting on SEEK’s website, the pay scale corresponds with the proper currency option.
Submission List Status Dropdown
An issue was resolved where dropdowns were missing scrollbars on lists. This issue primarily affected all entity submission lists and the candidate file list. Users will now be able to select any options from the list.
Direct Deposit Flowback
An issue was resolved with direct deposit flowback. Previously, an error would occur during direct deposit flowback when the Remainder Deposit Type Account did not have the highest “Payment Order” number. Now, direct deposit flowback occurs successfully.
Workflow Shortlist Pop-up
A French translation issue seen on the pop-up modal when a Candidate is moved to “rejected” status in the Submission tab has been resolved.
Dashboard Cards
The “Starts and Ends” dashboard card was updated so that German users see the text “Start & Ende” rather than “Anfnge & Enden”. We have updated the “My Activity” dashboard card so that German users see the text “Meine Aktivitäten” rather than “Meine Aktivitt”. To see these updates, users must remove and re-add the cards to their dashboard.
Certification Module
An issue was resolved where several French translation issues were seen on Certifications within Novo.
Last Published Date
An issue was resolved where the “Last Published Date” would always reflect the Eastern Time Zone. The “Last Published Date” on a job now respects the user’s time zone.
Placement customDate Fields
An issue was resolved causing custom date field values on a submitted placement change request to show the current date on the “Field Changes” overview when a user submits a blank value. Now, custom date fields will display the correct user-selected value when viewing submitted changes of a Placement Change Request.
Version Update
The SnakeYAML library that handles the serialization and deserialization of requests in Data Replication has been excluded.
Data Sync
A new endpoint for Data Sync Services was added so that the Data Replicator Manager may access the newest version of the Data Mirror JAR.
Special Character Support
Bullhorn now supports special characters and accented letters in the “name” field on Custom Tabs.
Foreign Translations
An update was made to the foreign language translations to display foreign language translations in various areas of ATS where it was previously displaying English text when a foreign language was set up in LocaleSetting of System Settings. Previously, when Spanish was configured as the LocaleSetting, it would display text in English in Canvas, but now it will display text in Spanish.
Translation
The Terms of Use notification modal has been updated to support a French translation. This is beneficial for those customers that are managing applicants whose preferred language is French but are still required to agree to the Terms of Use before accessing the applicant portal.
Accept Button
The Terms of Use modal has been updated so that it only has a button to Accept the prompt. If applicants are looking to disagree with the Terms of Use, they will have to either use the browser to navigate backwards or close the browser window itself. This allows clients utilizing SSO with their Applicants to decide to decline the Terms of Use but not get navigated to the standard Applicant Login page, which isn’t the proper SSO login page.
1-9 Section 3: Not Applicable Checkbox
Recruiters can now select a Not Applicable checkbox for documents without expiration dates in Section 3 reverification, streamlining the process and eliminating the need for unnecessary date entries.
I-9 Section 3: Additional Guidance
The Section 3 completion process has been enhanced by providing additional guidance and clearer instructions.
Job Search
An issue has been resolved where using the Location search criteria in the Job Search page of the Talent Platform Portal would return errors depending on the order of the city, state and additional filter that was used. Now, whenever an Applicant runs a search utilizing the Location criteria, records that match that search criteria are properly returned.
I-9 Section 3: Document Numbers
Validation has been provided for the following document numbers, allowing authorized representatives to enter document numbers with greater confidence.
- Permanent Resident Card (Form I-551)
- Alien Registration Receipt Card (Form I-551)
- Foreign Passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
- Employment Authorization Document that Contains a Photograph (Form I-766)
- Permanent Resident Card (Form I-551) with Form I-797
- Foreign passport with Arrival/Departure Record (Form I-94)
- Passport from the Federated States of Micronesia (FSM) with Form I-94/I-94A
- Passport from the Republic of the Marshall Islands (RMI) with Form I-94/I-94A
- Foreign passport with Arrival/Departure Record (Form I-94) and Form I-20
- Foreign passport with Arrival/Departure Record (Form I-94) and Form DS-2019
- Receipt: Form I-94/I-94A w/Refugee Stamp
- Receipt: Form I-94/I-94A w/I-551 Stamp, photo
Document number validation has also been created for the U.S. Passport, U.S. Passport Card, and Social Security Card to ensure the accuracy of document numbers entered into the system.
Details Button Interaction
An issue has been resolved on mobile that caused users with a non-English language setting to not be redirected to the document list or next document when clicking Details on the My Onboardings page. Now users are redirected to the document list or next document when Details is selected regardless of the language setting.
Placement Dates Sync Feature
The Placement Dates Sync Feature allows Onboarding365 to automatically subscribe to Placement Change Events in Bullhorn. When Placement Dates are changed in Bullhorn, Onboarding365 will poll Bullhorn for what has changed. If any of the three Placement Date Fields (dateBegin, dateEnd, EstimatedDateEnd) are changed, Onboarding365 will retrieve the latest values from Bullhorn and update the corresponding date fields on the associated Onboarding365 Onboarding Record.
Onboarding Initiation Failures
An issue has been resolved that caused onboarding initiations to fail. Previously, users received intermittent “Data is Null” errors when initiating onboardings resulting in failed initiations. Now, users no longer receive “Data is Null” errors and are able to successfully initiate onboardings.
Direct Deposit Flowback
An issue has been resolved with Direct Deposit flowback. Previously, an error would occur during direct deposit flowback when the Remainder Deposit Type Account did not have the highest Payment Order number. Now, direct deposit flowback occurs successfully.
Metric Picker in Bulk Update Target Updates
An issue has been resolved where the metric picker in the Bulk Update Targets screen for a Target Admin would not update properly to allow a user to select multiple metrics in the list. Users can now select multiple metrics and get the correct targets based on the filters applied by clicking the download button.
More Info Errors in Deal Flashes
An issue has been resolved with deal flashes for a Gamification Admin. Previously, an error message would be displayed when the More Info button was selected. The error message would state an unexpected error has occurred and prompt the user to submit a ticket. This error no longer appears when clicking the More Info button.
Universal Data Connector
An issue has been resolved where invalid data being passed into Automation was causing syncs to fail. Now, an error will display when bad data is being parsed into Automation instead of failing the entire sync.
Erecruit Updates
The supported list criteria for erecruit clients has been updated to include Note Type conditions in Candidate & Contact based lists. Now when an erecruit client is creating a list based on recent activity, they can utilize the Note Type criteria in order to more accurately return records that have specific note types or have had certain notes added within a particular time frame.
Update Step
An issue has been resolved regarding the Update step that is configured to update a multi-value field back in the ATS. Previously, the configuration was causing records to not flow through this step. Now, when the Update step is configured to update a multi-value field back in the ATS, all data types that are translating back into the supported data type in the destination field are properly accounted for.
Trimmed Phone Numbers
An issue has been resolved where Australian and New Zealand phone numbers were trimmed when Automation was inserting those values back into the ATS. This was mainly impacting Australian and New Zealand candidates or contacts filling out surveys that had phone number information, as those regions have 10 or 11 digits. Now, when people from those regions are updating or adding their information through surveys, the correct amount of phone number digits flow into the ATS.
Invoice Tab on Placement Record
Bullhorn users can now quickly see all invoices on a placement by navigating to a new “Invoices” tab from the placement record page. This feature is available to all users who can currently view invoices without any additional configuration.
Pixid | Process Webhook Requests
VMS Sync now integrates with Pixid webhooks for both requisitions and submittals. This increases speed and performance for Pixid VMS transactions, reducing delay and improving reliability in ATS updates.
Beeline | Auth changed
VMS Sync has updated Beeline authentication logic to restore req processing.
Liquid Compass | Status flip Issue for “Canceled” Status Reqs
Updated backend parsing logic to set requisition status to “Cancelled” when appropriate. This eliminates status value discrepancy between VMS and ATS and reduces manual data correction.
Koncertit | Requisition Notes
VMS Sync now parses KoncertIT requisition notes. These notes usually contain details about candidate requirements and the interview process.
VMS Access – Beeline Requisition Attachments
VMS Access now retrieves requisition files from the following Beeline sections:
- Attachments
- Resume and Other Attachments
- Please Upload Detailed Job Description
Beeline has many unique buyers with varying field and section labels. Added backend handling to deliver important job files to the ATS as expected.
Processor Task
To ensure issues impacting timesheets are surfaced clearly to payroll administrators and to reduce the risk that a candidate doesn’t get paid, if a timesheet fails to be evaluated due to a missing location state, an issue item will be generated with guidance for how to resolve the problem.
Saved Search Functionality Added to Compliance List View
Credentialing specialists using the Compliance Manager Dashboard now have the ability to save their list searches and filters and add their saved searches to their favorites section. This allows the user to quickly reference specific placement information, job location, or custom data relevant to their business workflow.
Slideout: Notes Tab on Placement Certification Card
The ability to see notes related to a specific credential reference on a credential card within the requirements checklist (slideout) has been added. This will allow users to stay focused on relevant information related to a credential card they’re viewing.
Select Resume Button
An issue has been resolved on mobile with the Select Resume button. Previously the Select Resume button was positioned incorrectly on the screen causing it to be partially visible. Now the Select Resume button is correctly positioned on the screen and fully visible.
Select Files Option Update
The File Upload experience has been improved by hiding/disabling the upload button until a file is selected when the file upload is required.
Mini Picker: Allow Custom Values with Field Interaction
Clients can allow mini-pickers to save values that are not in the list, as they had in S-Release, and can now do so via a field interaction. This only applies to fields with the Mini Picker edit type and Allow Multiple Values field mapping configuration set to TRUE.
Example field interaction: API.form.controls.<field>.config.allowCustomValues = true;
Start-up Screen
An issue was resolved where opening a record redirected a user to the login page if they had “Tearsheets” selected as a startup item.
Placement.ClientCorpID Updates When When Records Merged
An issue was resolved where associated entities were not updated in Data Replication when records were merged. Combinations resolved:
- ClientCorpation: JobOrder
- Candidates: Submissions
- ClientContact: Submissions
My Profile
A Delete button has been added to the Education History and Work Experience drawers. Now, candidates can delete the previous Education History or Work Experience if they need to.
Einstein II | ReqList Now Recognizes isLocked Status
VMS Sync now recognizes when an Einstein II requisition is in a Locked status. Locked requisitions will show “-Locked” at the end of their Parsed Status value. This increases clarity on the Position Detail view and allows users to utilize Rules as needed to manage Locked requisitions.
Deleted Placement Credentials Appearing in Bullhorn Reporting
An issue was resolved in Bullhorn Reporting where reports were showing deleted Placement Credentials. Now, users will no longer see deleted Credentials in their reports.
User Management
The Users page in OTE has been updated to display active locked accounts. Additionally, the page now breaks users down into groups of pending, locked, active, and multi-customer, for easier viewing.
Login Page
When users with locked accounts attempt to log in to Onboarding Talent Edition, they will be shown a clear lock out message explaining why they cannot log in, enhancing their overall user experience and security awareness.
Sourcing Accelerator | Sidebar Not Recognizing Resume
Sourcing Accelerator has been updated to handle Dice delays better. This ensures the app recognizes and parses a Dice candidate resume as expected.
Sourcing Accelerator Not Closing When Back Button is Clicked
Sourcing Accelerator navigation for Indeed has been improved. The app now closes as expected when navigating away from the Candidate Details page, and launches and parses as expected on the Candidate Details page.
SSN Duplicate Check
An issue has been resolved regarding the SSN duplicate check response not displaying the candidate’s ID when a duplicate SSN existed in OTE or ATS, ensuring the correct display of candidate IDs during the process.
East Ridge | ReqLink
VMS Sync now provides a direct link to East Ridge VMS requisitions on the Position view of Admin Tools. This lets users quickly access the VMS job posting for review and candidate submission. Users with East Ridge credentials can reach out to VMS Sync Support to add a rule to show this VMS URL on ATS jobs or in notification emails.
Fieldglass | Submission Warning
New JSON property “Warning Submission Closed” added to Fieldglass positions. This property indicates when a Fieldglass position contains a warning message that new submissions are no longer being accepted.
Users with Fieldglass credentials are encouraged to contact VMS Sync Support to use this property in Rules. For example, if Warning Submission Closed is “true” on a Fieldglass position, a rule can be used to set an ATS Job Status to “Filled”.
Email Subject Configuration
The subject for the new document notification email can now be configured.
Admins can find this new translation by navigating to Company Settings > Translations and looking for the new translation labeled workflow_alert_newedocs_email_subject. The default value is “{company} new eDocs to complete”.
Added Support for New Area Codes
We’ve updated the list of valid area codes in Onboarding365. The following codes have been added:
- (656)
- (584)
- (263)
- (354)
- (468)
- (835)
- (557)
- (683)
- (826)
- (948)
- (368)
- (753)
- (943)
- (350)
- (464)
LiquidCompass | Email Parsing
VMS Sync now processes requisition emails from LiquidCompass. VMS Sync creates and updates LiquidCompass positions in the ATS when an email is received to the Credential email address. Users with LiquidCompass credentials are encouraged to review their current logins and list an appropriate fyresync.com email address in the VMS. This allows them to receive notifications of position activity and avoid potential processing delays.
MyWorkDay | wd3.myworkday.com Now Supported
VMS Sync now supports the “wd3” URL variant of MyWorkDay VMS. Users can add credentials with this URL variant to VMS Sync Admin Tools, allowing automated position creation and delivery.
“Lived In” Rule-Driven Documents
An issue was resolved with ‘Lived In’ rule-driven documents not syncing to Erecruit. Previously, when a user completed their Onboarding365 profile and a new document was added to the onboarding, due to where the onboarder lives, the new “Lived In” rule-drive document would not automatically be sent to Erecruit. Now, newly added “Lived In” rule-driven documents added during an onboarding will automatically be sent to Erecruit.
Onboarding Status
The Sync Applicant Workflow Progress to ATS setting has been updated so that the candidate’s onboarding status and document progress will now sync to Bullhorn ATS, providing better candidate onboarding status updates in the ATS.
Welcome Email Translations
An issue has been resolved regarding the fourth content translation option that was not applying to the Applicant Welcome Email. Now whenever this translation is configured, we are properly adding that to the Applicant Welcome Email.
Candidate Records
An issue has been resolved regarding the date of birth validation on the Preliminary Information page not matching up with the validation in WFM. Now, the validations between the two are consistent.
Updates to Voluntary Self-Identification of Disability Form
The English and Spanish translations of the Voluntary Self-Identification of Disability form have been updated to their most recent versions.
Application Performance
We have enhanced the loading time of the Settings page. When customers had a large amount of Second Signer records, they received more frequent timeouts when trying to access the System Settings page because we were loading all of those records to display as values in certain settings. Now when a client loads their System Settings, they won’t receive timeouts due to the number of Second Signer records that they have on their instance. Because of this, we have also updated the user setting page to now display a “Load Second Signers” button, instead of loading all second signers when the setting page is opened.
Onboarding365 Direct Deposit Flowback
An issue was resolved with Direct Deposit flowback between Onboarding365 and Bullhorn. Previously, an error would occur during Direct Deposit flowback when Onboarding365 sent a four digit number or higher. Now, when Onboarding365 sends a four digit number or higher it results in successful Direct Deposit flowback.
I-9 Details Panel
Recruiters can now conveniently access and review completed sections of the I-9 and accompanying documents in a centralized location on the I-9 Details Panel, facilitating document review.
Job Sync
An issue has been resolved that was preventing Jobs from Syncing from the Bullhorn ATS into OTE when using the Source field on the Job record in Bullhorn. Now when syncing the Source field on Jobs from the Bullhorn ATS to Onboarding Talent Edition, we are properly recognizing that field mapping and translating the data successfully.
Forms
Candidates who have completed a package of forms can now view and download individual forms separately, providing more flexibility and convenience.
“Source” is Required Field on the Form
Source is no longer required on the VMS Sync Submit to VMS form. This change benefits users who don’t set ATS Submission Source as required.
User Accounts
User accounts can now be locked and unlocked manually by admin users, allowing convenient restriction and restoration of system access.
Values Truncated on Certifications Tab
An issue was resolved on the Candidate and Placement Certifications tab. Previously, values in the table were getting truncated and users were unable to view the entire data string. Now, regardless of character count, users can view the full data string via a new hover tooltip.
I-9 Section 3 Document Title Field
Dropdown menus for the Document Title field in Section 3 have been added, allowing recruiters to easily select the appropriate List A or List C document for reverification purposes.
Analytics Tool
The analytics tool will now restrict data to six months. This will prevent the tool from timing out when requesting large sets of data.
Download Button Available Again
An issue was resolved where the download button disappeared on the Usage Stats report for all customers. The download button was added back to the usage stats reports so users can download a copy of the report in Excel format for further review.
Preliminary Info
An issue has been resolved regarding the address field headers on the Preliminary Information page that lacked Translation Keys for French, resulting in untranslated text. With this release, French users can now view translated field headers for a smoother user experience.
Basic Information
An issue has been resolved where applicants were receiving both a success toast and an error toast message after saving the Basic Information page in the Complete Profile workflow. While the values were being saved properly to the profile record, this was causing a lot of confusion for applicants as they were looking to proceed past the Basic Information page. Now upon saving the Basic Information page, we are correctly displaying either an error or success message based on the proper status of that save function while in the Complete Profile workflow.
Client Rate Agreement Support
An enhancement was made to add Client Rate Agreement matching Criteria fields.
I-9 Section 2
The validation for Alien Registration Number/USCIS Number in Section 2 has been updated to be more aligned with the formatting that USCIS specifies to reduce likelihood of confusion and error.
I-9 Section 3 Name Changes
We have introduced the capability for recruiters completing Section 3 name changes to upload documents evidencing name change simultaneously, eliminating the need for a separate document upload process when handling candidates with name changes.
Works Health | Integration
VMS Sync now integrates with Works Health for requisition processing. This lets users automate the job creation and update process for Works Health VMS positions, increasing speed to market and reducing swivel.
Tasks Page
The scrolling experience on the tasks page in Talent Platform has been updated. The scroll bar will now be fixed to the tasks list so that users know where to scroll to view all tasks.
I-9 Section 1
The validation for Alien Registration Number/USCIS Number in Section 1 has been updated to be more aligned with the formatting that USCIS specifies to increase compliance.
Branding
The UI of the branding page has been updated to be more easily navigable with a more straightforward user experience.
Quick Add Applicant
When a candidate is added through “Quick Add” the phone number field will now feature a country code dropdown, allowing selection of the country to which the phone number belongs, improving candidate accessibility, and enhancing the overall user experience for recruiters.
Dashboard Framework Updates
We have enhanced dashboards for Pay & Bill Dashboard users to offer more charting with grids and enhanced editing capabilities.
Editing capabilities include the following:
- Renaming a dashboard
- Add text and borders
- Add or view ratios
- Improved user experience
- Delete confirmation
- Panel tool tips
- Show unsaved changes
- Show full screen
With the latest set of changes, usability has been improved and more visualizations have been added.
API Enhancements
Our API’s have been updated to support passing the second signer external ID on Section 3 of the I-9 form in the GET Workflow Summary request of an Applicant. This update allows utilizing the second signer on I-9 forms with third party integrations that monitor and manage workflow documents.
I-9 Section 3 Work Authorization Reverification
For recruiters completing a Section 3 work authorization reverification, the word “Receipt” will now automatically be added to the document title when the “Receipt” checkbox is marked, eliminating the need for manual editing and ensuring accurate document name entry.
Metric Export
The Candidate Status header column on the survey response CSV exports has been updated to better reflect that the status relates to the automation engagement. Going forward, the column will show either “Candidate Survey Status” or “Candidate Chat Status” respectively. This update allows for differentiation from the “Candidate Status” column which reflects their status in the ATS.
Location Matching
Location logic has been updated for semantic matching to improve country and zip code analysis, leading to better quality job matching in the dynamic job matching and match candidate features.
Mass Mailings
A gap has been identified in our opt out service that handles errors when Automation tries to update a record that has opted out of mailings back into the ATS. Now when a record opts out of a Bullhorn Automation generated mailing and Automation is unable to update that record back in the ATS, we will generate an email to the record owner to signify that the record chose to opt out but we were unable to process their request and to update that record manually in the ATS.
Login Page
The Bullhorn Automation page has been updated to reflect our new branding. This helps create a more seamless experience with the application as well as the entire Bullhorn Product Portfolio.
List Criteria
The category in the conditions drop down has been updated to be labeled “Activity” instead of “Herefish Activity”. This more closely aligns with the values under that drop down category and also provides a more unified experience with the Bullhorn Automation application.
Email Templates
The standard content that is displayed within the Email Templates has been updated to reflect the new branding of Bullhorn Automation instead of Herefish.
Field Update Step
An issue has been resolved that caused incorrect skills to be removed from candidate and contact records when using the Update Automation step to clear skills. With this fix, candidate and contact skill data will now be accurately updated via automation steps, ensuring that essential skills information remains intact.
Record Management
An issue has been resolved regarding the Bullhorn Automation iFrame in the ATS allowing users to opt records back into being mailable. This was a potential issue if applicants had not approved of being opted back into mailings. Now recruiters are only able to manually opt records out of mailings from within the Automation iFrame in the Bullhorn ATS.
Web Form Required Fields
An issue has been resolved for agency created documents with Document Fill Type as “PDF with Web Form”. Previously, onboarders could submit a document without completing required checkbox fields on mobile devices. PDF with Web Form documents that contain a required checkbox now require an onboarder on a mobile device to make a selection before submitting the document.
Updated Tax Forms for 2023
West Virginia’s Withholding Form & Reciprocity Declaration has been updated for 2023.
Replaced Onboarding365 Icon in Bullhorn Novo
The Onboarding365 icon for the Onboarding365 Tile and the Onboarding365 Setup Tile in Bullhorn Novo have been replaced with the new Bullhorn icon logo.
MailingStateProvinceCode
An issue was resolved with flowback of the MailingStateProvinceCode. Previously, when flowback occurred between Onboarding365 and Bullhorn ATS the MailingStateProvinceCode field in Bullhorn ATS was incorrectly populated with the StateCode. Now, when flowback occurs the MailingStateProvinceCode field is correctly populated with the MailingStateProvinceCode.
Issues Log
An issue was resolved with the Issues Log. Previously, when a user mass initiated onboardings from the Candidate or Placement list view the Issues Log did not populate known failures from the mass initiation. Now, the Issues Log will populate all failures when a user mass initiates onboardings from the Candidate or Placement list view.
I-9 Dashboard 2.0 Filtering
Quick Select filter counts will display an accurate representation of numbers, ensuring consistency between toggled locations and dashboard results.
Automated Filling of Last Digit on Document Numbers
An issue was resolved where when completing I-9 Section 2 and selecting either Foreign Passport with I-94, Form I-20 or Foreign Passport with I-94, and Form DS-2019 from List A dropdown, the Form I-20 and DS-2019 were setting a “0” as the 11th last digit of the Document Number.
Population of Applicant Custom Fields
Integration with Bullhorn Novo has been enhanced. Data in Bullhorn can now flow back to Custom Applicant fields in Onboarding Talent Edition.
Notifications
Notifications for various time and date formats are now available. This allows candidates to receive time sensitive notifications in a format that is convenient and familiar to them.
Bullhorn Talent Platform: Scrolling on Homepage
When the Max Number of Tasks on Home Page setting is not defined, the home page will now display a maximum of five tasks by default. Additionally, if the max number of tasks is set and exceeds the visible part of the page, scrolling is now enabled for seamless navigation.
HTML Code Appearing in Survey Header and Send Text Survey Question
An issue has been resolved where HTML code was getting inserted into text based components on Surveys whenever they were added or modified. Now, whenever adding a survey or editing an existing survey with text components, the formatting of the text that has been entered is displayed back to the applicant properly.
Initiate Workflows Checkbox in Branch
An issue has been resolved that was causing the OTE Step Workflow settings to not display when the step existed within a branch. Now, whenever you add the OTE Step to an automation branch and choose to initiate a workflow, the workflow settings are properly displayed within the step configuration.
OTE Step in Placement and Submission Base Automations
An issue has been resolved where records were failing to be processed through the OTE Step from a Submission or Placement Based Automation. Now whenever an OTE Step is enabled on a Placement or Submission based automation, we are properly referencing the right applicant ATS ID on our requests to insert into OTE.
Semantic Job Match Edit Button
An issue has been resolved where the edit function of the Semantic Match settings tool wasn’t clickable. Now whenever a client is enabled for Semantic Match, they can access their Semantic Match settings to change things like Maximum Distance to match records on, Job Posting URL, etc.
View Metrics CSV Export
The Automation Metrics page now includes an option to export the report results as a CSV. Previously, you could only export to PDF which only offers an image output of the report results that does not allow the ability to manipulate and format the results for broader reporting purposes. This now more closely aligns with the overall Automation Metrics page which does offer the ability to Export as CSV.
Hover on Picker Values
A new feature is available that allows you to hover over a value in a drop down picker in order to display the full value text. The drop down pickers in Bullhorn Automation do not have dynamic sizing to fix the width of values that can return in the picker, so any value that exceeded the width of the picker was not visible in its entirety. Now when a value in a picker exceeds the picker list, you can see the full text value by hovering your cursor over it.
Skill Mappings – Support “None” medType
Skill Mappings now contain a “None” medType. This lets Skill Mapping users manage unlinked medSpecialty values that are missing a medType value. Clients with Rules referencing positions without a medType are encouraged to review their current configuration and work with Support to update Rules as needed to prevent req delay.
FocusOne getReq/getReqList | Positions and ReqLists Failing for All Variants
VMS Sync has updated our FocusOne credential authentication method to restore requisition delivery.
FlexTrack | Request To Capture Attachments
VMS Sync now parses Flextrack requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.
CTM | Request to Pull Contract Orders from Assignments tab
Added ‘Position Type’ feature to CTM Credentials in VMS Sync. This lets users select which CTM requisitions are processed by VMS Sync – Shift (per diem), Assignment (contract long term) or All.
Acro XRM | Incorrectly Using “Contractors Work Location” Field for reqDetails.location
The Address selectors for all Acro credential variants to parse addresses from the correct VMS field was updated. This lets users accurately link values in Company/Flex Mapping, ensures location-based Rules apply to appropriate reqs, and reduces manual ATS Job updates.
LiquidCompass
VMS Sync now integrates with LiquidCompass for requisition processing. This integration was requested by the majority of our Healthcare VMS Sync users, and allows for automated creation and updating of ATS positions from this VMS portal.
“Update Candidate” Trigger
An issue was resolved where the “Updated Candidate” step in Zapier did not function as expected. Users will now be able to successfully trigger “Updated Candidate” actions through Zapier allowing them to perform automated actions in their Bullhorn ATS.
Message & Note Templates in Picker
An issue was resolved where users with over 200 templates were unable to find and select recently added Message and Note templates. Picker filter dropdowns for Message and Note templates will now display the most recently modified template in their system. We have feature work to address the limitation of the search functionality for Message and Note templates coming in a future release.
All Menu Actions Available in Bowling Alley
An issue was resolved where some Menu actions would disappear for users on certain browser resolutions. Now the “Parse Resume” and “Close All Tabs” actions will always appear in the bowling alley. The fix also applies to the “Cancel”, “Save”, and “Delete” actions on record add/edit pages.
Record Creation
An issue was resolved with our LinkedIn Recruiter System Connect integration where Bullhorn users with an apostrophe in their name were unable to be added to the Bullhorn ATS when utilizing the 1-Click Export option in LinkedIn.
Inline Edits to DHTML fields
An issue was resolved where some users were unable to edit DHTML fields on lists.
Horizontal Line Breaks
An issue was resolved where horizontal line breaks were not saving on DHTML fields.
Notification When 150 Character Limit Reached
The Fast Find search box has been updated to display a message when the maximum length of the text searched exceeds the restricted 150 characters. The same limitation is applied to the REST API call. This is to ensure consistent and performant searching.
ATS User Interface Error: The search text is truncated or limited to 150 characters and the user is informed about the limitation with a message as shown in the screenshot below.
REST API Error: Error 400 is returned to the user if the search text is longer than 150 characters and the search is not executed. The message returned is: “Operation not supported: please limit your search to less than 150 characters”
Certification Progress Bar on Candidate Records
Users now have the ability to view the certification status progress bar on the Placement Certification Overview card located on a candidate record. This allows credentialing specialists to quickly view the progress of their candidate credentials regarding a placement and take action on needed items to ensure they’re in compliance.
Certification Count on Candidate Credentials Tab
Users now have the ability to view the total amount of certifications listed on a placement card when viewing from a Candidate Record by navigating to the Credential tab > Placement Credential Requirement View. The “Total Results” count includes the number of active and archived certifications seen when the placement card is expanded. This will allow a credentialing specialist to easily monitor the number of credentials needed for a given placement to stay compliant.
Job Submission Workflow for Custom Fields
An issue was resolved where custom fields on job submissions would not save when adding a job submission record via record overview workflow steps.
Placement Start Date
An issue was resolved where the Placement start date would default to 12/31/1969 if the record was created from a workflow icon or from fast add. The start date value will now default to the current date in the Placement add form.
Lead & Opportunity References Reminder Email
An issue was resolved where Lead & Opportunity references were missing from reminder emails. Now, when a task references a Lead or Opportunity and is set to have a reminder email, that email will now contain a reference and hyperlink to that Lead and or Opportunity.
Company Record Tab Counts
An issue was resolved where some users experienced tab counts not loading on the Company entity.
Special Characters Added via SOAP
An issue was resolved where special characters were converted to HTML code when added via SOAP.
Basic Support for Rate Cards
We are now able to provide basic support for Rate Card data in Bullhorn on the placement metric in Bullhorn Analytics. We can more reliably integrate rate card data from Bullhorn to be displayed on placement metrics such as Total Placements when the Charge Rate or Pay Rate fields are made visible on the metric.
Support for Direct Labor Cost in Gross Margin Reporting
We are now able to support Direct Labor Costs (DLC) from Prism HR in the Gross Margin report calculation. The DLC can now be configured to be deducted from the gross margin report calculation to reduce the overall value and align closer to the profitability measure that looks at a company’s gross profit compared to its revenue or sales. Users can see the direct labor costs as separate rows in the gross margin details.
Please work with the CS or Implementation team to set up DLC in the Gross Margin metric calculation. For more information see Pay & Bill Metrics and Data.
Improved Font Usage
We have improved font usage throughout the User Interface in the app so the fonts look consistent, load quickly, and are more maintainable. We have ensured all fonts have a fallback font type, such as Arial or Sans-Serif. We have enhanced the code to allow for easier maintenance of font changes in the future.
Examples:
- Montserrat: Verdana is a close match and is found on most systems, sans-serif is the fallback alias.
- Oxygen: Arial is a close match and is found on most systems, sans-serif is the fallback alias.
Edit User’s Group History without Errors
An issue was resolved where setting the group history will no longer provide an authentication error when editing a user’s group history for a specific user by a Group Admin user. Previously, the Group Admin user may have received an authentication error message stating “The user is restricted to login only via Bullhorn ATS and cannot have its username changed” when trying to edit a user’s group history.
Invoice Calculation
An enhancement was made to support including the margin calculation on PA invoices when taxing on margin percentage. New variable on the PDF «EmployeeCosts»
Internationalization: List Full County Name in Candidate Address Dropdown
The applicant portal now displays the full name of the county when entering an international address. This makes it easier for recruiters and candidates to identify and select the correct state, province, or county.
Applicant Preferred Language (Resolved Issue)
Previously, when a preferred language was selected for a candidate in WFM, the language was not respected when the candidate logged in to the candidate portal. This feature now works as designed.
Change ADP WOTC Polling Resource URL
The ADP WOTC polling endpoint URL has been updated to enable faster recognition of a completed WOTC form, which more reliably enables the “Next” button for applicants. This makes for a smoother onboarding experience as applicants are completing their required forms within the applicant portal.
Localize Language in List C SSN Validation Message
Administrators can now customize the SSN validation warning message in Section 2, allowing them to specify the message that their authorized representatives will see when entering a candidate’s SSN in List C that does not match with the SSN in Section 1.
Submit Button Fails (Resolved Issue)
Previously, applicants were not properly redirected to the main Professional References page after adding a new professional reference when the client was configured to require more than 0 professional references. This was causing a behavior where the page would not refresh to display added references, resulting in duplicate references being added. This issue has been resolved.
Philadelphia Municipality Non-resident EIT Rate
Previously, the Non-resident EIT rate for the Philadelphia Municipality was displayed as 3.45. Now it is correctly displayed as 3.44.
Multi-Line Text Box
Previously, if a multi-line text box was marked as ‘required’ and was dependent upon another field on the form to display, the multi-line text box still functioned as a required field regardless of if the dependency was met or not. Now, a ‘required’ multi-line text box with a dependency will respect the criteria of its dependency.
Updated Error Message
We have updated the error message when a Bullhorn ATS user has changed accounts to be more clear on how to re-login to Analytics when Single Sign-On (SSO) is used for authentication. The user now has a more simplified method for logging in as the current ATS user.
Shows Metric Picker When Metric is Filterable By Client (Resolved Issue)
Previously, when picking metrics, any metrics that override whether they can be filtered by client continue to display based on the template. The metric picker now shows correctly when a metric is filterable by client.
“Show Rows for Users with No Data” Button (Resolved Issue)
Analytics Admin users are now no longer displayed when the “Show Rows for Users with No Data” checkbox is selected.
Erecruit: Fields Not Clearing (Resolved Issue)
Previously, when updating or removing an existing value on a record, the record was not properly updated back in Bullhorn Automation for Invenias, Erecruit & Salesforce customers. Now, when a record is updated to remove an existing value, that record is properly updating back in Automation.
Hide Survey Responses in Record Activity
Survey Settings has a new feature that allows you to hide the survey responses from the Activity Feed in the record view within the ATS. This is beneficial for clients utilizing Bullhorn Automation Surveys to collect EEOC or other confidential data but don’t want their recruiters to have access to those responses within the Automation tab in the Bullhorn ATS.
View Metrics Criteria
The individual Automation Metrics now include a date criteria picker that allows customers the ability to return metrics for their automation based on the date of the automation event. This aligns more closely with the functionality of the overall automation metrics page and improves the performance of the report by returning smaller sets of data. By default this will now return the metrics for the past seven days worth of activity on the automation and offers the standard date ranges of the last 7, 30, 60 and 90 days. Customers can also select a custom date range that can be configured to return data as far back as needed.
Salesforce Clients: Multiselect Fields Not Saving Back to SF Environments (Resolved Issue)
Previously, the data writeback functionality of field update steps & engagement questions were not properly setting the semicolon as the delimiter if multiple values were selected. Now when Salesforce, Invenias, or Erecruit clients have a semicolon as their multi-value delimiter, we are properly respecting that when writing back multiple value answers to their ATS.
Vndly Auth | “Invalid security code entered” Frequently Disabling Credentials for Banner Variant (Resolved Issue)
VMS Sync has improved our error handling to prevent timeout errors from disabling working VNDLY Credentials.
StaffBridge | Include Per Diem Jobs Feature Causing getReqLists to Fail (Resolved Issue)
Updated handling to restore StaffBridge Per Diem requisition processing. This prevents processing failure when the credential setting “Include Per Diem Jobs” is enabled.
Medix | Custom Form Trigger for Jobs Created/Updated by VMS Sync
VMS Sync now executes form triggers on Bullhorn Job upload. This allows custom ATS automations to fire as expected.
Health Report – Story changePassword 100% fail (Resolved Issue)
VMS Sync has updated our authentication method for 3 Story credentials. This restores Sync’s ability to automatically change dedicated login credential passwords successfully.
FlexTrack | Capture Attachments
VMS Sync now parses Flextrack requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.
Aya Connect | Unable to Create Client with Job Configuration: Unknown Response on Authorization (Resolved Issue)
Updated VMS field handling to successfully authenticate AyaConnect credentials. This allows Sync to process reqs as expected.
Invoice Rebill Suffix (Resolved Issue)
Invoice Rebill Suffix will now be set consistently during Invoice finalization.
Invoice Statement Template
Invoice Statement Templates now support the ability to display Total Dollar Amount by Earn Code type on an Invoice. These are new variables and will need to be added to any existing Invoice Templates. Reach out to support to modify your Invoice Templates.
Earn Code Group Updates
If an EarnCodeGroup or associated EarnCode is being used on a Bill or Pay transaction, or a Placement Rate Card, users will no longer be able to update the following fields preventing inaccurate data from being processed unexpectedly:
- EarnCodeGroup
- accruesOT
- payBillOptionsLookup
- unitOfMeasureID
- chargeTypeLookupID
- EarnCode
- code
Client Rate Agreements
Specialty has been added to the Matching Application Criteria on Client Rate Agreement. This ensures that as Jobs are being created, the Client Rate Agreement will flow down to the same Job each corporation sets up at a more precise level.
Bullhorn Reporting Custom Fields
Custom text fields are now available for reporting on Unbilled Revenue Distributions in Bullhorn Reporting.
Date Fields
An issue was resolved to ensure the correct “start date” and “end date” would display on the “Work History tab” when the user is in a time zone west of Eastern Standard Time. This fix includes the display of any custom date fields placed under the “Work History” tab.
Display Results (Resolved Issue)
An issue was resolved in Shift Scheduler to correct the handling of overnight shifts that crossed work weeks. Now when an overnight shift starts on the last day of the work week and ends on the first day of the following work week, the shift will appear as appropriate on the Candidate and Company Scheduler views.
WordPress OSCP Mobile Flex-Direction (Resolved Issue)
An issue was resolved in the Career Portal WordPress Plugin where the job information chips were shown on top of the job title when viewing postings on a mobile device. To receive this update, the plugin version will need to be upgraded to 3.4.2.
Indeed Toast Message (Resolved Issue)
An issue was resolved that affected users configured to publish jobs to Indeed by default. Users were seeing an error message that the job will not be posted until the job was republished even when that step wasn’t necessary. The message will now only show when republishing is necessary.
Candidate.stateExemptions REST Updates (Resolved Issue)
The Candidate state exemptions field has been updated so that users no longer receive an error when inputting values beyond 32767 via REST.
Submission Appointment Sorting on Job Records (Resolved Issue)
An issue was resolved where sorting by appointments on the submissions tab on a job record, and viewing the “Current” tab would display a blank screen.
Notes Adding to Records when Contact Referenced in Comments Field (Resolved Issue)
An issue was resolved affecting notes getting properly associated with Placements where a contact was referenced in the comments field with an “@” symbol. Now all referenced records will be associated with the note when adding notes to multiple Placements from the Placement List view.
NULL Address Merge Codes (Resolved Issue)
An issue was resolved in the Document Editor where Address Merge codes ($address$, $city$, $state$, $zip$) were not working if any part of the Address block on the associated record was NULL.
New Field Support
The estimatedEndDate field is now supported in Data Replication for Job, Placement, and Placement Change Request entities.
French Translations
An issue was resolved with French translation seen on Certifications.
Field Interactions
A new field interaction has been added for the Certification File Attachment fields on the “Edit Candidate Credential” & “Add Candidate Credential” form. This Field Interaction can be accessed through a script on any existing field on the form.
Normal View:
Fields Disabled (Only download access):
Fields Hidden:
Credential Status Added to Requirement on Candidate Credentials Tab
Added a Certification Status Progress bar to a placement card found on Candidate record > Certification tab > Requirements > Placement. This allows users to quickly view the status of all certifications and make decisions faster.
“My Account Watch” Pulse Card (Resolved Issue)
An issue was resolved where the “My Account Watch” dashboard card would not display recent emails containing configured “trigger words”.
German – My Activity Dashboard (Resolved Issue)
The My Activity dashboard card was updated so that German users see the text “Meine Aktivität” rather than “Meine Aktivitt”. To see this update, users must remove and re-add the card to their dashboard.
French – Opportunities Over Time Dashboard (Resolved Issue)
The Opportunities Over Time dashboard card was updated so that French users see the text “ajouté” rather than “ajoutéé”. To see this update, users must remove and re-add the card to their dashboard.
French – Job Description Card
An issue was resolved where the translation on the empty state for the Job description card was grammatically incorrect for French users.
Errors When Submitting Time for a Large Number of Employees
We made an update within Rapid Time Entry to resolve errors when simultaneously saving or submitting time for multiple assignments.
Enhanced Flowback For Maine Withholding Document
Maine’s flowback was enhanced for Onboarding365 to Bullhorn/Novo to support the state’s new field (Tribal member residing on tribal land) that was added to their withholding document.
Health Report – Beeline Submittals Fails with Error (Resolved Issue)
VMS Sync has optimized the Beeline submittal flow to better manage errors (such as “Failed to navigate to position for submittal link”) and improve webpage navigation. This ensures the Beeline submission process is timely and consistent.
Dice Resumes Returning “no valid contact methods found” (Resolved Issue)
Dice handling was updated to wait until the Candidate profile page has loaded before opening Sourcing Accelerator. This allows for successful candidate resume parsing.
Bullhorn Sidebar Now Opens When on Indeed (Resolve Issue)
The backend code was updated to restore Sourcing Accelerator functionality on Indeed. This lets users parse Indeed candidate profiles into Bullhorn as expected.
ShiftRock getReqList | ReqLists are not picking up Updates to Status (Resolved Issue)
Shiftrock integration was updated to close any requisitions that have been removed from the VMS. This ensures accurate and timely ATS Job Status updates.
MyWorkDay getReq | Cannot read properties of null reading “match” (Resolved Issue)
MyWorkDay VMS has recently changed how their requisition data is structured. VMS Sync has updated the backend logic to accommodate these changes and process requisitions for delivery as expected.
iCims Reqs Failing for Wellstar (Resolved Issue)
The authentication method was updated to log in to iCims successfully. This prevents Sync from throwing false errors and disabling credentials with valid logins such as “Unable to create a client with job configuration: Unknown response on authorization”.
FocusOne VMS | Request To Capture “Shift Description” and “Rates”
VMS Sync now parses the following FocusOne requisition fields: Shift Description, Bill Rate, Affiliate Rate, OT Bill Rate, Affiliate OT Rate, and Guaranteed Hours. This improves the accuracy of ATS Job data.
Einsteinii | Duration field calculating incorrectly (Resolved Issue)
The backend calculation was updated for Einstein2 requisitions to accurately populate the “Duration” value.
Acro | Request to process/deliver Reqs, in addition to Light Industrial positions for Taylor variant
A Credential feature was added to Acro VMS credentials to process Light Industrial and Professional/Clerical requisitions. Users can now update their credential configuration to pull all requisition types and reduce manual job entry.
Deal Music has been defaulted to “No deal music”
The “I Need A Dollar” will be removed as the default “new deal music” for the Gamification module in Bullhorn Analytics. Bullhorn will no longer provide any default deal music. However, we are enabling customers with the option to upload their own deal music. Each customer/user will be asked to confirm that they have the appropriate license(s) for the music file(s) they choose to upload.
Unable to Close ‘Non Client filterable Metrics selected’ Pop-Up Window
An issue was resolved with the ‘Non Client filterable Metrics selected’ pop-up window not being able to close due to the missing close button. Initially, the problem arose when a metric is selected that is not client filterable and the “more info” hyperlink is selected, then the pop-up window close button is missing. This is now resolved where the close button is now available to close the pop-up window.
Usage Stats Report Extended to All Customers
We have enhanced the usage stats reports to offer more flexibility to customers to view audit activity data by extending this report to all customers regardless of their license tier. The usage stats report can be found under Menu > Usage Stats.
Cannot Save Newly Created Target
An issue was resolved by creating a new target, the user is unable to save the target or clear the validation error when a metric is not selected. When the “Set Target” button is pressed for a new target with no metric set, a validation error displays prompting to select a metric in the drop-down box. After the metric is selected, the validation error is not cleared and the “Set Target” button remains disabled not allowing a user to save and create the new target. The validation error clearing and disabled save target button issues have both been resolved.
Changes to Individual User Targets updates All Users/Groups
An issue was resolved with the target management screen in Admin settings where after a bulk update of targets is processed when a change to an individual user target occurs then the target changes for all users and groups. Updating a target individually is now independent of the Bulk Update target process.
Add Task Step
The functionality behind the Add Task automation step has been updated to allow erecruit clients the ability to configure the values for some of the standard parameters that get passed back when Automation adds a Task to erecruit. Clients can specify what values they want to pass in with Tasks on the following parameters:
- Task Action Dropdown
- Note Action Id
- Priority Id
- Scheduled Item Type Id
- Status Id
Support Add Tasks Step for Erecruit
We have built out support for the Add Task automation step for erecruit clients. Previously, erecruit clients weren’t able to utilize this automation step but now we have incorporated a new erecruit add task api end point into our automation service. Clients are now able to create add task steps in their automation to better support their follow on actions from prior automation steps.
Survey Responses Updating Bullhorn Prior to Survey Submission (Resolved Issue)
With this release, we have resolved an issue with our Engagement service that was writing back multiple answers to a field in the ATS. Historically this was overwriting the prior selected answer so that we were only actually writing back 1 response to the ATS when the engagement recipient had selected multiple answers. Now when an engagment has a question set to allow multiple answers and write back to a field in the ATS, we are correctly writing back all of the selected answers to the ATS.
Record Updates (Resolved Issue)
Syncs will now process all records captured in the hourly sync within the expected timeline.
View Dashboard Metrics (Fuse, Loyal Source, Apex)
The Dashboard page in Automation has been updated to help prevent timeouts when returning larger data sets.
Display Flagging in I-9 Dashboard 2.0 to Identify SSN Discrepancies
Added the ability to search by mismatched SSNs between Section 1 and Section 2.
I-9 Section 2 List A Form I-766 Issuing Authority (Resolved Issue)
The Issuing Authority field for the Employment Auth Document (Form I-766) will now display the issuing authority correctly if the authorized representative switches between different document types. Previously, this field would not display the issuing authority correctly when switching from other List A documents to the I-766.
Authorized Representative Name Displayed in HelloSign (Resolved Issue)
The last name and first name of the employer or authorized representative that is present on the I-9 Section 2 when the ‘Submit and Electronically Sign’ button is pressed will now display properly in HelloSign. Previously, if the name was changed, HelloSign would not display the appropriate name.
Candidate Can Finish and Sign Form Without Uploading a Required File (Resolved Issue)
Forms that require a file to be uploaded will now prevent the candidate from continuing until they have uploaded a file. Previously, candidates were able to advance without uploading a file.
Internationalize – Address in Applicant Portal
The Talent Platform and Legacy Applicant Portal will now automatically adjust field labels for United Kingdom and Ireland addresses, creating ease of use for candidates located in these countries.
Assign Default Language Set When Enable Multi-Language Support Toggled On
Translations: English, Spanish, and French can now be assigned when the ‘Multi-Language Support’ setting is toggled on, with English set as the default language.
Updated Tax Forms for 2023
- Arizona’s Reciprocity Declaration
- Arkansas’ Withholding Form
- Iowa’s Reciprocity Declaration
- Maine’s Withholding Form
- Minnesota’s Reciprocity Declaration
- North Dakota’s Reciprocity Declaration
- Wisconsin’s Reciprocity Declaration
New and Updated Canvas Reports
We added two new reports and updated three existing reports to our standard Pay & Bill Canvas report package:
New Reports:
- Invoice Register Details
- Approved Placement with Current Rate Card Details
Updated Reports:
- Transaction Master Detail Reports v6
- Transaction Master Summary Reports v6
- Transaction Master Summary Exceptions Report v2
Updating to the latest version of the report will need to be requested so that any customizations to your existing report aren’t overwritten.
Enhanced Rate Visibility on Job and Placement
Bullhorn now offers the ability for base pay and bill rates on the rate card to be displayed within the built-in pay rate and bill rate fields on a Placement and/or Job record. Updates to a base pay or bill rate on the rate card will automatically be reflected on the respective records’ built-in fields. This allows users to visualize accurate pay and bill information on list screens, quickly view rates from the record itself, and retrieve accurate rates from the API. In addition, if there is a future effective dated rate card, then the base pay and bill rate from that rate card will automatically display on the respective record on the day the new rate card takes effect.
GeneralLedgerAccount Added
GeneralLedgerAccount is now available for reporting in Data Replication with EMS.
Delete button on CRFs on Placement Tab
Deleting a CRF version allows you to delete an individual CRF version if there are multiple versions or delete a CRF from a placement entirely when deleting the only CRF version.
Support for Adding a New Version of CRFs on a Placement
Creating a new version allows you to proactively add or subtract values from a placement CRF and set the date on which the changes will take effect.
Entity Visibility on Custom Tab “More” Dropdown (Resolved Issue)
Users are now able to scroll to view all record custom and standard tabs on entity records under the “More” dropdown.
Bullhorn for Gmail Actions (Resolved Issue)
An issue was resolved with the Bullhorn for Email gadget that produced an error when using an action in Chrome Browser.
Removing Notification of Current Data Replication Version from Logs
The version notification was removed upon Data Replication Startup as the information provided was no longer relevant.
New Endpoint for Self Seed Specific IDs to API Call
Data Mirror admins now have the ability to determine specific sets of data that are part of a self-seed to reduce the volume of records that are part of the self-seed call.
Bullhorn Release Rewind | Q1 2023
Check out our Bullhorn Release Rewind video for a recap of the most important product release updates from Q1 2023!
Add CRM ID to User Admin Page
An improvement was made to display the CRM ID associated with each Analytics user in the Activate new users, Orphan Users, Inactive Users, and Manage activated users screens. This will allow a smoother SSO user activation process in the future.
Usage Stats Count
An issue was resolved with the Usage Stats report in Analytics to properly count audit events in a given day. Previously, it was providing inaccurate results by calculating only 1 audit event per day.
Manage Client Sets Dialog
An issue was resolved with the OneView filtering for managing client sets where the client set will now expand properly to view and edit the client picker and client set configurations.
Placement and Submission Automations
With this release we have resolved an issue where individual Placement, Submission or Job based automation metrics were timing out if either there were a large amount of records that have processed through the selected automation or there is a significant amount of Placement, Submission or Job based data within the client instance. Now whenever opening one of these automation types, we are ensuring that the metrics behind the automation won’t stop the automation from opening as well as returning the associated metrics in a more performant manner.
Candidates Skills in ATS and in Bullhorn Automation
With this release we have addressed a scenario where the Bullhorn ATS is only returning a set of 5 one-to-many associations on a record if no specific returned count on the association is specified. Now whenever we sync records from the ATS, we are going to automatically pull in up to 50 of each one-to-many associations for that record that include Business Sectors, Categories, Skills and Specialties.
Auto-Add Applicant to Onboarding Talent Edition Integration
We have built a new multi-function automation step that enables our Bullhorn Onboarding Talent Edition (BOTE) customers automate their workflows to add records into BOTE and then also generate workflows to those applicants. When the step is enabled, clients have the ability to auto add applicants to BOTE via the ATS from Placement, Submission and Candidate based automations. They can also choose to generate workflows via BOTE as a quick follow on action within the same step. This unlocks a lot of value for those clients who are bogged down by the manual efforts of adding applicants to BOTE and then manually sending individual workflows that are standardized for the majority of their placements. When this step is enabled on a Placement based automation, we are also going to associate that workflow with the associated Placement within BOTE. This helps ensure that all workflows for Applicants align with their Placements.
Support For eRecruit Entity Links in Notifications
With this release we have added support for the ‘View In ATS’ hyperlink in email notifications for eRecruit customers. Now whenever eRecruit clients have configured their email notifications to include a ‘View in ATS’ hyperlink we will allow recruiters to open the associated record in their eRecruit instance.
Placement, Jobs and Submission Based Automation Re-entry Settings
With this release we have updated our logic that processes records via the Re-Entry model to catch an edge case where records that don’t meet the criteria to be passed through an automation multiple times were being re-processed.
Staffbridge Credential Authentication
Updated backend logic to check for multiple error messages when authenticating with Staffbridge Credentials. This prevents our code from auto-disabling working Staffbridge logins when more than one error is encountered in the VMS, and processes requisitions for delivery as expected.
Github SSH Keys
GitHub has updated their public key, so backend updates have been made to our logic to pull our code on startup as expected.
Acro VMS Credentials
VMS Sync has added a Credential feature to Acro VMS credentials to process both Light Industrial and Professional/Clerical requisitions. Users can now update their credential configuration to pull all requisition types and reduce manual job entry.
Interview Field
Checkbox groups on forms were only saving the first selection, this has been resolved and the number of boxes selected are now retained.
Web Time Entry Display
We have resolved an issue where the Web Time Entry navigation menu was not displaying when the Applicant Portal was loading the new Talent Platform pages. Now when an Applicant is logging tino the Talent Platform Portal where the client has the Web Time Entry integration enabled, we will display the Web Time Entry navigation menu item, no matter the page that is loaded.
I-9 Section 2
The authorized representative’s name in Section 2 will be validated against the candidate’s name in Section 2 to ensure the candidate is not completing their own Section 2.
I-9 Section 2
When ‘Employment Auth. Document (Form I-766)’ is selected from List A, the issuing authority will automatically display ‘U.S. Citizenship and Immigration Services.’
I-9 Section 2
When an authorized representative changes the Section 2 document selection for an alien authorized to work, they can now proceed with signing as long as all visible fields pass validation. Previously, there was an issue preventing the authorized representative from signing in some instances.
Placement Status Sync
With this release we have introduced a new way to empower recruiters to engage with their Applicants who are going through the Onboarding process. Now with this release, clients can enable several fields on the Placement record in their ATS where Onboarding Talent Edition will write back to in order to provide an easier way to monitor and track the progress of their Applicants. Now when you initiate a workflow that is associated with a Placement, the status of that Onboarding Workflow will track back to the Placement record in the ATS.
Exemption Toggle Correctly Set
An issue was resolved with the withholding documents for California, Maryland, Missouri, Kansas, Rhode Island, and Iowa. Previously, when clients had the feature enabled that flows back state tax information from Onboarding 365 to Bullhorn (PLA/System Setting ‘onboarding365StateTaxInfoFlowback’), the ‘Is Exempt’ field would not correctly set for the aforementioned forms. Now, the ‘Is Exempt’ field will correctly set.
“Request New Credential” Enhancement
We’ve expanded upon the “Request New Credential”user experience. Through a previous release, we added a modal that allowed users to free-type a request reason. Through this release, we’ve created a Private Label Attribute (PLA) called ‘Onboarding365RequestNewCredentialReason’ that will turn the aforementioned modal to a dropdown list if the PLA has values listed in it. If the PLA does not have any listed values, then the modal will continue to function as a free-type field.
Fields From Indiana’s Tax Forms Sync
Issues were resolved with forms WH-4 and WH-4MIL for the state of Indiana. Previously, when clients had the feature enabled that flows back state tax information from Onboarding 365 to Bullhorn (PLA/System Setting ‘onboarding365StateTaxInfoFlowback’), the fields: “Qualifying Dependents Exemption”, “You are 65 or older”, “You are blind”, “Spouse 65 or older”, and “Spouse is blind” from form WH-4 and the field “Spouse’s Social Security Number” from form WH-4MIL did not populate in Bullhorn’s State Tax Modal. Now, all values inputted in Onboarding365 for the aforementioned fields on WH-4 and WH-4MIL populate in the State Tax Modal in Bullhorn.
isWorkFromHome Field Populating on Job Entity
An issue was resolved for the isWorkFromHome field on the Job entity. Previously, the isWorkFromHome field was appearing on the Job List View and on the header and details card of a Job record when the field was set to hidden. Now, the isWorkFromHome field will not appear on the Job entity unless the field is added to View Layout and enabled.
Updated Tax Forms for 2023
- Colorado
- Maryland
- Minnesota
- North Carolina
- North Dakota
- Wisconsin
- Nova Scotia
Adding Units to a Timecard
An issue was resolved adding units to a timecard in BTE would cause an additional $0 pay transaction to show up in Bullhorn on the Payable Charge.
Resizable Columns
The ability to resize columns on Novo lists was added. This will affect all main entity Novo list tables (i.e. P&B lists, tearsheets, etc.).
Mass Action on Tearsheets
An update was made to ensure that the Change Status option under the Mass Actions for Candidates on Tearsheets is not available to a user if the “Mass Update Candidate Status” entitlement is disabled.
Phone Number Parsing
Clients using Sovern 10 will be able to indicate if a phone number from a resume with a single phone number is parsed into the Primary Phone field or the Mobile Phone field of the Candidate record. This replicates functionality currently available for clients utilizing Sovern 7. The default for Sovern 10 is to parse the first phone number on a resume (single or multiple) into the Mobile phone field. The update can be made by Bullhorn Support.
Paycheck Visibility
Bullhorn users leveraging PrismHR for payroll now have access to a general version of their candidate’s paycheck information through a tab on their candidate record. This update allows recruiters to provide candidates with basic paycheck-related information directly through the ATS without needing to send them to their payroll department, streamlining both the candidate and user experience. (Note: PrismHR will fully complete this feature by the end of April.) Clients that are using other integrated payroll providers can work with their providers to determine if their system has the ability to write back to Bullhorn ATS.
Mass Action on Opportunity and Lead Lists
Updates have been made to the Opportunity and Lead lists so that mass actions taken will create the appropriate edit history log for each record updated. These edit history records will also sync to Data Replication with EMS to ensure all records are accurately reported.
Job Submissions Tab Visibility
Updates have been made to address a parity issue between S-Release and Novo on the Submissions tab on a Job. With this update, users will only see Placements in the Placement table if they have access to view the candidate tied to the Placement. If the user has the “View Department Candidate” entitlement enabled, the user will only see Placements where the Candidate is owned by a user within the same department. If the user has the “View Any Candidate” entitlement, the user will continue to see all Placements.
Custom People Objects
An update was made to Data Replication with EMS to ensure that clients using Custom People Objects 11 thru 35 will see those custom objects replicated appropriately in their database to further improve data accuracy.
Syncing Process
An update has been made to Data Replication with EMS to ensure that if there is an interruption during the syncing process, any records that were in the process of syncing before the outage will be processed when the service is back online.
Customer Required Fields (CRF)
Customer Required Fields will leverage data entered by the candidate when entering their time to be included in billing. Customer Required Fields are custom fields (drop downs) that are unique for each company and contain information specific to that client that can then be used to split, group, and summarize invoices. Customer Required Fields will also be available on the invoice document.
Some examples of Customer Required Fields are project codes or worksite numbers. Customer Required Fields will greatly help streamline data collection and invoice processing while decreasing the likelihood of human error. They will do this by providing the ability to define standardized fields that are configured at the company and placement, available to select during time entry and will flow through the invoicing process.
Recipients Field
We resolved an issue with Bullhorn Reporting to ensure that if a user is removed from the recipient list of a scheduled report they will no longer receive that scheduled report.
Agency Setting – Capture Direct Deposit Bank Address (Canada)
We’ve created a new setting called ‘Capture Bank Address’ for the Canadian Direct Deposit form that can be found on the Direct Deposit settings page under the ‘Advanced’ tab. This new setting will be toggled on by default, but users can toggle the setting off resulting in the Direct Deposit form not showing or capturing ‘Bank Address’ on Desktop and Mobile.
Updated Tax Forms for 2023
- California
- Idaho
- Iowa
- Hawaii
- Kentucky
- Mississippi
- Montana
- Rhode Island
- Canadian Federal TD1
- Alberta
- British Columbia
- Manitoba
- New Brunswick
- Newfoundland and Labrador
- Nunavut
- Ontario
- Prince Edward Island
- Saskatchewan
- Quebec
- Yukon
I-9 Section 3 Rehire Date
The ‘Rehire Date’ field in Section 3 will now accept dates in the past, but not earlier than the date of the original Section 2 signature.
I-9 Section 1 Application Assigned Validation
Updated ‘Applicant Assigned’ validation warning to replace the words ‘Second Signer’ with ‘Authorized Representative’.
I-9 Section 1 List B Driver’s License and State ID Document Numbers
Created a validation to the following List B documents so that the document number is required and the maximum document number length is 17 alphanumeric characters.
- Drivers License Issued by State or Territory
- ID card issued by state or territory
I-9 Section 1 Scrolling
Improved scrolling through the fields in Section 1 to create a smoother experience and reduce confusion.
I-9 Section Native Tribal Document
List B and List C will now dynamically update to permit ‘Native American Tribal Document’ to be used only once per Section 2.
Hiding Completed Tasks
With this release we have resolved an issue where the new tasks dashboard and tasks page were not respecting the ‘Hide Complete Profile in the Task List’ setting. Now when that setting is enabled, we are no longer displaying the Complete Profile task on either the Home Page and or the main Tasks Page.
Applicant “My Tasks” Page
With this release we have resolved an issue where applicants weren’t able to scroll to view more Tasks than were displayed on the available screen. If there were more tasks than what were allowed to be viewed within the available screen users were unable to scroll to view the remaining Tasks. Now when an Applicant has more tasks than can fit on the resolution of their Desktop screen, we will provide them the ability to scroll to view the remaining tasks.
Simplify VMS 2.0 Request to Support Position Attachments
Simplify VMS – VMS Sync now parses requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.
Fieldglass | Request to Capture Buyer-Specific Chat Messages
Fieldglass – VMS Sync now captures company-specific chat messages. This ensures all buyer comments posted to VMS positions are attached to the ATS Job, eliminating the need for manual updates.
FocusOne | Request to Support Position Attachments
Focus One – VMS Sync now parses requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.
Submittals – Add Submittal Status to IF/THEN Rule Options
VMS Sync’s Rule Engine now supports Submittal statuses. Submittals users can bypass the VMS Sync Submittal Status Mapping dashboard and use rules to set ATS Submission Status by VMS Submission Status. This lets users tightly define ATS Submission statuses.
Einstein2 v2 Integration
VMS Sync now integrates with Einstein2 v2 for requisition processing. This integration was requested by the majority of our Healthcare VMS Sync users, and allows for automated creation and updating of ATS positions from this VMS portal.
Vizient Position Attachments
Vizient Position attachments are now supported. This delivers additional position info to the ATS Job.
Column Filter as Picker Option
Users searching on the Payable Charges or Invoices lists can now save time when using an entity column filter by selecting filter criteria from a searchable options list.
Placement and List View Drop-Down & Pop-Ups
An update has been made to the titles of the modal windows for clients utilizing the fr_FR locale setting which removes the hardcoded article (le, la, etc.) displayed before the field map value for the Update dropdown within the Placement List and Candidate List views. Clients using the fr_FR locale setting can opt to include the appropriate article within the field map. No other locales will be affected by this update.
- Placement
- payRate
- dateBegin
- dateEnd
- Candidate List View
- skillID
- categoryID
- specialtyCategoryID
- source
Version Update
The Jackson library that handles the serialization and deserialization of requests in Data Replication with EMS has been updated to v2.9.10.
Edit History
Data Replication with EMS has been updated to include Edit History records for Candidate, Job, Submission, Task, Placement, Contact, and Company entities in the sync.
New Job Custom Text and Custom Integer Fields in Bullhorn Reporting
Bullhorn Reporting (FKA Canvas) has been updated so that customText21 thru customText40 and customInt4 thru customInt8 are available within the Job entity for reporting.
Support Add Notes Step For eRecruit
With this release we have updated our functionality with eRecruit clients to support the ‘Add Note’ step in our Candidate & Contact entity based automations. Now eRecruit clients will be able to better track any of the record activity in their automations by adding follow-on notes back into eRecruit.
Bullhorn Release Rewind | Q4 2022
Check out our Bullhorn Release Rewind video for a recap of the most important product release updates from Q4 2022!
Semicolon Support on Multi-Value Updates to Salesforce
With this release we have added support for our Salesforce, eRecruit and Invenias clients that use a semicolon as their multi-value deliminator instead of a comma. Now when implementing a Salesforce client on Bullhorn Automation, you are able to differentiate between those Salesforce clients that use a comma or semicolon as their multi-value deliminator so that when we sync & update data to and from Salesforce, we are properly accounting for those fields that have multiple values separated by different deliminators.
Changing Private Tearsheets to Public
With this release we have resolved an issue where the association of records to Private Tearsheets were not syncing into Bullhorn Automation when the Tearsheet was then moved to Public in the ATS. Now whenever those Private Tearsheets get moved to Public, Automation will properly reflect those Tearsheets on the associated records.
Automation Service Query
With this release, we have updated the stale automation service to ignore automations that have records actively processing through the step assignments, no matter how long the records have been in progress through the automation. Now the automation service will disable those automations that have not been added or modified within the past 60 days and don’t currently have any records actively processing through the step assignments.
New Flowback Setting – ‘When not empty in Onboarding365’
We’ve created a new Onboarding365 mapping overwrite setting titled ‘When not empty in Onboarding365’. When a field is set up to flowback with this new setting, data from that field will flowback from Onboarding365 to Bullhorn except when the field is empty, blank, or null in Onboarding365.
Flowback Support For Onboarding365 References
We’ve enhanced flowback so that it now supports sending reference data from Onboarding365 to Bullhorn. Information captured in each field on a reference in Onboarding365 can now be configured to flowback to Bullhorn.
Flowback Support for Documents with multiple file uploads in Onboarding365
All file attachments associated with an Onboarding365 document, configured to allow multiple file uploads, will now flowback to Bullhorn. Bullhorn users will be able to preview and download these file attachments in Bullhorn.
Added New System Setting
Created a new System Setting for the State Tax Flowback feature ‘onboarding365StateTaxInfoFlowback’, this will replace the old setting ‘onboarding365TaxInfoFlowback’. This change was made to prevent confusion by making this setting more specific, especially since we’ve introduced a setting for the flowback of federal tax information in the last release.
Added a Record to the Financial Institution Table in ONB365
We updated the Financial Institution table for the Canadian Direct Deposit form. Candidates will now be able to input values associated with President’s Choice Bank on the Canadian Direct Deposit form.
Enhanced Scorable Documents – ‘Show Scorable Document Results’
We’ve enhanced the scorable documents by adding a new setting ‘Show Scorable Document Results’. When this setting is enabled on a document users will now see incorrect and correct answers highlighted on their scored document. This will give users a higher probability of passing a re-issued scorable document if the user failed their previous attempt.
Scorable Documents that have this setting enabled and have been added to an onboarding package can not have their form fields updated. HR users who attempt to will be presented with the following error message “This document has been assigned to an onboarder, so no edits to the web form are allowed. Please make a copy if edits are needed.”
Updated Tax Forms for 2023
Tax forms were updated for:
- Missouri
- Indiana
- New York
- Connecticut
- Oregon
- Federal W-4
- Northwest Territories
Placement Automations
In order to improve the user experience, when adding a new placement automation the page will automatically shift focus to the new automation add/edit component at the bottom of the page.
Placement Automations
In order to improve page load times and performance, placement automations will load collapsed by default. In addition, we’ve added a search bar to filter the automations instead of having to scroll the page.
Form Manager
Duplicate options have been removed from the Form Manager when editing/adding a component field to a non-Interview form.
ATS Job Submission Status
We have added the ability to config the ATS status associated with an incoming job application from OTE, so that automation will be properly triggered based on the status. This is located at Integrations > Bullhorn Jobs > Integration Properties > New Job Applications Status. The default status is New Lead.
Applicant Settings
Recruiters now have the option to enable “SIN optional” for Canadian applicants. This is configurable at the individual applicant level (either when adding or editing an applicant). If turned on, an applicant can choose to not provide an SIN when completing Preliminary Info.
Default Currency Code Setting
When a customer is created through the UI or API we are now defaulting their System Settings > Applicant Pay Account Currency Codes setting to the currency that matches the customer’s location. This will prevent errors when applicants go to complete Direct Deposit forms along with simplifying customer setup.
Applicant Tax Settings
We have added the ability for Users with the Add/Edit Applicant permission set to indicate if an applicant can opt-out of providing a federal id (SSN, SIN) when completing their preliminary information. UI support for this is coming in a following ticket.
Preliminary Information/SIN
For Canadian residents, we have added the (configurable by a recruiter at the candidate level) option to opt out of providing an SIN when completing Preliminary Information.
Onboarding Alert Opt In
The notification preferences have been updated in the applicant portal to be clearer and encourage candidates to opt in to receiving notifications.
Direct Deposit
The Multi-Pay Account form component now responds responsively to different screen sizes when on a candidate facing form. This allows candidates to view and interact with the account information with ease.
Disable Mobile Number and Duplicate Check
Customers now have the option to remove mobile phone numbers from the candidate sign-up page while allowing duplicate mobile numbers across candidates. This allows candidates with shared mobile numbers a smoother sign-up experience.
Direct Deposit Entity Syncing
For customers who sync Direct Deposit information to the ATS DirectDeposit Entity we have added the ability to sync Pay Card as an account type. This means that when candidates select Pay Card on the Direct Deposit form, this information will properly sync to Bullhorn ATS.
Simplify VMS Attachments
Simplify VMS – VMS Sync now parses requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.
B4Health Mapping
B4Health – VMS Sync has updated our backend handling to parse requisition locations correctly. This lets users view the correct address on ATS Jobs, eliminating the need for users to manually update ATS jobs with missing VMS information.
Fieldglass Chat Messages
Fieldglass – VMS Sync now captures company-specific chat messages. This ensures all buyer comments posted to VMS positions are attached to the ATS Job, eliminating the need for users to manually update ATS jobs with missing VMS information.
My Work Day Credentials
MyWorkDay – VMS Sync now automatically updates expired passwords for MyWorkDay credentials. This prevents requisition delay and eliminates the need for users to manually update their VMS credentials in VMS Sync Admin Tools.
Column Filter as Picker Option
Users searching on the Billable Charges list can now save time by choosing from a set of pre-selected values in the searchable options list.
Candidate CV Overview Card
We improved the French translation text that is displayed on the resume overview card when a candidate does not have a resume uploaded to enhance the user experience for our French clients.
Credential List on Placement Record
Additional columns have been added to the Credentials list on a Placement to help users quickly identify which credentials have been Matched and the credential Type.
Default Credentials
An issue was resolved so that the Credential Requirements setup on the Company level is added automatically when a new Job is created. Previously, these credential requirements would not automatically populate on a new Job creating additional data entry and/or inconsistent records where the credentials were not added.
Edit Candidate Shift Assignment
An issue was resolved that caused the ‘Edit’ action item to not function properly when a user attempted to edit a candidate’s shift assignments from the Candidate View Scheduler screen.
Reported Margin Field
An issue was resolved that prevented the reportedMargin field from being updated on a placement when the pay rate was changed on an approved Placement Change Request. The reportedMargin field can be seen on the Placement list view and this fix will allow users to quickly and correctly view their profit margins when their contractor’s pay rate changes.
Retry Implemented for Long Running Events
In order to earn our customers’ trust and provide their data more reliably, we are thrilled to be announcing data event subscription performance enhancements. These changes will increase the speed and accuracy of event propagation throughout our entire product portfolio.
Adding Notes
An issue was resolved that was preventing users from being able to click anywhere in the text box to add a note to a Candidate record. Clients can now click anywhere inside the box, including within the hint message, and begin typing their notes.
Goals & Quotas Configuration
The Goals & Configuration page has been localized to enhance the user experience for our international clients.
Validate and Compensate for Hard Deleted Records
Validation was added that checks if a record was hard deleted in ATS which updates the record to isDeleted ensuring records are accurate for reporting.
Task.taskUUID Field Length
An update to the Task.taskUUID field has been made for Data Replication with EMS so that the field length matches the length in the ATS database and eliminates any errors between the systems when the data string was longer than allowed in EMS.
Note Entity
The Note Entity table is now available in Data Replication with EMS further improving data continuity between the ATS and a clients Data Replication database.
Calculated Fields
Data Replication with EMS has been updated to support calculated fields for clients utilizing the Pay & Bill feature.
Adding Candidates
Data syncing to Data Replication with EMS has been updated to ensure that candidates that are added with a timestamp of 000 or 999 milliseconds will not be skipped improving accuracy within the client’s database.
Phone Number Field Updates
Bullhorn users with TextUs and/or a third party click-to-call application enabled can now click on the TextUs icon of a candidate, contact, or lead to send a text message and can also click on the phone number of a candidate, contact, or lead to make a phone call.
Billable Charge Fields
The following fields have been added to the schema for Data Replication with EMS to support Pay Bill information:
- BillMaster.isEligibleOverride
- BillMasterTransaction.wasUnBilled
- InvoiceTermVersion.billingScheduleID
- InvoiceTermRoot.billingScheduleID
E-Verify 2.0
If an auto E-Verify case cannot be created because a duplicate case is detected, an email notification will be sent to the recruiter assigned to the I-9. Email will only be sent when Auto E-Verify and E-Verify 2.0 settings are enabled, and the candidate does not have any existing Employment Authorized case results.
E-Verify 2.0
When a new duplicate case is created, the Applicant > E-Verify page will automatically refresh to hide the “Duplicate Continue Reason” dropdown.
Configuring ATS Direct Deposit Entity Mapping
A one-click configuration has been added to the ATS Integrations section in order to configure the Applicant Pay Account Field Mappings, Automations, and Code Value Mappings need to sync OTE Pay Accounts to ATS Direct Deposit Entity.
Branding and Design Elements
The fonts and colors of the recruiter-facing platform have been updated to more closely align with Bullhorn branding. Additionally, the Able logo will be replaced with the Bullhorn Onboarding logo throughout the platform. To note, candidate-facing features will remain the same.
See here for more information/examples: https://ableteams.freshdesk.com/support/solutions/articles/47001236015-introducing-bullhorn-onboarding-talent-edition-branding
Basic information
With our re-build of the Basic Information page to New Angular, we have rebuilt the upload service that lives under the ‘Upload Resume’ button. This includes both the back end work to rebuild the services needed to return and upload the attached file for the applicant as well as a new styling for how the button works and then the styling of how we display the uploaded document back to the applicant.
Basic Information
We have updated the new Basic Information page to support returning the company associated with the applicant, their branding for the page, as well as some of the client requirements on what fields and values are available on the different form fields.
Basic Information
With this release we have added the support for the Google Auto-Complete functionality in the new Basic Information page that is utilized in such places like the Address fields that allows candidates the ability to type to search for and auto-populate the values they are looking for.
Web Time Entry
Clients were seeing the navigation menu item in the Talent Platform Portal for Web Time Entry even if they didn’t have the integration enabled. This was causing candidates to be able to view the navigation item and open the Web Time Entry page which would generate an error due to the disabled state of the integration. With this release we have resolved that issue and now if a client doesn’t have Web Time Entry enabled, candidates will not be presented with the navigation item.
Web Time Entry
Clients have the ability to choose if they would like the Web Time Entry integration to open within the Talent Platform Portal as an iFrame or outside in a new tab. This is a setting within WFM and was previously initiating the opposite action for which the client had selected. With this release we now respect the setting and initiate the desired action within the Talent Platform Portal to either direct the Candidate to an iFrame’d experience or route them to a new tab in their native browser.
Translations
With this release we have added support for the additional Spanish & French translations on the new Talent Platform Home page, where the candidate can now view the proper translation of their Home dashboard.
Profile
We resolved an issue in Staging Environments where the Profile Header was covering up the ‘Continue’ button after navigating back to the Profile page. We have resolved this issue so that now the Profile Header will not cover the ‘Continue’ button, no matter how many times you navigate to the Profile page.
Navigation
With this release we have cleaned up a display issue with the Talent Platform Portal Mobile Navigation Drawer that was displaying bullet points next to each navigation menu item. By removing these bullet points, we are ensuring that the candidate experiences a clean and easy experience when navigating between their different primary pages in their Talent Platform Portal.
Logout Branding
Some applicant’s were experiencing an issue where logging out of the Talent Platform Portal would re-size the client logo to larger than the header should allow. This was causing a lot of overlap into the login & sign up form fields and not providing a great experience for the candidate. With this release, we have resolved that issue and the client logo should remain inside of the page header and sized to an appropriate scale within the page.
Job Search
Candidates were previously running into issues with only being able to open up the Detail Drawer of a job once in Mobile resolutions. When returning to view that same job again, they wouldn’t be able to open the Job Detail Drawer. With this release, we have resolved this issue and now candidates can access the Detail Drawer of jobs as many times as they would like without display issues.
Job Search
We have resolved an issue with the Job Search Results navigation from the Detail Drawer when in mobile resolutions. After opening the Job Detail Drawer and then navigating back or forward to the next job we were not continuously displaying the Next/Back buttons. Now when navigating between jobs from the Job Detail Drawer, we persist the Next/Back buttons.
Job Search
With this release we have updated our drop down filters to be searchable. This allows candidates to more easily search and identify their desired filters while also consolidating those drop down filters that have a lot of options into a more clean user experience.
Job Search
We have updated our pagination on the Job Search Results page so that when navigating forward and backward between the job results pages, candidates are being brought to the top of the page instead of remaining at the bottom. This provides a better candidate experience when searching jobs by automatically directing the candidate to the most relevant jobs based on not only their search results but also the page of jobs they are viewing.
Basic Information
We have resolved an issue where candidates were experiencing a blank page when navigating via the ‘Back’ button on the Basic Information page in the Complete Profile workflow. Now when candidates click on the ‘Back’ button in the Basic Info page, they will be properly redirected to the Talent Platform Home Page.
Basic Information
When candidates were navigating to the Basic Information or Preliminary Information forms in the Talent Platform Portal, they were seeing duplicate Home & Mobile Phone fields. With this release, we have removed the duplicates and are now ensuring to only display 1 form field per phone field to ensure we are providing a clean and clear user experience while also gathering necessary applicant information without issue.
Basic Information
We have built new styling for the Candidate Experience on the Basic Information page that aligns more closely with the user experience of our new Talent Platform Portal. This includes a new layout and grouping of fields as well as form field styles and buttons.
“Rate” Field fix for Arizona’s State Tax Form
We resolved an issue that caused the “Rate” field on the Arizona state tax form to not flowback from Onboarding365 to Bullhorn.
Enhanced the User Experience for ‘Request New Credential’
We’ve enhanced the Request New Credential experience by introducing a new modal that will allow users to free type a ‘Request Reason’. The ‘Request Reason’ will then be sent back to Onboarding365 to be used for the notification email.
Added Support for Federal Tax Flowback
We’ve introduced a new feature, that when enabled, will automatically flowback W-4 information captured in Onboarding365 to the Bullhorn Federal Tax Form.
Added Support for Re-Initiate Onboarding Credentialing
When a user re-initiates an onboarding from a candidate record or a placement record and the re-initiated onboarding requires a credential document that is not linked, a copy of that credential document will now be added to the re-initiated onboarding in Onboarding365.
File Extension Fix for Onboarding365 Files
We have resolved an issue that caused Onboarding365 to attach incorrect file extensions to documents that flowback to Bullhorn. This fix allows Bullhorn users to open and view all downloaded files without having to manually change the file extension to the correct format.
Colorado Withholding Tax Mailing Address
Resolved an issue that caused a candidate’s email address to populate in the “Mailing Address” field of the Colorado Withholding Tax form.
Iowa Withholding Tax Form Marital Status
The Marital Status selected on the “Withholding Tax – Iowa” web form will now show on the PDF form.
Updated Tax Forms for 2023
- Indiana
- Arizona
- South Carolina
- Louisiana
Employee Search
We added additional details to the employee search in the BTE Call Center: branch name, assignment start and end date. This ensures that users select the intended assignment when more than one assignment is present.
Tax Rate Edit History Slideout Display
Field labels will now be used on the sales tax rate edit history slideout instead of field names.
Mass Actions with Advanced Search
Mass Action now supports the ability to filter using Advanced Search. Previous to this enhancement users would need to use the column filters when performing a mass action.
Mass Action
The Mass Action Batch page will now display the status of the payroll batch being processed by the payroll provider and the number of payable charges within that batch. This is available as two additional columns on the Associated Batches card of the Mass Action Batch page.
Timeout Login
An issue was resolved to ensure that users who are on the Notes, Work History, or References tabs are presented with the session-timeout modal when their session times-out so that they are able to log back into Bullhorn.
Shift Conflicts
An issue was resolved that caused the system to not alert the shift scheduler that a candidate has already been assigned to a conflicting shift when they assign the candidate to a newly created shift.
Reset to Default
An issue was resolved that caused an error to occur, and prevented changes from being saved, when users selected the ‘Reset to Default’ button on the Scheduler Configuration page.
Delete Shift
An issue was resolved that caused the placeholder “{entityLabel}”, instead of “Shift Definition”, to be displayed in the warning message when a user selected the action item “Delete” for a shift definition.
Localization of User Preferences Page
Localization has been added to the User Preferences page in Bullhorn ATS. Users viewing Bullhorn in a language other than English will now see the user preferences in their selected language.
Hints for Dropdown Fields
We resolved an issue to ensure that hints setup for dropdown fields are shown in Novo.
Email Sent Time
An issue was resolved where the timestamp in an email being forwarded from Bullhorn would revert to ET even if the user is in a different timezone. Moving forward, the timestamp will respect the user’s timezone setting and display the appropriate time in the forwarded email.
Credential Status Field on Placement Header
Clients using Credentialing v2 are now able to add the Credential Status Progress Bar to the Placement Header. The Progress Bar will provide a snapshot of the overall progress toward a Placement meeting the Credential Requirements for the Placement. To enable this in the Placement Header update the system setting called PlacementCredentialStatusBar to True.
Start and End Date Columns on the Submission List
The Submission Start Date and End Date are now available as a column on the Submission List allowing a user to quickly view when multiple submissions have been started or ended streamlining there workflows and allowing them to put candidates to work faster.
Custom Tax Form Names
Federal and State Tax Forms will now allow the user to title the form to meet their needs by completing the new Form Type field. The field is not required. If the field is not completed, the forms will use the default names “Federal Tax Form” or “[State Name] Tax Form”.
Placement Change Requests approvingClientContactID or backupApprovingClientContactID
We’ve added the ability to show the following fields, approvingUserID and backupApprovingUserID on the Placement Change Request form. Previously when these fields were NOT hidden, they did not appear on the Placement Change Request form. These fields will allow users to submit changes for primary or backup timecard approvers.
NOTE: If these fields don’t appear for your company, please request that support enable the emailApproverReminder entitlement on your Private Label.
Saving Placement Change Requests
An issue was resolved that prevented placement change requests from saving.
Localize Candidate Submission Status Email Template
Two new system settings have been added to support the Job Submission Notification email. The settings can be used to support personalizing the email being sent or for sending the email in a language other than English. The system settings will respect merge fields so that users can ensure information specific to the Submission is included in the email. The new settings are JobSubmissionNotificationEmailSubjectLine and JobSubmissionNotificationEmailBody.
Localize Canvas Column Headers and Tabs
Canvas has been updated to ensure that Column Headers and tabs respect the French Locale setting throughout so that the readability of the system is improved, and users can complete their tasks efficiently.
Localize Certification Tab
Localization has been added to the Generate Document page on the Certification tab.
Department Description Field
An issue was resolved that ensures data replication with EMS will update the “Department” description field when an update is made through the API.
Credential Status Progress Bar Header
Clients using Credentialing v2 are now able to add the Credential Status Progress Bar to the header of the Credential List. The Progress Bar will provide a snapshot of the overall progress toward a placement meeting the credential requirements for the placement. To enable this in the placement header update the system setting called PlacementCredentialListStatusBar to true.
Credential Overview Card
The Credential Overview Card is available on the Placement Overview tab. Using the information on this card, recruiters, compliance managers, and credentialing specialists can swiftly determine whether the necessary credentials have been obtained for a placement.
The Credential Overview Card consists of a Progress Meter and Status Buttons.
- Progress Meter: Uses a calculation of the total number of required credentials for the placement and the count of credentials in a “Completed” status to display a visual representation of the credentialing progress.
- Status Buttons: Shows a visual count of credentials for each defined status group.
This feature can be adjusted to meet the needs of the clients utilizing System Settings.
Client Rate Agreements
Client Rate Agreements are a simple approach to guarantee that contractual obligations for Jobs and Placements are honored. By using Client Rate Agreements, Bullhorn clients will ensure that the correct Earn Codes and Rate details flow down to the Client’s Jobs and Placements.
Below are examples of common criteria that can be set for Client Rate Agreements. All or none of the values can be configured as needed.
- Default earn codes
- Bill Rate Markups
- OT/DT Multipliers
- Specific pay and bill rates.
- Markup Percent
Phone Number data update
Phone numbers will no longer return the + symbol or country code values when requested through SOAP.
Query Optimization for GET Clients
We’ve optimized the query for GET Clients so that requests will be executed faster. This will decrease the time a candidate or HR professional will spend navigating through pages in OB365 and will also decrease the stress on our database.
Added metadata flag to GET OnboardingDocument(s) calls
Added a new flag ‘include document meta data’ to both the GET Onboarding/Onboardingdocuments and Onboarding/Onboardingdocument. When this flag is set to true then the Onboarding Document(s) metadata value will return.
Updated the GetEmployeeInfo API
Resolved an issue that caused the Onboarding/Employee call to return a payMethod that was different from the payMethod that was sent to Bullhorn.
UK & I Support for POST/PUT Client Office
We’ve enhanced the POST/PUT Client Office request so that if the country being sent is the United Kingdom or Ireland the request will succeed. Client Offices for the United Kingdom or Ireland will now be automatically created in Onboarding365 when Locations for those countries are created in Bullhorn for clients who use the eStaffAutoCreateClientsAndOffices System Setting / Private Label Attribute.
Support for Puerto Rico State Tax Form automatic flowback
Puerto Rico withholding tax form information will now flowback to a Bullhorn Candidate’s State Tax entity when using the Bullhorn feature that automatically flows state fax form information back into Bullhorn. This setting is enabled by setting the Bullhorn Private Label Attribute / System Setting ‘onboarding365TaxInfoFlowback’ to TRUE.
Enhanced Mapped Entities Preview
We’ve enhanced the process of previewing a record that contains data from another mapped entity. Users are now able to view the data instead of a URL to the mapped entity in the preview panel letting them know the exact data that is being sent to Onboarding365.
We also added padding to the bottom of the preview panel to prevent data from being clipped.
Entity Mapping Support for UK & I
Sending the Country Ireland or the United Kingdom or any States / Provinces associated with Ireland or the United Kingdom using Entity Mapping, when initiating an Onboarding, will be accepted by Onboarding365.
Canceling an Onboarding with an open E-Verify Case
When attempting to cancel an Onboarding that has an open E-Verify case the user will receive an error letting them know they can not cancel an Onboarding if an open E-Verify Case exists.
Work Eligibility – Spanish and French support
The checkbox statement “Legally eligible to work in the United States” will now be translated to French or Spanish when the Onboarder changes their preferred language to French or Spanish.
Enhanced Validation for Phone Number Fields
We’ve enhanced validation for phone number fields so that users will no longer be able to input non-number values.
“Review and Certify” Tile Fix
Resolved an issue that caused the Review and Certify Tile to be disabled when a credential document was included in an Onboarding.
Date Formatting for Digital Signature
The digital signature date formatting that is being displayed to an Onboarder will reflect the date formatting of that Onboarder’s work Country.
Enhanced the Onboarding Search Screens
The Search Contractors, Search Core Employees, and Search Pre-Hires Onboarding pages have been updated to allow searching by “Country”. When a user selects a country from the “Country” field, the “Work State/Province/County” field will then show the appropriate list of states, provinces, or counties depending upon the country that was selected.
Comment Updates
We have added support for Fieldglass/Beeline Candidate profile comments. Auto-adds VMS Candidate feedback as a BH Submission Note.
PIXID – Submittal Form in French
We have added a French display option for Submit to VMS form. This provides ease of use for French speaking clients.
MYWORKDAY getReq
We have restored the req processing and delivery for MyWorkDay credentials.
Health Report | KONCERTIT getReq
KoncertIT VMS – We have added support for new VMS Duration field format to restore req delivery.
Pixid getSubmittalList
We made a small code update to improve navigation and process Submittal lists without error. This update reduces the delay in ATS Submittal updates.
MPF Company Lookup Feature
RULES – New rule type atsSetCompanyByVmsField lets users set ATS Company based on VMS-ATS field matching.
Medefis5 – Update Shift Parsing to set Shift Hours correctly
We have updated our Shift Parsing logic to correctly parse Shift Hours values on Medefis5 requisitions. This improves data entry accuracy and eliminates the need for manual user correction post-delivery.
Beeline getReq | ‘Req has been removed; should be closed’ OR ‘User has been logged out’ error
We updated how VMS Sync recognizes when a user is logged out to prevent req delivery delay.
Unmapped Submission Status
We have normalized all unmapped VMS Submissions Status values. This ensures the accuracy of VMS Sync Submittal Status Mapping Dashboard.
Admin Tools CSS Update
New look and feel for VMS Sync Admin Tools provides users with a Bullhorn branded product experience.
Add Reject Functionality to TMC Time Card
This enhancement is for clients that use the reject timesheet feature as part of their approval process. TMC users can now reject time cards back to an employee from the time card screen.
Billable and Payable Charge List Views
Billable charges, Payable charges, and Invoicets lists now save the user’s most recent column layout without having to save it as a favorite search. his allows them to quickly view the columns that are most relevant to them to do their job effectively.
New Admin Canvas Standard Pay Bill Reports Package
We are pleased to announce a new version of the “Invoice Register” report will be included in the 2022.12 release. This version of an existing report allows invoices that are not yet finalized to be included on the report, which provides greater visibility to all invoices regardless of finalization status.
If existing clients would like to receive this report version, please speak with your Account Manager.
Additional documentation for these reports can be found on the Knowledge Base.
Blank and Empty Search in Advanced Search
Users are now able to search on blank or empty field types within Advanced Search.
Filter on DateTime Fields
Users are now able to filter the Date and Time for the DateTime fields in Advanced Search.
“Add Submission” when a Matching Web Response Exists
The candidate submissions workflow has been optimized by eliminating unnecessary steps. When a candidate has a web response submission in Bullhorn for a job, users will no longer be able to add a new submission for that candidate on that same job. When a user attempts to do so, the user will receive an error message.
Multiple Values for Minipickers
An issue was resolved where users in the Mobile App were not able to select multiple values when a mini-picker was used on a form inhibiting users from being able to fully complete tasks if using the app.
Manage Task Template and Manage Add Submission Template Table Headers
The “Manage Task Template” and ” Manage Add Submission Template” pages were localized to support our international customers’ user experience.
Add Task and Add New Submission Template Tabs
The “Add Task Template” and “Add Submission Template” pages were localized to support our international customers’ user experience.
Candidate Date Fields Added Through REST API
Now when updating date fields through the REST API, users and developers will no longer be able to add values with unsupported data. When a user attempts to do so, they will be presented with an error message.
Editing Placements from OpenWindow API
An issue was resolved that now allows users to save edits made to a Placement that was opened using the OpenWindow API.
Credential Expiration Date
An issue was resolved that caused the incorrect “Credential Expiration Date” to be displayed on the “Edit Candidate Credential” screen when the user was in a time zone west of Eastern Standard Time.
Bullhorn Data Replication with EMS Improved Performance
We have resolved a memory leak issue that may have caused Data Replication to stop responding.
Bullhorn Data Replication with EMS Missing Fieldmaps
Data Replication with EMS has been updated to include additional tables not previously available in the EMS schemas. Events for fieldsmaps were also added so that the data syncs appropriately. These fieldsmaps are now enabled for the self-heal process that runs nightly.
Data Table
Support for the Novo Table component (deprecated since 2018) is being removed in favor of the new Novo Data Table.
NOTE: Customers and partners with integrations that target specific classes or DOM structure of Bullhorn Novo’s front end should be prepared to test their applications once the .11 release is available in NPE environments.
Update Translation for the Add Credentials Modal Picker
We have updated the translation and localized the picker on the modal used when adding a Grouped Credential (or Grouped Certification) to a placement to ensure clarity.
Job Activity Candidate Submissions
We resolved an issue with the View Department Candidate entitlement so that if the entitlement is enabled, users will only see submissions for the department to which they are assigned. This ensures that customers have oversight of the information that users can see in the system.
New Canvas Standard Pay & Bill Reports
We are pleased to announce three Canvas report updates as part of the 2022.11 release:
We updated our standard Pay & Bill Canvas reporting package to incorporate one (1) new report:
- Transaction Master Summary Exceptions
As a Payroll or Billing Specialist, these reports should be run to quickly identify transactions that may need further review to determine if a correction is needed. These reports could be referred to as a “smoke test” to identify issues and allow the specialist time to proactively correct payroll and billing issues. Pay and Bill Exceptions include:
We updated the Transaction Master Details V5 and Transaction Master Summary V5 Reports.
These are new versions of existing reports; “Date Added” is now available as a report parameter to allow greater report granularity.
If existing you would like to receive this report version, please speak with your Account Manager.
Removed horizontal scroll in Mapped Entity Picker
We’ve removed a horizontal scroll on the field picker for Mapped Entities.
Onboarding365 overriding existing Direct Deposit data in Bullhorn
We have resolved an issue that caused preexisting direct deposit data in Bullhorn to be wiped out when an onboarding that did not collect direct deposit data flowed back to Bullhorn.
Support for Checking and Savings for Canadian Direct deposit
The value for Checking or Savings on the Canadian Direct Deposit form in Onboarding365 will now flowback to Bullhorn Direct Deposit for Clients who have Direct Deposit flowback enabled through the Bullhorn System Setting.
Wrong file extension being attached to files from Onboarding365
We have resolved an issue that caused downloaded files to not open in Bullhorn ATS because Onboarding365 attached the wrong file extension to them.
Document Instructions no longer support IFrames
Resolved an issue that caused Iframes to no longer be saved via HTML in the Document Instructions.
Required fields not respected for Certifications and Licenses records
We have resolved an issue that allowed “Certifications” records and “Licenses” records to save even though required fields were not filled out.
Documents not following Exclusion Rules
We resolved an issue that caused incorrect documents being added to onboardings upon profile completion because exclusion rules were not being followed.
Onboarder redirected to empty page after submitting digital signature for Credential only Onboardings
Onboardings that only contained credentials on agencies with digital signature enabled would redirect the user to a blank page after their signature was submitted.
Updated UK NIN collection method within the Profile Extension
We’ve updated the United Kingdom “National Insurance Number” (NIN) collection method within the Profile Extension. When a user selects “I do not have a National Insurance Number” the system will hide the Temporary Reference Number” and allow the user to complete their profile.
Updated the ‘User Guide’ link
We’ve updated the ‘User Guide’ link for all US and EU environments so that it will now direct users to the correct URL.
Cloud Clock
We’ve released a new version of Cloud Clock. This new version includes minor bug fixes.
Mobile Clock
We’ve released a new version of the Mobile Clock app. This new version includes minor bug fixes and the removal of the Manager Login button.
Support Dollars in Group Timesheets for In/Out
We enhanced the In and Out view in Rapid Time Entry/Group Timesheets to allow for entry of units and dollars adjustments.
Removal of ‘New Faxes’ from Dashboard Summary
We removed ‘New Faxes’ from the Dashboard Summary within Time Management Console because fax is no longer a supported method of entry within BTE.
Incident Tracking Error
For clients using Incident Tracking, we corrected an issue where the Incident Tracking Summary screen within the Tasks menu would not display properly.
Support Comment Updates
We have added support for Fieldglass/Beeline Candidate profile comments. Auto-adds VMS Candidate feedback as a BH Submission Note.
PIXID – Submittal Form to be Translated into French
We have added a French display option for the “Submit to VMS” form. This update provides ease of use for French speaking customers.
CNET Position List
We updated the Position List URL for CNET logins to process positions successfully.
Beeline Multi-Buyer Tenant Feature Flag
We have added a Credential feature flag for multi-tenant Beeline logins. This lets VMS Sync process reqs from all buyers present in a single Beeline login.
Cube19 is now officially Bullhorn Analytics
Cube19 has been rebranded as Bullhorn Analytics to provide a more consistent user experience to align with all other Bullhorn products. New Bullhorn Analytics logos have been updated in the analytics application.
Data Replicator with EMS Support for ‘BH_DocumentDataFlowback’
Data Replicator will now replicate the ‘BH_DocumentDataFlowback’ table. This table contains the following Onboarding365 document data: UniqueID, DocumentType, DocumentTypeID, acceptDate, certifyDate, generatedDate, additionalInfo, name, friendlyName, businessKey, userID, dateAdded, and dateLastModified.
Onboarding365 Header Displayed in Bullhorn
The Onboarding365 header will now be displayed when viewing Onboarding pages from the Onboarding365 menu item.
Flowback support for State Tax information
We’ve introduced a new feature that, when enabled, will automatically flow back State Tax Form information captured in Onboarding365 to the Bullhorn State Tax Form.
For more details about this feature and enablement please review the following document: OB <> Novo Tax Info Flowback Overview
Credential Integration
We’ve introduced a new feature that automatically adds Credential documents to an Onboarding when it is initiated through Bullhorn. With this setting enabled, Credential Requirements without a linked Credential on a Candidate and or Placement will be added to the Onboarders package.
In Onboarding365 Credentials will appear under their own tile, and this tile title can be customized by an Admin user.
When the Onboarding is completed, the credentials flowback to the ‘Existing Credentials’ tab on the record that the onboarding was initiated from.
For more details about this feature and enablement please review the following document: OB <> Novo Credentialing Integration Overview
Work Eligibility Statement
Onboardings initiated with WorkCountry set to the UK will show the Work Eligibility statement as ‘I am legally eligible to work in the United Kingdom’. Onboardings initiated with WorkCountry set to Ireland will show the Work Eligibility statement as ‘I am legally eligible to work in Ireland’.
For more details about this feature and enablement please review the following document: Onboarding 365 UK & I
Drivers License
Onboardings initiated with WorkCountry set to UK or Ireland will hide the ‘issuing state’ drop down underneath the Driving License Number field.
NIN / PPS
Onboardings initiated with WorkCountry set to the UK will capture National Insurance Number. Onboardings initiated with WorkCountry set to Ireland will capture Personal Public Service Number.
Date Format
Onboardings initiated with WorkCountry set to UK or Ireland will show date fields in the format of dd/mm/yyyy.
Phone Number
Phone number fields have been enhanced, adding a country code picker so users can select what country their phone number is from.
Currency
Onboardings initiated with WorkCountry set to the UK will show Pounds in currency fields in the application. Onboardings initiated with WorkCountry set to Ireland will show Euros in the currency fields in the application.
Addresses
We now support selecting UK and Ireland in the Country Picker on all forms that have an address. When the countries “United Kingdom” or “Ireland” are selected, the State picker will become optional and be re-labelled as ‘County’.
Job Submission Display Values
The Job Submission edit screen will now correctly show the display value that is configured in field maps for the Status drop down field.
“referralfee” and “referralFeeType” Fields on Placement Change Requests
We resolved an issue that caused the field ‘referralFee’ to not display on a Placement Change Request.
Direct Deposit Entity, Issue and Issue Item Entities can be Used without BH1 and BTE Corp Settings
Non-Bullhorn One customers will now have access to the Issue Items List and Direct Deposit features. This change will allow any Bullhorn ATS customers to view the values that actively exist within the Issue Items List in Bullhorn ATS. The Direct Deposit feature will allow any Bullhorn ATS customers, integrating with external systems for payroll and/or billing, to store that data in Bullhorn.
Opportunities Activity Tab Edit and Status History
To help improve readability for international clients, we have localized the table column headers for the Opportunity Edit History and the Status History on the Opportunity Activity tab so that the field names are automatically translated based on a user’s locale setting.
Novo Picker Triggering Change Field Interactions when Backspace is Pressed
An issue within picker controls was resolved so that if a Change Field Interaction is being used, it will not fire if the user hits backspace while typing so that other updates are not impacted before the selection is made. Previously, if a user hit the backspace, other filters or changes would be lost due to the Change Field Interaction firing requiring the user to go back and redo their selections.
Email Alerts for Self Heal Status Updates
Data Replication with EMS Customers are now able to receive an email alert to get a status update on the self-heal process. The clients are able to provide a list of email addresses to Bullhorn Support that should receive the notifications. If interested, please contact Bullhorn Support to have this set up.
Merging Candidate Records Credential Enhancement
An update was made to ensure that credential information on a candidate and any placements are displayed correctly when candidate records are merged so that the information is accurate and does not require any manual intervention by the user.
Internal Submission Notifications
An issue was resolved where a user would receive an error when sending Internal Submission notifications affecting users without access to Company records when Company Ownership is enabled. Users will now be able to send the email ensuring they are able to complete their work as expected.
Slovakian Postcodes
An update was made to the radius search to include Slovakian postal codes that were previously missing causing the search results to be incomplete. The update will ensure that the radius search results return all candidates that meet the requirements.
Language
We’ve added two new language settings for Onboarding, English (UK), and English (Ireland).
Support for Onboardings in the UK and Ireland
We now support initiating Onboardings for clients in the UK and Ireland. With this change we’ve updated several areas of the application for users in the UK and or Ireland.
Underprivileged Users ability to Delete HR Uploaded Files
Resolved an issue that granted users, who normally wouldn’t have access, the ability to delete HR uploaded files associated with an Onboarding document.
Onboardings showing OTH as Country on Profile bug fix
Onboardings effected by a previous bug that caused the profile page to show Onboarding country as OTH were not able to be edited. We’ve resolved that issue and these Onboardings can now be edited.
SOAP GetEmployee Language Fix
In a previous release we introduced an unintentional change to the SOAP GetEmployee response, specifically how it returned the language value of an Onboarding. We’ve reverted this change and the GetEmployee SOAP response will now return language values as it did in the past.
Direct Deposit form Address field validation
We’ve added validation on all Bank Address fields for the United States and Canadian Direct Deposit forms. When a user attempts to save a Direct Deposit form with an invalid character(s) in a Bank Address field the user will receive an error prompt stating “Address contains invalid character/s” and will be unable to save the document until the invalid characters are removed. This applies to both the Desktop and Mobile version of the application.
Attachments
VMS Sync now supports VectorVMS req attachments. VMS files are expected to deliver to the ATS, as they contain additional job details or forms required for candidate submission.
Processing Reqs
VMS Sync has updated our authentication method for MyWorkDay, and is now processing new and updated reqs as expected.
Add Position Attachments to ATS
We restored attachment upload functionality for Dotstaff reqs. All documents present on a VMS req are expected to attach to the corresponding ATS Job.
Reqs Status
Due to a Beeline UI update, Sync was only processing Open Beeline reqs for delivery. Sync has been updated and now successfully processes Beeline reqs in any status for timely and accurate ATS Job updates.
HealthReport – Peoplefluent / VectorVms getReq 60% fail
A Hotfix was released to restore Vector/PeopleFluent req delivery.
Health Report – COVENDIS – getReq 100%
Covendis login error messages are now displayed on the VMS Sync credential. This gives users more insight into why positions aren’t delivering to the ATS, and provides them with clear resolution instructions.
Health Report – CNET – getReqList 100%
Updated Position List URL for CNET logins to process positions successfully.
Staffbot VMS Update ReqID
Sync now supports Staffbot’s new reqID format.
Bluesky | Req Link routing to list view of VMS
Clicking the Req Link on BlueSky positions no longer navigates to the VMS requisition list view. This allows users to quickly view req details in the VMS without searching by Req ID.
Beeline Multi Buyer Tenant Feature Flag
Added Credential feature flag for multi-tenant Beeline logins. This lets VMS Sync process reqs from all buyers present in a single Beeline login.
Beeline getReq/getReqList | Multi Buyer Tenant Feature Failing to Process some Positions
VMS Sync now processes all positions for Beeline logins with multiple buyers. This lets users consolidate access to reqs from multiple Beeline buyers under a single login, eliminating the need to create unique credentials for each buyer.
Support Units and Dollars Entry in Group Timesheets
We enhanced the hours per day view in group timesheets to allow for entry of units and dollars adjustments.
Social Security Number Usage
To better secure our customers’ data, Bullhorn is making changes to the platform that will prevent SSNs being uploaded insecurely by customers. In the past, some customers have chosen to manually add SSNs to employee records for unique identification. Over the next several weeks, Bullhorn will now replace such actions with random numbers to better protect the employee data of customers.
SEEK Duplicate Web Responses with Timeout Error (APAC Only)
An issue was resolved that was causing duplicate web responses when the server timed out.
Preview of SEEK Published Job (APAC Only)
Jobs can now be viewed with a Preview button before they are published.
Key Selling Points (APAC Only)
An issue was resolved and Key Selling Points can now be viewed on the SEEK list view.
SEEK Enhancement: Job Description (APAC Only)
An issue was resolved and the Summary field will now be used for the job description when a job is published.
SEEK Feature Updates (APAC Only)
Within SEEK module, the following features were added:
- Preview button to confirm changes prior to submitting
- Ability to manage multiple SEEK accounts based on business need
- Inclusion of Selling Points within SEEK search screen (Standout or Above Ads ONLY)
SEEK Management of Existing Job Ads (APAC Only)
Within Bullhorn Connect, users now have the ability to see manage the entire lifecycle of their SEEK job ad posting by:
- See the current status and planned expiration date
- Make edits to open SEEK job ad posting
- Expire open SEEK job ad posting
Transaction Master Summary Report
This is a new report, which leverages the data from the Transaction Master Detail Report. This report summarizes that data by:
- Candidate placement ID
- Week ending date
- Earn code
Best Practices for this report:
- Use by Payroll and Billing Specialists as a “smoke test” after running internal pay/bill processes
- Use by managers for a summarized view of weekly pay/bill numbers
Additional standard Pay & Bill report uses and details can be found here.
Transaction Master Detail V4 Report
This is a new version of an existing report; this version now includes manual pay-only charges. If existing clients would like to receive this report version, please speak with your Account Manager.
Attachments
VMS Sync now supports VectorVMS req attachments. VMS files are expected to deliver to the ATS, as they contain additional job details or forms required for candidate submission.
Processing Reqs
VMS Sync has updated our authentication method for MyWorkDay, and is now processing new and updated reqs as expected.
Add Position Attachments to ATS
We restored attachment upload functionality for Dotstaff reqs. All documents present on a VMS req are expected to attach to the corresponding ATS Job.
Reqs Status
Due to a Beeline UI update, Sync was only processing Open Beeline reqs for delivery. Sync has been updated and now successfully processes Beeline reqs in any status for timely and accurate ATS Job updates.
Magic Link
We resolved the Magic Link login issue for VMS Sync Admin Tools. This restores login for users who do not use Google/Outlook authentication.
Exception Details Report
We improved the performance of the Exception Details report within Exchange in order to prevent possible errors when running it.
Client Configuration Screen Error
We corrected an error that occurred for web time entry clients when saving changes on the client configuration screen.
Add “New Transactions” to Group
We resolved an error that occurred when navigating to employee time cards for clock groups with multiple sites. If a user initially selected the ‘All Employees’ option, an error would occur when attempting to use ‘New Transaction’ on a timecard.
Error Resolved
Users will no longer be presented with the error message “The column ‘defaultStartTime’ could not be found in the model” when attempting to run a report after Shift Definition fields have been added to the Canvas query.
Referred By Link
We fixed a bug preventing users viewing a placement from selecting the “Referred by” field and properly being navigated to the associated person record.
Calling and Texting
Bullhorn users with TextUs and/or a third party click-to-call application enabled can now click on the TextUs icon of a candidate, contact, or lead to send a text message and can also click on the phone number of a candidate, contact, or lead to make a phone call.
Add Note Template Page
To help improve readability for international clients, we have localized the Field names on the Add Note Template page so that the fields are automatically translated based on a user’s local setting.
Process Column
We’ve added functionality to make it easier for users to find the relevant records within the Process column in the Issues list. A new search bar, filter options, and the ability to multi-select the filter values were added. We also resolved an issue where values were not generated from the filter option as expected. These enhancements will allow Payroll Specialists to view and sort the values that actively exist within their Process column filter without the need for navigating through a long list of issues to find what they’re looking for.
Emailing
When sending GDPR emails from Bullhorn, the sender displayed on the email will now reflect the Bullhorn user’s email address instead of incorrectly displaying the user’s username.
API Object
The Company Name has been added to the associates on the API object for Location and can be used in field interactions.
DM8 Regression Error on flyaway scripts for all corps
Clients using DM8 will now be able to include dashes within their database names giving the clients greater flexibility when configuring the product to meet their company needs.
PIXID – birthplace – Missing Key or Value
We have added support for the new required field Country of Birth.
AHSA | Openings Values
The opening counts are now parsed correctly.
b2bBuyer getReq | Pull Start Date Value
The Start Date is now parsed correctly.
Skill Mapping | Sync is not Designating medType/medSpecialty Values
Skill Mapping – we restored the medType/medSpecialty values.
statstaff |Bill Rate and Bill Rate Notes Parsing from XML on Reqlist
Bill Rates are now parsing from requisition updates.
Simplify VMS v2
We have added support for URL variants.
Flex Mapping | Unable to Select Several Companies in Flex Mappings
Flex Mapping – we’ve restored the ability to select ATS Company values.
Flex Mappings | Error Creating New Flex Mappings: “MongoError: E11000 duplicate key error collection”
Flex Mapping – we resolved an error with adding new links
Increase Frequency of Billing Sync Error Emails
For Bullhorn clients set to receive email notifications for pay/bill message errors, we’ve increased the frequency of the emails to hourly to ensure agencies can quickly receive and resolve errors.
Per diems Auto-approving in Exchange
We resolved an issue where per diems were not auto-approving in Exchange if the VMS file was first uploaded as pending approval and then subsequently uploaded as approved. With this fix, all of the transactions will still need to be approved for the per diems on the timecard to be auto-approved.
Pay/Bill Sync Error Report
A new report called Pay/Bill Sync Error Report was created. The report allows clients using pay/bill sync messaging to see any pay/bill sync error messages within a specified time frame.
Opening Shift List returns no results in Production
An issue was resolved that was causing the Shifts List Page to have an error message when attempting to open it in the Production environment.
Add JobSubmission REST Trigger on the Interview Workflow Icon Action
An update was made so that Add JobSubmission Rest Trigger will execute when using the “Schedule Interview” Action or by clicking the “Interview” workflow icon from a Job.
List for Placement Housing Complex
Novo clients are now able to use the Placement Housing Complex. Users can add/edit/view/delete Housing Complex records on a Placement. This is helpful for clients who need to track housing information for their placements.
Clients must be using the Housing Complex module and the following Entitlements must be enabled for the clients to utilize Placement Housing Complex functionality:
- Add Placement Housing
- Delete Placement Housing
- Edit Placement Housing
- View Placement Housing
To have these Entitlements added to your User Type, please reach out to Support.
Custom Cards on Overview Tab
An issue was resolved with custom cards on the overview tab so that the custom cards will load on the tab as expected whenever they are viewed.
Default Credentials
An issue was resolved where default client corporation credentials did not get copied over to a newly added job.
Drop-Down Search
When a user utilizes the search feature on a drop-down list to quickly find an item, the list will now scroll and display the selected and highlighted item that the user was looking for.
Advanced Search
We are providing enhanced search functionality to Novo Lists within Bullhorn. All customers with access to the following lists will be able to use this feature: Billable Charges, Payable Charges, and Invoice.
Moving Client Submissions
An issue was resolved with the JobSubmission REST Trigger. Now the JobSubmission ID is sent instead of the SendoutID when triggered, This ensures the correct entity information is being passed and records remain accurate.
Mapped Entity
Users can now map any field, regardless of type, in Bullhorn to a CustomAttribute Free Type Field in Onboarding365 and it will be sent through the initiate API call.
Integration Requiring Custom Attribute Value after Removing Value from BH
An issue was resolved that caused an error message to appear when a user was attempting to initiate an onboarding process from Bullhorn when a mapped custom attribute was used.
Cancel Placement Onboarding without Candidate Onboarding Entitlements
An issue was resolved that wouldn’t allow a user to cancel an onboarding when only the placement entitlements were enabled.
Opening Files
An issue was resolved that wouldn’t allow some files to be opened. Now .pdf, .doc, and .docx files that are opened from the Mobile app and have a contectSubType property of ‘octet-stream’ will open without issue.
Anonymization Fields
An issue with record anonymization and Data Mirror EMS so that during anonymization of candidate, contact, or lead records in Bullhorn, corresponding data will also be removed from Data Mirror EMS. Previously, certain data points remained visible in Data Mirror EMS, despite being cleared in the Bullhorn database. This applies to the following records:
- Candidate Education
- Candidate Work History
- Candidate References
- Candidate, Lead, and Contact Custom Objects
Data Mirror 8 with Entity Model Streaming
Data Mirror 8 with EMS is now available. We welcome all clients to work with their support representative for the free upgrade.
Major enhancements include:
- Entity Model Streaming
- Detects schema changes automatically for new entities (minimal re-seeds).
- Align data to API schema thus, avoiding field mismatches, and prevent errors from manual updates.
- Improved Self-Healing
- Validate that records that were selected for self-healing are synched; report and alert Bullhorn.
Improve Tabbing Order in GTS: Weekly Only
We enhanced the tabbing order for weekly group time sheets to flow from the one-time entry box to the next in order to make time entry faster and easier.
Per diems Auto-approving in Exchange
We resolved an issue where per diems were not auto-approving in Exchange if the VMS file was first uploaded as pending approval and then subsequently uploaded as approved. With this fix, all of the transactions will still need to be approved for the per diems on the timecard to be auto-approved.
Automatically Populate the BH Worked Code in GTS
We enhanced group time sheets for Bullhorn One to ensure the earn code used for worked hours entry appears at the top of the selectable codes list.
Configurability of Rate Card Calculations
Pay & Bill admins can now configure the rate card calculations based on Markup through a new Pay & Bill setting for “Edit Markup Calculates Bill Rate .”The following two options are available:
- Editing Markup calculates Bill Rate using Pay Rate (default behavior today)
- Editing Markup calculates Pay Rate using Bill Rate
Placement Rate Card Change Request list
Placement Rate Card Change requests now have a list view.
This is enabled by Support with a new menu entitlement.
Location: Menu > Pay & Bill > Placement Rate Card Change Requests
Earn Code Templates
Earn Code Templates are now available in DataMirror 8 for reporting.
Delete Action for Billable Charge Files
Pay & Bill users now have the ability to delete Billable Charge attachments. Please contact support to have the entitlement enabled.
VMS Submittal Error Normalization
VMS Sync Submittals now provides user-friendly error messages with actionable resolution instructions.
Fieldglass Submittals
An error related to a Fieldglass update has been resolved.
Stafferlink
An issue was resolved processing req updates.
PageUpPeople
VMS Sync now integrates with PageUpPeople VMS credentials.
Dice Resume Parsing into ATS
The dice resume parsing functionality has been restored.
Submission Status Update on Popup Comment Field
When a user updates a submission from the Submissions List View and selects ‘Change Submission Status’ the comment field is now available on the pop-up form.
Submission Slide Out Comment Field
The Submission slide out was updated so when adding a Client Submission a user can enter a comment that will be saved and displayed appropriately.
TEL Tags on Records
We resolved an issue where a user would click on a phone number while viewing a candidate/client contact record and would be prompted to leave the Bullhorn application.
Accented Characters In dHTML Fields
An update was made so that accented characters entered within a job or placement record will save and display appropriately.
Publish to SEEK
We have enhanced our APAC market’s SEEK job board offering, including the following enhancements and features:
- New and improved modern form redesign
- Dynamic Ad Pricing based on job location and category
- Job Specific Questionnaires
- Support for the latest SEEK APIs
Beeline Allows VMS Submittal Over Max Bill Rate
Submit to VMS form now displays Max Bill Rate for Beeline jobs and allows users to submit with a higher bill rate than Max Bill Rate.
Searching with ATSId in Linked Tab Fails
Company Mapping Dashboard has been updated to search Linked ATS Company values by ID.
Support 2FA/MFA Authentication
VMS Sync now supports multi-factor authentication (MFA) for VNDLY credentials.
SmartTrack QR Code 2FA
VMS Sync now supports QR code two step verification (2FA) for SmartTrack credentials.
Remove “Shiftwise” Credential Type
VMS Sync is now using Shiftwise API – clients should partner with Shiftwise Support to ensure their user(s) are granted API access before integrating new Shiftwise credentials with VMS Sync.
Positions Stalling in “Operation Queued” Status
VMS Sync has enhanced our upload algorithms to prevent delays in requisition processing.
PageUpPeople Integration
VMS Sync now integrates with PageUpPeople VMS credentials.
Intellify Integration
VMS Sync now integrates with Intellify VMS credentials.
Flex Mapping Export Missing Columns
VMS Sync Flex Mapping exports now contain all configured ATS fields.
Display CustomText Field on Company Mapping Dashboard
Account Feature “Custom Company Mapping Fields” is now supported for Bullhorn ATS. This feature lets users display additional ATS Company field values on the Company Mapping Dashboard.
Beeline ‘changePassword’
VMS Sync has updated our password reset logic to use 16 characters for Beeline credentials.
AyaConnect ‘Job On Hold’ Status
VMS Sync now captures On Hold status for AyaConnect requisitions.
Premium Earn Code Calculation for FLSA
We’ve enhanced the FLSA calculation feature to allow for calculations on premium earn codes which may be paid at a higher rate.
Pay/Bill Messages Auto Send when VMS Expenses set as Auto Approved
Expense reports that are auto-approved will now send through Billing Sync without requiring a recalculation.
Earn Code Templates
Earn Code Templates are now available! Pay & Bill Admins now have the ability to group frequently used together earn codes into templates that can then be applied when recruiters add a rate card to the Job or the Placement.
Rate Card Effective Dates not Aligning
We resolved an issue with Placement Rate Cards Edit History where the effective date displayed on the edit history slideout did not match the actual rate card effective date.
Rate Card Effective Date Flow from Job to Placement
Users processing placement rate cards now have the ability to select if the effective date on the placement is the date of the Job rate card effective date or the Placement Creation date.
Rate Card Calculations now Configurable
Pay & Bill admins can now configure the rate card calculations based on Bill Rate through a new Pay & Bill setting for “Edit Bill Rate Calculates Pay Rate”. The following two options are available:
- Editing Bill Rate calculates Markup using Pay Rate (default behavior today)
- Editing Bill Rate calculates Pay Rate using Markup
Pay & Bill admins can now configure the rate card calculations based on Pay Rate through a new Pay & Bill setting for “Edit Pay Rate Calculates Bill Rate”. The following two options are available:
- Editing Pay Rate calculates Markup using Bill Rate (default behavior today)
- Editing Pay Rate calculates Bill Rate using Markup
Requesting and Approving User Fields on Placement Activity Page
Placement Rate Card Change Request users can now see what users requested and approve the change on the overview screen.
Invoice Timesheet Attachment Order
We have resolved an issue where the order of attachments on the Invoice PDF differed from what was shown in Bullhorn Time & Expense.
New Hours Report Available
We have added a new “Hours Report” to our Pay & Bill reporting package to provide visibility into Payable and Billable Hours and Dollars information, based on selected criteria such as time period, client, and candidate.
Add Correlated Fields to Canvas
The following fields are now available for Canvas Reporting:
- Billing Profile correlatedCustomText1-10
- Billing Profile correlatedCustomTextBlock1-3
- Invoice Statement billingProfileCorrelatedCustomText1-10
- Invoice Statement billingProfileCorrelatedCustomTextBlock1-3
Text in Shift Fields Fully Visible in Scheduler & ATS
Users can now hover over a field in the Scheduler Configuration area to view that field’s full name if that particular field’s name is not fully visible.
Cloning a Shift Position
A user can now clone a shift position from one company and use it for multiple companies instead of having to create new shift positions.
Add Standard Columns for Shift List View in a Column View
Users now have the ability to view specific data points in mass for Shifts and Assignments using the new List View feature.
“You have unsaved changes” Warning Incorrectly Displayed on Placement Edit Tab
We resolved an issue where users have occasionally received a warning that they have had unsaved changes when navigating away from the Placement edit tab, even if there were no updates made.
Parse as Existing Does not Fire REST Triggers
Resolved an issue that caused the REST trigger to not function properly when on the “Parse as existing” screen.
Novo Upgraded to Angular 13
We are updating our Novo UI and its supporting novo-elements library to Angular 13. This update allows us to continue offering a streamlined and consistent experience across Bullhorn’s complete product portfolio. This update includes both an Angular upgrade, as well as supporting typescript updates. You can find more details at novo-elements version 7 announcement.
These changes will only impact customers with 3rd party customizations, and partners that utilize the novo-elements library. There is no action needed for customers who do not have customizations.
Jobs Description Card not Displaying Non-English Description Field Name
We have resolved an issue that caused the description card on jobs to intermittently not pull the label/name of the description field for non-English locale settings.
Email Delegation Dropdown Updated to Show More Entries
When a recruiter sends an email to a candidate they can choose to send the email on behalf of any of their email delegations. Previously, we only displayed the first 15 entries from the email delegation field in User Settings, limiting what the user could select.
SOAP Parse Resume Functionality Is Now Working
We resolved an issue where clients were not able to use SOAP Web Services APIs to parse candidate resumes into Bullhorn.
Filtering onboardingStatus column
Users can now filter against multi word statuses from the Candidate or Placement lists on the ‘Onboarding Status’ column.
Bullhorn ATS to eStaff365 Synch
We have resolved an issue that caused new users to not automatically sync from Bullhorn ATS to eStaff365.
French Accented Characters Show as Symbols
An update was made so that French accented characters will render properly within the fields list in Canvas. Users will be asked to republish the model upon accessing Canvas to see the changes.
Assignment Filtering Based on Vanity URL
We added a feature for client-specific websites used for BTE registration and login that can be used during the “find your assignments” process of employee registration to ensure that the returned assignments only belong to the respective client.
Additional Search Criteria for Find Your Assignment
The search for assignments during new employee registration previously only matched assignments on last name and employee pin number. We have expanded the criteria to allow for more restrictive matching on the first name and email to prevent the possibility of employees seeing assignments not belonging to them.
Allow Bill Only Expenses to be Imported via Exchange
We updated Exchange to allow for the processing of bill-only expense earn codes.
Pay/Bill Messages Auto Send when VMS Expenses set as Auto Approved
Expense reports that are auto-approved will now send through Billing Sync without requiring a recalculation.
Placement List Rate Card Status
Users are now able to filter the placement list by the placement rate card status through the placement list, providing recruiters and back office admins with further indication of what placements and placement rate cards may still need to be reviewed or are ready to be approved.
Please note: this requires the placements to be re-indexed, please reach out to support.
Markup Percentage Maximum Value
The Rate Card feature has been enhanced so that clients are now able to enter a markup percent with up to 7 digits, for a maximum value of 9,999,999%. This is particularly useful for cases such as “On Call” rates where the difference between the pay rate and the bill rate is that large.
Calculation Field Edits
When a user is editing a job or placement rate card, field changes due to calculations will now be highlighted for 2 seconds to differentiate what was changed automatically vs manually.
Unbilled Revenue Distribution Custom Fields
The following custom fields have been added to the Unbilled Revenue Distribution entity so users can document additional account details:
- customDate1-3
- customInt1-5
- customText1-5
Shareable Links
When accessing a Pay and Bill record through a shareable link from the record overview, the system now opens a new tab to that record.
Entity and Field Names on Invoices
The Invoice Statement overview “Split By” display has been enhanced to show the specific entity name and field used during invoice creation. This provides further context to billing users on how the billable charges were split into invoices.
baseAmount on Invoice PDF
Support has been added for displaying “baseAmount” in the tax table on Invoice PDFs.
Note: The Variable should be configured as «baseAmount».
Placement Rate Card Status
The Placement Rate Card Status is now available in Canvas, giving users further insight into their rate card data.
ZeroChaos Security Code Error Message
ZeroChaos now displays a more user friendly error message for invalid security codes.
Wand Credentials Disabled
Valid WAND credentials no longer flip to disabled.
Staffbot Expired Credentials
Staffbot VMS credentials are now disabled when the password is expired.
SmartTrack Capture “Number of Submission Allowed” Value
SmartTrack VMS positions now show maximum submittal value.
Magic Link Users UN Activity
VMS Sync users created via magic link are no longer show as Unknown User in the Activity view.
eRecruitWebAPI Custom Fields Data
VMS Sync now populates ATS Duration and supports setting custom fields via Rules.
Elevated Systems Description
VMS description now renders HTML tags as expected.
DotStaff Removed Positions
The DotStaff VMS integration has been updated so that positions removed from the VMS will also be closed in Bullhorn.
Beeline Allows VMS Submittal Over Max Bill Rate
Submit to VMS form now displays Max Bill Rate for Beeline jobs and allows users to submit with a higher bill rate than Max Bill Rate.
Admin Tools Logo
Admin Tools now shows Bullhorn’s updated product branding for VMS Sync.
Worker’s Comp Codes Available in Drop-down
Expired workers compensation codes will no longer show in the drop-down.
Tearsheet Owner Filter
The Tearsheet Owner filter is now sticky and will not longer reset with the list is closed or refreshed.
Week Start Day on Date Picker
The issue of calendar date selectors not respecting the “Week Start Day” system setting has been resolved.
Shift Time Display on Candidate Layout Card for Shift Assignment
An issue that caused the Shift Assignment card to display the wrong shift time for records that were added prior to the March release was resolved.
Field Visibility Under Scheduler Configuration
Shift Scheduler users can now hover over a field in the Scheduler configuration to view its full name if it is not fully visible.
Favorite Searches
Shift Scheduler now provides the ability for users to save and manage filtered searches as a favorite search. This feature simplifies the Shifts users’ daily usage of the system and speeds up tasks they do regularly by allowing them to save their needed searches/views as favorites.
Canvas Reporting
Canvas now provides users with the ability to report on the Shift Scheduler for the following data points:
- JobShift, JobShiftAssignment, JobShiftSubmission
- Shift, ShiftPosition, Shift Type
- Candidate (Shift availability and Shift preferences)
File Names
We have resolved an issue with attaching files to records that would sometimes cause the file name to not be properly populated when the user selected a file.
State Picker Fields
The issue of fields with the edit type of “Novo: Picker:Text:State” only displaying states in the USA has been resolved. Now states from all countries will be available when this edit type is used.
Read Only Distribution Lists
An issue that allowed users who were not owners of a read-only distribution list to remove records has been resolved. Additionally a new User Type Entitlement, “Edit Read-Only Distribution List”, has been added so users who need to be able to manage the lists are granted access to do so. Please contact support if you need this entitlement enabled.
Custom Objects on Edit Tab
An issue that caused Company Custom Objects to intermittently not display on the Edit tab of Company records has been resolved.
Onboarding Candidates in Newfoundland and Labrador provinces
Onboarding can now be initiated without error when their home address is in the province of Newfoundland and Labrador.
Duplicate Onboarding
An issue that allowed users to initiate multiple onboardings resulting in duplicates has been resolved.
Lead Notes Update
The issue of notes being delayed in appearing on a lead record when newly added has been resolved.
Anonymize the Task and Appointment Subject Lines
The GDPR Anonymization function has been updated so that tasks and appointments that contain a candidate or contact name in the subject line will be updated and the name removed with a record is anonymized.
Placement Rate Card Change Request: “Requested By” and “Approved By” Fields
We have made an enhancement to the Placement Rate Card Change Request screen so that the “Requested By” and “Approved By” fields are now auto populated based on the user who made the change request, and the user who is approving it.
Accounts Receivable Canvas Support
We now support the ability for users to report on the following via Canvas:
- Invoice Payment
- Invoice Statement Paid Status Lookup
- Invoice Statement Amount Due, Paid Amount, Paid Status, and Payment Count
Search Ignore Filter
Search now supports the Ignore filter and displays the Candidate ID column label.
Beeline Rate Override Values
The Submit to VMS form now displays Beeline Rate Override Values.
Pixid Email Parsing
Email Parsing is now supported with Pixid.
SuccessFactors Retrieving Positions
Active SuccessFactors Positions are now retrieved as expected.
StaffingNation VMS
The StaffingNation VMS is now available.
Shiftwise VMS
Bullhorn and Shiftwise Support teams are working to restore functionality.
Display Full Folder Group Value Within Skill Mapping
Erecruit v2 ATS Skill values now contain the Category, Sub-Category and Folder Group Name.
View Worker Compensation Rate on the Placement Overview
Bullhorn Administrators now have the ability to configure in View Layout the Placement Overview to include and display the Workers Compensation field on the Details card.
Entitlements for Federal/State/Local Tax Forms
A new set of entitlements are now available and will allow Bullhorn administrators to control what user types can view, add, edit, or delete the federal, state, and local tax forms.
Improved Phone Number Parsing
We have taken advantage of Sovren v10’s updated phone parsing capabilities and will now be able to process and store multiple phone numbers from the candidate resume. The first phone number on a resume will be parsed as the Mobile phone. The second phone number, if one is provided, will be parsed into the Home Phone Number field.
Quick View of Assigned Candidates
A user viewing the scheduling calendar can now quickly see candidates assigned to a shift by hovering over the shift fill ratio area of that particular chip.
Shift Position Credentials in “Find Matches”
When a shift position is added to a company and includes credentials, the “Find Matches” match criteria will now pull in the Credentials from the Job and the Shift Position.
Scheduler Email Opt-Out
A candidate can now unsubscribe from all email communications initiated via the scheduler by clicking the unsubscribe link found in those emails. This sets the candidate to be opted out from future Shift Scheduling emails.
Add a Contact with Company Info Field Interaction Trigger
Adding a contact and applying the company address to the contact will now initiate a change event so that any field interactions setup to trigger address updates will execute.
Organize Note Template Localization
All columns on the Organize Note Template page are now localized.
Field Translations on the Add Candidate Page
The “Add Submission” selection under Schedule Next Action on the Candidate add page has been localized.
Field Translations on the Edit Contact Page
The Specialties dropdown available on the Contact edit page has been localized.
Add Company Option
For clients using the Company Ownership feature, the “Add Company” option will no longer appear for users who do not have the entitlement to add companies.
Add Companies in Bullhorn Permissions
Users with the Company Ownership feature who do not have the “Edit Company Ownership” entitlement enabled will now be able to add companies in Bullhorn without receiving an error message.
View Layout Changes for Custom Tabs on Private Labels
In client environments with multiple private labels, when admins make view layout updates to custom tabs, the configuration updates will now correctly save to the selected private label instead of defaulting to the primary private label of the admin user.
Limit Access Based on User Entitlements
Novo admins can now restrict custom menu action access to users via View Layout configuration.
API Documentation Update: Shifts
Documentation for all of the Shift Scheduling entities is now available on the public REST API documentation site.
API Documentation Update: Custom Actions
The public REST API documentation now includes information on the Custom Action APIs.
Flowback Support for All Custom Objects
We have extended flowback support to all Custom Objects in Bullhorn.
Error Handler Message Updates
When a user is initiating Onboarding from a Candidate or Placement Record and no data is mapped to eStaffCandidate or eStaffPlacement, an error message will now be presented that states “A mapped entity for Candidate/Placement with the name eStaffCandidate/eStaffPlacement could not be found.”
Auto Refresh Onboarding Status
The “Onboarding Status” will now auto-refresh when onboarding a candidate.
Private Distribution List Visibility
Private distribution lists can now only be accessed by the owners of the list.
Department Filter on Lists
When a user selects a department filter on an entity list, the correct departments will be selected
Information Visible After Anonymization
When a user anonymizes a candidate, contact, or lead record in Bullhorn, the following associated data will now also be anonymized in Data Mirror 8:
- Candidate Education
- Candidate Work History
- Candidate References
- Candidate, Lead, and Contact Custom Objects
Saving a Query as a Favorite
Entity list favorites (saved searches) will now correctly return results for queries using the advanced note searching criteria “Does NOT Have.” This applies to both new and existing saved searches.
Per Diems Not Applied for a Placement On Timecard
We’ve corrected a particular scenario where per diem adjustments were not applied correctly for employees with multiple assignments.
Exclusion Rules Bug Fix
We resolved an issue where exclusion rules were not always being applied as expected.
Updated Tax forms for 2022
The following Tax forms have been updated to the 2022 version within Onboarding 365:
● Minnesota – W-4MN
● Rhode Island – RI W-4
● Quebec – Source Deductions Return
● Ontario – TD1ON
● Nova Scotia – TD1NS
● Manitoba – TD1MB
● Alberta – TD1AB
● British Columbia – TD1BC
Flowback for the Most Recent Copy of a Document
When there are multiple copies of a document configured with Flowback, we will now sync the value for flowback from the document with the most recent ‘accepted date’.
Errors When Running by Assignment Number
We corrected an issue with the BHE2 By Department, Employee report which could cause the report to fail when running by the assignment number.
View Employee Expense Report Error
For expense reports processed through Exchange, selecting View Employee Expense Report no longer throws an error, and now takes users to the correct employee’s expense report within the Time Management Console.
Rate Cards Calculations
For Bullhorn One customers using rate cards and time clocks with open departments, an issue was resolved where automatic break deductions were not being deducted properly for pay and bill.
Rate Card Line Field Interactions
Documentation was created for Rate Card Line Field Interactions.
Placement Rate Card Change Request Fields in Data Mirror
Placement rate card change request fields are now available in Data Mirror.
Placement Rate Card Change Request Fields in Canvas
Placement rate card change request fields are now available in Canvas.
Deleted Line Groups on the Edit Form
When editing a rate card, deleted lines will now be shown with a line through the earn code values. Once changes are saved, the deleted line(s) will be removed from the rate card.
Accounts Receivable Tab On Invoice Records
We have added visibility to Accounts Receivable information including paid status, number of payments, and a list of payments on a single invoice.
Fieldglass Submittal Values
The drop down values displayed for Experian’s Site Field were updated to show all values.
Improved Status Handling for ShiftwiseAPI Reqs
The handling of reqs with the status of active, closed, and removed for ShiftwiseAPI has been enhanced.
Calculate the End Date from Start Date and Duration for AyaConnect
The “End Date” is now calculated from the “Start Date” and “Duration” for AyaConnect reqs.
Shift Type and Category Fields for BlueSky
“Shift Type” and “Category” fields are now being captured for BlueSky reqs.
Client Field for FocusOne
The client Field is now being captured for FocusOne reqs.
Logo Customization
The Bullhorn logo shown on the top left corner can now be replaced with a custom logo.
Placements Without End Date/Time
A ‘Shift Assignment’ will now be displayed on a ‘Placement’ regardless of an ‘end time’ being specified.
Fields Added to The View Layout Table
Scheduler admins are able to drag and drop any available entity fields when configuring shift and resource chips on the shift admin settings page.
Novo Elements Modernization
The styling and font are being updated for improved accessibility.
Job Workflow Icons Hint Update
Hints above the Job workflow icons will now reflect the language designated in the locale Setting.
Column Names on the Client Corporation List View Update
The columns ‘Contacts’, ‘Child Client Corporations,’ and ‘Owners’ on the company corporation list page will now reflect the language designated in the locale Setting.
Candidate File Type List
All of the options on the Actions dropdown from Candidate files will now reflect the language designated in the locale Setting.
Field Interactions API Properties Update
The API properties have been updated for PlacementCertification, JobSubmissionCertificationRequirement, and CandidateCertificationRequirement to include the following:
- API.currentEntity
- API.currentEntityID
- API.isAdd
- API.isEdit
- API.associations
Filtering Tasks by the ‘Assigned To’ Column
The Tasks list was updated to ensure that the search results are accurate when using the “With Assigned To” filter in the search criteria. Clients who need this working correctly will need re-indexing to be completed.
Custom Object Flowback Support
Onboarding365 Flowback is now supported for all Custom Objects available on all entities in Bullhorn.
Work History Flowback Bug Fix
We have resolved an issue where flowback from Onboarding365 to Bullhorn Work History was not working as
expected.
Work From Home Enhancements
When an Onboarding is initiated through REST, passing the Work From Home value as True, and no
office is provided in the REST call, then the system will automatically create an inactive ‘WFH Office’
and assign it to the Onboarding.
Auto Remind Email Bug Fix
We have resolved an issue where Auto Remind emails were not always being sent.
Resend Email Bug Fix
The ‘Resend’ email feature found in ‘Email History’ is now working as expected.
Support for REST on TEST environments
REST is now supported for environments that reside on our TEST server.
Updated Tax forms for 2022
The following Tax forms have been updated to the 2022 version within Onboarding 365:
● Federal W-4
● Arizona – A-4
● Arkansas – AR4EC
● Colorado – DR 0004
● Connecticut – CT-W4
● Georgia – G-4
● Idaho – ID W-4
● Illinois – IL-W4 and IL-W-5-NR
● Iowa – IA W-4
● Kentucky – K-4
● Louisiana – L-4
● Maryland – MW507 and MW507M
● Missouri – M0 W-4
● New York – IT-2104 and IT-2104-E
● Wisconsin – W-204 and W-221
● Canada – TD1
UDF values are correctly shown on Timecard Image
The Web Time Entry timecard images now display correct values when a UDF option is deactivated.
Inactive UDFs Not Appearing In Edit on Template Setup or Timecard
Inactive UDFs now appear within the UDF configuration and the Edit UDF Values screen accessed via the timecard.
Intermittent Error When Making Dept Changes
Intermittent errors no longer occur when making department changes via the timecard screen.
Error in Faxaroo When Submitting Weekly Time
The submission of time via the Weekly tab in Faxaroo now works as expected.
Fetch Placements
Users with Placement Viewer access can now fetch placements
Better Visibility Into Placement Viewer Errors
We’ve added a status column to the Placement Viewer Refreshes tab. At a glance, users will be able to identify if the message is pending processing, has processed successfully, or failed.
Ability To Go To Timecard From Placement Viewer
We’ve added the ability to go directly to the candidate’s timecard from Placement Viewer. Just click on the View Timecard button and it will open up that specific timecard.
Ability To Go To Placement Viewer From Timecard
We’ve added the ability to go directly into the Placement Viewer from the candidate timecard. We made a couple changes to the Assignment Summary and created a new section called Actions. This section used to have the Approve button but it now contains multiple icons. The approve button is now a green checkmark, and clicking on the magnifying glass will send you directly into the Placement Viewer.
Match Using Assignment Number
VMS Exchange now allows for matching to use assignment ID. The feature will reference the VMS Assignment ID and the BTE Assignment ID to find matches.
View Attachment Print Preview
When attempting to print preview an attachment via the employee timecard, the attachment will no longer be blank.
Resolved Disputes
Resolved Disputes will now flow back to Pay/Bill for clock groups.
Detailed Employee Timesheet Report Changes
We’ve updated the Approval reports to respect approver settings on visibility for pay/bill hours, dollars, and units.
Share Schedule With Bullhorn Users
Client schedules can now be shared with other internal Bullhorn users without creating those users as a contact on the client company.
Page Interactions for Scheduler/Calendar View
Page Interactions can now be used on the calendar scheduler view for shifts.
Field and Page Interactions for Shift Position and Definition
Page and field interactions on shift position and shift definition entity modals (add and edit) can now be used.
Custom Fields on Email Notification
Any enabled and populated custom request fields are now included in the change request email notification.
Request New Credential Entitlement
A new usertype action entitlement can be added called ‘Request New Credential’. This allows a user to request a new Credential from the Credentialing tab on a Candidate or Placement record by selecting ‘Request new Credential’ from the action drop down.
Flowback Support For Custom Objects
Onboarding365 Flowback is now supported for all Custom Objects available on all entities in Bullhorn.
Credential Name in Flex Mapping
The Flex Mapping dashboard now shows the Credential Name instead of ID for linked mappings.
Company Mapping for Statstaff VMS
We have improved the navigation between the Position details view and the Company Mapping dashboard for Statstaff VMS.
Company Mapping for Parallon VMS
We have improved Company Mapping for Parallon VMS.
Fieldglass “Security Clearance Level Required”
Security Clearance Level Required field now captured for Fieldglass reqs.
Capture “Hours Per Day” Field Value
“Hours Per Day” value now captured for SimpleVMS reqs.
Bill High Rate for VectorVMS
VectorVMS (PeopleFluent) positions now include Bill Rate High value when available.
Fieldglass Bill Rates
CVS (Fieldglass) positions now include bill rate values.
Job Rate Card Edit History Activity Tab
Job Rate Card users can now see the edit history under the Activity tab.
Delivery Method Lookup for Data Mirror 8
DeliveryMethodLookupID is now available in DM8. This field should be used in place of Delivery Method going forward. It is supported for BillingProfileVersion, InvoiceStatement, and DeliveryMethodLookup.
Allow Manually Added Billable Charges to Automatically Set Discounts and Surcharges
Discounts and Surcharges will be automatically applied (where applicable) when Billable Charges are added manually into the system through the UI and API.
Share Schedule With Bullhorn Users
Client schedules can now be shared with other internal Bullhorn users without creating those users as a contact on the client company.
Page Interactions for Scheduler/Calendar View
Page Interactions can now be used on the calendar scheduler view for shifts.
Field and Page Interactions for Shift Position and Definition
Page and field interactions on shift position and shift definition entity modals (add and edit) can now be used.
Custom Fields on Email Notification
Any enabled and populated custom request fields are now included in the change request email notification.
Opportunity Reason Closed
The values in an Opportunity field Reason Closed are now supported for all languages in Novo. There are two new system settings for opportunityLostValue and opportunityWonValue that can be configured by an Admin for the proper terms.
Notes List Tab on Entity
“Subject” and “Primary Department” can now be configured for translation on the notes tab. Previously, both items were only displayed in English.
French Candidate Translation
French Users will now see the correct translation when a candidate has been moved to the “Rejected” state.
Date Format
International Users will now see that the hint within date fields has been localized. Previously, the hint was always in the US format of MM/DD/YYYY regardless of their locale.
Sovren 10 Upgrade
We have completed our work on upgrading the resume parsing tool to Sovren 10. The newest version of Sovren offers enhanced parsing capabilities across all languages including Work History, Education, and Contact Information, amongst others. The planned upgrades will not require any changes to existing processes and will initially be rolled out the latter half of Q1 to all customer NPE environments. A phased rollout to production environments will be done thereafter.
Placement Tracks
Users switching from one placement track to another will now be required to enter mandatory fields based on the configuration for the current placement track.
Previously, the system would ask users to also complete fields that were set as required on the prior placement track.
Credentialing Entity REST Error Messages
Users will now see an error toast message if a REST Form Trigger is configured for the following and there was an issue adding/editing a record:
- PlacementCertification
- CandidateCertificationRequirement
- JobSubmissionCertificationRequirement
Request New Credential Entitlement
A new user type action entitlement can be added called ‘Request New Credential’. This allows a user to request a new Credential from the Credentialing tab on a Candidate or Placement record by selecting ‘Request new Credential’ from the action drop down.
Flowback Support For Custom Objects
Onboarding365 Flowback is now supported for all Custom Objects available on all entities in Bullhorn.
Additional Candidate Custom Objects in Canvas
PersonCustomObjects 11-35 are now available in Canvas reporting.
Time Management Console
View Attachment Print Preview – When attempting to print preview an attachment via the employee timecard, the attachment will no longer be blank.
Bullhorn One – Resolved Disputes
Resolved Disputes will now flow back to Pay/Bill for clock groups.
Approval Reports – Detailed Employee Timesheet Report Changes
We’ve updated the Approval Reports to respect approver settings on visibility for pay/bill hours, dollars, and units.
Enhanced ‘Worked In Country’ and ‘Worked In State’ Document Rule Logic for Work From Home Scenarios
If an onboarding is initiated with the new ‘workFromHome’ parameter set = true, then any ‘Worked
in Country’ rule(s) and/or ‘Worked In State’ rule(s) will look at the Onboarder’s ‘Lived In Country
and/or ‘Lived In State’ instead of the onboarding’s ‘Worked In Country’ and / or ‘Worked In State’ to
trigger those documents in a package.
Enhanced Endpoints to Include ‘documentCategoryType’
The following REST API endpoints have been enhanced to include ‘documentCategoryType’ in the
responses:
● GET Agency/documents
● GET Onboarding/employee
● GET Onboarding/onboardingdocument
● GET Onboarding/onboardingdocuments
Updated Withholding Tax – South Carolina Document
The Withholding Tax – South Carolina document (SC-4) has been updated with the most recent
version. Only the PDF and Instructions Link have been updated, along with some minor web form
text changes (i.e. updated dates).
Restore Deleted Documents
Deleted documents can now be restored by Admin users from the ‘Deleted Documents’ table, which
can be reached from the ‘View Documents’ table on an onboarding.
Only Completed documents, or documents ‘In Progress’ that do not have another ‘In Progress’ copy,
in the onboarding package can be restored.
Introducing New ‘Credentialing’ Document Type
When creating / updating a document Category there is a new field ‘Document Category Type’ with
two options ‘Document’ and ‘Credentialing’. Existing document categories have been updated to be
of the Document Category Type ‘Document’.
When creating a new document, if the Document Fill Type selected = ‘Web Form’ with Document
Category Type = ‘Credentialing’, then a ‘Credentialing Document’ will be created.
This document type displays a File Upload action as the primary action on the screen (i.e. the first
action the candidate takes). Additional custom web form field values can also be configured (for
example, a Document Number or Expiration Date) but is not required. No PDF or PDF Preview page
will be displayed or captured with this document type.
Submission to VMS Populates ATS Company
ATS Company now populates when ATS Client Submission is created via Submit to VMS
VNDLY getReqlist Positions
VNDLY positions now process as expected.
Salesforce Lookup By ATS ID For Company
ATS lookup fields now support both name and ID for Salesforce to reduce lookup delay for customers with large value sets and increase accuracy when multiple values are returned for name.
LocumsMart Facility Address/Location
LocumsMart reqs now include facility address and restores both address population on ATS Job and Company Mapping linking.
Freeform Mapping
Freeform values in Flex Mapping Links are preserved when Link is created and when Account is refreshed.
Bullhorn ATS Operation
Enhanced support for bulk position upload prevents duplicate ATS Job/Company creation.
Beeline Multi-Buyer Configuration
Beeline multi-buyer logins are now supported to eliminate the need to split logins with multiple buyers into individual logins for each buyer.
Password Requirements Updated
BBO will now require all candidates to use complex passwords during the initial set up and during password resets.
Improved Load Times
The dropdown selection list for communication on the BBO admin control panel now allows for searching of manager names and loads the select list faster by limiting it to the first 500 records.
Header Text Wraps on List Pages
The Invoice, Billable Charges, and Payable Charges list headers now support word wrapping so that long field labels in the header display the full text.
Location Search by Type on Billing Profile, Job, or Placement
When setting the location on a Billing Profile, Job, or Placement you will now only see locations relevant to that record type, ensuring the location selected is correct for more accurate tax information on invoices.
Filters on Payable/Billable Charge List Screen
Filters and pagination will now be preserved even after a user makes an action on the records in the list.
Tax Form State Field Allows Canadian Provinces
The state picker has been enhanced on the Novo State and Local Tax Forms so users are able to configure the picker to include Canadian provinces in addition to US states.