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Language
We’ve added two new language settings for Onboarding, English (UK), and English (Ireland).
Support for Onboardings in the UK and Ireland
We now support initiating Onboardings for clients in the UK and Ireland. With this change we’ve updated several areas of the application for users in the UK and or Ireland.
Underprivileged Users ability to Delete HR Uploaded Files
Resolved an issue that granted users, who normally wouldn’t have access, the ability to delete HR uploaded files associated with an Onboarding document.
Onboardings showing OTH as Country on Profile bug fix
Onboardings effected by a previous bug that caused the profile page to show Onboarding country as OTH were not able to be edited. We’ve resolved that issue and these Onboardings can now be edited.
SOAP GetEmployee Language Fix
In a previous release we introduced an unintentional change to the SOAP GetEmployee response, specifically how it returned the language value of an Onboarding. We’ve reverted this change and the GetEmployee SOAP response will now return language values as it did in the past.
Direct Deposit form Address field validation
We’ve added validation on all Bank Address fields for the United States and Canadian Direct Deposit forms. When a user attempts to save a Direct Deposit form with an invalid character(s) in a Bank Address field the user will receive an error prompt stating “Address contains invalid character/s” and will be unable to save the document until the invalid characters are removed. This applies to both the Desktop and Mobile version of the application.
Attachments
VMS Sync now supports VectorVMS req attachments. VMS files are expected to deliver to the ATS, as they contain additional job details or forms required for candidate submission.
Processing Reqs
VMS Sync has updated our authentication method for MyWorkDay, and is now processing new and updated reqs as expected.
Add Position Attachments to ATS
We restored attachment upload functionality for Dotstaff reqs. All documents present on a VMS req are expected to attach to the corresponding ATS Job.
Reqs Status
Due to a Beeline UI update, Sync was only processing Open Beeline reqs for delivery. Sync has been updated and now successfully processes Beeline reqs in any status for timely and accurate ATS Job updates.
HealthReport – Peoplefluent / VectorVms getReq 60% fail
A Hotfix was released to restore Vector/PeopleFluent req delivery.
Health Report – COVENDIS – getReq 100%
Covendis login error messages are now displayed on the VMS Sync credential. This gives users more insight into why positions aren’t delivering to the ATS, and provides them with clear resolution instructions.
Health Report – CNET – getReqList 100%
Updated Position List URL for CNET logins to process positions successfully.
Staffbot VMS Update ReqID
Sync now supports Staffbot’s new reqID format.
Bluesky | Req Link routing to list view of VMS
Clicking the Req Link on BlueSky positions no longer navigates to the VMS requisition list view. This allows users to quickly view req details in the VMS without searching by Req ID.
Beeline Multi Buyer Tenant Feature Flag
Added Credential feature flag for multi-tenant Beeline logins. This lets VMS Sync process reqs from all buyers present in a single Beeline login.
Beeline getReq/getReqList | Multi Buyer Tenant Feature Failing to Process some Positions
VMS Sync now processes all positions for Beeline logins with multiple buyers. This lets users consolidate access to reqs from multiple Beeline buyers under a single login, eliminating the need to create unique credentials for each buyer.
Support Units and Dollars Entry in Group Timesheets
We enhanced the hours per day view in group timesheets to allow for entry of units and dollars adjustments.
Social Security Number Usage
To better secure our customers’ data, Bullhorn is making changes to the platform that will prevent SSNs being uploaded insecurely by customers. In the past, some customers have chosen to manually add SSNs to employee records for unique identification. Over the next several weeks, Bullhorn will now replace such actions with random numbers to better protect the employee data of customers.
Job Submission Display Values
The Job Submission edit screen will now correctly show the display value that is configured in field maps for the Status drop down field.
“referralfee” and “referralFeeType” Fields on Placement Change Requests
We resolved an issue that caused the field ‘referralFee’ to not display on a Placement Change Request.
SEEK Duplicate Web Responses with Timeout Error (APAC Only)
An issue was resolved that was causing duplicate web responses when the server timed out.
Preview of SEEK Published Job (APAC Only)
Jobs can now be viewed with a Preview button before they are published.
Key Selling Points (APAC Only)
An issue was resolved and Key Selling Points can now be viewed on the SEEK list view.
Job Description (APAC Only)
An issue was resolved and the Summary field will now be used for the job description when a job is published.
SEEK Feature Updates (APAC Only)
Within SEEK module, the following features were added:
- Preview button to confirm changes prior to submitting
- Ability to manage multiple SEEK accounts based on business need
- Inclusion of Selling Points within SEEK search screen (Standout or Above Ads ONLY)
SEEK Management of Existing Job Ads (APAC Only)
Within Bullhorn Connect, users now have the ability to see manage the entire lifecycle of their SEEK job ad posting by:
- See the current status and planned expiration date
- Make edits to open SEEK job ad posting
- Expire open SEEK job ad posting
Direct Deposit Entity, Issue and Issue Item Entities can be Used without BH1 and BTE Corp Settings
Non-Bullhorn One customers will now have access to the Issue Items List and Direct Deposit features. This change will allow any Bullhorn ATS customers to view the values that actively exist within the Issue Items List in Bullhorn ATS. The Direct Deposit feature will allow any Bullhorn ATS customers, integrating with external systems for payroll and/or billing, to store that data in Bullhorn.
Opportunities Activity Tab Edit and Status History
To help improve readability for international clients, we have localized the table column headers for the Opportunity Edit History and the Status History on the Opportunity Activity tab so that the field names are automatically translated based on a user’s locale setting.
Novo Picker Triggering Change Field Interactions when Backspace is Pressed
An issue within picker controls was resolved so that if a Change Field Interaction is being used, it will not fire if the user hits backspace while typing so that other updates are not impacted before the selection is made. Previously, if a user hit the backspace, other filters or changes would be lost due to the Change Field Interaction firing requiring the user to go back and redo their selections.
Email Alerts for Self Heal Status Updates
Data Replication with EMS Customers are now able to receive an email alert to get a status update on the self-heal process. The clients are able to provide a list of email addresses to Bullhorn Support that should receive the notifications. If interested, please contact Bullhorn Support to have this set up.
Merging Candidate Records Credential Enhancement
An update was made to ensure that credential information on a candidate and any placements are displayed correctly when candidate records are merged so that the information is accurate and does not require any manual intervention by the user.
Internal Submission Notifications
An issue was resolved where a user would receive an error when sending Internal Submission notifications affecting users without access to Company records when Company Ownership is enabled. Users will now be able to send the email ensuring they are able to complete their work as expected.
Slovakian Postcodes
An update was made to the radius search to include Slovakian postal codes that were previously missing causing the search results to be incomplete. The update will ensure that the radius search results return all candidates that meet the requirements.
Transaction Master Summary Report
This is a new report, which leverages the data from the Transaction Master Detail Report. This report summarizes that data by:
- Candidate placement ID
- Week ending date
- Earn code
Best Practices for this report:
- Use by Payroll and Billing Specialists as a “smoke test” after running internal pay/bill processes
- Use by managers for a summarized view of weekly pay/bill numbers
Additional standard Pay & Bill report uses and details can be found here.
Transaction Master Detail V4 Report
This is a new version of an existing report; this version now includes manual pay-only charges. If existing clients would like to receive this report version, please speak with your Account Manager.
Attachments
VMS Sync now supports VectorVMS req attachments. VMS files are expected to deliver to the ATS, as they contain additional job details or forms required for candidate submission.
Processing Reqs
VMS Sync has updated our authentication method for MyWorkDay, and is now processing new and updated reqs as expected.
Add Position Attachments to ATS
We restored attachment upload functionality for Dotstaff reqs. All documents present on a VMS req are expected to attach to the corresponding ATS Job.
Reqs Status
Due to a Beeline UI update, Sync was only processing Open Beeline reqs for delivery. Sync has been updated and now successfully processes Beeline reqs in any status for timely and accurate ATS Job updates.
Magic Link
We resolved the Magic Link login issue for VMS Sync Admin Tools. This restores login for users who do not use Google/Outlook authentication.
Exception Details Report
We improved the performance of the Exception Details report within Exchange in order to prevent possible errors when running it.
Client Configuration Screen Error
We corrected an error that occurred for web time entry clients when saving changes on the client configuration screen.
Add “New Transactions” to Group
We resolved an error that occurred when navigating to employee time cards for clock groups with multiple sites. If a user initially selected the ‘All Employees’ option, an error would occur when attempting to use ‘New Transaction’ on a timecard.
Error Resolved
Users will no longer be presented with the error message “The column ‘defaultStartTime’ could not be found in the model” when attempting to run a report after Shift Definition fields have been added to the Canvas query.
ReferredBy Link
We fixed a bug preventing users viewing a placement from selecting the “Referred by” field and properly being navigated to the associated person record.
Calling and Texting
Bullhorn users with TextUs and/or a third party click-to-call application enabled can now click on the TextUs icon of a candidate, contact, or lead to send a text message and can also click on the phone number of a candidate, contact, or lead to make a phone call.
Add Note Template Page
To help improve readability for international clients, we have localized the Field names on the Add Note Template page so that the fields are automatically translated based on a user’s local setting.
InMail Communications
We resolved an issue so that when a new candidate is added to Bullhorn, any InMails sent to or from the candidate will be matched and added to the candidate record, regardless of when the candidate record was added. This will ensure that an accurate account of all communication is captured for record continuity.
Process Column
We’ve added functionality to make it easier for users to find the relevant records within the Process column in the Issues list. A new search bar, filter options, and the ability to multi-select the filter values were added. We also resolved an issue where values were not generated from the filter option as expected. These enhancements will allow Payroll Specialists to view and sort the values that actively exist within their Process column filter without the need for navigating through a long list of issues to find what they’re looking for.
Emailing
When sending GDPR emails from Bullhorn, the sender displayed on the email will now reflect the Bullhorn user’s email address instead of incorrectly displaying the user’s username.
API Object
The Company Name has been added to the associates on the API object for Location and can be used in field interactions.
DM8 Regression Error on flyaway scripts for all corps
Clients using DM8 will now be able to include dashes within their database names giving the clients greater flexibility when configuring the product to meet their company needs.
PIXID – birthplace – Missing Key or Value
We have added support for the new required field Country of Birth.
AHSA | Openings Values
The opening counts are now parsed correctly.
b2bBuyer getReq | Pull Start Date Value
The Start Date is now parsed correctly.
Skill Mapping | Sync is not Designating medType/medSpecialty Values
Skill Mapping – we restored the medType/medSpecialty values.
statstaff |Bill Rate and Bill Rate Notes Parsing from XML on Reqlist
Bill Rates are now parsing from requisition updates.
Simplify VMS v2
We have added support for URL variants.
Flex Mapping | Unable to Select Several Companies in Flex Mappings
Flex Mapping – we’ve restored the ability to select ATS Company values.
Flex Mappings | Error Creating New Flex Mappings: “MongoError: E11000 duplicate key error collection”
Flex Mapping – we resolved an error with adding new links
Increase Frequency of Billing Sync Error Emails
For Bullhorn clients set to receive email notifications for pay/bill message errors, we’ve increased the frequency of the emails to hourly to ensure agencies can quickly receive and resolve errors.
Per diems Auto-approving in Exchange
We resolved an issue where per diems were not auto-approving in Exchange if the VMS file was first uploaded as pending approval and then subsequently uploaded as approved. With this fix, all of the transactions will still need to be approved for the per diems on the timecard to be auto-approved.
Pay/Bill Sync Error Report
A new report called Pay/Bill Sync Error Report was created. The report allows clients using pay/bill sync messaging to see any pay/bill sync error messages within a specified time frame.
Opening Shift List returns no results in Production
An issue was resolved that was causing the Shifts List Page to have an error message when attempting to open it in the Production environment.
Add JobSubmission REST Trigger on the Interview Workflow Icon Action
An update was made so that Add JobSubmission Rest Trigger will execute when using the “Schedule Interview” Action or by clicking the “Interview” workflow icon from a Job.
List for Placement Housing Complex
Novo clients are now able to use the Placement Housing Complex. Users can add/edit/view/delete Housing Complex records on a Placement. This is helpful for clients who need to track housing information for their placements.
Clients must be using the Housing Complex module and the following Entitlements must be enabled for the clients to utilize Placement Housing Complex functionality:
- Add Placement Housing
- Delete Placement Housing
- Edit Placement Housing
- View Placement Housing
To have these Entitlements added to your User Type, please reach out to Support.
Custom Cards on Overview Tab
An issue was resolved with custom cards on the overview tab so that the custom cards will load on the tab as expected whenever they are viewed.
Default Credentials
An issue was resolved where default client corporation credentials did not get copied over to a newly added job.
Drop-Down Search
When a user utilizes the search feature on a drop-down list to quickly find an item, the list will now scroll and display the selected and highlighted item that the user was looking for.
Advanced Search
We are providing enhanced search functionality to Novo Lists within Bullhorn. All customers with access to the following lists will be able to use this feature: Billable Charges, Payable Charges, and Invoice.
Moving Client Submissions
An issue was resolved with the JobSubmission REST Trigger. Now the JobSubmission ID is sent instead of the SendoutID when triggered, This ensures the correct entity information is being passed and records remain accurate.
Mapped Entity
Users can now map any field, regardless of type, in Bullhorn to a CustomAttribute Free Type Field in Onboarding365 and it will be sent through the initiate API call.
Integration Requiring Custom Attribute Value after Removing Value from BH
An issue was resolved that caused an error message to appear when a user was attempting to initiate an onboarding process from Bullhorn when a mapped custom attribute was used.
Cancel Placement Onboarding without Candidate Onboarding Entitlements
An issue was resolved that wouldn’t allow a user to cancel an onboarding when only the placement entitlements were enabled.
Opening Files
An issue was resolved that wouldn’t allow some files to be opened. Now .pdf, .doc, and .docx files that are opened from the Mobile app and have a contectSubType property of ‘octet-stream’ will open without issue.
Anonymization Fields
An issue with record anonymization and Data Mirror EMS so that during anonymization of candidate, contact, or lead records in Bullhorn, corresponding data will also be removed from Data Mirror EMS. Previously, certain data points remained visible in Data Mirror EMS, despite being cleared in the Bullhorn database. This applies to the following records:
- Candidate Education
- Candidate Work History
- Candidate References
- Candidate, Lead, and Contact Custom Objects
Data Mirror 8 with Entity Model Streaming
Data Mirror 8 with EMS is now available. We welcome all clients to work with their support representative for the free upgrade.
Major enhancements include:
- Entity Model Streaming
- Detects schema changes automatically for new entities (minimal re-seeds).
- Align data to API schema thus, avoiding field mismatches, and prevent errors from manual updates.
- Improved Self-Healing
- Validate that records that were selected for self-healing are synched; report and alert Bullhorn.
Department Description Changes via REST
We resolved an issue for updates made to the department entity via REST so that the updates will also show in Data Mirror EMS.
Added BTE Sync Status Fields to Dataloader
Bullhorn users are now able to view BTE Sync Status and Last BTE Sync Date data in their replicated Data Mirror 8 database, allowing them to have access to all of their data as well as send it to their data warehouse.
Improve Tabbing Order in GTS: Weekly Only
We enhanced the tabbing order for weekly group time sheets to flow from the one-time entry box to the next in order to make time entry faster and easier.
Per diems Auto-approving in Exchange
We resolved an issue where per diems were not auto-approving in Exchange if the VMS file was first uploaded as pending approval and then subsequently uploaded as approved. With this fix, all of the transactions will still need to be approved for the per diems on the timecard to be auto-approved.
Automatically Populate the BH Worked Code in GTS
We enhanced group time sheets for Bullhorn One to ensure the earn code used for worked hours entry appears at the top of the selectable codes list.
Configurability of Rate Card Calculations
Pay & Bill admins can now configure the rate card calculations based on Markup through a new Pay & Bill setting for “Edit Markup Calculates Bill Rate .”The following two options are available:
- Editing Markup calculates Bill Rate using Pay Rate (default behavior today)
- Editing Markup calculates Pay Rate using Bill Rate
Placement Rate Card Change Request list
Placement Rate Card Change requests now have a list view.
This is enabled by Support with a new menu entitlement.
Location: Menu > Pay & Bill > Placement Rate Card Change Requests
NFAC Earn Code Templates
Earn Code Templates are now available in DataMirror 8 for reporting.
Delete Action for BillingSyncBatchFileAttachments
Pay & Bill users now have the ability to delete Billable Charge attachments. Please contact support to have the entitlement enabled.
VMS Submittal Error Normalization
VMS Sync Submittals now provides user-friendly error messages with actionable resolution instructions.
Fieldglass Submittals
An error related to a Fieldglass update has been resolved.
Stafferlink
An issue was resolved processing req updates.
PageUpPeople
VMS Sync now integrates with PageUpPeople VMS credentials.
Dice Resume Parsing into ATS
The dice resume parsing functionality has been restored.
Submission Status Update on Popup Comment Field
When a user updates a submission from the Submissions List View and selects ‘Change Submission Status’ the comment field is now available on the pop-up form.
Submission Slide Out Comment Field
The Submission slide out was updated so when adding a Client Submission a user can enter a comment that will be saved and displayed appropriately.
TEL Tags on Records
We resolved an issue where a user would click on a phone number while viewing a candidate/client contact record and would be prompted to leave the Bullhorn application.
Accented Characters In dHTML Fields
An update was made so that accented characters entered within a job or placement record will save and display appropriately.
Publish to SEEK
We have enhanced our APAC market’s SEEK job board offering, including the following enhancements and features:
- New and improved modern form redesign
- Dynamic Ad Pricing based on job location and category
- Job Specific Questionnaires
- Support for the latest SEEK APIs
InMail New Candidate Creation
An issue was resolved with the LinkedIn RSC (Recruiter System Connect) integration. LinkedIn InMails will now create new candidates and add a note to the candidate profile.
Data Loader – Additional Entities and Fields
Data Loader has added these additional entities for users to upload and download:
- General Ledger Segment 1-5 / General Ledger Service Code
- Person Custom Objects 11-25
Beeline Allows VMS Submittal Over Max Bill Rate
Submit to VMS form now displays Max Bill Rate for Beeline jobs and allows users to submit with a higher bill rate than Max Bill Rate.
Searching with ATSId in Linked Tab Fails
Company Mapping Dashboard has been updated to search Linked ATS Company values by ID.
Support 2FA/MFA Authentication
VMS Sync now supports multi-factor authentication (MFA) for VNDLY credentials.
SmartTrack QR Code 2FA
VMS Sync now supports QR code two step verification (2FA) for SmartTrack credentials.
Remove “Shiftwise” Credential Type
VMS Sync is now using Shiftwise API – clients should partner with Shiftwise Support to ensure their user(s) are granted API access before integrating new Shiftwise credentials with VMS Sync.
Positions Stalling in “Operation Queued” Status
VMS Sync has enhanced our upload algorithms to prevent delays in requisition processing.
PageUpPeople Integration
VMS Sync now integrates with PageUpPeople VMS credentials.
Intellify Integration
VMS Sync now integrates with Intellify VMS credentials.
Flex Mapping Export Missing Columns
VMS Sync Flex Mapping exports now contain all configured ATS fields.
Display CustomText Field on Company Mapping Dashboard
Account Feature “Custom Company Mapping Fields” is now supported for Bullhorn ATS. This feature lets users display additional ATS Company field values on the Company Mapping Dashboard.
Beeline ‘changePassword’
VMS Sync has updated our password reset logic to use 16 characters for Beeline credentials.
AyaConnect ‘Job On Hold’ Status
VMS Sync now captures On Hold status for AyaConnect requisitions.
Premium Earn Code Calculation for FLSA
We’ve enhanced the FLSA calculation feature to allow for calculations on premium earn codes which may be paid at a higher rate.
Pay/Bill Messages Auto Send when VMS Expenses set as Auto Approved
Expense reports that are auto-approved will now send through Billing Sync without requiring a recalculation.
Earn Code Templates
Earn Code Templates are now available! Pay & Bill Admins now have the ability to group frequently used together earn codes into templates that can then be applied when recruiters add a rate card to the Job or the Placement.
Rate Card Effective Dates not Aligning
We resolved an issue with Placement Rate Cards Edit History where the effective date displayed on the edit history slideout did not match the actual rate card effective date.
Rate Card Effective Date Flow from Job to Placement
Users processing placement rate cards now have the ability to select if the effective date on the placement is the date of the Job rate card effective date or the Placement Creation date.
Rate Card Calculations now Configurable
Pay & Bill admins can now configure the rate card calculations based on Bill Rate through a new Pay & Bill setting for “Edit Bill Rate Calculates Pay Rate”. The following two options are available:
- Editing Bill Rate calculates Markup using Pay Rate (default behavior today)
- Editing Bill Rate calculates Pay Rate using Markup
Pay & Bill admins can now configure the rate card calculations based on Pay Rate through a new Pay & Bill setting for “Edit Pay Rate Calculates Bill Rate”. The following two options are available:
- Editing Pay Rate calculates Markup using Bill Rate (default behavior today)
- Editing Pay Rate calculates Bill Rate using Markup
Requesting and Approving User Fields on Placement Activity Page
Placement Rate Card Change Request users can now see what users requested and approve the change on the overview screen.
Invoice Timesheet Attachment Order
We have resolved an issue where the order of attachments on the Invoice PDF differed from what was shown in Bullhorn Time & Expense.
New Hours Report Available
We have added a new “Hours Report” to our Pay & Bill reporting package to provide visibility into Payable and Billable Hours and Dollars information, based on selected criteria such as time period, client, and candidate.
Add Correlated Fields to Canvas
The following fields are now available for Canvas Reporting:
- Billing Profile correlatedCustomText1-10
- Billing Profile correlatedCustomTextBlock1-3
- Invoice Statement billingProfileCorrelatedCustomText1-10
- Invoice Statement billingProfileCorrelatedCustomTextBlock1-3
Text in Shift Fields Fully Visible in Scheduler & ATS
Users can now hover over a field in the Scheduler Configuration area to view that field’s full name if that particular field’s name is not fully visible.
Cloning a Shift Position
A user can now clone a shift position from one company and use it for multiple companies instead of having to create new shift positions.
Add Standard Columns for Shift List View in a Column View
Users now have the ability to view specific data points in mass for Shifts and Assignments using the new List View feature.
“You have unsaved changes” Warning Incorrectly Displayed on Placement Edit Tab
We resolved an issue where users have occasionally received a warning that they have had unsaved changes when navigating away from the Placement edit tab, even if there were no updates made.
Parse as Existing Does not Fire REST Triggers
Resolved an issue that caused the REST trigger to not function properly when on the “Parse as existing” screen.
Novo Upgraded to Angular 13
We are updating our Novo UI and its supporting novo-elements library to Angular 13. This update allows us to continue offering a streamlined and consistent experience across Bullhorn’s complete product portfolio. This update includes both an Angular upgrade, as well as supporting typescript updates. You can find more details at novo-elements version 7 announcement.
These changes will only impact customers with 3rd party customizations, and partners that utilize the novo-elements library. There is no action needed for customers who do not have customizations.
Jobs Description Card not Displaying Non-English Description Field Name
We have resolved an issue that caused the description card on jobs to intermittently not pull the label/name of the description field for non-English locale settings.
Email Delegation Dropdown Updated to Show More Entries
When a recruiter sends an email to a candidate they can choose to send the email on behalf of any of their email delegations. Previously, we only displayed the first 15 entries from the email delegation field in User Settings, limiting what the user could select.
SOAP Parse Resume Functionality Is Now Working
We resolved an issue where clients were not able to use SOAP Web Services APIs to parse candidate resumes into Bullhorn.
Filtering onboardingStatus column
Users can now filter against multi word statuses from the Candidate or Placement lists on the ‘Onboarding Status’ column.
Bullhorn ATS to eStaff365 Synch
We have resolved an issue that caused new users to not automatically sync from Bullhorn ATS to eStaff365.
French Accented Characters Show as Symbols
An update was made so that French accented characters will render properly within the fields list in Canvas. Users will be asked to republish the model upon accessing Canvas to see the changes.
Assignment Filtering Based on Vanity URL
We added a feature for client-specific websites used for BTE registration and login that can be used during the “find your assignments” process of employee registration to ensure that the returned assignments only belong to the respective client.
Additional Search Criteria for Find Your Assignment
The search for assignments during new employee registration previously only matched assignments on last name and employee pin number. We have expanded the criteria to allow for more restrictive matching on the first name and email to prevent the possibility of employees seeing assignments not belonging to them.
Allow Bill Only Expenses to be Imported via Exchange
We updated Exchange to allow for the processing of bill-only expense earn codes.
Pay/Bill Messages Auto Send when VMS Expenses set as Auto Approved
Expense reports that are auto-approved will now send through Billing Sync without requiring a recalculation.
Placement List Rate Card Status
Users are now able to filter the placement list by the placement rate card status through the placement list, providing recruiters and back office admins with further indication of what placements and placement rate cards may still need to be reviewed or are ready to be approved.
Please note: this requires the placements to be re-indexed, please reach out to support.
Markup Percentage Maximum Value
The Rate Card feature has been enhanced so that clients are now able to enter a markup percent with up to 7 digits, for a maximum value of 9,999,999%. This is particularly useful for cases such as “On Call” rates where the difference between the pay rate and the bill rate is that large.
Calculation Field Edits
When a user is editing a job or placement rate card, field changes due to calculations will now be highlighted for 2 seconds to differentiate what was changed automatically vs manually.
Unbilled Revenue Distribution Custom Fields
The following custom fields have been added to the Unbilled Revenue Distribution entity so users can document additional account details:
- customDate1-3
- customInt1-5
- customText1-5
Shareable Links
When accessing a Pay and Bill record through a shareable link from the record overview, the system now opens a new tab to that record.
Entity and Field Names on Invoices
The Invoice Statement overview “Split By” display has been enhanced to show the specific entity name and field used during invoice creation. This provides further context to billing users on how the billable charges were split into invoices.
baseAmount on Invoice PDF
Support has been added for displaying “baseAmount” in the tax table on Invoice PDFs.
Note: The Variable should be configured as «baseAmount».
Placement Rate Card Status
The Placement Rate Card Status is now available in Canvas, giving users further insight into their rate card data.
ZeroChaos Security Code Error Message
ZeroChaos now displays a more user friendly error message for invalid security codes.
Wand Credentials Disabled
Valid WAND credentials no longer flip to disabled.
Staffbot Expired Credentials
Staffbot VMS credentials are now disabled when the password is expired.
SmartTrack Capture “Number of Submission Allowed” Value
SmartTrack VMS positions now show maximum submittal value.
Magic Link Users UN Activity
VMS Sync users created via magic link are no longer show as Unknown User in the Activity view.
eRecruitWebAPI Custom Fields Data
VMS Sync now populates ATS Duration and supports setting custom fields via Rules.
Elevated Systems Description
VMS description now renders HTML tags as expected.
DotStaff Removed Positions
The DotStaff VMS integration has been updated so that positions removed from the VMS will also be closed in Bullhorn.
Beeline Allows VMS Submittal Over Max Bill Rate
Submit to VMS form now displays Max Bill Rate for Beeline jobs and allows users to submit with a higher bill rate than Max Bill Rate.
Admin Tools Logo
Admin Tools now shows Bullhorn’s updated product branding for VMS Sync.
Worker’s Comp Codes Available in Drop-down
Expired workers compensation codes will no longer show in the drop-down.
Tearsheet Owner Filter
The Tearsheet Owner filter is now sticky and will not longer reset with the list is closed or refreshed.
Week Start Day on Date Picker
The issue of calendar date selectors not respecting the “Week Start Day” system setting has been resolved.
Shift Time Display on Candidate Layout Card for Shift Assignment
An issue that caused the Shift Assignment card to display the wrong shift time for records that were added prior to the March release was resolved.
Field Visibility Under Scheduler Configuration
Shift Scheduler users can now hover over a field in the Scheduler configuration to view its full name if it is not fully visible.
Favorite Searches
Shift Scheduler now provides the ability for users to save and manage filtered searches as a favorite search. This feature simplifies the Shifts users’ daily usage of the system and speeds up tasks they do regularly by allowing them to save their needed searches/views as favorites.
Canvas Reporting
Canvas now provides users with the ability to report on the Shift Scheduler for the following data points:
- JobShift, JobShiftAssignment, JobShiftSubmission
- Shift, ShiftPosition, Shift Type
- Candidate (Shift availability and Shift preferences)
File Names
We have resolved an issue with attaching files to records that would sometimes cause the file name to not be properly populated when the user selected a file.
State Picker Fields
The issue of fields with the edit type of “Novo: Picker:Text:State” only displaying states in the USA has been resolved. Now states from all countries will be available when this edit type is used.
Read Only Distribution Lists
An issue that allowed users who were not owners of a read-only distribution list to remove records has been resolved. Additionally a new User Type Entitlement, “Edit Read-Only Distribution List”, has been added so users who need to be able to manage the lists are granted access to do so. Please contact support if you need this entitlement enabled.
Custom Objects on Edit Tab
An issue that caused Company Custom Objects to intermittently not display on the Edit tab of Company records has been resolved.
Onboarding Candidates in Newfoundland and Labrador provinces
Onboarding can now be initiated without error when their home address is in the province of Newfoundland and Labrador.
Duplicate Onboarding
An issue that allowed users to initiate multiple onboardings resulting in duplicates has been resolved.
Lead Notes Update
The issue of notes being delayed in appearing on a lead record when newly added has been resolved.
Anonymize the Task and Appointment Subject Lines
The GDPR Anonymization function has been updated so that tasks and appointments that contain a candidate or contact name in the subject line will be updated and the name removed with a record is anonymized.
Placement Rate Card Change Request: “Requested By” and “Approved By” Fields
We have made an enhancement to the Placement Rate Card Change Request screen so that the “Requested By” and “Approved By” fields are now auto populated based on the user who made the change request, and the user who is approving it.
Accounts Receivable Canvas Support
We now support the ability for users to report on the following via Canvas:
- Invoice Payment
- Invoice Statement Paid Status Lookup
- Invoice Statement Amount Due, Paid Amount, Paid Status, and Payment Count
Search Ignore Filter
Search now supports the Ignore filter and displays the Candidate ID column label.
Beeline Rate Override Values
The Submit to VMS form now displays Beeline Rate Override Values.
Pixid Email Parsing
Email Parsing is now supported with Pixid.
SuccessFactors Retrieving Positions
Active SuccessFactors Positions are now retrieved as expected.
StaffingNation VMS
The StaffingNation VMS is now available.
Shiftwise VMS
Bullhorn and Shiftwise Support teams are working to restore functionality.
Display Full Folder Group Value Within Skill Mapping
Erecruit v2 ATS Skill values now contain the Category, Sub-Category and Folder Group Name.
View Worker Compensation Rate on the Placement Overview
Bullhorn Administrators now have the ability to configure in View Layout the Placement Overview to include and display the Workers Compensation field on the Details card.
Entitlements for Federal/State/Local Tax Forms
A new set of entitlements are now available and will allow Bullhorn administrators to control what user types can view, add, edit, or delete the federal, state, and local tax forms.
Improved Phone Number Parsing
We have taken advantage of Sovren v10’s updated phone parsing capabilities and will now be able to process and store multiple phone numbers from the candidate resume. The first phone number on a resume will be parsed as the Mobile phone. The second phone number, if one is provided, will be parsed into the Home Phone Number field.
Quick View of Assigned Candidates
A user viewing the scheduling calendar can now quickly see candidates assigned to a shift by hovering over the shift fill ratio area of that particular chip.
Shift Position Credentials in “Find Matches”
When a shift position is added to a company and includes credentials, the “Find Matches” match criteria will now pull in the Credentials from the Job and the Shift Position.
Scheduler Email Opt-Out
A candidate can now unsubscribe from all email communications initiated via the scheduler by clicking the unsubscribe link found in those emails. This sets the candidate to be opted out from future Shift Scheduling emails.
Add a Contact with Company Info Field Interaction Trigger
Adding a contact and applying the company address to the contact will now initiate a change event so that any field interactions setup to trigger address updates will execute.
Organize Note Template Localization
All columns on the Organize Note Template page are now localized.
Field Translations on the Add Candidate Page
The “Add Submission” selection under Schedule Next Action on the Candidate add page has been localized.
Field Translations on the Edit Contact Page
The Specialties dropdown available on the Contact edit page has been localized.
Add Company Option
For clients using the Company Ownership feature, the “Add Company” option will no longer appear for users who do not have the entitlement to add companies.
Add Companies in Bullhorn Permissions
Users with the Company Ownership feature who do not have the “Edit Company Ownership” entitlement enabled will now be able to add companies in Bullhorn without receiving an error message.
View Layout Changes for Custom Tabs on Private Labels
In client environments with multiple private labels, when admins make view layout updates to custom tabs, the configuration updates will now correctly save to the selected private label instead of defaulting to the primary private label of the admin user.
Limit Access Based on User Entitlements
Novo admins can now restrict custom menu action access to users via View Layout configuration.
API Documentation Update: Shifts
Documentation for all of the Shift Scheduling entities is now available on the public REST API documentation site.
API Documentation Update: Custom Actions
The public REST API documentation now includes information on the Custom Action APIs.
Flowback Support for All Custom Objects
We have extended flowback support to all Custom Objects in Bullhorn.
Error Handler Message Updates
When a user is initiating Onboarding from a Candidate or Placement Record and no data is mapped to eStaffCandidate or eStaffPlacement, an error message will now be presented that states “A mapped entity for Candidate/Placement with the name eStaffCandidate/eStaffPlacement could not be found.”
Auto Refresh Onboarding Status
The “Onboarding Status” will now auto-refresh when onboarding a candidate.
Private Distribution List Visibility
Private distribution lists can now only be accessed by the owners of the list.
Department Filter on Lists
When a user selects a department filter on an entity list, the correct departments will be selected
Information Visible After Anonymization
When a user anonymizes a candidate, contact, or lead record in Bullhorn, the following associated data will now also be anonymized in Data Mirror 8:
- Candidate Education
- Candidate Work History
- Candidate References
- Candidate, Lead, and Contact Custom Objects
Saving a Query as a Favorite
Entity list favorites (saved searches) will now correctly return results for queries using the advanced note searching criteria “Does NOT Have.” This applies to both new and existing saved searches.
Per Diems Not Applied for a Placement On Timecard
We’ve corrected a particular scenario where per diem adjustments were not applied correctly for employees with multiple assignments.
Exclusion Rules Bug Fix
We resolved an issue where exclusion rules were not always being applied as expected.
Updated Tax forms for 2022
The following Tax forms have been updated to the 2022 version within Onboarding 365:
● Minnesota – W-4MN
● Rhode Island – RI W-4
● Quebec – Source Deductions Return
● Ontario – TD1ON
● Nova Scotia – TD1NS
● Manitoba – TD1MB
● Alberta – TD1AB
● British Columbia – TD1BC
Flowback for the Most Recent Copy of a Document
When there are multiple copies of a document configured with Flowback, we will now sync the value for flowback from the document with the most recent ‘accepted date’.
Errors When Running by Assignment Number
We corrected an issue with the BHE2 By Department, Employee report which could cause the report to fail when running by the assignment number.
View Employee Expense Report Error
For expense reports processed through Exchange, selecting View Employee Expense Report no longer throws an error, and now takes users to the correct employee’s expense report within the Time Management Console.
Rate Cards Calculations
For Bullhorn One customers using rate cards and time clocks with open departments, an issue was resolved where automatic break deductions were not being deducted properly for pay and bill.
Rate Card Line Field Interactions
Documentation was created for Rate Card Line Field Interactions.
Placement Rate Card Change Request Fields in Data Mirror
Placement rate card change request fields are now available in Data Mirror.
Placement Rate Card Change Request Fields in Canvas
Placement rate card change request fields are now available in Canvas.
Deleted Line Groups on the Edit Form
When editing a rate card, deleted lines will now be shown with a line through the earn code values. Once changes are saved, the deleted line(s) will be removed from the rate card.
Accounts Receivable Tab On Invoice Records
We have added visibility to Accounts Receivable information including paid status, number of payments, and a list of payments on a single invoice.
Fieldglass Submittal Values
The drop down values displayed for Experian’s Site Field were updated to show all values.
Improved Status Handling for ShiftwiseAPI Reqs
The handling of reqs with the status of active, closed, and removed for ShiftwiseAPI has been enhanced.
Calculate the End Date from Start Date and Duration for AyaConnect
The “End Date” is now calculated from the “Start Date” and “Duration” for AyaConnect reqs.
Shift Type and Category Fields for BlueSky
“Shift Type” and “Category” fields are now being captured for BlueSky reqs.
Client Field for FocusOne
The client Field is now being captured for FocusOne reqs.
Logo Customization
The Bullhorn logo shown on the top left corner can now be replaced with a custom logo.
Placements Without End Date/Time
A ‘Shift Assignment’ will now be displayed on a ‘Placement’ regardless of an ‘end time’ being specified.
Fields Added to The View Layout Table
Scheduler admins are able to drag and drop any available entity fields when configuring shift and resource chips on the shift admin settings page.
Novo Elements Modernization
The styling and font are being updated for improved accessibility.
Job Workflow Icons Hint Update
Hints above the Job workflow icons will now reflect the language designated in the locale Setting.
Column Names on the Client Corporation List View Update
The columns ‘Contacts’, ‘Child Client Corporations,’ and ‘Owners’ on the company corporation list page will now reflect the language designated in the locale Setting.
Candidate File Type List
All of the options on the Actions dropdown from Candidate files will now reflect the language designated in the locale Setting.
Field Interactions API Properties Update
The API properties have been updated for PlacementCertification, JobSubmissionCertificationRequirement, and CandidateCertificationRequirement to include the following:
- API.currentEntity
- API.currentEntityID
- API.isAdd
- API.isEdit
- API.associations
Filtering Tasks by the ‘Assigned To’ Column
The Tasks list was updated to ensure that the search results are accurate when using the “With Assigned To” filter in the search criteria. Clients who need this working correctly will need re-indexing to be completed.
Custom Object Flowback Support
Onboarding365 Flowback is now supported for all Custom Objects available on all entities in Bullhorn.
Work History Flowback Bug Fix
We have resolved an issue where flowback from Onboarding365 to Bullhorn Work History was not working as
expected.
Work From Home Enhancements
When an Onboarding is initiated through REST, passing the Work From Home value as True, and no
office is provided in the REST call, then the system will automatically create an inactive ‘WFH Office’
and assign it to the Onboarding.
Auto Remind Email Bug Fix
We have resolved an issue where Auto Remind emails were not always being sent.
Resend Email Bug Fix
The ‘Resend’ email feature found in ‘Email History’ is now working as expected.
Support for REST on TEST environments
REST is now supported for environments that reside on our TEST server.
Updated Tax forms for 2022
The following Tax forms have been updated to the 2022 version within Onboarding 365:
● Federal W-4
● Arizona – A-4
● Arkansas – AR4EC
● Colorado – DR 0004
● Connecticut – CT-W4
● Georgia – G-4
● Idaho – ID W-4
● Illinois – IL-W4 and IL-W-5-NR
● Iowa – IA W-4
● Kentucky – K-4
● Louisiana – L-4
● Maryland – MW507 and MW507M
● Missouri – M0 W-4
● New York – IT-2104 and IT-2104-E
● Wisconsin – W-204 and W-221
● Canada – TD1
UDF values are correctly shown on Timecard Image
The Web Time Entry timecard images now display correct values when a UDF option is deactivated.
Inactive UDFs Not Appearing In Edit on Template Setup or Timecard
Inactive UDFs now appear within the UDF configuration and the Edit UDF Values screen accessed via the timecard.
Intermittent Error When Making Dept Changes
Intermittent errors no longer occur when making department changes via the timecard screen.
Error in Faxaroo When Submitting Weekly Time
The submission of time via the Weekly tab in Faxaroo now works as expected.
Fetch Placements
Users with Placement Viewer access can now fetch placements
Better Visibility Into Placement Viewer Errors
We’ve added a status column to the Placement Viewer Refreshes tab. At a glance, users will be able to identify if the message is pending processing, has processed successfully, or failed.
Ability To Go To Timecard From Placement Viewer
We’ve added the ability to go directly to the candidate’s timecard from Placement Viewer. Just click on the View Timecard button and it will open up that specific timecard.
Ability To Go To Placement Viewer From Timecard
We’ve added the ability to go directly into the Placement Viewer from the candidate timecard. We made a couple changes to the Assignment Summary and created a new section called Actions. This section used to have the Approve button but it now contains multiple icons. The approve button is now a green checkmark, and clicking on the magnifying glass will send you directly into the Placement Viewer.
Match Using Assignment Number
VMS Exchange now allows for matching to use assignment ID. The feature will reference the VMS Assignment ID and the BTE Assignment ID to find matches.
View Attachment Print Preview
When attempting to print preview an attachment via the employee timecard, the attachment will no longer be blank.
Resolved Disputes
Resolved Disputes will now flow back to Pay/Bill for clock groups.
Detailed Employee Timesheet Report Changes
We’ve updated the Approval reports to respect approver settings on visibility for pay/bill hours, dollars, and units.
Share Schedule With Bullhorn Users
Client schedules can now be shared with other internal Bullhorn users without creating those users as a contact on the client company.
Page Interactions for Scheduler/Calendar View
Page Interactions can now be used on the calendar scheduler view for shifts.
Field and Page Interactions for Shift Position and Definition
Page and field interactions on shift position and shift definition entity modals (add and edit) can now be used.
Custom Fields on Email Notification
Any enabled and populated custom request fields are now included in the change request email notification.
Request New Credential Entitlement
A new usertype action entitlement can be added called ‘Request New Credential’. This allows a user to request a new Credential from the Credentialing tab on a Candidate or Placement record by selecting ‘Request new Credential’ from the action drop down.
Flowback Support For Custom Objects
Onboarding365 Flowback is now supported for all Custom Objects available on all entities in Bullhorn.
Credential Name in Flex Mapping
The Flex Mapping dashboard now shows the Credential Name instead of ID for linked mappings.
Company Mapping for Statstaff VMS
We have improved the navigation between the Position details view and the Company Mapping dashboard for Statstaff VMS.
Company Mapping for Parallon VMS
We have improved Company Mapping for Parallon VMS.
Fieldglass “Security Clearance Level Required”
Security Clearance Level Required field now captured for Fieldglass reqs.
Capture “Hours Per Day” Field Value
“Hours Per Day” value now captured for SimpleVMS reqs.
Bill High Rate for VectorVMS
VectorVMS (PeopleFluent) positions now include Bill Rate High value when available.
Fieldglass Bill Rates
CVS (Fieldglass) positions now include bill rate values.
Job Rate Card Edit History Activity Tab
Job Rate Card users can now see the edit history under the Activity tab.
Delivery Method Lookup for Data Mirror 8
DeliveryMethodLookupID is now available in DM8. This field should be used in place of Delivery Method going forward. It is supported for BillingProfileVersion, InvoiceStatement, and DeliveryMethodLookup.
Allow Manually Added Billable Charges to Automatically Set Discounts and Surcharges
Discounts and Surcharges will be automatically applied (where applicable) when Billable Charges are added manually into the system through the UI and API.
Share Schedule With Bullhorn Users
Client schedules can now be shared with other internal Bullhorn users without creating those users as a contact on the client company.
Page Interactions for Scheduler/Calendar View
Page Interactions can now be used on the calendar scheduler view for shifts.
Field and Page Interactions for Shift Position and Definition
Page and field interactions on shift position and shift definition entity modals (add and edit) can now be used.
Custom Fields on Email Notification
Any enabled and populated custom request fields are now included in the change request email notification.
Opportunity Reason Closed
The values in an Opportunity field Reason Closed are now supported for all languages in Novo. There are two new system settings for opportunityLostValue and opportunityWonValue that can be configured by an Admin for the proper terms.
Notes List Tab on Entity
“Subject” and “Primary Department” can now be configured for translation on the notes tab. Previously, both items were only displayed in English.
French Candidate Translation
French Users will now see the correct translation when a candidate has been moved to the “Rejected” state.
Date Format
International Users will now see that the hint within date fields has been localized. Previously, the hint was always in the US format of MM/DD/YYYY regardless of their locale.
Sovren 10 Upgrade
We have completed our work on upgrading the resume parsing tool to Sovren 10. The newest version of Sovren offers enhanced parsing capabilities across all languages including Work History, Education, and Contact Information, amongst others. The planned upgrades will not require any changes to existing processes and will initially be rolled out the latter half of Q1 to all customer NPE environments. A phased rollout to production environments will be done thereafter.
Placement Tracks
Users switching from one placement track to another will now be required to enter mandatory fields based on the configuration for the current placement track.
Previously, the system would ask users to also complete fields that were set as required on the prior placement track.
Credentialing Entity REST Error Messages
Users will now see an error toast message if a REST Form Trigger is configured for the following and there was an issue adding/editing a record:
- PlacementCertification
- CandidateCertificationRequirement
- JobSubmissionCertificationRequirement
Request New Credential Entitlement
A new user type action entitlement can be added called ‘Request New Credential’. This allows a user to request a new Credential from the Credentialing tab on a Candidate or Placement record by selecting ‘Request new Credential’ from the action drop down.
Flowback Support For Custom Objects
Onboarding365 Flowback is now supported for all Custom Objects available on all entities in Bullhorn.
Additional Candidate Custom Objects in Canvas
PersonCustomObjects 11-35 are now available in Canvas reporting.
Time Management Console
View Attachment Print Preview – When attempting to print preview an attachment via the employee timecard, the attachment will no longer be blank.
Bullhorn One – Resolved Disputes
Resolved Disputes will now flow back to Pay/Bill for clock groups.
Approval Reports – Detailed Employee Timesheet Report Changes
We’ve updated the Approval Reports to respect approver settings on visibility for pay/bill hours, dollars, and units.
Enhanced ‘Worked In Country’ and ‘Worked In State’ Document Rule Logic for Work From Home Scenarios
If an onboarding is initiated with the new ‘workFromHome’ parameter set = true, then any ‘Worked
in Country’ rule(s) and/or ‘Worked In State’ rule(s) will look at the Onboarder’s ‘Lived In Country
and/or ‘Lived In State’ instead of the onboarding’s ‘Worked In Country’ and / or ‘Worked In State’ to
trigger those documents in a package.
Enhanced Endpoints to Include ‘documentCategoryType’
The following REST API endpoints have been enhanced to include ‘documentCategoryType’ in the
responses:
● GET Agency/documents
● GET Onboarding/employee
● GET Onboarding/onboardingdocument
● GET Onboarding/onboardingdocuments
Updated Withholding Tax – South Carolina Document
The Withholding Tax – South Carolina document (SC-4) has been updated with the most recent
version. Only the PDF and Instructions Link have been updated, along with some minor web form
text changes (i.e. updated dates).
Restore Deleted Documents
Deleted documents can now be restored by Admin users from the ‘Deleted Documents’ table, which
can be reached from the ‘View Documents’ table on an onboarding.
Only Completed documents, or documents ‘In Progress’ that do not have another ‘In Progress’ copy,
in the onboarding package can be restored.
Introducing New ‘Credentialing’ Document Type
When creating / updating a document Category there is a new field ‘Document Category Type’ with
two options ‘Document’ and ‘Credentialing’. Existing document categories have been updated to be
of the Document Category Type ‘Document’.
When creating a new document, if the Document Fill Type selected = ‘Web Form’ with Document
Category Type = ‘Credentialing’, then a ‘Credentialing Document’ will be created.
This document type displays a File Upload action as the primary action on the screen (i.e. the first
action the candidate takes). Additional custom web form field values can also be configured (for
example, a Document Number or Expiration Date) but is not required. No PDF or PDF Preview page
will be displayed or captured with this document type.
Submission to VMS Populates ATS Company
ATS Company now populates when ATS Client Submission is created via Submit to VMS
VNDLY getReqlist Positions
VNDLY positions now process as expected.
Salesforce Lookup By ATS ID For Company
ATS lookup fields now support both name and ID for Salesforce to reduce lookup delay for customers with large value sets and increase accuracy when multiple values are returned for name.
LocumsMart Facility Address/Location
LocumsMart reqs now include facility address and restores both address population on ATS Job and Company Mapping linking.
Freeform Mapping
Freeform values in Flex Mapping Links are preserved when Link is created and when Account is refreshed.
Bullhorn ATS Operation
Enhanced support for bulk position upload prevents duplicate ATS Job/Company creation.
Beeline Multi-Buyer Configuration
Beeline multi-buyer logins are now supported to eliminate the need to split logins with multiple buyers into individual logins for each buyer.
Password Requirements Updated
BBO will now require all candidates to use complex passwords during the initial set up and during password resets.
Improved Load Times
The dropdown selection list for communication on the BBO admin control panel now allows for searching of manager names and loads the select list faster by limiting it to the first 500 records.
Header Text Wraps on List Pages
The Invoice, Billable Charges, and Payable Charges list headers now support word wrapping so that long field labels in the header display the full text.
Location Search by Type on Billing Profile, Job, or Placement
When setting the location on a Billing Profile, Job, or Placement you will now only see locations relevant to that record type, ensuring the location selected is correct for more accurate tax information on invoices.
Filters on Payable/Billable Charge List Screen
Filters and pagination will now be preserved even after a user makes an action on the records in the list.
Tax Form State Field Allows Canadian Provinces
The state picker has been enhanced on the Novo State and Local Tax Forms so users are able to configure the picker to include Canadian provinces in addition to US states.
Translation of Task Overview Page
We resolved an issue where certain labels of the Task feature weren’t properly localized based on the user language. The following labels now display correctly for all languages:
- Tasks visible in the bowling alley
- Entity header label for “Task”
- Entity overview label for “Task Repeats”
Submission List Includes All Custom Fields
The Job Submission list now allows users to display all available custom fields in the list. Users can sort and filter by them.
Public/Private Options Added to Saved Searches
When saving a search, users may now select whether the search is public or private.
Google Icon Search Query Update
A formatting issue was fixed that caused the ‘G’ Google icon on candidate records to not execute a proper Google Search in a new tab.
Read Only Fields
Users are no longer able to navigate into read only fields by tabbing on the edit screen to make updates to the field.
Date Fields Reverting to Current Date
Users will now be warned if they enter an incorrect date in a date field.
Read Only Custom Objects Visibility
Read only custom objects are no longer visible on the record edit tab.
Azure SSO Users Not Prompted to Change Password
Users that have Azure as a SAML provider no longer receive a reset password prompt from Bullhorn.
Updated Filter Slideout to Replace Scrollbar
When selecting filter criteria, a new filter slideout replaces the horizontal scrollbar filters.
Anonymize Merged Records
When anonymizing a record that is part of a record merge, the personal information on the secondary record will also be anonymized.
Enhanced Logging for DM8
Logging for DataMirror 8 now removes duplicate entries of error logs. Duplicate create events will be logged as warnings.
Added U.S. Territories to State Fields
United States Territories are now available in the State – Mini Picker and State – Drop Down fields when the selected country is the United States.
Onboarding365 Menu Page Enhancement
The ‘Refresh’ button has been changed to function as a ‘Home’ button, and a new ‘Back’ button has
also been added to the Onboarding365 menu page within Bullhorn.
Introduced Support for Entity Mapping Onboarding365 ‘Free Type’ Option Custom Attributes
We now support mapping values from Bullhorn to an Onboarding365 custom attribute set up as a
‘Free Type’ option.
Introducing More Granular Usertype Entitlements to Manage Onboarding Actions
We are excited to introduce usertype entitlements to restrict the following actions to be taken from the Placement or Candidate record only: Initiate Onboarding, Mass initiate Onboarding, and Cancel an onboarding.
Email Support for Onboarding365 Documents on Files Tab
Any files that have been flowed back to Bullhorn from a completed onboarding can now be attached
to an email message sent from the Files tab in Bullhorn.
Redesigned Onboarding Tile and Document Checklist Pages on Mobile
The Onboarding Tile page and Document List page have been redesigned for the Bullhorn Onboarding365 integration when viewed on a mobile device.
Onbaording365 2021.12 Bug Fixes
We’ve resolved an issue where users with the ‘HR Associate’ role were able to reopen an Onboarding.
We’ve resolved an issue where E-Verify case status was not correctly displaying the updated status on the E-Verify Tab in Onboarding365.
We’ve resolved an issue where Onboarders were not always being removed from the I-9 Warnings Dashboard after documents that had expired or were going to expire were updated.
Introducing a New Document Endpoint
For onboarding with a given unique ID, this method will find a document with a given document unique ID and will try to add that document to an onboarding.
If the process fails, this method returns 404 (Not Found) if either onboarding or document was not found, or 400 (Bad Request) if the action of adding this document to this onboarding is illegal by business logic.
Response of this endpoint is generated unique global identifier of onboarding document.
Introducing a New Endpoint
The method requires the globally unique identifier (GUID) for the Onboarding document created in
Onboarding365, the onboarding document action (action), and the reasoning behind the action
(actionData).
action: Reject, actionData: represent a reject reason
‘Date of Birth’ Field Hint Text
Hint text has been added to the ‘Date of Birth’ field of the Profile section.
New ‘Extend Document Name Length’ Agency Setting
Introduced a new ‘Extend Document Name Length’ agency setting. When enabled, this allows up to
100 characters to be entered for ‘Document Name’ fields.
New ‘Enable Name Validation for E-Verify’ Placement Type Setting
We have introduced a new ‘Enable Name Validation for E-Verify’ Placement Type setting. When enabled, only alphabetic characters, hyphens, spaces, and single quotes will be allowed in the ‘First Name’ and
‘Last Name’ fields of the onboarder’s profile in order to align with E-Verify’s supported characters.
Document Acknowledgement Statement Enhancement on Mobile
When reviewing documents the Document Acknowledgement Statement will now show up as you
scroll down a document and remain sticky at the bottom of the page when viewed on a mobile
device.
Updated Primary Action Button Colors
On all web forms and PDF Preview pages, the primary action button colors have been changed from
grey to blue.
PDF Preview Page Enhancement
Previewing a one page PDF document on the desktop version of the application will now load the
document zoomed in at a percentage that allows the entire document to fit on a single page. This
change was designed to remove any scrolling that would be required to review the entire one page
document.
Enhanced Electronic Signature Acknowledgement Process on Mobile
The acknowledge statement checkbox and primary action button on the Electronic Signature
Acknowledgement page is now displayed as soon as the onboarder begins scrolling down the page.
The body of the electronic signature acknowledgement is also displayed in its entirety (rather than
within a separate scrollable box).
Additionally, the ‘wet signature’ will now be captured on a subsequent page, providing additional
screen space for the onboarder to complete the signature.
Note: Agencies should consider using this as an opportunity to review the footer copy of the
Electronic Signature Acknowledgement to ensure the copy is logical for mobile users who will
experience the signature on a separate form.
Time Management Console – Resetting Pay Records
Resetting pay records will now work as expected.
Punch Restriction Settings
The mobile application now respects punch restrictions settings in some group configurations.
In/Out Times Not Displaying Correctly
An issue has been resolved for rate card clients where Group Timesheets was not displaying correctly for In/Out times.
Approval Statuses Now Display Correctly
An issue has been resolved in Exchange when approval statuses that are wrapped in quotation marks are now read correctly in Exchange.
Update Tutorial link in Time Approval Application
The approval application now directs users to the correct Help link and the new documentation page.
Unsubmitted Time With Assignment Type Report Optimization
Several of our reports, including the LDST (Total Hours worked by employee start date) and USAT (Unsubmitted Time w/ Assignment Type) have been enhanced for reliability and faster performance.
Software Release
We’ve completed our latest software release. It includes our most recent product enhancements and fixes aimed at improving your Bullhorn Time & Expense experience.
Bullhorn – Bad Contact Lookup
We have an made enhancement for Bullhorn ATS users when they searching or creating client contacts allowing them to handle missing or whitespace only names more gracefully. Users can now use the default if a valid name is not found.
Add isDiscountable to View Layout for Earn Code Group
Users will now be able to see if an earn code is discountable on the Earn Code List. The indicator will be based on the Base Earn Code for that Earn Code Group.
REST API Documentation for Effective Dated Entities
The Bullhorn REST API Documentation website now contains details on the Effective Dated Entities.
Custom Fields on Job Order Rate Card
Customers are now able to configure and interact with the following custom fields on the Job Order Rate Card entity:
- CustomText 1-10
- CustomInt 1-5
- CustomFloat 1-5
- CustomRate 1-5
These fields do not flow down to the Placement Rate Card by default; custom interactions will have to be set up in order for fields to flow down to the Placement Rate Card.
Default Currency on Invoice Term Templates to USD
Users will now be able to hide the field map for Currency on Invoice Term Templates. The system default value will be USD, which is the same default used on the Currency field for Invoice Terms.
Add New Earn Code Summary Variables for Invoice Footer
Agencies can now display the sum of total hours grouped by Earn Code type on an Invoice. Statement Template.
Table: Earn Code Totals
Variables: regularTotalHours, overtimeTotalHours, doubletimeTotalHours, otherTotalHours
Add Legal Business Entity to Payable Charge in Canvas
Users will now be able to add Legal Business Entity to reports for Payable Charges.
Add Legal Business Entity to Billable Charge in Canvas
Users will now be able to add Legal Business Entity to reports for Billable Charges.
Add Legal Business Entity Object to Canvas and all Placement Tracks
Users will now be able to add Legal Business Entity to reports for Placements (all tracks).
Migrate Chomsky Into ngx-translate
For developers that are taking advantage of the Bullhorn novo-elements repository, we have deprecated the use of the chompsky library in Novo for translations and migrated its use to the ngx-translate library.
Selecting/Deselecting When Filtering/Sorting File Lists
We enhanced the record selection process on the Novo files tab so that when users select file records, the records will remain selected when paginating, filtering, and sorting. This will allow users to interact with these records and action on them across multiple pages and data sets. Please note that selecting records un mass and actioning on them is limited to up to 500 records.
Entity Record Counts Affecting Page Load
We have implemented a new “loading” animation to the related record count headers and allow the page to load before all record counts are returned. This should allow for faster page loads for entities with a large number of related records.
Russia Date/Time Preferences
Russian users now have the ability to set their preferred date and time format in User Preferences. The Date Format field has the following new option:
- dd.MM.YYYY HH:mm (ru-RU) if the private label uses 24 hour format without AM and PM
- dd.MM.YYYY HH:mm AM/PM (ru-RU) if the private label uses 12 hour format with AM and PM
Loading Placement Record in Firefox
Placements records will now load properly in Firefox.
Logging Into Bullhorn Via The Android App
Users are now able to login to the Bullhorn Mobile App on the Android OS.
Creating Merge PDF With .doc and .docx files
Customers using the Merge PDF feature can now successfully incorporate .docx and .doc files within the merged PDF.
Multiple Search Criteria Containing a Slash
Searching on a Contact list will now succeed when multiple search criteria is selected, and one of the search values contains a slash “/”.
Advanced Note Search
When performing a search using the “Does NOT Have” parameter, the search will correctly filter records that do not have the specified criteria.
Custom Object Labels Appear Incorrectly in REST Meta Calls
REST API/meta call response will correctly return the Custom Object labels.
Support for Additional Employment History Flowback
The following Onboarding365 Employment History fields can now be configured in Onboarding365
flowback: startingPayRate, StartingPayFrequencyType, startingPayOther, endingPayRate,
endingPayFrequencyType, and endingPayOther.
Note the following fields flowback as their integer values and not their string values, this will be
resolved in a future release: StartingPayFrequencyType, and EndingPayFrequencyType.
Auto-Create Note on Onboarding Cancellation
The Auto-Create Note on Cancel Onboarding feature has been enhanced so that it now adds a note
to the Job when cancelling from a Placement to align this feature with the new feature that
automatically creates a note when initiating an Onboarding.
Auto-Create Note on Onboarding Initiation
When an onboarding is initiated from a Candidate record in Bullhorn ATS, a note will now be
automatically created and associated with the Candidate. When an onboarding is initiated from a Placement record, a note will be created and associated with the Candidate, Job, and Placement.
The Note Action will default to 'Onboarding Initiated' but can be customized by changing the value in the System Setting 'defaultOnboardingInitaiteNoteAction'.
The Note Body will default to 'Onboarding Initiation Note' but can be customized by changing the value in the System Setting 'onboardingInitiateNote'.
Onboarding Cancellation Restriction
Cancelling an onboarding within Bullhorn ATS is now only possible from a Candidate and/or
Placement record. This change was implemented to prevent an onboarding from being cancelled
without a note being added.
Onboarding365 2021.11 Bug Fix
We resolved an issue where SOAP API ReOnboard method was incorrectly requiring Residence
City and Postal Code.
Added ‘Lived In City ID’ support to GET/Onboarding/Employee
The REST API GET/Onboarding/employee endpoint now returns cityId, livedInCityId, and
mailingCityId.
Updated Onboarding365 User Guide
The updated Onboarding365 User Guide is now available and can be reached by selecting “Info” >
“User Guide” in the header, or by navigating directly to
https://kb.bullhorn.com/onboarding365/Content/Topics/welcometoOnboarding365.htm
Added Various Field Validations
The following frontend field validations have been added throughout Onboarding365 in order to
better align with existing database-level field limits and prevent errors:
● The field ‘Other Names Used’ on the Form I-9 now has a 50 character limitation
● The Direct Deposit ‘Bank Address’ field now has a 250 character limitation
● The Direct Deposit ‘Bank Name’ field now has a 150 character limitation
● The ‘Document Control Label’ field now has a 512 character limitation
● The ‘Reference Name’ field now has a 50 character limitation
● Phone field on the I9 form now has a 20 character limitation
Primary Action Buttons Enhanced in Profile
The primary action buttons presented to the onboarder in the profile have been enhanced to help
drive the onboarder through the process.
Onboarding Tile Title Configuration
Onboarding Tile Titles can now be customized per Placement Type. These titles can be set on the
Details page of a given Placement Type.
Enhanced ‘Delivered Onboarding Documents’ Data View Export
Enhanced the 'Delivered Onboarding Documents' Data View Export to include 'Business Key'.
Increased Video File Upload Size
We have increased the maximum supported size of ‘Video’ and ‘Video + Web Form’ files to 1GB.
Sort Order for Direct Deposit Pay Options
The order in which Pay Options on the Direct Deposit and Canadian Direct Deposit documents can
now be managed by setting the Sort Order on the ‘Advanced’ tab of each document in Document
Management.
Status Header Icon
Placement Rate Cards now have a status icon helping to ensure rate cards are fully filled out.
Placement Rate Card Status Column
A Placement Rate Card Status column is now included on the Placement list view.
Timestamp Included in Prism Sync Field
The Date Last Payroll Provider Sync field will now display a timestamp along with the date on the overview and list pages.
New Entity for Placement Change Request
Time and Expense fields are now included when adding, editing, approving, or viewing a placement change request.
Generating PDF Invoice
Enhanced the ability for users to generate and preview an Invoice PDF.
Discount Rate Issues on Overview Page
Discount Rate issues can now be viewed from the Discount Overview page.
Discount Fields Available in Canvas
Discounts can now be viewed under Placement Analysis and Company Analysis in Canvas.
Correlated Fields Added to Billing Profile and Invoice Statement
Correlated custom text and text block fields have been added to Billing Profile and Invoice Statement. This feature will allow custom information to flow from the Billing Profile to the Invoice Statement. Invoice Statement correlated fields can be viewed on the list when configured in View Layout.
Placement Job Code Displays as Job Code Title
When summarized by Placement Job Code, the invoice line description will now display the job code title instead of the job code ID.
Slideout Loads Correctly After Relogin
When your session times out in Novo and you have a slideout open, when you log back in the slideout loads correctly.
PageContext Property
The pageContext property is now listed correctly on edit pages for Submissions, Placement Change Requests, and Candidate Work History, Candidate References, and Candidate Education.
Custom Objects Access All Records
Custom objects can now access all records past the first 500 as expected.
Entitlements Respected on Forms
Edit and Delete credential entitlements are now respected on the credential forms.
Page and Field Interactions Supported
We now support field interactions and page interactions on the federal, state, and local tax forms within the Tax Info tab.
Federal, State, and Local Tax Info Available for Data Mirror
Data Mirror can now pull the federal, state, and local tax info from your database.
Searching by Category/Specialty in OSCP
Searching by Categories/Specialties by name in the Open Source Career Portal now works as expected.
Added Additional Support for District of Columbia & Puerto Rico
Onboardings can now be initiated within Bullhorn when there is a mapping setup for one of the
following U.S. states/territories: District of Columbia, and Puerto Rico.
Onboarding365 2021.10 Bug Fixes
We have added back support for uploading .msg and .xls files in Onboarding365.
We have resolved an issue with the Withholding Tax – Louisiana document where the Signature was
not mapping correctly to the document.
Introduced REST Version 2.0
REST Version is defined by passing an optional value in the header attribute ‘ApiVersion’.
When no option is provided the REST call will default to version 1.0.
● Version2.0 supports sending Custom Attributes using the new “Free Option” type.
● Sending Custom Attributes when using 2.0 has changed for non “Free Option”; versions so
review our Swagger UI before moving to version 2.0 if you are sending Custom Attributes
over REST.
Introduced New GET/Location/Cityids Endpoint
Introduced a Get CityIDs call. This call will return valid Cities and their IDs when requesting against a
valid Country and State.
Updated POST/Onboarding/Initiate Endpoint to Support the New ‘CityID’ Field
We have updated the Initiate REST calls to support the new CityID field.
Note: CityID is required to use the “Lived In City” document rule.
PDF Preview Page Enhancement on Mobile
On the PDF Preview page, documents will now render directly within Onboarding365 when viewed
on a mobile device. Onboarders will no longer need to open a PDF document in another browser tab
in order to complete the document.
Direct Deposit Pay Option Title Configuration
The Direct Deposit and Canadian Direct Deposit documents can now customize the pay option titles
for “Direct Deposit,” “Pay Card,” and or “Payroll Check.” These changes can be made from the “Advanced” tab of these documents in Document Management.
Resume Parser Enhancement
The Resume Parsing tool has been enhanced to set the CityID for the Onboarder who’s resume is
being parsed when an exact match is found against the City in the parsed resume.
Added Data View Report Support for ‘Lived In City’ Document Rule
The ‘Lived In City’ document rule is now available in the ‘All Document Rules’ Data View report. The data view can be filtered by ‘Lived In City’.
The ‘Lived In City’ rule is also now available in the ‘Document Rules History’ Data View report.
Introduced ‘Lived In City’ Document Rules
We now support assigning Document Rules for the ‘Lived in City’ field.
Note: This new feature requires the ‘City Validation’ feature to be enabled. Any onboarding
candidate profiles completed prior to this rule being turned on will be forced to select a validated city
the next time the profile is completed.
Introducing ‘City Validation’
A new Agency Setting, ‘City Validation’, has been introduced. When enabled, the City field in the
Profile will only be editable for an Onboarder after they have selected a state. The field will no
longer accept any string but will instead show the user a potential City associated with the selected
State as they are typing in the City Field.
Note: Enabling this setting will change our SOAP validation – when initiating an Onboarding the
CountryID field will now be required.
Please be aware of any existing SOAP integrations before enabling this setting.
Job Order Rate Cards Available
We now have Rate Cards available on Job Order along with other supporting features:
- Ability to create an effective dated Rate Card on a Job Order.
- Automatically flow the Rate Card down from the Job Order to the Placement.
- Specify the status of the Placement Rate Card and allow only certain users to activate it.
- The Placement Approval process now checks that an Active Placement Rate Card exists.
- Available in DataMirror and Canvas.
Please reach out to Bullhorn Support to have this feature enabled.
Custom Fields on Placement Rate Card
Custom fields can now be added to Placement Rate Cards. The field formats are as follows:
- CustomText 1-10
- CustomInt 1-5
- CustomFloat 1-5
- CustomRate 1-5
Location Assignment for Transactions Added to Existing Charges
Transactions newly added to existing billable charges will now correctly have a location automatically assigned.
Support for Tax on Margin
The ability for taxes to be calculated off a margin of the billable amount rather than the total billable amount is now supported.
Invoice Terms Template
Admins can now define Invoice Term Templates through a new menu item. The Templates that are configured can be selected by properly entitled users to populate values on Invoice Terms based on the template values.
Invoice Statement Email Fields
Users are now able to specify the email recipients (Email To, Email CC, Email BCC) on the Invoice Statement interface for Invoices with the delivery method of Email. The data will be populated initially based on the associated Billing Profile.
General Ledger Fields Added to Billable Charge and Payable Charge View Layout
The following fields have been added to view layout:
- generalLedgeServiceCodeID
- generalLedgerSegment1ID
- generalLedgerSegment2ID
- generalLedgerSegment3ID
- generalLedgerSegment4ID
- generalLedgerSegment5ID
With this enhancement, an administrator can now add these fields to the following:
- Billable charge list
- Billable charge header
- Payable charge list
Discounts and Earn Codes
A new flag has been added to allow Agencies to keep certain Earn Codes from being discounted. Non-Discountable earn codes will not need to be specifically omitted from the Earn Code picker on Company Discounts since flagged Earn Codes will not be included in discount calculations during invoice creation. Flagged Earn Codes will not have discounts added during billing sync.
An issue item will be created if there is an Earn Code that is marked as isDiscountable=False and the Discount made its way to the bill master transaction.
Prism Payroll Field Additions
The following Placement fields have been added to Canvas:
- benefitGroup
- employmentStartDate
- payGroup
- payrollEmployeeType
- positionCode
- payrollSyncStatus
Progress Tracking for Beeline Submittals
Submittal real-time status tracker accuracy and timing for Beeline Submittals has been restored and will no longer appear to be hanging.
Maestro VMS Integration
The Maestro by Medical Solutions VMS integration is now available.
Flex Mapping companyID Search Results
ATS IDs will now take priority on search results and be shown at the top. Sync will look up IDs not found rather than requiring a full mapping refresh.
Search by Notes on Candidate Record
Searching by Note Actions on a Candidate now correctly applies the Note Date Added filter.
Sensitive Candidate Fields in Public API
When a post call is made from the OSCP via applying for a job, the response code no longer exposes the phone, email, gender, veteran, disability, or ethnicity fields.
Fields Respecting Configured Field Label on Candidate’s Placement Table
The configured field label will now be correctly shown on the candidate’s placement table. The following table column headers should now show the user defined label:
- Pay rate
- Bill rate
- Start date
- End date
Bug Fixes: Auto-Create Companies and Locations (i.e. Clients and Client Offices)
Resolved an issue where auto-created Client and Client Offices in Onboarding365 were successfully
created but set to ‘Inactive’.
Also resolved an issue where the assigned business key format for auto-created Client and Client
Offices was not supported by Mapped Entities in Bullhorn.
Onboarding365 ‘Profile Extension’ Flowback
Profile Extension values captured in an onboarding profile can now be successfully flowed back to
Bullhorn ATS.
DirectDepositAccount Entity Flowback
A new System Setting, “o365DirectDepositFlowback” has been introduced.
When this setting is set to ‘TRUE’, then Onboarding365 Direct Deposit Data will automatically
flowback to the DirectDepositAccount entity in Bullhorn when an onboarding moves to a ‘Complete’
status.
Onboarding365 2021.09 Bug Fixes
We resolved an issue where Onboarders were not being removed from the I-9 Warnings tab of
the I-9 Dashboard after documents that had expired or were going to expire were resolved
with a Form I-9 Section 3.
We also resolved an issue where the Signature.Employee and Signature.HR fields displayed while
previewing a document in Document Management were incorrectly being displayed.
Enhanced Onboarding Document List Page on Mobile
The UI for the Onboarding Document List page on mobile devices has been updated. The document
statuses are no longer presented as clickable buttons but instead displayed as plain text.
Added Various Field Validations
The following frontend field validations have been added throughout the Onboarding365 in order to
better align with existing database-level field limits:
● Notification Email Addresses
● Vendor Postal Code
● Field Rep Email Address
● Agency Name
● Receipt Number (SSN)
● Onboarder URL
● Vendor URL
● Business Key (Payroll Data tile)
Introducing Custom Attribute Types
Custom Attributes have been enhanced to now include two different Custom Attribute Types — Free
Options Entry’ and ‘DropDown Options List. The new ‘Free Options Entry’ Custom Attribute Type
will allow you to send any value through for a particular Custom Attribute when utilizing the
Onboarding365 REST API V2.
‘Free Options Entry’ Custom Attributes are not supported by Document Rules nor can they be
modified by editing an Onboarding. This new function is designed to be used through a REST
integration.
The ‘DropDown Options List’ Custom Attribute Type remains consistent with previous Custom
Attribute functionality, where only pre-configured values are considered valid.
Per Diems on Multiple Assignments
An issue was resolved with per diems on multiple assignments where the wrong per diem was added to the timecard for the wrong assignment.
Per Diem Calculation Change for Multiple Assignments
An issue was resolved where per diems were not calculated correctly when using multiple assignments with the same per diem ruleset.
Enhanced Approval Confirmation Emails
The approval confirmation email has been updated to match the hours, dollars, and units that are seen in the approval application.
Report Optimization
Several of our frequently run reports have been optimized for reliability and faster performance. These reports include the BRKN (Break Exceptions), UNDB (Unapproved Time Across Groups), TEAC (Time Entered After Cutoff), and MMFA (Hours Report w/ approval status by Assignment).
Candidate Registration Experience
The Logon candidate registration process has been updated with a more user friendly experience.
Auto-Approve Expenses / Auto-Route to Auditing
VMS Exchange Expenses can now be set to auto-approve expense line items or automatically route to auditing based on the template configuration.
Placement Rate Card Support for Not Required, Pay Only, or Bill Only Rates
The placement rate card interface now allows users to enter pay rate only, bill rate only, or no rates at all, depending on the associated earn code field selections. This system behavior is based on the following earn code fields:
- “Pay/Bill Options” which drives if the user should enter Pay Rate, Bill Rate, or both, on the rate card
- “Are rates required?” which drives if the user should enter a rate for that earn code on the rate card
The rate card user interface provides visual indicators on what rate fields are required, and what rates should be entered.
Billing Cycle Field in Overview and on Cards
The Billable Charge and Invoice Terms header and details section now display correctly the Billing Cycle field.
Monthly Billing Tables
Monthly Billing Tables are now available in Data Mirror 8. The following tables are included:
- PayBillCycle
- Calendar
- CalendarInstance
- CalendarFrequencyLookup
Existing tables that were updated to include fields from Monthly Billing Tables include:
- InvoiceTermsVersion – payBillCycle
- BillMaster – isEligible, payBillCycle and calendarInstance
- BillableCharge – payBillCycle and calendarInstance
Staffbot VMS: Update Credential Requirements
Streamlined required fields for new Staffbot VMS integrations.
Vindly Attachment Parsing
Users can now parse attachments for the Vindly VMS integration.
Reqlist Cron Job Distribution
Timed data reconciliation for positions has been re-implemented, allowing for better throughput and specifically fixing the B4Health VMS integration.
Multi Factor Authentication for Beeline
Support for Multi Factor Authentication has been added on Beeline VMS Integrations.
iCims Credential Disabling
Additional handling for session count errors and iCims VMS integrations being disabled has been added.
GrapeTree updated to Contingent Talent Management VMS
All existing “GrapeTree” VMS integrations have been updated to “Contingent Talent Management” as the more universal name for the VMS technology. Added more support for other buyers in the CTM system.
Flex Mapping linked to Salesforce Fyre Sync Req Object
Field options for certain VMS Sync Salesforce accounts will now be displayed correctly when using skill and flex mapping.
E-volution VMS Integration
e-volution VMS integration has been re-implemented following its system upgrade.
ARMI Integration
A new email-only integration has been added for the ARMI VMS.
Mass Mail Recipient List Holds Email Addresses From Erased Records
When performing a GDPR erase of a Candidate record, any mass mails that the Candidate was included in will now not hold the Candidate name and email address.
Daylight Savings Time for Birthdays Before 1966
Data Mirror 8 now correctly converts date/time fields that land during Daylight Savings time for every year before 10/31/1966.
Anonymized Identifying Fields Not Blank
When anonymizing a record, Data Mirror 8 now blanks out the appropriate fields upon replication for contact, candidate, and lead entities.
Added Support for Custom Web Form Field Flowback
Any custom web form field data that is captured during an onboarding in Onboarding365 can now
be flowed back to Bullhorn.
Auto-Create Companies and Locations (i.e. Clients and Client Offices)
A new System Setting, “Auto-Create O365 Clients and Offices” has been introduced.
When set to ‘TRUE’, any Company record that is created or updated in Bullhorn automatically
creates or updates a corresponding Client record in Onboarding365. The data that syncs from the
Bullhorn Company record to the Onboarding365 Client record is the ‘Name’ field.
Additionally, any Location record that is created or updated in Bullhorn automatically creates or
updates a corresponding Client Office record in Onboarding365. The data that syncs from the
Bullhorn Location record to the Onboarding365 Client Office record is the ‘Title’, ‘Address’, ‘City’,
‘State’, ‘Zip’, and ‘Country’ fields.
Enabled Education and Work History Flowback to Bullhorn
Two new System Settings have been introduced — ‘O365EducationHistoryFlowBack’ and
‘O365WorkHistoryFlowback.’
When set to ‘TRUE’, any candidate Education History and/or Employment History data captured
during profile completion in Onboarding365 will automatically flowback to the ‘CandidateEducation’
and ‘CandidateWorkHistory’ entities in Bullhorn once a candidate’s onboarding reaches a “Complete”
status.
Pre-Configure Onboarding Cancellation Reasons
A new System Setting, “Onboarding365ReasonforCancelling” has been introduced.
Any values set in this new system setting will be displayed as picker options in the “Reason for
Cancelling” field when a user attempts to cancel an onboarding. If no values are set in the
“Onboarding365ReasonforCancelling” setting, then a free-form field will be displayed in place of the picker.
Once an onboarding is cancelled, a note will be created using the selected value as the body of the
note. If the onboarding is cancelled from the Candidate record a note will only be captured on the
Candidate record. If the onboarding is cancelled from the Placement record the note will be
captured on both the Candidate and Placement records.
Onboarding365 2021.08 Bug Fixes
We resolved an issue where HR Session fields (Session.FullName, Session.JobTitle,
Session.HRCurrentDate) were not pulling over to PDF documents as expected.
Removed Password Entry Requirement on the Electronic Signature Acknowledgement Page
Candidates will no longer be required to enter their password when completing the Electronic
Signature Acknowledgement page.
Introduced New ‘Form I-9 Section 1 Review’ Workflow
A new ‘Form I-9 Section 1 Review’ workflow has been introduced for the Form I-9 document that
when enabled, requires a Form I-9 certifier to first confirm or reject Form I-9 Section 1 prior to
completing Section 2.
If a Form I-9 Section 1 is rejected, a new Form I-9 will automatically be assigned to the onboarding
and the rejected Form I-9 Section 1 will be removed from the onboarding (but still accessible via the
View Deleted option in the Options menu).
The ‘Form I-9 Section 1 Review’ setting can be enabled by navigating to the “Advanced” tab of the
Form I-9 document in Document Management, and selecting this option.
Note: If your agency currently has the ‘Automated I-9’ setting set to ‘ON’, it is recommended that this
feature not be turned on at this time.
Duplicate Placements in Unmatched Assignments List
We have resolved an issue in Exchange where assignments were duplicating in the Unmatched Assignments list.
Expired Assignments Not Unmatched
An issue has been resolved in Exchange where assignments were not being unmatched from employees in some scenarios.
Bi-weekly Start Date in Employee Details
For customers using Bill Rules: The Bi-Weekly Start Date is now visible in the Employee Details under the “More Info” tab in TMC.
Email Service to Utilize Twilio for QR Texts
For clients using Tempo QR Code entry: We now utilize Twilio for reliable delivery of QR codes via text to all major carriers.
Status of Expense Report in Email Subject
Expense report emails now include the expense report status (Approved / Rejected) in the subject of the email.
HPWR Report Per Diem Ruleset
The Per Diem Rule column in the HPWR report now displays the Per Diem Ruleset ID instead of the earn code.
“Add to Week” Feature for Per Diems
For clients using per diems: While in timecard view in the Time Management Console, users with per diem permissions can now add the per diem ruleset on the placement for that week if it is missing.
Clicking on ATS ID in Company Mapping Opens in a New Window
Clicking on an ATS ID link in Admin Tools opens in a new tab instead of using the current window.
Admin Tools Navigation Update
Navigation when using “Open in New Link Tab” from Submittals, Users, Positions, and Credentials List Screen has been enhanced.
Optional Field Added to Show MFA Code in Credential Screen
An optional field has been added to show the MFA code for Workforce Logic/Zerochaos VMS.
Enhancement to the Action Required Reminder Email
Additional info has been added to the VMS Sync generated Action Reminder email on position and credential failures.
Placement Rate Card Tables
Placement Rate Card Edit History is now available for reporting.
QuickBooks Invoice Export Enhancement
When exporting invoices to QuickBooks, an export batch will no longer completely fail if one or more invoices in that batch fail. This enhancement will continue processing the batch and create an issue item for each failed invoice.
Support for Multiple Tax Form and Page/Field Interactions
Novo customers can now use the new Candidate Tax Info tab to access multiple state and local tax forms and information in addition to federal forms.
- Data can be accessed via APIs for secure availability to external providers such as Prism.
- Customers have the ability to add Field and Page interactions to the tab.
“Reason for Cancelling” Onboarding Dropdown
We have updated the “Reason for Cancelling” field to utilize a drop down with the options coming from the system settings. If there are no values in the system setting it will default to a free type text field.
Mass Mail Opt Outs
We’ve enhanced the way candidates & contacts opt out of mass mailings. Previously, users had to only click an email link to be opted out. With the enhancement, when users click the ‘opt-out’ link, they are brought to a web page, but are then required to click an opt-out button to unsubscribe. This change was done to prevent recipients from erroneously opting out. We recently determined that beginning in February 2021 certain customers experienced recipients (contacts / candidates) of mass mail that were automatically and incorrectly opted out. We believe this issue may have been caused by anti-virus software, or other software, on the recipient’s system. The new enhancement has corrected the foregoing issue.
Field Interactions added for the message field on ‘Compose Message’ Page
The message field on the ‘Compose Message’ page now supports field interactions.
Refresh Check for Approver Emails Longer than 50 Characters
When multiple email addresses are sent in an approver column on a refresh that results in a value scenelength greater than 50 characters, BTE will now only use the first valid email. If no valid email is found, we will leave the value empty. That logic will also apply if a single email address is sent that is longer than 50 characters.
Bullhorn Time & Expense Community
We have retired the Peoplenet Knowledge Base and the Help link will now direct admins to the new Bullhorn Time & Expense Community. The new community has all of the documentation you know and love from the old knowledge base plus more updated content, release notes, real-time site status information, and more!
Introducing Client and Client Office Related REST API Endpoints
The following REST API endpoints have been introduced and can used to create or update Clients or
Client Offices:
● POST/Agency/client
● PUT/Agency/client
● POST/Agency/clientoffice
● PUT/Agency/clientOffice
Enhanced the REST API GET onboarding/onboardingdocument(s) calls
The REST GET Onboarding/onboardingdocument and Onboarding/onboardingdocuments will now return
custom web form data in the form of a key value pair array as JSON in the ‘additionalInfo’ field.
Document Score (‘score’) is also now included in the response.
Introduced new ‘Days Since Termination’ Document Expiration Type
A new document expiration type called ‘Days Since Termination’ has been introduced which can be
used to set a document’s expiration based on the number of days since an employee was terminated.
Onboarding365 Product Rebranding
● Updated the Onboarding Menu icon in Bullhorn to the new Onboarding365 logo.
● Updated the header of the Onboarding page to read ‘Onboarding’.
● Updated the Candidate and Placement Onboarding tab to read Onboarding365.
● Updated the Onboarding Setup menu item to read ‘Onboarding365 Setup’.
● Updated our issues log so that Onboarding365 issues will now appear as ‘Onboarding 365
Flowback’ or ‘Onboarding365ServiceError’.
Capture Onboarding Cancellation Reasons
When cancelling an onboarding from Bullhorn ATS, users will now be able to capture a note at the time of cancelling. When the Cancel action is taken from the Candidate record the note will reference the Candidate, when the Cancel action is taken from the Placement record the note will reference the Candidate and Placement. The Note action will default to ‘Onboarding Cancelled’ but can be customized by Bullhorn Support.
Introduced “TerminateEmployee” Endpoint
Introduced a REST /Onboarding/employee/terminate and /Onboarding/employee/unterminate end
points that can be used to terminate or un-terminate an employee.
Onboarding365 2021.07 Bug Fixes
We have a bug fix for the Password Reset function where some users were receiving an error message upon attempting to reset their password.
Enhanced Deposit Documentation
For the Direct Deposit and Canadian Direct Deposit documents, we’ve implemented the following UI
enhancements to the Document Settings page:
● Renamed the “Additional” tab to now read “Advanced”
● Renamed the ‘Custom Pay Method Jurat Statement’ option to ‘Custom Pay Method
Acknowledgment Statement’,
○ Note: This is the checkbox label that is presented to the onboarder in the web form
● Added the ability to customize the Jurat Statement for all payment types.
● Removed the ‘description’ from the following fields on the Advanced tab on the Document
Management tool as the fields are self-explanatory:
○ Custom Pay Method Title
○ Custom Pay Method Description
○ Custom Pay Method Jurat Statement
○ Custom pay method Logo URL
‘HR Associates’ Can Add Documents to an Onboarding Package
We added a new setting to document management ‘HR Associate can add to package,’ when this setting
is enabled users in the “HR Associate” role will be able to add that document to an onboarding package.
BREAK Adjustment Code Not Calculating on Reports
For clients using rate cards: An issue where billing dollars were not calculated correctly on Bullhorn Time & Expense reports has been resolved.
Exchange Not Loading Inactive Rate Cards
We have resolved an issue where Exchange could load an inactive rate card when the time file does not include a specific earn code.
Separate Pay / Bill View for Timecards
A new separate pay and bill view for timecards is now visible in the Time Management Console for administrators.
- A flag can be added at the client level that distinguishes the pay hours from the bill hours with proper totaling.
- When enabled for a client, all admins will receive this new view. User role permissions of pay and bill only will still apply to this new view.
Separate Pay / Bill Calculations
Bullhorn Time & Expense now has the ability to calculate billing hours separately from pay hours for agencies that need to bill their client different overtime rules separately from pay.
- Bill Rules can be configured at the assignment level in Bullhorn Time & Expense via integration with Bullhorn ATS.
- Clients must use effective dated earn codes with bill only codes activated to use this feature.
Expose Other Tax Jurisdiction to Sales Tax Groups
Users are now able to add Sales Tax Rates with a jurisdiction type of “Other” through the user interface when adding or editing Sales Tax Groups.
Add Canadian Provinces to Sales Tax Rate and Group State Picker
Users are now able to select Canadian Provinces/Territories through the state picker when adding or editing Sales Tax Rates and Sales Tax Groups.
Display $0 Transactions on the Payable Charge Slideout
Payroll users will now be seeing zero dollar transactions on the payable charge slideout which can be used to determine whether they need to be exported into payroll or ignored.
Sync Class List from QuickBooks to Bullhorn
When a new class is added in QuickBooks, that class will now automatically be added to Bullhorn. Only classes marked as “Active” will sync.
Support for Delete Tax Rates
Users are now able to delete tax rates from within Bullhorn. This feature was previously supported through the API.
Invoice periodEndDate Created from Billable Charge periodEndDate
The Invoice end date will now correctly be populated based on the most recent Billable Charge end date.
REST API Inconsistencies
REST documentation and data event meta properties have been updated on the is Anonymized field to be consistent across all entities.
Daylight Savings Accounted for Birthdays Prior to 1966
Data Mirror 8 now accurately converts date/time fields that fall during Daylight Savings time for every year prior to 10/31/1966.
Send Data from Candidate and Placement Custom Object
Mapped Entities now supports the ability to send data from a Candidate or Placement custom object to Onboarding365.
Introduced REST API POST/Onboarding/placementDates
This endpoint is used to update the ‘Placement Start Date,’ ‘Placement End Date,’ and or ‘Placement
Actual End Date’ values on an Onboarding.
California Withholding Tax Document Update
We have updated the California withholding tax document from the 2020 version to the 2021 version.
Custom Pay Method Support for Direct Deposit
We have added an ‘Additional’ tab to the document management tool for both Direct Deposit and Canadian
Direct Deposit. This new tab allows an Onboarding user to setup Custom Pay Methods, including
tools to configuring ‘Custom Pay Method Title,’ Custom Pay Method Logo URL,” Custom Pay Description,’ and ‘Custom Pay Method Jurat Statement’ on both the Direct Deposit and Canadian Direct Deposit document.
InMails Synced Multiple Times on Candidate
LinkedIn RSC InMail Notes are now added a single time to records as expected.
Full Name and Email Added as Expected
Creating a new Candidate, Contact, or Lead record via the Gmail and Outlook Email Gadget will now import the full name and email address as expected.
Approved Option in Placement Header
The Placement Status field in the Placement header section will now display the Approve option as expected for entitled users.
Implement Field Interaction for Note Forms
Field Interactions are now supported on the Add/Edit Note Forms.
Rate Card Edit History Support
Users can now view rate card edit history on the Activity tab on a placement record.
Enter Earn Code Without Rates on Placement Rate Card
Users can now select an earn code on the Placement Rate Card that does not require rates to be entered. This is used for expenses, such as airfare and is defined at the Earn Code level using the “Are Rates Required” field.
Resync Invoice Terms
Users can now update the billing cycle on Invoice Terms and update Billable Charges via a new mass action on the list.
Billable Charge List Screen Column
Branch is now available as a column on the Billable Charge List Screen.
Earn Code Custom Fields Added to Invoice Term Configuration
Earn code custom text fields 1-20 are now supported on Invoice Term split/group/summarize by configuration.
Billable Charge Tab Supported on Invoice Statement Record
Users can now view billable charges on an invoice via a new Billable Charge tab located on the invoice statement record.
Multiple Buyers and Dummy Candidates Support for Fieldglass
VMS Submittals now supports multiple buyers and dummy candidates for multi-tenant Fieldgas accounts.
Beeline Field Enhancements
Some variants of the Beeline integration now better support and display skill, certification, and desired title fields.
New Cloud Clock App Now Available!
Our Cloud Clock app has received a makeover! A new version of the Cloud Clock App is now available in the Apple App Store. This update applies Bullhorn branding to the app and re-platforms the framework to a newer technology. There are no requirements to download the application and the current application will continue to function as is.
Approver View of the Timecard Image Respects the Approval Settings
For timecard approvers, the report view of the timecard now respects the settings for what the approver sees in the approval application.
Exchange Time Files Not Loading
We have resolved an issue where Exchange time files were taking a long time to process when sent as a link in an email.
Prevent Delete/Dispute Bill Only Transactions
A new field has been added to the Adjustment Codes screen called “Prevent Void”. When this field is enabled and the user code is SYS or *SYS, it will prevent these earn codes from being disputed or deleted in TMC.
Field Interactions for Move to Placement
Field Interactions will now be supported when moving a Submission to a Placement from the Submission tab.
isRequired Field on Credential Requirements
As isRequired field has been added on Credential Requirements to specify if the requirement is a hard or soft requirement.
Company Ownership for Records
Company Ownership will allow users to assign owners to Company Records. A new owner type, Department Owner, will be available on both Company and Contact records. Please reach out to Support for more information and to enable this feature.
Total Openings Field for Vizient
Parsing for the Total Openings field on the Vizient VMS Integration has been updated.
Preliminary Pay Rate for Bluesky
Parsing for the Preliminary Pay Rate field on the Bluesky VMS Integration has been updated.
Open Positions for AHSA Locums
Reqlists will now return open positions for the AHSA Locums VMS Integration as expected.
Login URL Change for Munson and Primehealth VMS
The integration for Einstein II VMS variants Munstion and Primehealth has been updated to match VMS changes.
Login for My Work Day Instances
A login issue for some instances of My Work Day VMS Integrations has been resolved.
Get Attachment for Dotstaff
Get Attachment functionality is now available for the Dotstaff VMS Integration.
Facilities Field for iCims
Parsing for the Facilities field on the iCims VMS Integration has been added.
Email Parsing for Flexforce
Email parsing for some Flexforce VMS Integrations has been updated.
Duplicate Positions for 3Story VMS
Parsing will no longer create a duplicate position for 3Story VMS Integration users.
Credential Contact Assignment
When a Contact is missing in Bullhorn ATS a new Contact will now be created instead of using the Credential Contact.
Brassring Integration
A new Brassring VMS Integration has been added.
Bill Rate Parsing for AHSA Trio
Bill rate parsing for the AHSA Trio VMS integration has been updated.
APRU Deluxe Support
A variant of APRU Deluxe is now supported.
Address Parsing for Vizient
Address parsing for the Vizient VMS Integration has been enhanced.
Submittal Details Work Fails Error
Creating a dummy candidate in the Beeline VMS Integration will now work as expected.
Date of Birth Parser
The parser for Date of Birth fields on some Beeline VMS Integration submission fields now works as expected.
Beeline Puppeteer Candidate Creation
More handling for variants with the Beeline Candidate creation step have been added.
Login Variants for Worknexus
Handling for new login variants for the Worknexus VMS Integration has been updated.
Unable to Locate Element Error
Certain Beeline VMS Integration instances will now be able to get req as expected.
Rate Card Field Interactions Supported
Field Interactions will now be supported on Placement Rate Cards. This includes interactions executing within a row or a column of a Rate Card Group, and across multiple Rate Card Groups.
LocationID displays on Placement Overview
The locationID will now display correctly on the Placement header or details card.
Set Invoice Statement Number on Rebill Invoice
The invoice statement number will now be able to be set on a rebill invoice statement that contains rebill billable charges. The user will select the invoice statement to rebill. The invoice statement number will be set according to the original invoice statement number + an optional entered suffix.
Billable Charge Transactions Sorted by Date
Billable charge transactions will now be sorted by transaction date when viewing the list slideout.
SSO Expired Session Login Prompt
Now when an SSO user has an expired session they will now see a prompt to login via their SSO provider. After completing login the user will be redirected back to the original Bullhorn session window.
REST Trigger Proceed on Error Check
Admins will now be able to control whether REST triggers are disabled upon error and the number of errors before being disabled.
Mass Mail with DKIM and DMARC Available
Mass Mail with DKIM and DMARC support is now available. Please reach out to support for more information on how to enable this feature.
Add an Email from a Chain to a Note
The Email Gadget (Gmail & Outlook OWA & Desktop) will now recognize which email from a chain is being added as a note.
Edit History Field Changes
Edit History will now contain all of the field changes from the edit when replicated to Data Mirror.
“Timecard Attachment” Not Editing in TMC
Attachment types that are listed as “timecard attachments” that are added via Web Time Entry can now be seen and edited in the timecard view of TMC by the administrator.
Images Duplicating in Payfiles
Images added to timecards will no longer be duplicated on the payfile when using timecard attachments with multiple pages.
(BRKN) Report Missing Assignment Numbers
We have resolved an issue where the BRKN report was not showing all information for web assignments.
Ability to Delete Per Diem Ruleset
Users can now delete a per diem ruleset via the new trash icon when there are no linked placements.
Fieldglass v1.Forums Robot Failing to Pull Chat Messages
Resolved Chat Messages from Fieldglass not adding as Notes, on the Job record.
Bullhorn Submittal Added By Name
Changed handling of updates in Bullhorn ATS resulting from a Submission to not overwrite the added by field if a value already exists in the field.
Duplicate in Client Submission Entries
Updated workflow to not create a Client Submission entry when a VMS Submission status is set to Client Submission.
Action Required Reminders for Position Failures
Enhanced customer alert emails on position upload failures by giving direct links to the positions in Admin Tools.
VectorVMS/Peoplefluent Missing Bill Rate
Resolved VectorVMS/Peoplefluent credentials failing to return a bill rate from VMS and preventing providing them on job records by enhancing rate parsing in the integration.
Fieldglass French (Canada) Language Preference
Resolved Fieldglass credentials with a French (Canada) language preference failing authentication by enhancing the integration to support French Canadian instances.
Fieldglass Special Characters in Job Description
Added handling for special characters in the job description for the Fieldglass VMS Integration; e.g., “caché” displaying as “cach” and “6 ½ feet” displaying as “6 feet.”
Taleo Buyer Details Company Field Extra Information
For some Taleo flavors the Company field in the Buyer Details was populated with additional details, the integration was updated to support more variants and improve the company parsing selector to resolve the issue.
Templates are no Longer Supported
Removed the SEEK Template field from the Job Publishing and BH Connect pages since the feature is disabled in the integration.
Azure SSO Login After Timeout
Azure Users will now be able to log back in to Bullhorn through SSO when their session times out or they manually log out.
EDE Novo Pages Converted
The following effective dated entities have been converted into the standard overview, edit, and activity tab experience: Surcharge Rate, Discount Rate, Location, Billing Profile, and Invoice Term.
Invoice Rejection Comments Not Showing
An issue has been resolved where the invoice rejection comments were not showing on the timecard when using special characters.
MMS Sending Reliability
An issue where SMS and MMS text messages were unreliably sent out of Bullhorn Time & Expense to employees with certain cell phone carriers has been resolved.
Images Not Showing in Faxaroo Queue
We have resolved an issue where the system was failing to process all images when emails with multiple attachment types are received for processing expense reports and fax images.
Branch Level Expense Audit Queue
A client can now be configured for branch level expense audit queues. When this feature is enabled, the expense reports will go to a branch audit queue which will be visible to users with that access to that branch in TMC.
Help Articles Available at Employee Logon
The logon and employee registration pages have been updated with more helpful verbiage and language to direct employees to helpful documentation when they forget their password or have trouble registering for their assignment.
Timesheet Image to Only Show Bill Transactions
The timesheet image that is used for invoicing clients now only includes billable hours, dollars, and units by default. Earn codes that are pay only will be excluded on the timesheet image.
Punch Level Rounding for Rate Cards in Web Time Entry
Web Time Entry now supports punch level rounding for clients with effective dated earn codes. The settings for quarter-hour rounding, 10th hour rounding, and lunch punches can be set at the work site level.
Beeline Submittals Setup Works as Expected
Initial Submittal dummy candidate create setup now works as expected for older versions of Beeline.
Attachments not Required to Submit via Fieldglass
Logic around adding attachments to submittals in Fieldglass has been updated to match Fieldglass’ new workflow.
New Flex Mapping Hierarchy
Flex Mapping users may now set multiple different maps up per account or credential.
My Work Day VMS Variant WD5 Supported
The new VMS variant for My Work Day, WD5, will now be a fully supported integration.
Default Owner Assignment Supported
You can now set a fallback default owner when pushing reqs to Bullhorn ATS.
Date Handling for Fieldglass Updated
We have updated the date handling for Fieldglass to include the Response Deadline.
Date Fields for SmartTrack VMS Supported
Date fields for SmartTrack VMS integrations will now be supported.
Pay Bill Entities Now Included When Merging Company Records
When merging two company records together, all of the following data will move to the primary merged record:
- Location
- Billing Profile
- Invoices
- Invoice Terms
- Discount
- Shifts
Validation Added to Invoice Terms
Billing Administrators who attempt to create invoices based on Invoice Terms with Split By, Group By, or Summarize Data that contain bad data will now be able to access an issue in the Issue Log that lets them know which invoice failed to generate because of bad terms and which Invoice Term to update.
Discounts Only Display When Value Set to True
Discounts on invoices where calculateAndDisplayOnInvoice is False will no longer appear on the PDF.
Billing Profile and Location Field Interactions Execute as Expected
Field interactions configured on the Placement Billing Profile and Location fields will now execute as expected.
Billable Charge $0 Transactions Displayed on Slideout
All $0 billable charge transactions will now be displayed on the slideout. Previously these transactions were only displayed on the Billable Charge Overview tab.
Billable Charge List Displays 500 Results with Monthly Billing Fields
The Billable Charge list will now correctly display up to 500 records when columns such as Billing Cycle and Calendar are included in the list.
Daxtra Search Integration Supported for Chrome Users
The Daxtra Search integration for Chrome users with the “sameSite” cookie setting enabled will now be supported.
“Export to ATS” Function Returns All Applicable Jobs
When using the “Export To ATS” feature in Linked In RSC to submit a Candidate to a Job, all Jobs made available through “One Click Export” in Bullhorn will be shown as expected.
Data Mirror Checks Version on Startup
On startup, Data Mirror will now print to the logs when there is a new version available.
Parsing a Duplicate Functions as Expected
When using Parse as Existing and a duplicate is found, the record you select from the list of potential duplicates will now be the record that is updated.
File Names with Dualbyte Characters Supported
Sending files as emails that contain Dualbyte characters in their file name will now be supported.
Dates Prior to 2010 Display Correctly
Dates prior to 2010 falling during Daylight Saving Time will now display correctly on lists.
Dates Prior to 2007 Save Correctly
Date and Date/Time values set prior to 2007 will now save as expected when falling between UK and US Daylight Savings Time.
Additional Custom Fields Available on Jobs
An additional 20 custom text fields and 5 custom integer fields will now be available on the Jobs entity.
Expense Line Items Duplicated on Invoices
We have corrected an issue where expense report images were duplicated on a billing invoice.
Include or Exclude Payable/Billable Units on Approval Application
When setting up approval methods, users can now set to include or exclude payable and billable units on the approval application.
- These settings are off by default but can be enabled by updating the schedule at the agency, group, or site level.
Dollar Earn Codes
For Bullhorn One clients using rate cards: You can now set up dollar earn codes in Bullhorn Time & Expense for processing on both rate cards and non-rate cards.
Bullhorn Time & Expense Mobile
The new Bullhorn Time & Expense Mobile App is now available in the Apple App Store and Google Play store. This update will include new branding, easier navigation, and support for multiple swimlanes.
In order to determine which swimlane to use, we’ve added a step to the initial install process to capture the client code of the employee’s staffing agency. That code is the 4 character code assigned to your Bullhorn Time & Expense instance. If you do not know your code, please contact our Support team.
Add Hours / Add Units / Add Dollars Earn Code Display Issue
We have resolved an issue where the Add Hours, Dollars, and Units tabs in New Transaction in TMC were not displaying the right earn codes for employees with multiple assignments.
Approver App Allowing for Disputes When Disputed Time is Disabled
An issue where approvers were able to dispute transactions on timecards with units when the approver was not allowed to dispute transactions has been corrected.
Standardized Earn Codes Across Groups
A “Standardized Earn Codes Across Groups” flag has been added to the client/agency level that will keep earn codes in sync across all web and clock groups. This will force all earn code changes to be made in the Template Group.
Req Details Pull as Expected
We’ve updated for changes on Zerochaos to allow req details to pull properly.
Dotstaff Retrieves Job Details as Expected
We have fixed the VMS Dotstaff bug on retrieving job details.
SearchMonster Functions as Expected
We’ve updated the Sourcing Accelerator to handle SearchMonster.ca.
Candidate Lookup Functions Properly
Candidate lookup by phone number will now work as expected instead of giving an error.
Closed Position Filter Removed on Mapping
Company, Skill, and Flex mapping will now allow you to map closed positions.
Wand Processes Credentials without Timeout Error
Wand users will no longer have timeout issues.
Stafferlink Parses Nested Fields as Expected
Nested fields will now parse correctly for the Stafferlink VMS.
Parallon Reqs Close as Expected
Closed or removed reqs on Parallon are now able to close without issue.
Medical Types Added for Shiftwise
We have added Medical types for Dietary/Nutrition reqs.
Einstein II Trinity Returns Reqs as Expected
We have added support for the new variant of Einstein II – Trinity.
Beeline Credentials Authenticate as Expected
We have added support for Azure hosted Beeline clients.
AHSA List Page Displays Handle Reqs
Handle reqs can now be found on the list page for AHSA.
Delivery Method for Credit Invoices
You can now change the default delivery method for credit memos.
Bill Rate Will Not Appear in an Invoice Description when Referenced on Invoice Terms
When Invoice Terms use “Bill Rate” to summarize an invoice, the bill rate will not appear in the description field of the invoice as well.
Issue List Linked Entity Clean-Up and Error Icon Standardization
If you use the Issue list as part of your Pay Bill implementation, you will no longer see links to entities that do not currently have overview pages. We have updated the treatment of the Payable Charge error icon so that it is consistent regardless of where it appears in the application.
Recurring Reminders Function as Expected
Reminders for recurring tasks now send as expected.
Line Items Sortable by Last Name
Invoice line items can now be sorted based on Earn Code or Candidate name (last name, first name).
User Updates via SOAP API Replicate
Updates made to users through SOAP API will now replicate to Data Mirror.
Unbilled Revenue Recognition Tables Supported
Data Mirror 8 now supports unbilled revenue recognition tables: BH_BillMasterTransactionUnbilledRevenueDistribution and BH_UnbilledRevenueDistribution.
Start and End Date Values Replicate as Expected
The startDate and endDate values on jobSubmissions now replicate to Data Mirror 8 as expected.
Self Healing Supported for Addition Tables
Data Mirror 8 now supports self healing for the following tables:
- InvoiceStatementLineItemSurchargeRate
- InvoiceStatementSurchargeRate
- InvoiceStatementLineItemDiscountRate
- InvoiceStatementDiscountRate
Edit History Replicates as Expected
The EditHistoryPersonCustomObjectInstance data now replicates to Data Mirror 8.
Granular Subtotals Supported
Canvas now supports granular subtotals.
“Add Bill Transaction” Functions as Expected
Adding a transaction to a Billable Charge with unbillable transactions will now save properly.
Tax Group Picker Updated
We have updated the Tax Group picker on Locations so the picker will return data when you filter in the picker using any combination of State and Zip entries, such as entering only State, only Zip, both State and Zip.
Issue Item Modifications Track Properly
If you have access to the Issues List, you can now see who last modified an issue item and when that modification occurred.
Issue Item Created if File Attached Incorrectly
If a file does not get attached to an invoice correctly, it will now create an issue in the Issue List so a Billing Specialist can re-attach the file and generate the invoice with the correct attachment.
Display of Placement Rate Card Line Item Alias on the Invoice PDF
The placement rate card line alias can now be configured in the summarize by, group by, and split by fields on the customer invoice terms, and thus used during the invoicing process. If the field is used in summarize by, it will be included in the invoice statement line item description as well as the invoice PDF.
Sales Tax Rate and Group Available in Canvas
You can now report on Sales Tax Rate and Sales Tax Group data in Canvas. This is available for customers using Pay and Bill and version 2 of Tax Rates. The Sale, City, State, County, and District Tax Rate information will be available on the following entities:
- Candidate > Location
- Company > Location and Company > Billing Profile > Location
- Job > Location and Job > Billing Profile > Location
- Placement > Location and Placement > Billing Profile > Location
- Billable Charge, Bill Master Transaction, and Billable Charge > Billing Profile > Location
- Invoice Statement, Invoice Statement Line Item, and Invoice Statement > Billing Profile > Location
Configurable Billing Cycles
We now provide a number of billing cycles that are preconfigured at the corporation level, and allow you to assign the appropriate billing cycle to invoice terms and invoice billable charges based on the associated billing cycle.
Placements Created from Workflow Icon as Expected
You can now create a Placement form the workflow icon as expected.
French Dashboard Cards Include Special Characters
Special characters will now render correctly on French Dashboard Cards.
New View Added
We have added a new View to Data Mirror 8 called “dbo.LastSync”. This view contains the most recent “dateLastModified” and “dateLastSync” values for the following entities:
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Field Character Limit Increased
We have increased the character limit on State and Address fields to 100 characters.
SSO Login with Azure Works as Expected
You can now log into the Outlook Desktop Email Gadget via Azure SSO.
Approval All Button
The “Approval All” button will now approve all transactions as intended.
Adjustment Code Settings
We have resolved an issue preventing some users from editing fields in the adjustment code
Per Diems No Longer Disputable by Approvers
For clients using per diems: Per diems added via the per diem ruleset can no longer be disputed by approvers in the approval process. Approvers can only view the per diems on the timecard.
Holiday Pay Hours
The Web Time Portal now correctly and automatically populates the number of hours on the timecard for employees eligible to receive holiday pay.
PTO Approval for 2021
We have resolved an issue that prevented the approval of PTO requests for 2021.
Per Diems with Multiple Rate Cards
For Bullhorn One customers using rate cards: Per Diems will now appear as expected on time cards for a placement with multiple rate cards.
Clock Edit Screen
We have resolved an issue preventing branch and system administrators from making changes to the clock edit screen.
Rate Effective Structure in Employee Maintenance
For customers using rate effective earn codes on clock groups: The rate effective structure is now visible in the Employee Maintenance screen under the “Sites/Depts” tab.
Candidate Name Field Added to Placement Change Request List
The Candidate associated with the Placement the Change Request is referencing will now display on the List. You can sort, filter, and search against the Candidate’s name.
New Transaction Sort Order
The sort order set on the Adjustment Codes Setup screen is now being respected for admins in the “New Transaction” screen in TMC.
Bill Only and Pay Only Codes on Disputed Timecards
For Bullhorn One customers using rate cards: “Bill Only” or “Pay Only” codes now display correctly in Bullhorn One when hours are disputed on the timecard.
Special Characters in Employee Names
We have corrected an issue where employee names with special characters in the Faxaroo application were not loading in the employee search results.
Negative Rates Not Allowed for Payable or Billable Charges
You can no longer enter a negative pay rate or bill rate on a payable charge or billable charge when it is entered manually.
Updates to Null Value Works on Custom Objects
Record updates from a value to NULL on Custom Objects will now be recognized by Data Mirror 8 as expected.
Table Added to Track Self Heal Progress
The new SelfHealSnapShot table will now track data for the Self Healing process. Additionally, the new property “snapshotdays” will control how many days to keep data in the SelfHealHistory and SelfHealSnapShot tables. The default value is 30.
Exact Minute Threshold Configuration
When creating Per Diem rulesets, the hours threshold can now be configured to the exact minute in the HH:MM format.
Benefit Group Column Displays Consistently
You can now add the “benefitGroup” column to Placement searches and view the column every time.
Status of Timecard in Web Time Entry
An issue has been resolved where the status of an employee’s timecard in Web Time Entry did not match the admin view in TMC.
HTML Formatting Does Not Prevent Job Publishing
You can publish jobs to Indeed as expected even when the Job Description contains nested XML or HTML formatting within the Job Description.
Overtime Override for Rate Cards
For Bullhorn One customers using rate effective adjustment codes: The OT Override button in the Time Management Console now uses the correct adjustment codes.
Editing and Creating Roles
An issue preventing some system and branch users from creating roles has been resolved.
Link in Payable Charge Slideout Directs to Filtered Issue List
When a Payroll Admin clicks the issues link in the payable charge slideout, you will see only the items related to the specific payable charge instead of all open items.
Bullhorn One + PrismHR Payroll Integration GA
The Bullhorn + PrismHR payroll integration is generally available as of October 8, 2020.
This integration includes the ability to:
- Hire candidates into Prism via Placements in the Bullhorn ATS. The information includes:
- Candidates name, address, and email address
- Payroll-specific data for W2 employees
- Employee status and date of hire
- Send the Prism Employee ID and Sync Status to Bullhorn once a candidate has been hired in Prism successfully.
- Export Payable Charges from Bullhorn directly to Prism for processing without exporting and importing a pay file. Upon exporting Payable Charges:
- Payroll administrators can run payroll in PrismHR
- Prism updates Payable Charges in Bullhorn with Prism Payroll Batch IDs when they are updated successfully.
- Resolve errors that may occur with exporting time to Prism, hiring candidates in Prism from Bullhorn, or Prism picking up changes to data updated in Bullhorn via an Issue List in Bullhorn.
- Process changes to a candidate’s home address in Prism when they are made in Bullhorn’s candidate record.
Intermittent Error When Making Department Changes
We have resolved an issue where the TMC would display an error when an admin would make department changes on a timecard.
Duplicate Time Records When Resolving Disputes
“Bill Only” and “Pay Only” codes will now correctly appear in Bullhorn One when hours are disputed on the timecard.
Expense Report IDs
Faxaroo will now display the correct expense report ID in the queue management screen.
“Pay Only” Expense Codes in WTE
We have corrected an issue where some employees were not seeing “pay only” expense codes in the drop down after adding a line item to the expense report.
Department Shift Window
We have resolved an issue in the Time Management Console where only some of the shifts were populating in the dropdown when changing a shift on a timecard.
System Validation when State and Zip do not match for Sales Tax Group
The system will now display a validation message if the zip does not match the state when configuring a Sales Tax Group. Users are still able to omit entering the zip code.
Ability to Configure and Save Layouts for Pay & Bill Lists
Pay & Bill users are now able to configure what fields appear on their Billable Charge, Payable Charge, and Invoice Statement lists based on their private label configuration. Additionally, users are able to save column configuration into layouts, and reload these layouts as needed.
Granular Taxes on Invoice Statement Overview
Users now have the ability to see a breakdown of sales taxes on the invoice statement overview.
Synching Rates from Shiftwise
The methods for linking rates from rate cards in Shiftwise to VMS Sync has been updated to ensure proper syncing.
Updated Refresh Process for Skill and Company Field Changes
The refresh process has been updated to consistently grab skill and company field changes from the ATS.
Pixid Attachments Passing to ATS
Attachments added in Pixid now pass into Bullhorn ATS as expected.
Parallon VMS Processing Update
Reqlist processing for Parallon VMS has been updated to match their recent changes.
VMS Sync Enabled for Erecruit
VMS Sync integration has been enabled for Erecruit v3.2 customers.
New Beeline Fields
The following fields have been added from the Beeline requisition info page:
- Security Clearance
- Safety-Sensitive
- Work Schedule
Beeline Submittal Automation
Removed edge case for Submittals on Beeline VMS showing a duplicate date field.
Updating Stafferlink API URL
Stafferlink’s credential URL in Admin Tools now updates as expected.
Jasper Standard and Custom Reports
Jasper Standard & Custom Reports will no longer have a flash dependency.
- 9/29 – NPE
- 10/13 – Production Environments
Credential Requirement Field Display Values
Clients using credential requirement entity fields of the edit-type “drop down” can now see the “display value” in NOVO tables for such fields as set in field mapping instead of the backend value that is actually stored in the database.
Einstein Integration Only Sends Necessary Update Emails
The Einstein integration will now send status update emails as expected.
Break Exception Attestations
An issue was resolved when Break Exception Attestations weren’t showing up for employees in WTE with multiple assignments in different groups.
Exclude from Holiday
The “Exclude from Holiday” flag in Employee Setup will now exclude employees as expected when holiday pay is set up prior to pay week creation.
Per Diem Rule Set Added to Employee Details and Timecard Screen
When a per diem is attached to a placement you can view the per diem rule set on the employee details and timecard screens for web placements in the Time Management Console.
New Usertype Entitlement to Mass Move Submissions
The new “Mass Update Move to Submission from List” entitlement controls if a user can see the option to mass move submissions.
Focus One Integration Pulls Jobs as Expected
The Focus One integration will now pull jobs as expected.
Additional Fields added to Approval Process
The following fields have now been added to the Placement Change Request approval workflow:
- location
- legalBusinessEntity
- payGroup
- payrollEmployeeType
- benefitGroup
- employmentStartDate
- billingProfile
- positionCode
Additional Fieldglass Fields Supported
VMS Sync now supports the Position Summary, Experience, Duties, and Education fields in Fieldglass.
Surcharge Percentage Support
You can now calculate surcharges with the type “Percentage.”
Placement Start and End Date Card Correctly Reflects Placements
The Placements Starts and Ends dashboard card will now show and link to Placements instead of Jobs.
Columns on Issue List Can be Ordered/Named per Private Label
An Administrator can now determine the order of columns on the Issue list per Private Label.
Pixid Integration Pulls Jobs as Expected
The Pixid Credential integration will now pull all jobs as expected.
Enhanced “Manage Ownership” Feature
The “Manage Ownership” ability is now available from the Contact, Company, Job, Opportunity, and Lead lists in addition to Tearsheets.
Zip Code on Sales Tax Groups
Zip code information is no longer required to be added on a sales tax group.
Surcharge Breakdown on Invoice Statement Overview Available
You can now see a breakdown of surcharges on the invoice statement overview.
Adding a Company Requires “Add Client Corporation” Entitlement
Users without the “Add Client Corporation” permission will no longer be able to add a company.
Invoice Delivery Status Displays Correctly
The Invoice Delivery Status will now display correctly when the Invoice PDF is regenerated after the invoice is emailed.
Placement Rate Card Effective Date Drop Down Displays Correctly
The Placement Rate Card Effective drop down will now display the correct date if you navigate to other options in the drop down and allows you to navigate to earlier or future effective dates and display the corresponding rate card information correctly.
New “From Email” Field Available for Sending Invoices
You can now specify a “From Email” address on the Edit Invoice Template page instead of using the default value set when your system was implemented.
B4Health Bill Rates Sync Correctly
The bill rates for B4Health will now pull into the Sync correctly.
Einstein Integration Pulls Correct Total Openings
The Einstein integration will now pull in the Total Openings value correctly.
Updates to Manually Added Billable and Payable Transactions
You can now create charges with unit rates (such as mileage) and amount rates (such as daily flat fee, airfare, etc) in addition to transactions with hourly pay and bill rates.
Date Fields Reflect Correct Timezone
All date fields on the Placement Activity Summary will now show the correct value for your timezone.
Search Uses Note Actions from Current Private Label
When running an “Advanced Note Search” the available options for Note Action will pull from the Private Label you are currently using.
Payable Charge Slideout Improved
You will now see more detail on the Payable Charges slideout. The pay master transactions are grouped according to their status in the integration: exported, processing, or errors, with additional detail for payable charges that have errored during export. Additionally, if sent to an external pay provider, the batch ID for successfully exported transactions will display as the external provider’s batch ID for easy cross-checks.
Bullhorn Available in Italian
Bullhorn is now available in Italian!
Additional Billing Profile Options
You can now choose a Billing Profile from a company or parent company when creating or editing a Job, Placement, or Billable Charge.
SSO User Login After Time Out
If you use SSO, you can now log back into Bullhorn on your first attempt when your session times out.
Legal Business Entity Now Appears in Billable Charge List View
You can now view the Legal Business Entity associated with a Billable Charge in the Billable Charge list view so it’s easier to understand which Billable Charges need to be exported together.
Statuses for Issue List
You can now set statuses for issues on the Issue List and mark them as “Resolved”, “Dismissed”, or “Open”. This will allow you to filter the Issue List.
Warning Icon Added to Payable Charge List View
You can now see a warning icon on the Payable Charge List when there’s an issue, which will allow you to quickly identify charges that haven’t been exported properly.
Flex Mapping Refreshes As Expected
The Flex Mapping Refresh now runs daily for all clients.
Faxaroo Now Respects Earn Codes by Assignment
For clients using rate cards, Faxaroo will now only allow for earn codes to be selected based on the earn codes on the rate card.
PTO Checking Accrual Balance
When submitting a time from the unsubmitted time tab, admins will now be warned when the timecard has PTO hours that would cause a negative PTO balance.
My Dashboard Displays Correct Number of Outstanding Assignments
The “Outstanding Assignments” section of My Dashboard in the Time Management Console now displays the correct value.
Approvers Unable to View Time Card via Email
An issue preventing approvers from viewing time card details from within the time approval email has been resolved.
Add Placement from Job Action Menu
You can now add Placements from the Action drop down on a Job Overview.
Additional Fields Supported in SmartTrak
VMS Sync now supports the following fields in SmartTrak: Work Location, Program Coordinator, Competitor’s Lowest Bill Rate, Driving Required for Assignment, Markup %.
Auto Creating Work History from Placement Works as Expected
When the system setting “autoCreateWorkHistoryfromPlacement” is enabled and a Placement is made, a new Work History record will be added on the candidate record.
Dashboard Cards Translate as Expected
Non-English Dashboard Cards will now be translated as expected.
New Payroll Tables Available for Reporting
Bullhorn One customers can now access data from the following tables to build Canvas reports:
- “PayMasterTransactionPayExportBatch” pulls data for successfully exported pay master transactions tied to the batch you need.
- “PayExportBatchExternal” allows you to see the Batch ID from the external payroll provider and the Bullhorn Batch ID.
Parse as Existing Looks at Entire File
The Parse as Existing function will now look at the entire file for changes to parse.
Tearsheet Pages Now Load as Expected
Tearsheets will now load as expected when set to view 250 or 500 items per page.
Standard Report for User Login Added
Admin users can now access a new Standard Report called Date/Time of Last Login, which allows you to see the last time your users logged into Bullhorn.
Mass Updating Record Owner Edits History as Expected
Mass updating the owner of multiple records from a Tearsheet will no longer leave a blank edit history on a record that was not updated.
Employees Entering Expenses Outside Week Ending Period
We have corrected an issue that allowed employees to enter expenses outside of their selected week ending period.
RRAA Report Timing Out
The RRAA Report will now generate as expected when it is run across all branches.
Exchange Files not Clearing
An issue with Exchange where files would sometimes not clear after selecting “Clear Data and Start Over” has been resolved.
Web Page Not Refreshing When Utilizing Dropdown
We have resolved an issue where the page would not load newly selected data when choosing a new week ending date or employee from the dropdown menus.
Blank Pages Added to Payfile Timesheet
An issue where blank pages were being added to payfile timesheets has been corrected.
Saved Searches Supported on Additional Lists
The following lists now support Saved Searches: Invoices, Payable Charges, and Billable Charges.
Payable Charges in “Export Error” Status
If a Payable Charge has been exported but resulted in an error, you can now fix the error and then mark the Payable Charge as “Ready to Pay”.
Issue Management List View
Admin users can now access the Issue Management List to view issue details and then dismiss or mark an issue as resolved.
Field Map legalBusinessEntity Updated
You can now add the Legal Business Entity field map to your Placements.
Columns Added for Payable Charge List
Payroll Specialist users will now have access to additional columns on the Payable Charge list: Worked In State, Department, Time Source, and Branch. The Worked In State column can be filtered by multiple states.
Billable Charge Overview
You can now navigate to a billable charge overview from the List view by clicking on the record ID and view transaction level details.
User Login After Session Timeout
SSO users can now log back into Bullhorn on their first attempt when their session times out.
Saved Searches Supported on Additional Lists
The following lists now support Saved Searches: Invoices, Payable Charges, and Billable Charges.
Approval Does Not Clear Hidden Placement Fields
Approving a Change Request will no longer clear data stored in a “hidden” field on the associated Placement.
Location Address Saves as Expected
Using the Location feature to update the address on a Job will now save the new address as expected.
Non-English Users Able to Export Reports
Users with a non-English version of Bullhorn can now export standard reports as expected.
Additional Address Field Available for Jobs and Opportunities
The “address2” field has been added to the Job and Opportunity entities to capture additional address information.
Schedule Next Action Includes Appointments and Tasks
The Mobile App now allows you to add an Appointment or a Task as a next action when creating a Submission or adding a Note.
GSuite SSO Supported
The Bullhorn Mobile app now supports GSuite (Google Apps) SSO.
Export Email and Export SMS Features Enhanced
Users can now export emails and SMS messages from Contact and Lead records in addition to Candidates.
MB25 Report Run Failure
An issue preventing some clients from running the MB25 report has been resolved.
KRO1 Report Duplicate Entries
We have corrected an issue with the KRO1 report where duplicate punches were appearing when department shifts are set up.
Payfile Image Failures
We have resolved an issue where payfile images were failing to generate when payfiles were run.
Time Entry Application Branding
Mobile Punch and Web Time Entry have been updated to include Bullhorn Time & Expense branding.
Outgoing Email Templates
Outgoing system-generated emails have been updated to include Bullhorn Time & Expense branding.
Updated SSN Language
We have modified the language in Logon to reference both Last 4 of SSN and PIN instead of just SSN.
Logon Branding
The Logon application has been updated with the new Bullhorn Time & Expense branding.
Bullhorn Time & Expense Customer Community
The Customer Community is a free resource in which you’ll find everything you need to maximize your Time & Expense investment. Whether you’re new to Time & Expense or an experienced administrator, you’ll benefit from the resources you find in the Customer Community. These resources include:
- The latest product enhancements and bug fixes
- An in-depth repository of help articles that enables you to find answers quickly
- Direct communication with Bullhorn Support and updates on open tickets
- Bullhorn Marketplace Partner information
Please note that in order to view the Time and Expense content you must log in using the login button found on https://help.bullhorn.com. If you do not log in, you’ll only see content for our flagship Bullhorn Applicant Tracking System. If you’re interested in managing support tickets through the community, please contact Support.
Clearing Date Field Before Save Leaves Field Blank
When you edit a record and clear the date field before saving, the date field will now remain blank instead of defaulting to today.
Flex Mapping Only Displays Companies with Mappable Positions
The Flex Mapping section will only display companies that have a mappable position listed.
Workers Comp Codes Display as Expected
The “Workers Comp Code” picker will now display the Code, State, Rate, and Start and End date in addition to Name.
Lists Open When Keyword Search Contains Special Characters
Lists will now open as expected when you use special characters in the search parameters.
Herefish Menu Icon Updated
We have updated the Herefish menu icon in the Bullhorn menu.
Candidate Tax Information Carries Over to ATS
Admins for BBO/Onboarding can now set Candidate tax information to flow to the Tax Info tab in the Bullhorn ATS.
New Actions Created to Assist with CCPA Compliance
We have created 3 new usertype entitlements to allow actions required for CCPA compliance:
- Erase Data
- Export Emails
- Export SMS
These entitlements allow you to erase and anonymize Candidate, Contacts, and Leads, as well as export outbound emails or SMS messages. To have these enabled, please contact Bullhorn Support.
Quick Adding Job Pulls All Requirements from Company
API call limits have been updated, allowing all credentialing requirements to be pulled into the job. The limit has been increased from 5 to 200.
Setting Time on Picker to 12:xx Saves Properly in Chrome for Non-US Users
When users configured with non-US date formats set a Time value between 12:00 and 12:59, it will now save properly in all versions of Chrome.
Shiftwise Pulls in Bill Rates Correctly
Shiftwise rates will now parse correctly even when they contain Covid-19 words in the rate.
Attachments Upload in V2
You can now upload attachments to Vendors on the Vendors tab in V2.
French Opportunity Dashboard Card Titles Updated
The title of the Win Rate Opportunity card in French has been updated to display correctly.
Sourcing Accelerator Setup Runs as Expected
The Sourcing Accelerator no longer loads all tearsheets into memory upon setup, which was causing a local storage limit failure. The setup will now run as expected.
Duplicate Tearsheet Names Not Saveable
The Save button will now be disabled when you attempt to create a Tearsheet with the same name of one you already own.
Placement Headers Display on Placement Change Requests
Headers configured for Placements will now show on Placement Change Requests.
Repeating Appointments Display Correctly on Calendar
Appointments created with calendar-based repeated will now save and display as expected.
Sliders Updated to Buttons
Sliders have been updated to buttons to make it clear what has been selected and improve legibility.
Additional Fields Available in Job Submissions
We have added startDate and endDate as fields for Submissions.
Localized Email Conversation Activity Card for Non English Users
The Email Conversation Activity Card will now honor the localeSetting when set to a non-English language.
Page Interaction Enabled Column
When viewing Page Interactions the “Enabled” column will now show a “Yes” or “No” value to indicate whether or not the respective Enabled.
UNBD Report Optimization
The UNBD report has been optimized to run in substantially less time than before.
“Get Report Now” Working for Web Automations
The “Get Report Now” on the Web Automation tab feature will now retrieve reports as expected.
File Activity Tab Status Field
The Status Field on the File Activity tab now accurately reflects the status of the file.
Faxaroo Upload Speed
The Faxaroo image converter has been updated to convert and upload PDF files in a more reasonable amount of time.
Exchange Logo Updates
VMS Exchange is now updated with Bullhorn Time & Expense branding.
Updated Branding in Time Approval System
The Time Approval System has been updated with the new Bullhorn Time & Expense logo and branding.
Retirement of Harmony 1
We have retired Harmony 1, an unused version of our Web Time Entry application. This is part of our larger effort to reduce our infrastructure footprint. As all customers are using the current version of the application, this will not cause an impact.
Exchange TMC Update
The Data Load Tool is now called “VMS Exchange” within the Time Management Console.
VMS Sync Candidate Submittals
We’re excited to announce the availability of automated candidate submittals directly from the Bullhorn ATS/CRM! The new functionality enables full cycle synchronization of VMS jobs by automating job retrievals from VMS’ to Bullhorn, and then enabling recruiters to submit candidates back to the VMS, all in near real time.
Recruiters no longer need to copy and paste data between systems, ensuring higher speed and data accuracy, and improving the chances of securing a placement.
- Candidate submittals in VMS Sync will be available for users of Fieldglass and Beeline VMS’s starting on April 6th, with support for additional VMS’s coming soon.
- For more information and licensing details, please contact your account manager.
Invoices Generate Timesheet Line Items as Expected
BBO will now prevent duplicate timesheet line items from being included on invoices.
Sync Multirate Placements
Multirate Placements will now sync as expected between the Bullhorn ATS and BBO.
Accurate Start and End Date on Dashboard
The Start Date and End Date for Placements will now display as expected on the dashboard.
Filter Lists Using Multiple Column
The lists in BBO V2 tabs can now be filtered based on multiple columns, allowing you to further refine lists to accurately act on the necessary data.
Updates to the I-9 Form
We have updated the I-9 Form to match the new version released by the Government.
Save Onboarding Document if Employer Signature is Blank
You can now save onboarding documents regardless if the Employer Signature field is populated.
Privacy Enhancement
IP addresses displayed in the Onboarding document audit trails can now only be viewed by Administrators, Primary Contacts, and Secondary Contacts. The IP addresses can no longer be viewed by candidates.
Saving Invoice Lines on Billing Contacts
Editing invoice lines from the Billing Contact record will now save as expected.
New Custom Fields Pulling into BBO
BBO can now pull over data from the new custom fields in the ATS:
- Candidate Fields:
- customText21 – 40
- customTextBlock6 – 10
- customInt4 – 23
- customFloat4 – 23
- customDate4 – 13
- Placement Fields:
- customText41 – 60
- customTextBlock6 – 10
- customInt4 – 23
- customFloat4 – 23
- customDate4 – 13
BBO Loads with Invalid ATS Integration Credentials
BBO will now load as expected when the ATS integration credentials are invalid allowing for quick access to troubleshoot integration issues.
Manage Ownership Fields No Longer Pull Default Values
Default values will no longer pull into the owner fields when using the “Manage Ownership” option on Tearsheets.
Start Day of the Week Configuration for Date and Date/Time Pickers
You can now determine the first day of the week for date and date/time pickers using the weekStartDay System Setting.
Send Emails from the Rejected Section of Submission Tab
You can now send emails to Candidates from the “Rejected” section of the Submission tab on records.
Correct Appointments Linked in Submissions
Opening an appointment from the Submission tab of a record with an associated child appointment will now open the parent appointment.
Creating Placements from Workflow Icon Pulls Candidate Name
Creating a Placement from the workflow icon will now pull the Candidate’s name as expected when the following fields are hidden but populated with data:
- employeeType
- comments
- source
Linked Person Records Open as Expected
Clicking a linked person record from Last Person Contact will now open a new tab within your logged-in instance of Bullhorn.
Workflow Status Update Modals Respect Entity Titles
The modal that displays when updating the status of a record using a workflow icon will now correctly reflect the entity name.
- This affects users on Private Labels that have changed an entity name and users on a non-English version of Bullhorn.
Country Picker Field Displays Names in Respective Languages
The ‘Country’ picker field on records will now display Country names in their respective language for non-English users.
New Submission Custom Fields
The following fields and headers are now available to use for Submissions:
- customText6-25
- customDate1-5
- customInt1-5
- customFloat1-5
- customTextBlock1-5
- Section Header 1-5
Edit History When Mass Updating Jobs or Opportunities
The edit history will now accurately reflect changes when mass updating the owner on multiple Jobs or Opportunities.
Display Details When Emailing Distribution Lists Containing 1 Invalid Record
When emailing a Distribution List containing one invalid email address, record details and a hyperlink to the invalid record will now display as expected. Similarly, you will also now see record details and hyperlinks when sending an email to a Distribution List and 1 record has opted out of mass mailings.
Date and Time Fields Applies Default Time When Only Setting Date
When editing a blank date and time field, setting just the date will default the time to 12:00 PM when the record is saved.
Field Interactions for Overview Custom Objects on Add Form
When configured for their respective record type, Overview Custom Objects will now display as expected when adding new records. They also now support Field Interactions.
Support New Custom Fields for Submissions
Canvas will now let you report against the newly added custom fields for Submissions:
- customText6-25
- customDate1-5
- customInt1-5
- customFloat1-5
- customTextBlock1-5
- Section Header 1-5
Placement/Candidate Encrypted Text Fields Now Hideable in Lists
The following fields will now show in under View Layout > Search > Searchable Fields:
- Candidates: CustomEncryptedText1-10
- Placements: CustomEncryptedText1-10
You can choose whether or not these fields show on an entity’s list ‘Column’ dropdown.
Update Note References Immediately
Adding a Note to a Candidate record and referencing other entities will now immediately update the references on the Note. This will no longer cause issues when searching for the contents of the Note on referenced records.
Mobile SSO Password Expiry Override
Mobile SSO will now bypass the password expiration check on login.
Hide Send SMS Action on Lead Slideout
The “Send sms” action will no longer display in the Actions drop-down when previewing a Lead from the Lead List.
Track Responses from Hotmail Email Addresses
Replying to an email sent from Bullhorn with a Hotmail email account will now track into the system as expected.
Display File Attachments Correctly
When attaching a file to a Candidate’s Credential from their record, the file picker will display the name of the file as expected instead of the Candidate’s name or “[object Object].”
Link Score Column to Relevant Documentation
Clicking the Score column on the Candidate List followed by the explanation of the Score column will now open the relevant article in the Bullhorn Community.
Reports Showing Pound (#) Signs
Columns on the DINB and RRHH reports have been widened to accommodate dates in 2020. These reports were previously showing ##### for some dates and times.
Bullhorn Time & Expense Branding
Tempo Clocks have been updated with Bullhorn Time & Expense logos and branding.
Biometric Encryption Enhancements
We have updated the level of encryption for Tempo Biometric templates to AES-256. All biometric Tempo clocks will be updated over the next 2 months.
Error when Selecting PTO
We have resolved an issue where some users would see an error when attempting to request PTO.
sPro No Longer Supported
sPro has been removed from the list of supported VMS partners and will no longer appear on the credential setup page.
Employee Name Available on Receivables Tab
The Receivables Tab will now show the Employee Name if the setting “Group Expenses by Placement” on the Department or Billing Contact is enabled.
Start and End Dates Display Correctly
Placement Start and End Dates will now display correctly on the Dashboard.
Multirate Placements Sync As Expected
Multirate Placements will now sync between Bullhorn ATS and BBO as expected.
I-9 Form Updated
The I-9 Form has been updated to match the most recent version released by the government.
Onboarding Document Saves When Employer Signature Is Blank
You can now save Onboarding documents if the Employer Signature field is not populated.
Workers Comp Codes Render Correctly Regardless of Private Label
When editing a record with the Workers Comp Code field populated, that value will render correctly regardless of what Private Label the code is associated with.
Update Ownership / Assigned to on Jobs and Opportunities from Tearsheets
The Manage Ownership / Assigned to feature on Tearsheets has been updated:
- You can now mass update the owner of a Job or Opportunity regardless of who the current owner is.
- When using the Manage Ownership option against a single record, the Current Owner drop-down will be populated with the record’s current owners.
- Users with the Mass Update Job Assigned To user entitlement can now mass update the Assigned to field on Jobs from Tearsheet Lists.
- Updating the Owner or Assigned to fields will now only show options the user is entitled to see.
Tearsheets Load Properly When Loading 500 Candidates Per Page
We have resolved latency issues when using the View 100, 250, and 500 options on Tearsheets.
Duplicate Tearsheet Name Check
Individuals will be blocked from creating a Tearsheet with the same name as an existing Tearsheet they own.
Notifications Send as Expected When Moving A Web Response to a Submission
Notifications will now send as expected when promoting a Web Response to a Submission from specific workflows.
Mass Updating Submissions Updates Status Properly
When you mass update Submissions to Client Submissions from the Submission Tab of a record, the status of all selected records will update as expected.
Distribution List Field Included on Add Submission Form
The Distribution List field is now included on the Add Submission form.
Fields Displayed Properly on Placement Change Requests
When the fields for Bonus Package and Options Package are set to display on Placements, they will also display on Placement Change Requests as expected.
New System Setting for Date Effective Field on Placement or Placement Change Request
When the new system setting suppressPlacementEffectiveDateFieldInteractions is enabled, the Date Effective field will not update to today’s date when the Pay or Bill Rate is updated on a Placement or Placement Change Request.
Changing “Mark Up %” Properly Updates Bill Rate
When you edit a Placement or Change Request, changing the Mark Up % to a new value then back to the original value will properly update the Bill Rate.
New “Open Submissions” Card Available
We’ve added a new “Open Submissions” card to the Candidate and Contact Overview Tabs! This card gives you a quick look at open Submissions associated with the record you’re viewing
Hide “View All Notes” Button
The “View All Notes” button will no longer display on the record preview for records with fewer than 10 notes.
Emailing Merge PDF Document Opens Compose Screen in Bullhorn
When you email a file created from the “Generate Merge PDF” feature, you will now be taken to the “Compose a Message” page with the .pdf file attached.
Field Interactions Available on Submission Forms
We now support Field Interactions on Client Submission forms.
Field Interactions Available for Commissions
We now support Field Interactions for internal and external commissions on the Commissions tab on Placements.
Swipe to Add Note
ZippiNote, which allows you to swipe to add a Note, is now supported for the Candidate, Contact, Job, Lead, Opportunity entities.
Deleted Submissions No Longer Display
Deleted Submissions will no longer display on the Submissions List.
Add Opportunity From Activity Tab
You can now add opportunities from the Activity tab of Company records.
Export Goals and Quotas
You can now export both Goals and Quotas with a new usertype entitlement. Please contact Bullhorn Support to have this feature enabled.
Gmail Add-On Integration Updated for Compatibility
The Gmail Add-on is now compatible with G-Suite rather than only Gmail.
Candidate Tax Info Fields Included in Edit History
Changes made to the following Candidate Tax Info fields will now be reflected in the Edit History:
- is Exempt
- Two Jobs?
- Total Dependent Claim Amount
- Other Income Amount
- Other Deductions Amount
- Federal Extra Withholding Amount
Default Break Exceptions Not Working
Break Exceptions can now only be applied to specific Brands within a region. This allows you to choose which brands use break exceptions when operating brands within the same agency and region.
OT Pay Rule Issue
Individual sites can now be excluded from overtime days using the “exclude” setting.
Duplicated UDF Records in WTE
We have fixed an issue where employee UDF records were duplicated after submitting time in Web Time Entry.
WTE Timecards Not Rounding in TMC
An issue where some web timecards were not rounding when turned on in the Time Management Console has been corrected.
KR01 Report Not Sorting Properly
The KR01 report now groups employees by ID so employees with the same name are not conflated.
Invoice Attachments Showing as “Deleted”
We have resolved an issue where invoice attachments were showing as “deleted” on timecards.
Bullhorn Time & Expense Branding
Peoplenet by Bullhorn is now Bullhorn Time & Expense. We have updated the Time Management Console with the new Bullhorn Time & Expense logo and removed some references to Peoplenet.
Bullhorn Privacy Policy
We have added a link to Bullhorn’s Privacy Policy on the Log In page.
Bullhorn Time & Expense Branding
Peoplenet by Bullhorn is now Bullhorn Time & Expense. You will see new branding on the Log In page and browser tab.
Duplicated UDF Records in WTE
We have fixed an issue where employee UDF records were duplicated after submitting time in Web Time Entry.
WTE Timecards Not Rounding in TMC
An issue where some web timecards were not rounding when turned on in the Time Management Console has been corrected.
KR01 Report Not Sorting Properly
The KR01 report now groups employees by ID so employees with the same name are not conflated.
Invoice Attachments Showing as “Deleted”
We have resolved an issue where invoice attachments were showing as “deleted” on timecards.
Bullhorn Time & Expense Branding
Peoplenet by Bullhorn is now Bullhorn Time & Expense. We have updated the Time Management Console with the new Bullhorn Time & Expense logo and removed some references to Peoplenet.
Bullhorn Privacy Policy
We have added a link to Bullhorn’s Privacy Policy on the Log In page.
Bullhorn Time & Expense Branding
Peoplenet by Bullhorn is now Bullhorn Time & Expense. You will see new branding on the Log In page and browser tab.
Add Placement Saves Date Available Accurately
When adding a Placement, the Date Available field on the Candidate record will be set correctly regardless of the user’s timezone.
Add Job Saves the Start Date Accurately
When adding a Job from the Contact preview on the Contacts list, the Start Date now saves correctly regardless of the user’s timezone.
Updated User / Department Picker for Appointments
When filtering the Planner by Department, you will now see Appointments owned by users who are both primarily and secondarily in that department.
Work History No Longer Duplicated
When parsing a resume as existing, Work History results will not be parsed in when they match the existing values.
Education History No Longer Duplicated
When parsing a resume as existing, Education History results will not be parsed in when they match the existing values.
Post-Save Page Interactions Work Correctly
Post-Save page interactions will now work correctly even if a promise call is made. The page will not reload until the promise is resolved.
New Login URL for LaborEdge
VMS Sync will now allow you to set a login URL specifically for LaborEdge VMS on the credential.
Class Field and Pay Account Name Save Successfully
In V2, values in the Pay Account Name and Class fields can now be edited or deleted successfully.
Enable AutoRun Button Works as Expected
The Enable/Disable AutoRun button in the Control Panel now functions properly and is clickable.
Redirect to Login Screen when Session Times Out
For clients on S-Release, you can now use the system setting sessionCheckInterval to check for session timeouts. If the session has timed out, the user will be taken to the login screen immediately.
ZippiNote Supported
The Mobile App now supports sliding to add a note on the Candidate, Contact, Job, Lead, and Opportunity entities.
Appointment Date Respects Local Timezone
Appointment dates now respect the local timezone on the add/edit page.
VMS Sync Admin Tools
VMS Sync released an Admin Tools portal that:
- Improves the user experience
- Streamlines VMS automation process management
- Increases website security
Admin Tools replaces the VMS Sync Dashboard on January 10, 2020.
Admin Tools Features
- Improved User Experience
- Streamlined Processes: The VMS Sync Admin dashboard offers real-time position monitoring with self-service troubleshooting capabilities, including the ability to view:
- Positions data and positions reports
- Information about the position or requisition as VMS Sync processed it
- The timing of the position processing
- Edit log visibility, including Admin Tool change tracking
- Error details (in case of failure)
Manual Time Entry Error
We have resolved an issue where administrators would receive an error when manually adding in and out times for employees with non-worked adjustment codes in the TMC.
Error Using Print for Fax Approval
An issue where printing a timecard to be faxed for approval was not working properly has been corrected.
Adding Tax Lines to Tax Profiles
Tax Lines can now be added to Tax Profiles as expected.
Load Hours Import Profiles Successfully
Hours Import Profiles will now load as expected.
Completing Tasks from the Overview Tab
Tasks can now be completed from the Overview tab on Tasks.
Completing a Task for Users in the Same Department
Users entitled to complete Tasks owned by other users in their own department can now do so.
Notifying Internal Users About Submissions
When adding a Submission and notifying a Distribution List, you will now see a message that contains the number of internal users that will be notified. The message will also let you know if the Distribution List contains no internal users, in which case, no one will be notified.
Custom Tabs on Lead Records
Custom Tabs are now supported on Lead records.
Custom Tabs on Lead Records
Custom Tabs are now supported on Lead records.
Save Date and Time Correctly When Copying Records
Date Fields such as ‘Start Date’ and ‘Scheduled End’ on a Placement will no longer display as Date/Time when viewed on the Submission tab unless configured to do so.
Preview Files When Creating a Client Submission
When creating a Client Submission, you can now preview the file(s) you are about to send.
Respect Local Time Zones on Add and Edit Appointment Screens
Appointment dates will now respect your local time zone on the add and edit screens.
Display Dates in User Activity Report Accurately
The User Activity Report will now show activity dates accurately regardless of your time zone.
Departments in the Notes Activity Report
The Notes Activity Report will now respect department criteria and user permissions for department-level data viewing.
List and View Layout Support for New Candidate Tax Info Fields
The following six fields can now be searched and sorted via list views and can be configured using View Layout:
- Two Jobs?
- Total Dependent Claim Amount
- Other Income Amount
- Other Deductions Amount
- Federal Extra Withholding Amount (for each pay period)
- Is Exempt?
Advanced Note Searching Support on Contact and Lead Lists
Advanced Note Searching is now supported on the Contact and Lead lists. Advanced Note Searching makes searching notes via list views easier by pulling all note-related search fields into their own area on your search box.
Department Counts on Dashboard Cards
Filtering dashboard cards by Department will no longer include records owned by disabled user accounts.
Canvas Support for New Candidate Tax Info Fields
Bullhorn Canvas can now report against the following six Candidate Tax Info fields:
- Two Jobs?
- Total Dependent Claim Amount
- Other Income Amount
- Other Deductions Amount
- Federal Extra Withholding Amount (for each pay period)
- Is Exempt?
Pay & Bill Menu Folder
Billable Charges, Invoices, and Payable Charges will now be grouped in a Pay & Bill folder on the menu.
Email PDF Action
You are now able to email the Invoice PDF through an action on the Invoice Statement screen. This was previously only possible as part of the Invoice Finalize process.
Update Workflow Icons When Changing Private Labels
Users in more than one Private Label will now see the correct workflow icons on records when switching Private Labels.
Additional Field Support
The following fields will now show on Placement Change Requests when configured:
- Tax Rate
- Tax State
- Rate Entry Type
Searching for Any Part of a Value
The Skill, Business Sector, Specialty, and Category fields will now allow you to search for values using any word in the value. As an example, searching for “information” will return “Network and Information Security” in the supported Picker fields.
Display Workers Comp Codes
Workers Comp Codes configured to show on the Overview tab of records will now appear as expected.
URLs in Custom Text Fields
URLs in custom text fields that are configured to appear on the Overview tab of a record will now render as hyperlinks.
Display Notes in Full Width on Recent Notes Card
Notes displayed on the Recent Notes card on the Overview tab of records will now display in full width.
Save Date and Time Correctly When Copying Records
Copying records will no longer update the Date and/or Date and Time fields to the previous day for users in timezones west of Eastern Time Zone.
Freeze Filters When Scrolling
The filters across the top of the Receivables List will now remain in place when scrolling down the list.
Success Messages
Success messages will now display as green pop-ups so that workflow icons are no longer blocked by a banner.
ATS Refresh Notification
The ATS Refresh notification will now display as a green pop-up so that workflow icons are no longer blocked by a banner.
Render Apostrophes in Standard Reports
Apostrophes (‘) will now display correctly in Bullhorn’s Standard Reports.
Job Tracks
Job Tracks are now supported in the Bullhorn Mobile App.
Microsoft Azure SSO Certificate Refresh
Bullhorn will now handle Azure SSO certificates automatically and will renew and refresh them so that they do not expire.
New Fields on Candidate Tax Info Tab
Six new fields have been added to the Candidate Tax Info tab to adhere to 2020 W4 forms:
- Two Jobs?
- Total Dependent Claim Amount
- Other Income Amount
- Other Deductions Amount
- Federal Extra Withholding Amount (for each pay period)
- Is Exempt?
Rebrand to Bullhorn Chrome Extension
The Bullhorn Accelerator has been rebranded to ‘Bullhorn Chrome Extension’.
Support for Form and REST Triggers
The Bullhorn Mobile App now supports Form and REST Triggers!
- If your company was enabled with a read-only version of the app due to Form Trigger and/or REST Trigger customizations, contact Bullhorn Support to have the full version of the app enabled.
Note: Single Sign On (SSO) is not yet supported in the Bullhorn Mobile App. Support for SSO in the Bullhorn Mobile App is coming in a later release.
Separate Internationalized Mobile Identity Provider
A ‘Separate Internationalized Mobile Identity Provider’ checkbox among other internationalized mobile fields has been added to the Add/Edit User page. This checkbox is the first step of getting the Bullhorn Mobile App compatible with Single Sign On (SSO). This button will not do anything in its current state as the full functionality is currently in development.
Close Favorites Drop Down When Saving Public Searches
Saving a search as public from a list view will now close the Favorites drop-down as expected.
Open Source Career Portal
Versions 2.8 and 3.1 of the Open Source Career Portal will now allow a Privacy Policy to be hosted as a link from the main page of your career portal. You have the ability to modify the Privacy Policy page.
Instructions on enabling this will be available on our Github page.
Note: Complying with CCPA with the tools we provide is your responsibility.
Data Capture Notification
We have added a ‘Send Data Capture Notification’ action on Candidate, Contact, and Lead records that you can leverage as part of your CCPA compliance roadmap.
Once enabled by Bullhorn Support, data capture notifications can be customized using the following System Settings:
- dataCaptureNotificationNoteType – The Note Action that will be used to log a note when a data capture email is sent.
- candidateDataCaptureNotificationEmailSubjectLine – Adjusts the subject line of the email sent to Candidates.
- candidateDataCaptureNotificationEmailBody – Adjusts the text in the body of the email sent to Candidates.
- contactDataCaptureNotificationEmailSubjectLine – Adjusts the subject line of the email sent to Contacts.
- contactDataCaptureNotificationEmailBody – Adjusts the text in the body of the email sent to Contacts.
- leadDataCaptureNotificationEmailSubjectLine – Adjusts the subject line of the email sent to Leads.
- leadDataCaptureNotificationEmailBody – Adjusts the text in the body of the email sent to Leads.
Note: Complying with CCPA with the tools we provide is your responsibility.
Save Date Effective Fields Correctly for Users in APAC Time Zones
The Date Effective, Date Client Effective, and Start Date fields on Placements and Placement Change Requests will no longer save as the previous day for users in APAC time zones.
Notes Activity Report for Non-English Users
The Notes Activity Report will now run as expected for non-English users of Bullhorn.
Email Notifications Sent from Client Submissions
Email notifications sent from Clients Submissions will no longer send with details from a different, unrelated Submission.
Moving Submissions from the Submission Tab
Moving a Submission to an Internal Submission using the Move button on the Submission tab of a record will now let you set the status of the Submission to any of the values configured in the entityTitleSubmission System Setting, minus any values that appear in the below System Settings:
- confirmedJobResponseStatus
- interviewScheduledJobResponseStatus
- rejectedJobResponseStatus
Enhanced Interview Section on the Submission Tab
Tooltips have been added to the Interview sections on the Submission tab of records. In addition, the Labels have been updated.
Actions Button on Web Responses
The ‘Actions’ button within the Web Responses section on the Submission tab of records will now work as expected.
System Setting to Specify Job Status When Fast Adding a Placement
A new System Setting called ‘jobstatusonfastadd’ has been added. When you create a Placement using the ‘Fast Add’ workflow (by clicking + Add > Placement), Bullhorn automatically creates a linked Job. The status of the Job created using this workflow will now pull from this new System Setting.
Last Comment Field Showing HTML Code
The Last Comment field on the Overview tab of records will no longer display HTML code if HTML code is embedded within notes.
Remember Searches After Logging In and Out
Find will now remember your last ten searches as expected after logging out and back in.
Email Body for ‘Add Note’ Email Notifications
The email body for ‘Add Note’ email notifications now links back to records being referenced and contains more details about the records that the Note is referencing.
Display Mass Mail Warning Threshold
The ‘massMailingWarningThreshold’ System Setting will now be respected.
Set Date Format in User Preferences
You are now able to specify the date format Bullhorn will use through your User Preferences.
CRM Only Support
CRM Only is now supported in Bullhorn Novo and references to entities other than Leads and Opportunities will no longer display.
Filter Contacts by Owner(s) or Department(s)
A filter has been added to the Contacts tab on Company records that allows users to filter the list of Contacts by Owner(s) or Department(s).
Details Card for Records on Slideouts
Records will now show a Details card when previewing records using the binoculars icon. The fields that display here are the same fields that display on the Details Card on the Overview tab.
- The fields that display can be configured in View Layout > [entity name] > Profile – Right Sidebar.
Mass Update Invoices to ‘Finalized’
You are now able to update the status of ‘Ready’ Invoices to ‘Finalized’ from an action on the Invoice List.
Mass Update Invoice Statement Date
You are now able to update the Invoice Statement Date for up to 500 records at once from an action on the Invoice List.
Sign-On Notification Should Not Block Workflow
The sign-on notification has been made smaller to prevent it from blocking BBO / Onboarding tabs.
Employee ‘New Document Added’ Notification
The ‘New Document Added’ notification an employee receives upon logging in will now be translated correctly for non-English employees.
View Invoices on Client Corporation Records
You can now view invoices on Client Corporation records.
View Payable Charges on Placement Records
You can now view Payable Charges on Placement records.
View Payable Charges on Candidate Records
You can now view Payable Charges on Candidate records.
View Billable Charges on Placement Records
You can now view Billable Charges on Placement records.
Marking a Single Billable Charge as “Ready to Bill”
Pay & Bill users with the necessary user entitlements can now mark a Billable Charge as “Ready to Bill” which makes the transactions eligible for invoicing. Note that only Billable Charges in “Needs Review” or “Not Ready to Bill” are eligible.
Selecting Multiple PTO Types
Selecting multiple PTO types from a Candidate record will now save the selected options as expected.
Editing Permanent Placements
You can now edit Permanent Placements as expected if Expenses are enabled.
Changes to Time Step Increments
Changes made to time step increments will now save as expected.
Numbered Attachment Icon on Document List
The Document list will now display a numbered attachment icon to show how many attachments are on a document.
Columns on the Placement and Employee Lists
All columns on the Placement and Employee lists now allow multiple values to be selected.
Scan and Upload
E-Verify has a new status of “Scan and Upload”, which requires users to upload photo documentation to support a case. 
Case Statuses
E-Verify has updated the list of case statuses:
| Version 29 Value | Version 30 Value |
| N/A | Draft (new value) |
| N/A | Scan and Upload (new value) |
| Sent | I9 Sent |
| In Progress | I9 In Progress |
| Submitted | I9 Submitted |
| Unconfirmed Data | Review and Update Data |
| Photo Match | Photo Matching Required |
| Pending Referral | Tentative Non-Confirmation |
| Referred | Pending E-Verify Action |
| Queued | Pending E-Verify Action |
| Employment Authorized | Authorized |
| Close Case and Resubmit | Resubmit Case |
| No Action FNC | Final Non-Confirmation |
Authorized Representatives Submitting Cases
Authorized Representatives submitting an E-Verify case must now enter the following information upon each case creation per E-Verify’s requirements for version 30:
- Name
- Email Address
Phone Number (with optional extension)
Administrators Submitting Cases
Administrators submitting an E-Verify case must now verify and/or enter the following information upon each case creation per E-Verify’s requirements for version 30:
- Name
- Email Address
- Phone Number (with optional extension)
Version 3.0 of the Open Source Career Portal
Our Open Source Career Portal (OSCP) is getting updated! On 30 October 2019, we are releasing two new versions of the OSCP: the standard OSCP and the OSCP with Advanced Hosting. Both versions will contain additional features:
- Standard OSCP
- New look and feel
- Ability to add Google Analytics to track Job views and applications
- Ability to easily display additional Job fields from Bullhorn
- OSCP with Advanced Hosting – This version must be hosted to take advantage of server-side rendering using Node.js scripts. This will require knowledge of server administration and we recommend the use of a web developer.This version will allow you to take advantage of the following new features:
-
- Everything included in the standard OSCP
- The ability for a web developer to configure Google Jobs support
- The ability for a web developer to export an XML feed of the OSCP
- Rich social sharing: Job titles, links, and thumbnails will all be included when sharing Jobs to social media.
Version 3.0 will be released on our Github page on 30 October 2019.
Add and Edit Tasks
The ability to add and edit Tasks is now available in the latest version of the Bullhorn Mobile App. Additionally, you can now complete a Task by tapping the checkmark on the Task.
Employment Type Field Uses Display Values
The Employment Type field will now show Display Values when adding a Job if the field is configured to use them in Field Maps.
Duplicate Checker Respects User Entitlements
The duplicate checker will now work correctly for users that have department-based “view” entitlements.
Launch 3rd Party Email Client When Emailing from a Placement
Selecting “Email Contacts” or “Email Candidates” from a Placement record will now open your 3rd party email client as expected if your Outbound Email Configuration user setting is set to “Yes”.
Opening the Placement List from the Starts & Ends Dashboard Card
Clicking “View All” from the Starts & Ends dashboard card will now open the Placement List with the expected results if the card is filtered by department.
Respect Time Zone When Sending Appointments
Appointments sent from Bullhorn will now default to your local time zone instead of Coordinated Universal Time.
Opening Lists from Dashboard Cards
Opening a list view from a dashboard card will now work as expected if the card’s filter contains an ampersand (&).
Save Correct Date in Date Fields
Date fields will no longer save as one day prior to the specified date for users in +:30 and +:45 time zones.
Client Submission Section on Submissions Tab
The columns on the Client Submission section found on the Submission tab of records will now translate for non-English users.
Editing a Submission with a Comment
The Distribution List and Notification fields on Job records will no longer auto populate after editing a Submission by adding a comment.
Respect Placement Track Field Maps on Change Requests
Viewing the “Field Changes” section on a Placement Change Request will now correctly display the fields that were changed.
Additional Commissions
The maximum number of Commissions that can be on a Placement record has been raised from ten to twenty-five.
Respect Default Values Set in Field Maps
The following fields will now support Default Values:
- Candidate: Category, Business Sectors, Secondary Owners, Referred by, Primary Skills, Specialties, Recruiter/Owner
- Contact: Category, Business Sectors, Reports to, Company, Secondary Owners, Referred by, Primary Skills, Specialties, Contact Owner
- Company: Certification Groups
- Job: Category, Bill Rate Category, Business Sectors, Certification Groups, Contact, Reporting to (Contact), Client Company, Assigned to, Published Contact Info, Owner, Required Skills, Specialties, Workers Comp Code
- Lead: Category, Industry, Associated Contact, Reports to, Existing Company, Referred by, Primary Skills, Specialties, Owner
- Opportunity: Bill Rate Category, Additional Business Sectors, Contact, Reporting to (Contact), Company, Assigned to, Published Contact Info, Owner, Skills, Specialties, Workers Comp Code, Category
Email Subject for “Add Note” Email Notifications
The subject line for “Add Note” email notifications has been updated to include more details about the record that the Note is referencing.
Workflow Icons on Custom Objects
Workflow icons for Custom Objects will now display as expected.
Credit Candidate with Updates Made by the Automatic Resume Parser
When viewing the Submission History from the Job Submission or Candidate Submission tabs, updates made by the Automatic Resume parser will now be credited to the Candidate associated with the Submission.
List of Existing Documents Displays Correctly
When duplicating a packet, the list of existing documents will now display the document names correctly.
File Tab Added to Placements
You can now upload and attach to Placements and view them from the Files tab.
Entity Icons Updated
Pay & Bill Entity icons have been updated.
“currencyUnitID” Field Displays Correctly
The currencyUnitID will now display the correct alphabetic code when configured to appear on the Invoice, Payable Charges, or Billable Charges list.
Timesheets and Invoices Tabs Display Properly
The Timesheets and Invoices tabs on Placement records will now only display when those modules are enabled.
Navigation Tabs on Invoice Overview
Next/Previous navigation is now supported on Invoice Overview.
Invoice List Sort Order Default
The Invoice list sort order is now sorted by Date Added descending by default.
Field Changes Prior to Adjusting Employment Type Respected
Changes made to Jobs, Placements, and Opportunities before changing “Employment Type” during the same edit will now be applied correctly.
Appointment Functionality Available
You can now add and edit your appointments within Bullhorn’s Mobile App.
Editing Document from Slideout Displays Tab
When opening a document in the slideout view and selecting the Attachments or History tab and then the Edit tab, the document will now appear correctly.
Emailing Contacts from the Job List
Selecting “Email Contacts” from the Job list will now populate the “To” field with all of the Contacts associated with the selected Jobs as expected.
Limitation on Number of Email File Attachments Removed
You can now add as many attachments as desired to an email or email template as long as the total size of the attachments is under 10MB. Attempting to send an email with files that exceed 10MB will generate an error.
Appointment Owners Now Receive Appointment Invites in Google Calendar
Bullhorn Appointment invites for Gmail will now come from noreply@bullhorn.com to prevent them from being flagged by Gmail as potential spam.
“Hide Records Without Placement” Toggle Works as Expected
Employee records connected to ended placements will now be hidden as expected when the “Hide records without Placements” setting is toggled.
Adding Placements/Submissions to Existing Tearsheet
You can now add Jobs and Candidates to an existing Tearsheet when using the “Select All” option at the top of a Submission or Placement list.
“Sync With ATS” button Available
The “Sync With ATS” button is now available on the Candidate Edit tab.
“Push Standard Reports” Supports Non-English Users
Standard Reports are now available for non-English users in their respective languages.
Dashboards and Slideout Cards
The Dashboard and Slideout cards will now translate the title into the appropriate language.
Record Owner Auto Populates on Submissions
When using the workflow icon on a Job to create a Submission, the Job owner will now be auto populated into the internal user notification field.
Change Request Distribution List Auto Populates
When creating a Placement Change Request, the distribution list field will now auto populate regardless of what track the Placement is on.
Parsing Candidate Bases State Value on Field Mappings
Parsing a Candidate will now set the state value to be either abbreviated or the full word based on your field mappings.
Address Fields Now Individual Items on Parser Results Page
The Address, City, State, Zip, and Country fields are now individual line items on the “Parser Results” page to help visualize any changes the Parser detects. Changes to the Country field will now be highlighted.
Number of References Displays Correctly
Previewing a Note on an entity list from the “Notes” tab will now show the correct number of references.
Forgot Password Link
When your session expires, the “Forgot Password” link now displays on the Login Prompt.
Fast Find Results Enhanced
You can now filter and sort on Fast Find results.
Files Table Header Displays Correctly
The Files table header will now display correctly on records with a large number of files in Chrome, Firefox, and Edge.
Job Reference in Placement Quick Note
Adding a Note to a Placement from the Notes tab when previewing a Placement will now reference the Job as expected.