VMS Sync

Submittals

Published: January, 2025

Submittals Test Mode Enablement at Credential Level

What’s new?

Submittals users can now enable Submittals Test Mode at the Credential level. This was previously only available at the Account level.

Why does it matter?

This change allows you to selectively enable Submittal Test Mode without disabling full functionality on live credentials. This is useful if you onboard directly to production without testing in a non-production environment.

How do I enable this?

Do the following:

In VMS Sync Admins Tools, go to the Accounts menu.
Select the account you want to change and click View Account.
Under Features, set the following:
- Submittals Enabled: On
- Submittals Test Mode: Off
Go to the Credentials menu.
Select the credential you want to change and click View Credential.
Under Features, set the following:
- Submittals Enabled: On
- Submittals Test Mode: On

VMS Sync

Positions

Published: January, 2025

Locumsmart Positions VMS Attachments

What’s new?

Locumsmart positions now contain VMS attachments.

Why does it matter?

Position attachments usually contain info unavailable on the web posting. This change ensures no information is lost when jobs are created by VMS Sync.

How do I enable this?

Bullhorn users need to set one of the following to On:

Account Features: Global Attachments Enabled
Credential Features: Position Attachments

Salesforce users need to:

Reach out to Bullhorn VMS Support to configure S3 Bucket settings. You’ll need to provide the following info:
- S3 Bucket
- S3 Access Key ID
- S3 Secret Access Key
Create a rule to add the attachment URLs to ATS Job field. (More information is available here.)
- More info is available in the S3 Attachment Integration article.

VMS Sync

Resolved Issues

Published: January, 2025

Admin Tools: Optional Fields Not Saving on Credential Creation

Optional field values are now saving when creating a new Credential improving Admin Tools reliability and reducing end user manual entry.

Generally Available: Enabled by default.

Credentials: Beeline Credential Authentication failures

An issue has been resolved where authentication for Beeline credentials would fail. This fix keeps Beeline Credentials with valid login details enabled, ensuring continued position delivery.

Generally Available: Enabled by default.

Parsing: Missing Fields and Values for French Language Fieldglass Positions

Previously, Fieldglass positions with the French language preference wouldn’t successfully parse all fields. Additional fields are now parsed for French Fieldglass Credentials. This fix reduces the need to use VMS and ATS products simultaneously and perform manual job order edits.

Users with Rule writing permission can now add Rules to import French field values to the ATS Job Order

All other users can contact VMS Sync Support to add Rules

Positions: Missing IQNavigator Position Attachments

Previously, IQNavigator position attachments under the Customer Defined Fields section weren’t captured and delivered correctly. IQN position attachments now parse from the VMS to the ATS as expected. This ensures that information present in position attachments that aren’t in the VMS posting is kept and increases product reliability, reducing the need to use the VMS and ATS side by side.

The following Admin Tools settings must be enabled to benefit from this update:

Account Global Attachments
Credential Position Attachments

Positions: RTGExchange Positions Missing Start and End Date

RTGExchange positions now contain a start and end date. This helps to accurately calculate the duration of positions.

Requisitions: AyaConnect “Unknown response on authorization” Error

Updated backend handling to restore AyaConnect req processing to eliminate requisition delivery delay.

Generally Available: Enabled by default.

Submittals: Fieldglass “Max Rate Exceeded” Warning Repeatedly Displays

Resolved issue with Max Rate Exceeded warning message repeatedly displaying on the Submit to VMS form. This warning now only displays when you click out of the field. Displaying a warning message only when appropriate improves product usability.

Generally Available: Enabled by default.

Submittals: Fieldglass Submittal and Attachment Upload Issues

Multiple issues with Fieldglass credentials have been resolved, including fixes to submittal functionality and requisition attachment uploads. Being able to submit from within the ATS and successfully attach VMS documents to ATS jobs reduces the need for users to use VMS and ATS products side by side to manually correct ATS data.

Generally Available: Enabled by default.

Submittals: Honda Fieldglass Submittals Missing Qualification Fields

An issue has been resolved where Honda Fieldglass submittals didn’t display Qualification fields. This change lowers the time end-users spend manually entering data and toggling between the ATS and VMS Sync.

Submittals: PDF Resumes Cause VMS Submission Rejections in Fieldglass UAT

An issue was resolved and we now ignore Resume Assessment warnings from Fieldglass VMS when submitting Candidates to Positions. Bypassing this VMS warning prevents valid submissions from being rejected, reducing duplicate data entry and improving product reliability.

Generally Available: Enabled by default.

VMS Selectors: Positions: Missing Rates Values from B4Health “Contract” Type Records

Retrieving additional rate values for B4Health Contract Positions which allows parsing as much VMS data as possible to reduce end user product swivel and manual Job Order edits.

Users with Rule writing permission can add Rule(s) to include additional rate values in B4Health Contract Job Orders

All other users can reach out to Bullhorn VMS Support to add Rule(s)

VMS Sync

VMS Sync Robots

Published: January, 2025

Submission Warning Message Parsing for Fieldglass Positions

What’s new?

VMS Sync can now parse Submission warning messages for Fieldglass positions and display them in a new Warning Submission Message field.

Why does it matter?

Clearer warning messages indicate when Fieldglass is no longer accepting submissions for a position and why. Viewing these messages within ATS jobs reduces the need to swivel between multiple products and prevents unnecessary work.

How do I enable this?

Users with rule-writing permission can add a rule to pull the value of additionalDetails.warningSubmissionMessage into an ATS field. All other users can contact VMS Sync Support to add rules.

VMS Sync

Sync

Published: January, 2025

Keywords Added to “Nursing Manager/Director” medType

What’s new?

The following keywords have been added to the Nurse Supervisor medType:

Transition Supervisor
In Reach Supervisor

Why does it matter?

Adding keywords to medTypes/Specialties helps to accurately categorize medical positions. Accurate medType/Specialty assignment ensures the correct Skill Mapping link is applied to positions.

How do I enable this?

This change is enabled by default.

VMS Sync

Submittals

Published: January, 2025

Beeline Submittals Normalized Status Values

What’s new?

Beeline Submission Status values have been normalized.

Why does it matter?

This change allows users to map more Beeline Submission values to ATS Submission values via the Account Submittal Status Mapping tab.

How do I enable this?

This update is enabled by default.

VMS Sync

Submittals

Published: January, 2025

Beeline Filtering and Type Ahead in Skills Section

What’s new

Users can now type ahead and filter Skills on Beeline Submissions.

Why does it matter?

Type ahead searching lets users quickly find and assign Skills to a Submission.

Filtering better organizes selected Skill values for quicker review.

How do I enable this?

Generally Available: Enabled by default.

VMS Sync

Positions

Published: January, 2025

Pixid Order Position Support

What’s new?

VMS Sync is now able to process Pixid positions with the Order request type.

Why does it matter?

Orders represent a high volume of total Pixid positions. This improved functionality ensures users don’t have to manually transfer Order position data from Pixid to Sync.

How do I enable this?

Select Credential Feature values from the following list:

Request (default)
Order
All

VMS Sync

Parsing

Published: January, 2025

Additional Position Field Parsing for VNDLY

What’s new

Parsing additional Position fields from VNDLY VMS:

Business Unit
Legal Entity Name
Legal Entity Code

Why does it matter?

Parsing as much VMS data as possible reduces end user product swivel and manual Job Order edits.

How do I enable this?

Users with Rule writing permission can add Rule(s) to include additional field values to VNDLY Job Orders.

All other users can reach out to Bullhorn VMS Support to add Rule(s).

VMS Sync

Parsing

Published: January, 2025

Elevated Systems L3 Updated Field Parsing

What’s new?

VMS Sync now parses additional field values for Elevated Systems L3 positions, including:

Time Schedule
Shifts
Resource Base Pay Rate From/To
Work Days and Hours
Type of Clearance
Is this is a Service Contract Act

Why does it matter?

Automation

Resolved Issues

Published: January, 2025

Leads – Sync: Improved Lead Syncing in Bullhorn Automation

Customers with Leads enabled will now see all lead records sync correctly during Initial Sync or Resync processes. This fix ensures complete data parity with the Lead entity in the ATS, allowing records to appear accurately in searches and process through Lists and Automations. Previously, not all Leads were syncing, causing incomplete data and missed records.

List and Search Criteria: “Has Activity” Criteria for Text Activity

We have resolved an issue where the “Has Activity” search and list parameter did not return correct results for Text activity. This occurred because the event type was not included in the query structure. Customers can now use the “Has Activity” parameter with Text activity and receive accurate results.

Merging Records: Syncing of Associated Records After Merge Activity

When a Candidate record is merged in the ATS, Bullhorn Automation now properly syncs and associates Submissions, Placements, and Notes from the secondary record to the new primary record. This resolves a previous issue where associated records were not transferring correctly, ensuring complete and accurate data after merges.

Timezone Management: Timezone Conversion on DATE Fields in APAC

We have resolved an issue where date values were incorrectly updated to the previous day when using an update step to copy a date field in the ATS. This occurred because date values were sent with a 00:00:000 timestamp, causing timezone conversion errors. Clients using automations to copy date fields, such as Placement End Date to Candidate’s Date Available, will now see accurate date values without unexpected shifts.

User Accounts: Auto-Deactivation for Inactive Users

User accounts will now remain active when activity is recorded within a 90-day period, as expected. Previously, an issue with the active user service caused user activity timestamps to not log properly, resulting in some accounts being incorrectly auto-deactivated despite recent activity.

Automation

Semantic Match – AI Auto Match

Published: January, 2025

Increased Match Limit for AI Auto Match

What’s New?

We have updated AI Auto Match configurations to increase the Match Limit to support up to 275 matches per job record, up from the previous limit of 50.

Why Does It Matter?

This enhancement allows customers to match a larger pool of candidates to a single job record and reprocess jobs through a Match Step multiple times without hitting the previous limit. This improves efficiency, provides greater flexibility, and ensures broader candidate matching capabilities.

Automation

Company Settings

Published: January, 2025

Cluster Information Added to Company Settings

What’s New?

The ‘Company Settings’ > ‘General’ section now displays the cluster assigned to each new and existing customer.

Why Does It Matter?

This update enables customers to easily identify their cluster and subscribe to notifications on http://status.bullhorn.com . By subscribing, customers can stay informed about releases, maintenance windows, and performance issues specific to their cluster, ensuring better visibility and proactive communication.

Talent Platform

Resolved Issues

Published: January, 2025

Addresses: State Field Full State Names

The ‘State’ field in the UI now displays the full state name, improving clarity and usability on both the Edit Profile and Base Profile pages. Previously, only state codes were shown, which could cause confusion for customers and candidates. This fix ensures a more user-friendly experience.

Dates for Release:

Staging: 1/9
Production: 1/16

Candidate Experience – Credential Requirements: Credential Requirements Now Display Correctly in Candidate Portal

Candidates can now view and complete their required credentials in the portal as expected. A fix has been implemented to ensure credential requirements are properly sent to the task queue. Previously, an issue prevented these tasks from being created, causing them to not appear for candidates.

Dates for Release:

Staging: 1/9
Production: 1/16

Candidate Experience – Job Preferences: Job Preferences for UK Candidates

Candidates with the UK set as their profile country can now successfully proceed past the Job Preferences section by clicking “Next” after filling in the required fields. This resolves a previous issue where candidates were unable to move forward.

Dates for Release:

Staging: 1/9
Production: 1/16

Candidate Experience – Tasks: Cancel Button Accessibility in Applicant Portal

We have fixed an issue where the Cancel button would shift position while scrolling through the list of completed tasks in the Applicant Portal. The button now remains in a fixed position, ensuring consistent accessibility during scrolling.

Dates for Release:

Staging: 1/9
Production: 1/16

Candidate Experience – Tax Forms: Kentucky Withholding From (K-4)

The Kentucky Withholding Form (K-4) has been updated in the Talent Platform to reflect the revised version issued in October 2024 for the 2025 tax year.

Dates for Release:

Staging: 1/9
Production: 1/16

Recruiter Experience – ATS: Improved Consistency for Federal Filing Tax Status

The federal filing tax status in the ATS now remains consistent after being set by applicants, ensuring reliable and accurate data. Previously, inconsistencies could occur, impacting the accuracy of tax status information. This fix improves data integrity and user confidence.

Dates for Release:

Staging: 1/9
Production: 1/16

Recruiter Experience – ATS: Talent Platform Tab Button Loading in ATS

We have resolved an issue where the Talent Platform tab in the ATS would fail to load the “Merge Candidate into Able Later” and “Create Candidate Able Account” buttons when the “Emergency Contact Phone” field was blank. These buttons will now load correctly regardless of whether this field is populated, ensuring a smoother recruiter experience.

Dates for Release:

Staging: 1/9
Production: 1/16

Recruiter Experience – E-Verify: E-Verify Case Details Access

We have resolved an issue where some customers encountered an error when attempting to view or print an E-Verify case details report from the E-Verify dashboard. The button to access case details will no longer be displayed for customers without AbleVerify enabled, ensuring a smoother experience and preventing related errors.

Dates for Release:

Staging: 1/9
Production: 1/16

Recruiter Experience – E-Verify: Improved Usability and Case Status Clarity in E-Verify Dashboard

Recruiters can now enjoy a smoother and more intuitive experience in the E-Verify dashboard. A fix has been implemented to prevent the page from jumping unexpectedly when clicking on a case in the grid. Additionally, the Case Report column link has been replaced with a clearer action icon, and case status colors have been updated to better reflect their meanings, enhancing clarity and usability.

Dates for Release:

Staging: 1/9
Production: 1/16

Recruiter Experience – Onboarding Request: Onboarding Request Page Displays Summary and Details Correctly

Recruiters can now seamlessly view the Summary and Details sections of any Active Onboarding request. A fix has been implemented to resolve the issue where these sections appeared blank, ensuring a smooth and consistent experience.

Dates for Release:

Staging: 1/9
Production: 1/16

Recruiter Experience – Placements: Placement Syncing and Workflow Dropdown

The issue that caused placements to fail syncing from the ATS to OTE due to conflicting mappings has been resolved. Recruiters can now use the Sync Placements action without encountering errors, ensuring seamless integration and accurate data flow between systems.

Dates for Release:

Staging: 1/9
Production: 1/16

Recruiter Experience – Search: Consistent Search Results in WFM

We have resolved an issue where the search bar at the top of WFM returned inconsistent results for certain fields, including email and phone number. Search results are now accurate and consistent for all users.

Dates for Release:

Staging: 1/9
Production: 1/16

Tax Form Updates: California Wage Notice form (DLSE-NTE)

The California Wage Notice form (DLSE-NTE) in Talent Platform has been updated to the current version, including language changes and the addition of an “Emergency or Disaster Disclosure” section.

Dates for Release:

Staging: 1/9
Production: 1/16

Recruiter Experience – Notifications: ‘Disable Applicant Finish Application Notification’ Setting

We have fixed an issue where turning on the ‘Disable Applicant Finish Application Notification‘ setting did not hide the ‘Send Alert to Finish Profile‘ button on the applicant profile. This fix ensures that notifications are not sent to applicants, aligning with the intended functionality for clients using Talent Platform via iFrame.

Dates for Release:

Staging: 1/9
Production: 1/16

Candidate Experience – Placements: Start Date Accuracy in the Candidate Portal

The issue where the Start Date displayed a day earlier than intended in the Candidate Portal has been resolved. The Start Date now correctly matches the date set in Talent Platform, ensuring accurate and consistent information for users.

Dates for Release:

Staging: 1/9
Production: 1/16

Candidate Experience – Credentials: Credential Image Capture

We have resolved an issue where the front and back credential images in the Candidate Portal could overwrite each other. The system now reliably saves separate images for each side, ensuring accurate uploads and eliminating the need for re-uploads.

Dates for Release:

Staging: 1/9
Production: 1/16

Talent Platform

Translations

Published: January, 2025

Spanish Translations for Improved Applicant Portal Experience

What’s New?

We’ve enhanced the applicant portal by adding missing Spanish translations across various areas, improving accessibility and inclusivity for Spanish-speaking candidates.

Why Does It Matter?

This update ensures a smoother and more welcoming experience for non-English-speaking applicants, helping organizations broaden their reach and better engage with a diverse talent pool. Improved translations promote clarity and confidence throughout the application process, fostering an inclusive environment for all users.

Dates for Release:

Staging: 1/9
Production: 1/16

Talent Platform

Packages

Published: January, 2025

New Package Management Interface

Early Access Feature

This feature is currently in early access and is not yet available for general use. If you’re interested in learning more or exploring early access opportunities, please reach out to your Account Manager for additional information.

What’s New?

The Talent Platform now features a redesigned Package Management interface, providing a more streamlined and intuitive experience for managing onboarding form packages.

Here’s what’s new:

Enhanced Management Features

- - Create, edit, and delete form packages with ease using responsive confirmation modals for consistent UI behavior and error handling.
  - Bulk actions enable administrators to efficiently add or remove forms and delete multiple packages simultaneously.
    - Real-time updates are reflected directly in the package grid.

Advanced Search and Filtering

- - Multi-select filters and sortable columns make locating specific packages or forms quick and easy.
  - Pagination options improve navigation within large data sets.

Audit Logs for Traceability

- New “Created By/On” and “Last Updated By/On” columns provide visibility into when and by whom changes were made, ensuring accountability and data accuracy.

Why Does It Matter?

This new interface significantly enhances usability for administrators by simplifying form package management while maintaining seamless workflows for candidates. Key benefits include:

Improved Efficiency: Bulk actions and advanced search features save time when managing large volumes of packages and forms.
UI Consistency: Responsive modals and real-time updates provide a smooth and predictable user experience.
Data Accuracy: New columns for activity tracking offer clear visibility into package changes, supporting compliance and accurate record-keeping.
Candidate Continuity: Candidate-facing workflows remain unaffected, ensuring uninterrupted onboarding processes for form completion and signatures.

This enhancement is designed to support scalability and improve the overall management of onboarding processes within the Talent Platform.

New Package Manager Page:

talent platform

New Edit Package UI:

Talent Platform

Dates for Release:

Staging: 1/9
Production: 1/16

Talent Platform

E-Verify

Published: January, 2025

Enhanced Clarity for Duplicate Continue Warning in E-Verify

What’s New?

We’ve updated the duplicate continue warning message in E-Verify to improve clarity. The new message now provides more precise guidance, making it clear when action is required.

Why Does It Matter?

This enhancement reduces confusion for recruiters by clearly indicating when a duplicate case requires attention, ensuring a smoother workflow and fewer errors during the E-Verify process.

Dates for Release:

Staging: 1/9
Production: 1/16

Talent Platform

Blueprints

Published: January, 2025

Enhanced Compliance: Federal and State Templates Now Non-Editable

What’s New?

Federal and state form templates are now fully non-editable across all customers in Blueprints. This change ensures that standardized forms remain consistent and compliant with regulatory requirements.

Why Does It Matter?

By safeguarding the integrity of federal and state templates, this enhancement reduces the risk of accidental modifications, helping organizations maintain compliance and streamline their onboarding processes.

Dates for Release:

Staging: 1/9
Production: 1/16

Talent Platform

ATS

Published: January, 2025

Improved Address Syncing for State and Province Names

What’s New?

Talent Platform now ensures that full state or province names are synced for all countries, providing consistent and accurate address data within the ATS.

Why Does It Matter?

This enhancement improves data quality and eliminates inconsistencies in state or province fields, ensuring recruiters have reliable and standardized address information across regions.

Dates for Release:

Staging: 1/9
Production: 1/16

Onboarding365

Resolved Issues

Published: January, 2025

Candidate Experience – Tax Withholding Form Update: Kentucky State Tax Withholding Form (K-4)

An issue was resolved and the Kentucky State Tax Withholding Form (K-4) was updated for the tax year of 2025. The updated 2025 version of the form is now available in OB365.

Onboarding365

Documentation Manager

Published: January, 2025

Implement Document Level Visibility Controls

Onboarding Document Access Levels

What’s New?

Administrators and users with Document Management Privileges can now manage document visibility at both the agency level and the document level when used with the “Is Personal Data” setting, offering enhanced control to support compliance and minimize risk. This functionality has been extended to include the ATS and federal documents, supporting the formats PDF, PDF with WebForm, and Video with WebForm.

- Agency-Level Visibility Settings:
  Configure role-based visibility rules for documents, including agency-level documents, under General Settings. Roles include Admin, Compliance Representative, HR Manager, and HR Associate. Visibility options include:

Unredacted

Redacted

Unredacted during certification

onboarding365

Document-Level Visibility Settings:
Fine-tune visibility for individual documents via the Advanced tab in Document Management. The new configuration allows permissions to be set at the document level for PDF, PDF with WebForm, and Video with WebForm formats. Options include:
Inherit from agency (default)

Redacted

Unredacted

Unredacted during certification

Document-level settings override agency-level rules for precise control.

onboarding365

Critical Note:

This feature works in conjunction with the Is Personal Data checkbox on the Field Configuration page.

If fields you want redacted are not defined as personal data, they will not be masked. For more details, see the Document Privacy with ‘Is Personal Data’ Configuration.

Why Does It Matter?

These features improve compliance, reduce risks of exposure, and offer flexibility by allowing organizations to customize visibility for sensitive documents across the ATS, federal documentation, and onboarding processes.

Onboarding365

Authorized Representative Experience – Form I-9 Certification

Published: January, 2025

Form I-9 Certification “Alternative Procedure” Enhancement

What’s New?

We’ve improved the Form I-9 Certification “Alternative Procedure” user experience for authorized representatives by:

Relocating the checkbox: The “Alternative Procedure” checkbox has been moved to the top of the form for better visibility and quicker access.
Clickable label: The checkbox label is now clickable, making it easier to select.
Enhanced clarity: The verbiage for the checkbox has been updated to clearly explain when it should be used.

Why Does It Matter?

These updates streamline the Form I-9 process for authorized representatives by improving usability and reducing errors. By making the “Alternative Procedure” checkbox more prominent and understandable, users can confidently complete certifications.

onboarding365

Middle Office

Resolved Issues

Published: January, 2025

Invoice Terms: Invoice Term Versions with CRFs used in the Split by/Group by/Summarize by Section

An issue was resolved and adding new Invoice Term versions now works as expected. Previously, adding new Invoice Term versions when a CRF was used in the Split by/Group by/Summarize by section failed.

Time & Labor: Expenses

An issue was resolved and all expenses now succeed as expected, regardless of whether a timesheet or additional expenses are sent together. Previously, there was an issue with missing expense sheet versions.

Time & Labor: Proper Environment for Timesheet Adjustments

Generally Available: Enabled by Default.

VMS Sync

Resolved Issues

Published: December, 2024

Agile1 – Workpuddle date formatting

Previously, an Agile1 Special Billing table was being captured and normalized as “reqDetails.additionalDetails”. The Special Billing table has now been moved from Req Details to Additional Details in the Position JSON.

VMS release note

Users can now access this VMS field in Rules, allowing them to copy values to an ATS Job field, use values to set ATS Job value, and use values to ignore position delivery.

Credentials: Fieldglass position and submittal handling

Previously, position delivery for Fieldglass credentials was failing. Now, VMS Sync uses a new URL for Fieldglass credentials, preventing Position delivery delay and ensuring that Submittals forms load correctly.

Generally available.

Health report: VMS functions failing

Various VMS functions were failing for VNDLY credentials, including the ability to change passwords. Credentials require valid passwords to process positions for delivery. VMS Sync’s change password feature now uses a new URL for VNDLY Credentials, resolving the issue.

Positions: Intellify missing address values

Previously, Intellify positions were missing address values when addresses were present on the requisition. Address values have been added to Intellify positions and display as expected on the Company Mapping dashboard. This change allows healthcare customers to route positions to the appropriate ATS Company.

Generally available.

Positions: Acro position delivery failing

Previously, position deliveries for Acro VMS were failing because of expired credentials. Handling for expired password messages has been added, so you can use Sync to update passwords for dedicated Acro VMS Credentials.

Generally available: Enable by setting the Login Credentials Dedicated to VMS Sync credential feature to Yes.

Positions: Missing Magnit positions

Previously, not all Magnit positions were being captured by the nightly position reconciliation process. Now, Magnit requisitions with any Status/Client value within the credential req list date range will be successfully processed. This change reduces delivery times, product swivel, and manual edits.

Generally available: Enabled by default.

Positions: Workpuddle date formatting

Previously, VMS Sync wouldn’t capture startDate and createdDate values from Workpuddle Reqs. The date format of createdDate and startDate has now been changed from YYYY-MM-DD to MM/DD/YYYY. This new formatting ensures VMS Sync recognizes values as valid.

Requisitions: Beeline all statuses except “Open” failing to process

Previously, all statuses except “Open” were failing to process. Now, getReqList returns reqs in any status that is:

Within the default or configured date range
Not just the open status

And getReq processes correct Position status:

reqStatus corresponds with parsedStatus
Positions posted to Beeline don’t throw “req has been removed, should be closed” error

VMS Sync

Published: December, 2024

Einstein II API: Credentials

What’s new?

VMS Sync now supports Einstein II’s Order API for position delivery. Users can update existing Einstein II credentials or add new credentials with the API and Subscription Keys provided by Einstein II Support.

Note: While existing non-API logins are unaffected by this update, Einstein II strongly encourages all users to leverage their Order API to avoid risking account deactivation.

Why does it matter?

This change ensures that users retain position functionality with VMS Sync, improving their user experience.

How do I enable this?

Generally available: All Einsteinii Credentials now display API Key and Subscription Key fields. Users with Einstein II logins can contact Einstein II Support to set up an Order API.

VMS Sync

Requisition

Published: December, 2024

Simpliant ReqID update

What’s new?

The ReqID in VMS Sync has been updated to match the Job ID in the Simpliant VMS UI.

Why does it matter?

The matching ReqIDs are substantially smaller than before, making them easier to view and cross-reference.

How do I enable this?

Generally available.

VMS Sync

Parsing

Published: December, 2024

iCims new field parsing

What’s new?

VMS Sync now parses the following fields for iCims positions:

ER Business Region
UK Project
Hire Type

Why does it matter?

Parsing as many VMS fields as possible reduces the need for end users to swivel between VMS and ATS to manually correct job data.

How do I enable this?

Generally available: Enabled by default.

VMS Sync

Credentials

Published: December, 2024

Aya/Lotus connect and LotusOne credential changes

What’s new?

The following enhancements have been made to Aya/Lotus Connect and LotusOne credentials:

Two new fields have been added, including:
- Login URL (required)
- API URL (optional)
All credentials have been updated with the following values:
- Login URL = https://app.lotusone.com
- API URL = https://api.ayahealthcare.com
Email notifications are now processed via notifications@LotusOne.com.

Why does it matter?

This change supports major upgrades to Aya/Lotus Connect and the LotusOne VMS, allowing VMS Sync to continue processing reqs for ATS delivery.

How do I enable this?

Generally available: Enabled by default.

VMS Sync

Company Mapping

Published: December, 2024

Auto linking inaccuracies

What’s new?

A new account feature, Company Fuzzy Auto Link, has been added to improve company mapping auto-linking. When enabled, VMS Sync will attempt to auto-link a VMS company to an ATS company with the Zip Code and Google Place ID values provided by the VMS. When disabled, Sync attempts to auto-link based on exact and abbreviated Locations or exact Google Formatted Addresses.

Why does it matter?

These auto-linking updates improve the accuracy and frequency of auto-linking and reduce the number of jobs blocked for delivery.

How do I enable this?

Generally available: All existing accounts with Company Mapping enabled will have Company Fuzzy Auto Link enabled by default. Reach out to VMS Sync Support to disable this functionality.

ATS & CRM

Resolved Issues

Published: December, 2024

Candidate, notes: Formatting disappears when using the “Copy Note” functionality

We resolved an issue where user formatting wasn’t copied over to the destination field when adding a note to a record with the “Copy Note” functionality.

Published: December, 2024

Additional data fields

What’s new?

We added additional fields to the new Shift Assignment default list view. You can also filter and configure the default columns. These new fields include:

Location
Job title
Shift position name
Shift name
Scheduled start time

What’s new?

If you’re an administrator user with Add Corporate User and Edit Corporate User entitlements, you can now add delegates to a corporate user via the REST API.

Why does it matter?

The new feature allows delegates to communicate with candidates from a User account rather than their own to ensure certain business purposes run more smoothly and efficiently.

How do I enable this?

If you do not have access to REST API and do not have the Add Corporate User and Edit Corporate User entitlements, reach out to Bullhorn Support to request enablement.

Onboarding365

Resolved Issues

Published: December, 2024

E-Verify: E-Verify foreign passport submissions without expiration date

Resolved an issue where E-Verify cases could not be successfully submitted when a foreign passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) was provided without an expiration date. Recruiters can now submit these cases without error, ensuring smoother processing for affected documents.

Targeted for preview release: November 25

Targeted for production release: December 2

Onboarding: Onboarding file upload to FTP site

An issue where files were not being sent to the FTP site as expected during the onboarding process has been resolved. Customers can now complete their workflows without interruptions, and files are successfully uploaded to the FTP site, ensuring a seamless file upload experience.

Targeted for preview release: November 25

Targeted for production release: December 2

Onboarding365

Coming Soon

Published: December, 2024

2025 US tax forms anticipated for the 2025.01 release

What’s coming?

Kentucky State Tax Withholding Form (K-4) with minimal updates limited to formatting and threshold dollar amount increases in the instructions.

Targeted for Preview Release: December 19

Targeted for Production Release: January 6

Document level visibility controls

What’s coming?

Agencies will have the flexibility to control redaction visibility at the document level for Administrators, Compliance Representatives, HR Managers, and HR Associates.

Detailed settings and enablement instructions will be available in the Onboarding 365 Knowledge Base upon feature launch.

Targeted for release: This feature is expected to roll out soon after the .12 release on December 2nd. There will be no automatic changes for customers.

Onboarding365

e-Verify

Published: December, 2024

E-Verify data export updates

What’s new?

To enhance compliance review and data transparency, the E-Verify data view export now includes additional fields. The following fields are now visible on the export:

Duplicate closure reason
Overdue reason
Closure reason
Overdue verify reason
Overdue verify reason other

Why does it matter?

Previously, there was no direct visibility into the responses provided by recruiters when closing or creating a new case. This update allows compliance managers to easily review and track case closure details, improving oversight and supporting compliance efforts.

Targeted for preview release: November 25

Targeted for production release: December 2

Talent Platform

Resolved Issues

Published: December, 2024

Applicants: Failed to load data error when searching for applicants by location

Resolved an issue where the Talent Platform applicant page failed to load data when filtering by specific branch locations. Users can now successfully apply branch location filters to narrow down applicant lists without encountering errors.

Applicant quick add: Fixed phone number saving issue in quick add feature

Resolved an issue where entering a phone number in the Quick Add feature before specifying a home location and clicking “Save” caused the phone number not to be saved. The workflow has been updated to ensure phone numbers are retained regardless of the order in which information is entered.

Applicant records: Duplicate SSN error message displaying missing applicant IDs

For ATS customers using the duplicate SSN check, the error message now includes the ATS IDs of duplicate Applicant records when attempting to save a record with a duplicate SSN. This enhancement provides users with the details they need to quickly identify and resolve conflicts directly from the error message.

Previously, the error message did not display the IDs of the duplicate Applicant records, making it challenging to pinpoint and address the issue. With this update, the error message now correctly displays the ATS IDs of the duplicate records, ensuring users can efficiently resolve conflicts.

Credentials: UK date formatting consistency

An issue in the applicant portal where UK date formatting for credentials did not consistently apply in the correct format has been resolved. Date formatting for credentials now consistently displays as DD/MM/YYYY, whether the credential is added by a recruiter or the applicant.

E-Verify: E-Verify case report displays location legal name for separate client IDs

Fixed an issue where the E-Verify Case Report displayed the company name instead of the legal name. This issue caused confusion for customers managing multiple entities with distinct legal names under separate E-Verify Client IDs. The report now accurately reflects the legal name, ensuring improved clarity and precision for customers handling multiple entities.

E-Verify dashboard: Hire date on E-Verify tab discrepancy

Resolved an issue where the Hiring Date column on the E-Verify page did not align with the hire date of the details panel. The Hiring Date column now matches the details panel, ensuring a clearer and more consistent user experience.

Federal ID: Federal ID validation update for international applicants

The issue where the Federal ID for applicants from certain countries failed to save has been resolved. The system now correctly saves the Federal ID, ensuring all related fields are properly entered.

Forms: Radio/checkbox group fields not saving after PDF attachment

An issue where radio or checkbox group fields, when positioned as the first field following a PDF attachment, failed to save in the UI and appeared stuck has been resolved. All field types now save correctly, improving ease of use for administrators.

I-9 Dashboard: Filter blocks loading issue resolved

Resolved an issue where filter blocks on the I-9 Dashboard 2.0 failed to load for some clients. Filter blocks now load as expected, even when the associated counts cannot be retrieved, ensuring improved usability and reliability.

Image capture: Image capture uploads on laptops

Resolved an issue where the Capture function produced a blank file upload when using laptops via a File Upload document/form. Files are now correctly captured and uploaded in the intended format, ensuring seamless functionality.

Notifications: Fixed missing content and delivery in eDocs reminder notification

An issue where the eDocs reminder notification was missing key information, including the signature request expiration date and login URL, and was not being sent as expected has been resolved. The reminder now includes all necessary content and is reliably delivered when triggered.

Onboarding dashboard: “SIGNED” status filter issue

Resolved an issue where the “SIGNED” status filter in the Onboarding Dashboard could not be cleared or updated for certain candidates. This ensures accurate filtering and better usability for recruiters managing onboarding workflows.

Placement automation: Placement forms automation

An issue where forms were not being sent to applicants via Placement Automations when a placement met the specified automation conditions has been resolved. Forms are now correctly dispatched to applicants as intended when placements meet the criteria.

Profile: Improved onboarding navigation and user flow

An issue where candidates were not directed to the correct starting point when proceeding to the next page has been resolved. This improvement enhances navigation and the overall user experience during onboarding.

Tasks: Opened workflows now retain visibility in tasks list

Resolved an issue where opened workflows would disappear from the tasks list upon reaching the applicant’s completion date. Opened workflows now remain visible in the tasks list, ensuring consistent accessibility for ongoing workflow management.

Users: User location counts

An issue that caused discrepancies in user location counts has been resolved, ensuring that the location counts now accurately align with the total number of locations.

Targeted for staging release: November 27

Targeted for production release: December 5

Talent Platform

Profile

Published: December, 2024

Updated “My Profile” access

What’s new?

The “My Profile” tab is now dynamically displayed based on profile completion status:

The tab is hidden until the profile is complete and can be accessed through the home page.
If the Hide Complete Profile in the Task List setting is enabled, the tab remains visible for updates, but the “incomplete” status is removed.

Why does it matter?

This update enhances the candidate user flow by reducing unnecessary prompts and providing a clearer experience. Candidates can focus on completing required actions without confusion, while still having access to update their profiles when needed.

Targeted for Staging Release: November 27

Targeted for Production Release: December 5

Talent Platform

Notifications

Published: December, 2024

Custom intervals for eDoc reminder notifications

What’s new?

Clients can now set custom intervals for eDoc reminder notifications, replacing the previous fixed timeframe. This enhancement provides greater flexibility, enabling customers to tailor applicant notifications to their specific needs.

New Settings Include:

Send Document Reminders to All Applicants
Alert Applicants When Their Documents Are Expiring Days

Why does it matter?

This update empowers clients to take control of their notification schedules, ensuring timely communication with applicants while accommodating unique workflow requirements. Custom intervals help improve applicant engagement and reduce missed document submissions, leading to a more efficient process.

Targeted for Staging Release: November 27

Targeted for Production Release: December 5

Bullhorn Analytics

Knowledge Base

Published: December, 2024

Relaunch of Knowledge Base

What’s new?

We have published a complete library of user-guide articles for all features, including Metrics Dictionaries, for each edition of Bullhorn Analytics in our Knowledge Base, replacing the existing PDF guides.

Why does it matter?

Users can more easily self-serve and find information faster with an intuitive layout and optimized search functionality, allowing them to delve into specific details with concise, easy-to-digest content.

How do I enable this?

This knowledge base is already available.

Note: All existing PDF guides will be retired on November 30, 2024. Please update any URL links accordingly.

Pay & Bill

Resolved Issues

Published: December, 2024

Invoices: Invoice totals disparity

All Invoice totals now display correctly when summarizing by Earn Code. Previously, there was a disparity between the total amount by Earn Code and the total amount on the Invoice.

Novo list search: Column filters on list screens

Column filters on list screens no longer reset upon refresh during an Advanced Search. Previously, column filters would incorrectly clear out if the page was refreshed while using Advanced Search.

Time & Labor: Multiple expense reports failing to sync

If multiple expense reports are sent together and not all synced successfully, performing a recalculation on the timesheet will now fix the issue. Previously, recalculating did not fix a failed sync.

Time & Labor: Summary blocks display on timesheets

Summary blocks are now accurately displayed on Timesheets in ATS. Previously, summary blocks were displaying inaccurately when adding then deleting quantities on a new row on a Timesheet in ATS.

Pay & Bill

Time & Labor

Published: December, 2024

Timesheet adjustments time input improvements

What’s new?

Several keyboard entry improvements have been made to the Timesheet Adjustments workflow in ATS:

Deleting and entering numbers mid-timestamp now works as expected (i.e. you can delete the 1 in 9:15 and replace it with 4 to make 9:45).
The time picker now accurately highlights the selected time when opened.
Partial times are now entered predictably (e.g. “08:3m” is now correctly converted to “8:30”).

The Email Metrics and Text Metrics sections now calculate activity generated from lead-based automations.
Metrics from both individual lead-based automations and the Summary Metrics for all automations now reflect this expanded data.

Why Does It Matter?

This update provides a more comprehensive view of automation performance by including lead-based activity in key metrics.

Deeper Insights: Gain visibility into how leads engage with your automated emails and text messages, helping you fine-tune campaigns for better results.
Unified Reporting: Ensure all automation activity, including lead-based efforts, is accurately reflected in your dashboard for consistent reporting and analysis.

With this update, you can make more informed decisions and optimize your automations to drive success across all stages of the recruitment lifecycle.

Talent Platform

Multi Account Pay Settings

Published: November, 2024

Update to Multi-Account Pay Settings Form for Canadian Applicants

What’s new?

The multi-account pay settings form component has been enhanced to better accommodate Canadian applicants. A new required field for ‘Transit Number’ has been added, and the ‘Institution Number’ is now mandatory when the “I use a Canadian bank account” checkbox is selected. Both fields are subject to validation, with the Transit Number requiring five digits and the Institution Number requiring three digits. Furthermore, the form now respects the “Hide CA Account Checkbox” setting for field display, and external field mapping for Transit Number has been integrated into the ATS.

Why does it matter?

This update is significant as it ensures accurate handling of Canadian banking details during the direct deposit setup. By implementing these changes, we enhance the user experience for Canadian applicants, streamline the data collection process, and improve compliance with banking requirements. This ultimately leads to more efficient and reliable payment processing for users utilizing Canadian bank accounts.

Targeted for Staging Release: Oct 31st

Targeted for Production Release: Nov 7th

ATS & CRM

AI Assistant

Published: November, 2024

Update Copilot Branding to AI Assistant

What’s new?

Copilot is being rebranded to “AI Assistant” in Bullhorn ATS. All previous Copilot menu items, buttons, and labels within the system have been renamed to AI Assistant.

The “Copilot Admin” menu has been renamed AI Assistant Admin.
The Copilot generative card has been renamed AI Assistant and has been rebranded with a new icon.
Configuration and error messaging will now refer to AI Assistant instead of Copilot.

Why does it matter?

When we chose the name “Copilot”, the primary focus of our AI strategy was on Generative AI-driven “assistant” capabilities—namely, a copilot. The name “Copilot” is used by many companies for generative AI assistants, so it made sense at the time to use industry terminology.

Now that we’ve expanded our AI strategy to encompass a lot more AI capability across a broader swath of categories and use cases, we’re rebranding Bullhorn Copilot as “AI Assistant,” which will sit within our umbrella “Bullhorn AI” category (along with AI Sourcing, AI Screening, and AI Submitting & Selling). The functionality is the same; we’re just aligning the name with our updated overall strategy.

BBO

Resolved Issue

Published: November, 2024

Search: Filtering Latency with Document Search

Document Search now has lower latency and returns results for documents containing spaces and special characters. Previously, documents containing spaces and special characters were not always returned in results.

VMS Sync

Medical Parsing

Published: November, 2024

Med Specialty Update

What’s new?

Keywords have been removed from Catheterization Laboratory med specialty.

Why does it matter?

This change improves the skill mapping accuracy of Cardiac positions.

How do I enable this?

Generally Available: All Healthcare Credentials are affected by this update.

VMS Sync

API

Published: November, 2024

Einstein II API

What’s new?

VMS Sync now supports Einstein II’s Order API for position delivery. Users can update existing Einstein II credentials or add new credentials with the API and Subscription Keys provided by Einstein II Support.

Note: While existing non-API logins are unaffected by this update, Einstein II strongly encourages all users to leverage their Order API to avoid risking account deactivation.

Why does it matter?

This change ensures that users retain position functionality with VMS Sync, improving their user experience.

How do I enable this?

Generally Available: All Einsteinii Credentials now display API Key and Subscription Key fields. Users with Einstein II logins can contact Einstein II Support to set up an Order API.

Pay & Bill

Time & Labor

Published: November, 2024

Unsaved Changes Warning on Timesheet Adjustments

What’s new?

A warning modal is now displayed when edits have been made to a timesheet, and it is closed without saving.

Why does it matter?

This ensures that timesheet edits are not lost unintentionally.

How do I enable this?

Generally Available: Enabled by default.

Talent Platform

Resolved Issues

Published: November, 2024

Targeted for Staging Release: Oct 31st

Targeted for Production Release: Nov 7th

Bullhorn Integration: Duplicate Fields in Bullhorn ATS Field Mapping

The ATS Field Mappings section has been updated to resolve an issue where duplicate field names appeared when selecting “Federal Tax Form” as the External Entity Type. Previously, this duplication caused confusion and hindered the accuracy of applicant property mapping. With this update, the field list now displays unique values, significantly improving clarity and ensuring that users can accurately map applicant properties without encountering redundant entries.

Candidate Experience – Basic Information: Home Phone Field Correction

We have resolved an issue where the Home Phone field on the Basic Information page was incorrectly requiring a country code, even when the “Disable International Phone Numbers” toggle was enabled in the Staging and Production environments. Previously, users encountered confusion and frustration as they were unable to submit their information without providing a country code, which should not have been necessary under the current settings. This fix ensures that the Home Phone field functions correctly, allowing users to enter their phone numbers without the need for a country code when the toggle is enabled.

I-9: Missing Checkbox for ‘Alternative Procedure Authorized by DHS’ on Form I-9 Supplement B PDF

An issue has been resolved with the Form I-9 Supplement B, where the checkbox for ‘Alternative procedure authorized by DHS to examine documents’ was not displaying in the final PDF. Previously, users were unable to see this selection, which could lead to confusion and incomplete documentation. With this fix, the checkbox now appears correctly in the PDF, ensuring that all necessary information is clearly presented and compliant with requirements.

I-9 Dashboard: I-9 Dashboard 2.0 Section 3 Link

The issue where clicking the Section 3 hyperlink from the I-9 Dashboard 2.0 opened the Section 1 document instead of the I-9 Supplement B has been resolved. Previously, users encountered confusion as they were directed to the wrong document, which hindered their ability to access the necessary information. With this fix, users can now access the correct document as expected, improving the overall functionality and user experience of the I-9 Dashboard.

Preliminary Information: Candidate Experience – Prescreening Data

An issue where applicants encountered a 500 error upon clicking “Complete Application” after entering prescreening data has been resolved. Prescreening information is now correctly saved to the database when applicants complete their profiles.

Preliminary Information, Settings: Postal Code Validation Fix

We have resolved an issue where valid Canadian postal codes were incorrectly flagged as invalid when the “Enable Country Selection” configuration was turned off and Canada was selected as the applicant’s country. Previously, this misconfiguration led to confusion and errors in the application process, as users were unable to submit valid postal codes. The fix ensures that postal code validation now accurately aligns with the applicant’s country, branch location, and primary location, effectively preventing similar issues with U.S. ZIP codes as well. This improvement enhances the overall user experience by ensuring that valid postal codes are accepted correctly.

Tax Forms: State Taxes: Update KS K-4 Blueprint for 2025

The Kansas Withholding Form (K-4) has been updated in the Talent Platform to reflect the revised version issued in July 2024 for the 2025 tax year.

Translations: Multi-Language Support – Talent Platform Job Search – Part 2

An issue where components on the Job Search page were loading in English, regardless of the selected language, has been resolved. The page now correctly displays in the language selected by the user.

Custom Applicant Fields: Custom Field Data Sync

We resolved an issue where custom field data was not syncing from the ATS to Talent Platform during candidate creation or when using the “Sync to ATS” button in Talent Platform. Previously, this led to inconsistencies in data flow, causing frustration for users relying on accurate information. With this fix, custom fields now sync correctly to Talent Platform, ensuring consistent data flow and improving the overall user experience.

Onboarding365

Resolved Issues

Published: November, 2024

Candidate Experience: Redirect URL

An issue previously caused candidates to not be redirected to the designated URL upon completing their onboarding when it was set to automatically complete. This issue has now been resolved. Candidates will now be properly redirected after completing their onboarding process, whether it’s set to automatically complete or manually moved to “Ready for Review.”

The URL configuration for this feature is located under the Intro & Instructions tab.

Recruiter Experience: I-9 Supplement B Document Selection

An issue previously caused the Form I-20 and DS 2019 to not appear as options in the Document Title dropdown on the I-9 Supplement B. This issue has now been resolved, and the forms are once again available for selection.

Recruiter Experience: System Performance Improvements

We’ve made further investments to enhance system performance by improving our load testing capabilities. These improvements help ensure a smoother and more reliable experience, reducing the chances of performance slowdowns during high-usage periods.

Tax Forms 2025: 2025 US State Tax Form – Update Kansas Withholding Form (K-4)

The Kansas State Tax Withholding Form (K-4) was updated in July 2024 for the tax year of 2025. The updated 2025 version of the form is now available in Onboarding 365.

VMS Sync

Resolved Issues

Published: November, 2024

Company Mapping: Address handling

VMS Sync has resolved an issue with ShiftrockV2 Address parsing. VMS has updated to read the Address1 field in ShiftrockV2 instead of the Facility Name field.

Company Mapping: Unable to Link Positions Missing Location

VMS Sync has resolved an issue with Company Mapping that was blocking Job delivery. VMS Sync has updated our null Location handling and confirmed Positions without a Location populated in the Unlinked Company Mapping tab as expected.

Positions: ATS Save Fail

We have resolved an issue with intermittent Position delivery failure that resulted after a recent Company Mapping update. Positions are processing as expected for all customers.

Positions: iCims Delivery Failure

VMS Sync has resolved an issue with iCims Position delivery. VMS Sync has improved cookie management to prevent captcha activation, processes Positions via API when ‘New iCIMS’ is enabled, and assigns a Closed Status to Positions that are not Open or have been removed from the VMS.

Automation

Resolved Issues

Published: November, 2024

Email Unsubscribe: BH4SF Unsubscribe Event Fix

BH4SF customers utilizing Bullhorn Automation for email notifications with Contact records were experiencing issues where the unsubscribe event was not properly writing back to the record in BH4SF. Previously, when a contact unsubscribed from a message generated by Bullhorn Automation, their record in BHA and subscription status would be updated, but this change would not reflect in the Contact record in BH4SF. With this fix, whenever a contact unsubscribes, we now ensure that their record in Automation and subscription status are updated, and this information is also accurately written back to the Contact record in BH4SF, resolving the previous inconsistency.

Notifications: Notification Issue Resolved

We have resolved an issue where notifications were not being generated to the ‘Job Assigned Users’ value. Previously, when notifications were configured to send to the users marked in the Job Assigned field, those users were not receiving any email notifications. With this fix, we will now properly generate email notifications to the users designated in the Job Assigned field whenever notifications are configured.

Pay & Bill

Resolved Issues

Published: November, 2024

Mass Action: Advanced Search Filters and Mass Action Select on Billable Charge and Payable Charge Lists

Advanced Search filters are now respected when using Mass Action on Payable and Billable Charge list views. Previously, using Mass Action selection on Payable and Billable Charge list views caused records not matching the Advanced Search filter to be selected.

Time & Labor: Bill Transactions Tab Display on Timesheet Slideout

The formatting of the Bill Transactions tab on the Timesheet slideout now displays correctly when the Invoice column is displayed. This enhances its usability, as the formatting was previously displayed incorrectly.

Time & Labor: Holiday Occurrence Start Date Field Format

Holiday Occurrence Start Date field now correctly accepts dates in mm/DD/yyyy format. Previously, this format was incorrectly being considered invalid.

Time & Labor: Multipage Timesheet Attachments

Attaching multi page timesheet attachments now works as designed. Previously, there was an issue causing some pages on multipage attachments to not attach correctly.

Time & Labor: Work Week Start Field on Placement Change Requests

Work Week Start is now automatically set as expected when modifying Timesheet Cycle through Placement Change Requests. Previously, the value of the Work Week Start was not being set.

Timesheet Adjustments: Edit Banner Display

The edit banner displayed while editing a timesheet now dismisses as expected, making it clear when a timesheet is being edited. Previously, the banner would not dismiss in certain scenarios, such as when navigating to another tab within the Timesheet record.

VMS Sync

Admin Tools

Published: November, 2024

Display Bypassed Positions in Unlinked Tab

What’s new?

VMS Companies associated with bypassed positions now show in the Unlinked Company Mapping tab.

Why does it matter?

This change allows users to link all unmapped VMS Companies to an ATS Company as expected, improving data accuracy and reducing manual edits.

How do I enable this?

Generally Available: Company Mapping users with the Bypass Company Mapping credential feature enabled will see this update in the Unlinked Company Mapping tab.

ATS & CRM

Shifts

Published: November, 2024

Update Job Shift Assignment Placement Association via REST

What’s new?

You can now manually update the Placement for a Job Shift Assignment via a REST call.

Why does it matter?

You can now override the automatic association process when a Job Shift Assignment is created, providing more flexibility in managing shift operations.

How do I enable this?

Enabled by default for anyone with Shifts.

VMS Sync

Positions

Published: November, 2024

New Report “Set Owner On Position”

What’s new?

VMS Sync added a new report to the Position Details page. The Set Owner On Position report displays the following Bullhorn User information:

Name
ID
Email
- Primary
- External
Statuses
- Enabled
- Deleted
- Hidden
- Locked Out

DataHub_Automation_Events
DataHub_Automation_AutomationAssignments
DataHub_Automation_Surveys
DataHub_Automation_SurveyQuestions
DataHub_Automation_SurveyAnswers
DataHub_Automation_SurveySubmittals
DataHub_Automation_SurveyAnswerSubmittals
DataHub_Automation_SurveyNpsAnswerSubmittals

ATS & CRM

Resolved Issues

Published: November, 2024

Company, Track as Entities: Duplicate Companies now properly detected with clientTracksAsEntities feature

We resolved an issue where a user would not be notified when they create a duplicate company with the Client Tracks as Entities legacy feature enabled. Users are now correctly warned.

Credentialing: Candidate Credential Requirement Picker

We resolved an issue where the picker was not selectable when the app.bullhornstaffing.com cookie was not cleared. You can now select the picker to add a Candidate Credential Requirement at any time.

Custom Cards: Custom Card Max Height URL Parameter Respected

We resolved an issue where a custom card’s max height, seen on a record’s Overview tab, was defaulting to a height of 500px instead of the value added within the URL. Our systems now respect the height.

Custom Import: Occupation Field Character Limitation on Custom Imports

We resolved an issue where the Custom Import tool only captured up to 50 characters of text with the occupation field on candidate and contact records when the field supports up to 100 characters.

Data Replication: Data Replicator SQL Error Fix

We resolved an issue from a previous SQL query update by replacing the double quotes in the query with single quotes. The Data-Mirror-Client log file no longer displays errors and entries are no longer repetitive.

Data Replication: EMS Client JAR Issue Resolution

We resolved an issue in the Data Replication client JAR to correct the object configuration process. This fix prevents Integer to CharSequence casting errors and ensures that the record syncing process works as intended.

Novo: Translation of Labels on Appointment Templates

We resolved an issue where the labels on the Appointment Templates window were not translating according to localization. The labels are now translated correctly.

Pay & Bill

Candidate Tax Information

Published: October, 2024

Tax and Payroll Information Tab

What’s new?

The Tax tab title has been updated to “Tax and Payroll Information”

Why does it matter?

The tab name has been updated to accurately reflect the information found under this tab and support new functionality coming soon.

How do I enable this?

Generally Available: Enabled by default.

VMS Sync

Resolved Issues

Published: October, 2024

Company Mapping: Duplicate VMS Companies

Previously, duplicate VMS Company results displayed to front-end users, preventing Positions from auto-linking. Sync’s Company Mapping has been enhanced to include abbreviations and full names. This increases the likelihood of auto-linking and prevents duplicate VMS Company results. Accurate VMS Company data is essential to link Positions to the correct ATS Company.

Credential: Email Tab Links Now Clickable

An issue with links in the Credential Email tab has been resolved. Links weren’t clickable and extended over the table boundary. Links are now clickable and respect the table boundary.

Parsing: SimpleVMS V2 – Company Name Parsing

Previously, VMS Sync parsed Company Name from SimpleVMS V2 Team Name. VMS Sync now parses Company Name from Buyer Name and uses Team Name only when Buyer Name is blank. This improves the accuracy of Company Name and increases ease of use for Company Mapping users.

Positions: Acro Status Update

Positions removed from Acro weren’t generating a Closed VMS Status. VMS Sync now automatically changes the Status of any position removed from Acro to Closed. This ensures inactive positions are categorized appropriately in the ATS, and users are notified of the change.

Status updates are a core function of VMS Sync, as candidates can only be submitted to positions in a submittable state. This state is usually Open and with a non-zero Opening Count.

Positions: Flexforce Timeout Error

Previously, Flexforce Positions were failing to process due to timeout errors. VMS Sync now uses Flexforce’s universal search to locate positions and quickly retrieve them for delivery.

Positions: Vector Bill Rate Max Parsing

Previously, the Bill Rate Max value in VMS Sync didn’t match the Bill Rate High value in Vector VMS. VMS Sync now uses the front-end value instead of the hidden Not To Exceed Rate value, and Sync/VMS rate values match as expected.

Requisitions: Shiftrock V2 Some Reqs Failing to Close

An issue has been resolved where positions remained open within Bullhorn ATS / VMS Sync when closed in the Shiftrock UI.

Submittals: Beeline Missing Values

An issue has been resolved with Beeline submittals. Previously, values in the VMS weren’t displayed on the Submit to VMS form. All values in Beeline are now available in Bullhorn when submitting a candidate.

Submittals: Beeline Submittals Missing Values for “Candidate Location”

The Candidate Location field on the Beeline Submittal form was missing values, which prevented customers from completing end-to-end submissions. This has been resolved.

Positions: Fieldglass EU (Siemens) Field Parsing

Previously, some fields were failing to parse for Siemens Fieldglass EU Positions. VMS Sync now uses the full requisition link to process positions, ensuring all fields are parsed as expected.

Submittals: Fieldglass Submittals Date Fields

Previously, the VMS Submittal form displayed duplicate date fields. Sync now displays only one set of date fields for each required certification and licensing credential.

VMS Sync

Positions

Published: October, 2024

VNDLY Field Parsing

What’s new?

VMS Sync now parses Declined Job Distribution Status from VNDLY VMS Positions.

Why does it matter?

Accurate field parsing reduces product swivel and manual edits.

How do I enable this?

Generally Available: This update has been applied to all VNDLY Credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for VNDLY Credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.

VMS Sync

Symmetry Field Parsing

Published: October, 2024

What’s new?

VMS Sync now parses the following fields for all Symmetry VMS Positions:

VMS Field	VMS Sync Field
Hourly Rate	Rates – Bill Rate Max
Overtime Rate	Rates – Overtime Bill Rate

Why does it matter?

Accurate field parsing reduces product swivel and manual edits.

How do I enable this?

Generally Available: This update has been applied to all Symmetry credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for Symmetry credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.

VMS Sync

Positions

Published: October, 2024

Elevated Systems Field Parsing

What’s new?

VMS Sync now parses the following fields for all Elevated Systems VMS positions:

Elevated Systems VMS Field	VMS Sync Field	Default ATS Job Field Mapping
Client Bill Rate From / To	Rates – Bill Rate Min and Bill Rate Max	Bill Rate Min and Bill Rate Max
Channel Manager	Buyer Details – Coordinator First Name and Last Name	Company Contact

Why does it matter?

Accurate field parsing reduces product swivel and the need for manual edits.

How do I enable this?

Generally Available: This update applies to all Elevated Systems credentials. VMS Sync Admin Tools users with rule writing access can now reference these fields in rules for Elevated Systems Credentials. Users without rule write access can contact VMS Sync Support with rule creation or modification requests.

VMS Sync

Parsing

Published: October, 2024

Medical Parsing Updates

What’s new?

Updates have been made to VMS Sync’s medical parsing logic. Keywords were added to the following med types:

Radiation Oncology
Occupational Therapist

Why does it matter?

Medical parsing updates improve the accuracy of Healthcare positions and reduce the frequency of blocked jobs and manual edits in the ATS.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Mapping

Published: October, 2024

Use ATS Company with Bypass Company Mapping

What’s new?

By enabling Bypass Company Mapping on a credential, Company Mapping users with Locations enabled can now deliver unlinked positions to the ATS under a default ATS Location. Users with Worksites enabled can now deliver these Positions with a blank location by enabling Use ATS Company. When enabled, VMS Sync delivers unlinked positions to the ATS Company associated with the ATS Location selected on the Credential but will “unset” the ATS Location before creating/updating the Position in the ATS.

Why does it matter?

This functionality was requested by customers who must keep ATS Location blank unless linked via Company Mapping. The functionality also increases data accuracy on positions.

How do I enable this?

Generally Available: Users with the following settings enabled can reach out to VMS Sync Support to enable Use ATS Company on a per-credential basis:

Company Mapping
Use Worksites
Bypass Company Mapping

VMS Sync

Mapping

Published: October, 2024

Company Mapping Bypass Feature

What’s new?

Company Mapping users can now select credentials to bypass Company Mapping. When this feature is enabled, positions without a Company Mapping link will deliver to the default ATS Company listed on the credential instead of being blocked for delivery.

Once a Company Mapping link is created for the position’s location, the positions will be delivered to the linked ATS Company when VMS Sync reprocesses the position.

Why does it matter?

The ability to bypass Company Mapping allows users to immediately work on positions within their ATS. For users with locations enabled, it allows them to assign locations to a high volume of results without blocking jobs. This avoids requisition delays.

How do I enable this?

Generally Available: Company Mapping users interested in enabling this credential feature can reach out to VMS Sync Support.

VMS Sync

Mapping

Published: October, 2024

Company Mapping Bypass Feature

What’s new?

Company Mapping users can now select credentials to bypass Company Mapping. When this feature is enabled, positions without a Company Mapping link will deliver to the default ATS Company listed on the credential instead of being blocked for delivery.

Once a Company Mapping link is created for the position’s location, the positions will be delivered to the linked ATS Company when VMS Sync reprocesses the position.

Why does it matter?

The ability to bypass Company Mapping allows users to immediately work on positions within their ATS. For users with locations enabled, it allows them to assign locations to a high volume of results without blocking jobs. This avoids requisition delays.

How do I enable this?

Generally Available: Company Mapping users interested in enabling this credential feature can reach out to VMS Sync Support

VMS Sync

Integration

Published: October, 2024

New VMS Integration – Clarity

What’s new?

VMS Sync now integrates with Clarity VMS for position delivery. Clarity services enterprise companies, managed services providers, and staffing firms with positions in logistics, manufacturing, distribution, and call centers.

Why does it matter?

VMS integrations automate ATS Job delivery and user notifications, reducing manual data entry and streamlining business processes.

How do I enable this?

Generally Available: Any user with Clarity credentials and the ability to add credentials to VMS Sync Admin Tools can now integrate with this VMS.

ATS & CRM

Resolved Issues

Published: October, 2024

Compliance Manager: Public Saved Search Update Issue Resolved

Users can now successfully update their own public saved search, and the changes will be saved as expected. Previously, attempting to update a public search caused an error that prevented the changes from being applied, but this issue has been resolved for the Compliance Manager list.

Compliance Manager: Mass Action Checkboxes Now Visible After Column Reconfiguration

An issue has been resolved to ensure the mass action checkboxes remain visible after the columns on the Compliance Manager page were reconfigured by a user.

Data Replication: File Associations Updated After Merging Records

An issue was resolved that when a user merges a Candidate or Contact record, any file attachments associated with the merged record now display in the corp’s Data Replication database.

Interview Appointment details display on Candidate Preview on Job/Contact

An issue was resolved to display Interview Appointment details when the Candidate Preview in the Submissions tab is accessed through a Job or Contact record.

Unable to filter locationID on Job List

You can now easily filter the Job List by Location. Previously, this functionality was not supported, and users could not filter jobs based on the Location column.

Workflow: Copy Job Workflow Now Retains CertificationID and CertificationGroupID

An issue during the Copy Job workflow was resolved to allow the certificationID and certificationGroupID field values to carry over to the new Job record in the ATS and in Data Replication.

ATS & CRM

Shifts

Published: October, 2024

JobShiftAssignment Association to Placement

What’s new?

Now you can associate a Job Shift Assignment with a Placement, which is reflected in Data Replication and displayed on the Shift Assignment Card accessed on a Placement record.

Why does it matter?

It provides more efficiency in managing shift functionality and daily payroll operations.

ATS & CRM

Search

Published: October, 2024

Fast Find Search Enhancement

What’s new?

Fast Find Search now requires users to enter a minimum of three characters before the search executes.

Why does it matter?

This update improves the speed and accuracy of results returned.

How do I enable this?

This update is automatically enabled for all ATS customers.

ATS & CRM

Search

Published: October, 2024

Change Compliance Manager List Load Pagination Values

What’s new?

The pagination “Items per Page” value for 250 on Compliance Manager Novo lists will now be replaced with a faster-performing 200 option.
Additionally, users navigating the Compliance Manager Novo lists will now see the max pagination “Items per Page” limit reduced from 500 to 200.

Why does it matter?

These updates will greatly improve search result speed and accuracy.

ATS & CRM

Search

Published: October, 2024

Change Advanced Search Reset & Clear functionality on the Compliance Manager List

What’s new?

We’ve replaced the Advanced Search RESET button on the Compliance Manager list with a CLEAR ALL button. Clicking CLEAR ALL will close the Advanced Search window, remove all current search criteria, and reset the list to its default state.

We’ve also added a new RESET VALUES option to the Advanced Search. Clicking RESET VALUES will clear all criteria values from fields you’ve added to your search, but will keep your selected fields ready for you to add new criteria.

Why does it matter?

These enhancements make it easier to quickly amend your search criteria or begin a new search from scratch.

ATS & CRM

Data Replication

Published: October, 2024

Automatic Restart on Inactivity

What’s new?

We’ve added an automatic restart feature to Data Replication, which monitors for inactivity and restarts the system when needed. This update significantly reduces the risk of extended periods of inactivity in data replication processes, ensuring more consistent and reliable operation.

A new configuration option lets users set how long the system can be inactive before it automatically restarts. This includes the following changes:

New option in the application.properties file to set the inactivity threshold before restart
Monitoring system that checks for getdata call logs in the Data-mirror log file
Automatic restart of the dm application from the launcher if no logs have been added within the specified time frame

Note: This feature is only available for installations using the self-updating JAR file.

Configuration

A new configuration option has been added to application.properties:

inactivity.threshold.minutes: Sets the number of minutes of no activity before the application restarts
Default value: 10 minutes

Why does it matter?

This feature improves the reliability of Data Replication by preventing unplanned processing stops. It minimizes disruptions and ensures smoother operations, benefiting users who rely on consistent data processing. We can now proactively address issues without waiting for alerts, reducing downtime and enhancing system performance.

Onboarding365

Resolved Issues

Published: October, 2024

Administrator Experience: EffectiveEndDate Process No Longer Deletes eRecruit Documents

Previously, the EffectiveEndDate process could delete documents even if they had been used by eRecruit, leading to errors in the integration. This issue has been resolved, and the process will now only deactivate the document rather than delete it, ensuring smoother integration and preventing document-related errors.

Candidate Experience: Candidate Document Restart Now Retains Previously Populated Data

We resolved an issue where, after an HR user selected ‘Restart,’ the document fields appeared blank instead of showing the previously populated data, making the ‘Restart’ function behave like ‘Replace.’ When an HR user selects ‘Restart,’ the candidate will see the previously completed document with all fields retained, allowing them to make edits without starting from scratch.

Custom Attributes: Pay Rate Display

We resolved an issue where pay rates set as custom attributes in Onboarding365 were not properly truncated to two decimal places, leading to inconsistencies in the display format. Pay rates will now be consistently displayed in the standard currency format across all onboarding details and documents, ensuring uniformity for recruiters when reviewing pay information.

Onboarding365

Recruiter Experience

Published: October, 2024

At Risk Email Configuration

What’s new?

At-risk emails, previously limited to Contractor onboarding types, now support Pre-Hire Screening based on the projected start date. This update introduces a new “Pre-Hire Screening At Risk” email configuration in agency settings, which will default to off. Recruiters can access and customize the email templates for both Onboarding and Pre-Hire Screening At Risk emails via the Email Templates tab under Agency Settings.

onboarding365

All Earn Codes are now available during Time and Labor Rule creation and editing, even if there are over 500 total Earn Codes. Previously, certain earn codes were not appearing when the total was over 500.

Pay Bill Lists: Public Saved Search Update Issue Resolved

This update will greatly improve search result speed and accuracy.

Pay & Bill

Search

Published: October, 2024

Change Advanced Search Reset & Clear Functionality on Pay & Bill Novo Lists

What’s new?

We’ve replaced the Advanced Search RESET button on Novo Lists with a CLEAR ALL button. Clicking CLEAR ALL will close the Advanced Search window, remove all current search criteria, and reset the list to its default state.

We’ve also added a new RESET VALUES option to the Advanced Search. Clicking RESET VALUES will clear all criteria values from fields you’ve added to your search but will keep your selected fields ready for you to add new criteria.

Pay&Bill

These updates apply to the following Pay & Bill lists:

Payable Charges
Billable Charges
Timesheets
Invoices

Why does it matter?

These enhancements make it easier to quickly amend your search criteria or begin a new search from scratch.

Pay & Bill

Data Replication

Published: October, 2024

New Data Replication Fields Available

What’s new?

Two new fields are now available for use in Data Replication: isDeleted and deletedByUserID. These fields appear on Direct Deposit.

Why does it matter?

This enhancement gives admins the ability to report on what accounts are deleted and what users deleted them through Data Replication.

How do I enable this?

Generally Available: Enabled by default for Data Replication users.

Pay & Bill

Customer Required Fields

Published: October, 2024

CRF Entry Available on Manual Billable Charges

What’s new?

You can now add Customer Required Fields (CRFs) when manually creating a Bill Transaction on a Billable Charge.

Why does it matter?

By collecting CRF data on manually created bill transactions in the ATS, users will be able to better collect, invoice, and report on CRF data.

How do I enable this?

Generally Available: Enabled by default.

Talent Platform

Resolved Issues

Published: October, 2024

Targeted for Staging Release: Oct 3

Targeted for Production Release: Oct 10

Candidate Experience: Duplicate Translation Key Display in Applicant Profile

We resolved an issue where the duplicate_phone translation key was displayed twice under the phone number field in the Applicant Profile when the ‘Disable International Phone Numbers’ system setting was turned OFF. Now, the message only appears once, providing a clearer experience.

Candidate Experience: SMS Notifications for Applicants with International Phone Numbers

We resolved an issue where applicants with international phone numbers were not receiving their SMS notifications. This update ensures proper storage and formatting of phone numbers within the Talent Platform, improving communication processes and ensuring all applicants receive their notifications as expected.

E-Signature: ‘Add Representative Later’ Display Correction

We resolved an issue where the ‘Add Representative Later’ option for multi-signers on forms (excluding I-9s) incorrectly displayed ‘ES Temporary Signer’ instead of the representative’s name. The correct name now appears, avoiding delays and re-signing.

E-Verify: Intermittent E-Verify Error Message Displayed Despite Valid Reason for Delay Code Selection

We resolved an intermittent issue where the reason for delay error message appeared despite a valid reason for the delay code being selected. This impacted various codes but did not affect auto-order cases or cases created by automations.

Form I-9: Authorized Representative SMS Notification for Form I-9

We resolved an issue in both Staging and Production where the “Proceed to Section 2” button was unresponsive when an Authorized Representative received an SMS notification. This fix now ensures proper navigation to Section 2, allowing Authorized Representatives to complete their tasks without issues.

Order Workflow: Incorrect Splitting of Forms in Packages

We resolved an issue where forms resent from a single package were incorrectly split into multiple packages when “Enable Re-Use of Signed Forms in Packages” was enabled. Forms are now correctly grouped into a single custom package based on expiration dates.

Work History: Multi-Check Field Behavior in Applicant Portal

We resolved an issue where multi-check fields (datatype_id = 19) were not behaving consistently in the Applicant portal. Previously, when applicants edited an existing Work History entry, the values in the multi-check field were not automatically re-checked, but now they are correctly retained and displayed, preventing the field from being saved as null.

Talent Platform

Recruiter Experience

Published: October, 2024

Onboarding Dashboard: Enhanced Navigation and Features Now Available by Default

What’s new?

The Onboarding Dashboard is now enabled by default for all users, offering a more streamlined experience. The left-side navigation has also been updated, making the Onboarding Dashboard more accessible and moving items such as Active Requests, Signed Requests, Expired Requests, and Deleted Requests to filter blocks at the top of the dashboard for easier access.

Why does it matter?

These updates simplify the onboarding process by centralizing key features and improving navigation. With enhanced search and management tools now directly within the Onboarding Dashboard, recruiters can more easily manage tasks and improve efficiency throughout the onboarding process.

How do I enable this?

Enabled by default

Targeted for Staging Release: Oct 3

Targeted for Production Release: Oct 10

Talent Platform

Recruiter Experience

Published: October, 2024

Enhanced Authorized Representative Assignment Workflow

What’s new?
The authorized representative assignment email link now directs recruiters and admins to the I-9 Dashboard 2.0. The details panel is already expanded for the candidate, enhancing navigation and workflow efficiency.

Recruiter experience

Why does it matter?

This update streamlines the process for managing authorized representative assignments. Recruiters and admins can now access the necessary information more quickly, improving overall productivity and user experience.

Targeted for Staging Release: Oct 3

Targeted for Production Release: Oct 10

Talent Platform

Emails

Published: October, 2024

Customizable Subject Lines for Candidate Profile Update Emails

What’s new?
Admins can now customize the subject line of candidate profile update emails using the new translation key applicant_profile_update_email_subject. The subject line supports the [[applicant_location]] variable, allowing recruiters to identify relevant updates based on the candidate’s location quickly.

Emails

Why does it matter?
This update provides recruiters with the flexibility to personalize and tailor candidate profile update emails, enhancing communication efficiency and enabling quick identification of location-specific updates.

How do I enable this?

Generally Available: Contact Support for enablement.

Targeted for Staging Release: Oct 3

Targeted for Production Release: Oct 10

Talent Platform

Candidate Experience

Published: October, 2024

Multi-Account Pay Settings Update for Canadian Applicants

What’s new?
The multi-account pay settings form component now includes a required ‘Transit Number’ field and makes the ‘Institution Number’ mandatory when the “I use a Canadian bank account” checkbox is selected. Both fields are validated and should require the following criteria:

Transit Number must be five digits
Institution Number must be three digits.

Published: October, 2024

Enhanced Website Tracking & Job Scraping Infrastructure

What’s new?

We have updated our Website Tracking & Job Scraping infrastructure to provide customers with better reliability. Previously, customers were experiencing issues where Bullhorn Automation was not properly scraping jobs from their websites and providing website tracking validation within the customer settings.

Why does it matter?

This update ensures that customers can now rely on our infrastructure to accurately scrape jobs from their websites and track website activities effectively. By addressing the previous issues, we aim to enhance the overall user experience and provide a more seamless and reliable service to our customers.

Automation

Talent Platform

Published: October, 2024

Improved Error Notifications for Packages with Field-Tag Matching

What’s new?

Bullhorn Automation has enhanced error notifications for automations involving Talent Platform. If an automation step configured with Packages using Field-Tag Matching encounters an error, detailed notifications will now be sent, providing more visibility and helping onboarding specialists troubleshoot issues independently.

How It Works:

When an error occurs, notifications will now include the candidate’s ATS ID, candidate name, and a reference to Talent Platform.
In cases where the field used for Packages with Field-Tag Matching is null, a new error message will be triggered:
“A request to Talent Platform for [atsID] [FirstName] in the automation [automationName] failed due to the candidate having a null value for Field-Tag matching.”
The Bullhorn Automation logo will replace the previous branding for a more cohesive experience.

Why does it matter?

These improvements give users clearer and more actionable error messages, helping them resolve issues faster and reducing the need for support intervention. The enhancements ensure that even when automations continue despite errors, relevant information is still flagged for attention.

Automation

Talent Platform

Published: October, 2024

Dynamic Talent Platform Form and Package Assignment with Field-Tag Matching

What’s new?

Bullhorn Automation, in collaboration with the Talent Platform, now supports dynamic assignment of forms and packages using field-tag matching. This feature automatically assigns forms and packages based on specific candidate data, enhancing workflow efficiency and accuracy.

How It Works:

Bullhorn Automation extracts relevant field values from a candidate’s profile.
These values are sent to the Talent Platform, which identifies the correct form or package ID based on pre-configured tags.
The appropriate forms or packages are then dynamically assigned to the candidate.

Why does it matter?

This new feature removes the need for multiple automations based on candidate variables like tax state, ensuring that the correct documents are always sent. By matching forms and packages dynamically, the process is streamlined, more accurate, and easier to maintain.

Automation

Logic

Published: October, 2024

Improved Time Zone Accuracy Based on Zip Code, State, and Country Data

What’s new?

Automation now determines a contact’s time zone by prioritizing the Zip/Postal Code. If the Zip/Postal Code is missing or invalid, it returns to the State. Additionally, the system checks the contact’s country to ensure accuracy when matching states with shared names across different countries (e.g., Victoria in Australia and New Zealand). If both the Zip/Postal Code and State are missing or invalid, the time zone defaults to the customer’s configured time zone in their account settings.

Why does it matter?

Previously, if both the Zip/Postal Code and State were missing, automation would select the time zone based only on the country, which caused issues in countries with multiple time zones. The new process ensures more accurate time zone assignments and reduces errors caused by incomplete or invalid location data.

Automation

Lists

Published: October, 2024

Default List Duplication Disabled When Copying Automations

What’s new?

When copying an automation, the option to copy the associated list will now default to unchecked.

Lists

Why does it matter?

Previously, the checkbox to copy the associated list was defaulted to checked, leading to unnecessary list duplications and reprocessing for many users who didn’t need to copy the list. By changing the default setting to unchecked, users are less likely to unintentionally duplicate lists, resulting in smoother automation management and fewer processing issues.

Automation

Integrations

Published: October, 2024

Pause Automation and Display Alert after Repeated Async Step Failures

What’s new?

Bullhorn Automation will now auto-pause an automation if a Webhook or AI Assistant step encounters a large number of consecutive failures when making requests to partner integrations. Users will be notified via email, and a new status will appear in the automation menu. Additionally, when accessing the automation in the app, a banner will display explaining why the automation was paused.

Pause Automation and Display Alert after Repeated Async Step Failures

Why does it matter?

Previously, if a step interacting with a partner integration failed repeatedly, users had limited visibility into the issue. This update improves the user experience by clearly communicating when automations are paused due to integration issues. With better visibility via email notifications, status updates, and in-app banners, users can quickly identify the problem and take corrective action, reducing downtime and improving automation reliability.

Automation

BH4SF

Published: October, 2024

Integration Update for BH4SF Customers

What’s new?
We have enhanced our integration with BH4SF to now support Category values that are separated by either commas or semicolons. Previously, the Category field only supported values separated by commas (e.g., Red, Blue, Orange), but with this update, it now also supports semicolons (e.g., Red; Blue; Orange). This improvement ensures greater flexibility for customers when working with their Category data.

Why does it matter?
This update resolves the previous limitations customers faced when using semicolons to separate values in the Category field. By supporting both comma- and semicolon-separated values, we’ve made it easier to sync and write back Category data to BH4SF instances. This enhancement provides a more seamless and efficient integration experience, reducing data formatting issues for BH4SF customers.

Bullhorn Analytics

Metrics Admin

Published: October, 2024

Advanced Metric Editing for Enterprise Customers

What’s new?

Customers now have the ability to create and modify metrics themselves. This new feature allows users to:

Create a new metric by duplicating or combining it with an existing one
Edit various elements such as Metric Name, Timeframe, Date, and Ownership
Apply and edit filters
Hide and show metrics, test metrics, and view issues

For combined metrics, clients can see which fields are inherited from the parent metric and have the option to unlock and edit them if necessary.

Note: The UI has been updated to separate metric ordering from the configuration and group metrics by entity to make it easier for you to navigate.

See Advanced Metric Editing and Advanced Metric Editing Best Practices for more details.

Why does it matter?

Previously, Enterprise customers had to contact Bullhorn Support or Professional Services to create or edit their metrics. This will reduce the time and effort needed to support and implement customers.

How do I enable this?

The feature is enabled by default for all Enterprise customers.

Pay & Bill

Resolved Issues

Published: September, 2024

Time & Labor: Successful Evaluation on Shifts

In the event that overnight punches cause a Placement to have more hours identified as a specific shift than the total duration of that Shift Definition, evaluation now succeeds as expected. Previously, this scenario would cause evaluation to fail.

Talent Platform

Recruiter Experience

Published: September, 2024

I-9 Dashboard 2.0 Default Enablement

What’s new?

The I-9 Dashboard 2.0 is now enabled by default for all clients.

Why does it matter?

This update streamlines user setup by removing the need for manual configuration, making it easier to get started. Additionally, it enhances functionality with improved search, export, and action capabilities, providing a more efficient and user-friendly experience.

Targeted for Staging Release: August 29

Targeted for Production Release: September 5

Talent Platform

Recruiter Experience

Published: September, 2024

Applicant Address Display on Details and List View

What’s new?

The applicant details and list pages have been enhanced to display the applicant’s country information directly.

Why does it matter?

This update improves the recruiter experience by making it easier to identify candidate locations at a glance, reducing the need for extra clicks to view this information. It streamlines the process of managing applicants, enhancing overall candidate review and selection efficiency.

Production Release: August 8

Talent Platform

Admin Experience

Published: September, 2024

Primary Location Selection for Bulk User Uploads

What’s new?
The bulk upload functionality for user creation now includes selecting a Primary Location, which appears as the first option in the Location dropdown menu.

Why does it matter?
This enhancement streamlines the process of user creation by allowing admins to specify the Primary Location directly in the CSV upload. If the location field is left blank, the Primary Location is automatically applied, eliminating the need for previous workarounds and making the process more efficient.

Targeted for Staging Release: August 29

Targeted for Production Release: September 5

Talent Platform

Resolved Issues

Published: September, 2024

Administrator Experience: Users

An issue where fields did not save when the default location was selected while editing a user has been resolved. All fields save correctly on field blur, regardless of the selected location, improving the user editing experience.

Production Release: July 23

Forms: Onboarding Documents and File Uploads Download

An issue where the Onboarding documents “Download All” function and the File Uploads “Download .zip” function sent a link that downloaded multiple copies of the .zip file instead of a single .zip file has been resolved. These functions now correctly download a single .zip file as expected.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Forms: WOTC Form Upload to ShareFile

An issue where completed WOTC forms were not uploaded to ShareFile when included in a package with forms requiring multiple signatures has been resolved. The WOTC forms are now uploaded correctly in these scenarios, ensuring all documents are properly stored.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Profile: I9 On File Reset

An issue where the “I9 on File” field in Bullhorn ATS was being reset from ‘Yes’ to ‘No’ after syncing a Candidate to the Talent Platform has been resolved. The field now retains its correct value during the sync process, ensuring accurate I9 status information.

Production Release: August 8

UI: Button Text Display in Legacy UI

An issue with the Mobile application where button text, such as ‘Next’ and ‘Delete,’ wrapped incorrectly on older phones or devices with smaller screen sizes has been resolved. Button text now displays properly across all screen sizes, ensuring a consistent user experience.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

UI: Navigation Bar and Scroll Arrows Visibility on iOS Devices

An issue on the mobile application where the navigation bar and scroll arrows for the skills checklist were not visible on some iOS devices, causing usability issues, has been resolved. These elements now display correctly, improving navigation and overall usability on affected devices.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

WFM: Duplicate SSN

An issue where the system did not display the associated record ID when entering an SSN that already existed has been resolved. The system now correctly shows the record ID for existing entries, improving accuracy and user experience.

Production Release: July 23

Workflow: Task List Completion Enforcement

An issue where the ‘Enforce Task List Completion in Order’ setting was not functioning in the mobile version of the application has been resolved. This setting now works correctly on mobile, ensuring tasks are completed in the specified order.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Talent Platform

System Settings

Published: September, 2024

Administrator Experience – I-9

What’s new?

The “Enable 2023 Form I-9” setting is now enabled by default and removed from the system settings page to streamline the setup process. The 2023 I-9 blueprints remain easily accessible in the Federal Blueprint section, displaying all necessary forms for the 2023 I-9 flow.

Why does it matter?

This update simplifies the setup process by automatically enabling the 2023 Form I-9 setting, reducing the need for manual configuration.

Production Release: August 8

Talent Platform

Admin Experience

Published: September, 2024

Update Addresses on Bulk Upload Locations Page

What’s new?

The bulk upload location feature has been enhanced to support international data formats by integrating new country fields. The country picker now includes Belgium, France, Germany, Italy, Netherlands, Poland, Portugal, Spain, Australia, and New Zealand. Additionally, country-specific placeholder text has been added for Address2, City, State, and Zip fields.

Why does it matter?

This enhancement ensures accurate and compliant location management by supporting global data standards. This update streamlines the process, making it easier to handle bulk uploads for locations worldwide.

Production Release: August 8

Talent Platform

Internationalization

Published: September, 2024

Consistent Date Format for Dropbox Sign Fields

What’s new?

The date format configured at the location level is now consistently applied to all date fields sent to Dropbox Sign, except Form I-9, which will always use MM/DD/YYYY. The date format follows this priority hierarchy:

Form-specific Location
Candidate’s Branch Location
Customer’s Primary Location
MM/DD/YYYY (default)

Why does it matter?

This update ensures that dates are accurately and consistently represented for candidates and reviewers during onboarding. By following the specified hierarchy, the system provides the most relevant date format based on the location settings, reducing the risk of errors and confusion.

Talent Platform

Recruiter Experience

Published: September, 2024

Additional Supported Countries for Internationalization

What’s new?

The Talent Platform now includes international support for Mexico, Trinidad, and Tobago. Users can select these countries from the Country dropdown menus, and field labels will automatically update to reflect the new country choices consistent with existing country selections.

Why does it matter?

This enhancement expands the Talent Platform’s internationalization capabilities, enabling users to manage candidates and processes in Mexico and Trinidad and Tobago with the same ease and consistency as other supported countries. It ensures that the platform continues to meet the needs of a global user base, improving accuracy and user experience in these regions.

Production Release: August 8

VMS Sync

Resolved Issues

Published: September, 2024

Account: Ignore Unchanged Fields Not Respected for to Many Association Fields

Previously, Bullhorn ATS fields with a multi-select edit type weren’t respected by VMS Sync’s Ignore Unchanged Fields account setting. This caused user edits to fields marked as “do not touch.” VMS Sync no longer edits these ATS field types when Ignore Unchanged Fields is enabled.

Controlling which ATS fields VMS Sync can edit ensures manually-entered ATS data is preserved, preventing manual rework.

Credentials: Healthtrust Position Failure When VMS Raw Data is Enabled

Previously, enabling VMS Raw Data on Healthtrust credentials caused positions to generate an ATS Save Fail report. Healthtrust field handling has been updated, and positions now process as expected with this Credential setting enabled.

VMS Raw Data displays additional fields on the Position JSON that users can reference in rules to populate ATS Job fields. Timely position delivery helps submit candidates to positions as quickly as possible.

Positions: Blank Vector Agency Interview Type

Previously, some Vector positions parsed a blank Agency Interview Type value when a value was present in the VMS. We have updated how these values are parsed to account for field label differences in the VMS. This ensures VMS Sync successfully parses an Agency Interview Type value for all Vector Positions with a value in the VMS.

The Agency Interview Type indicates how the hiring manager will conduct the Candidate interview (virtual, phone, email, etc.). Accurate field parsing reduces product swivel and manual edits.

Positions: Magnit Position Failure with Attachments Enabled

Previously, some positions were failing to process when Credential Feature Position Attachments was enabled. VMS Sync now successfully parses all Magnit Positions (with and without attachments) with the Position Attachments Credential Feature enabled.

VMS attachments commonly contain additional job details not found on the VMS Position posting. Both Position and attachment delivery are important to reduce req delay and improve ATS Job accuracy.

Positions: Magnit Position Type

Previously, some Positions parsed a blank Position Type value when a valid Type value was present in the VMS. We have updated how Magnit Type values are parsed to account for back-end data formatting differences in the VMS. This ensures VMS Sync successfully parses a Position Type value for all Magnit Positions with a valid Type value in the VMS.

Position Type is commonly used to set ATS Employment Type, which can determine the fields and values available on an ATS Job. Accurate Position Type parsing is important for data accuracy and manual edit reduction.

Positions: Magnit Supervisor Parsing

Previously, VMS Sync was parsing Manager as a long string of text for some positions, resulting in delivery failure. VMS Sync now correctly splits Magnit’s Manager value into Supervisor First Name and Supervisor Last Name components. VMS Sync also now parses Manager from Magnit’s Duties field when Manager is blank in the VMS.

Magnit uses Manager to indicate the main point of contact for a Position. Many Customers use Supervisor First and Last Name to look up and assign ATS Company Contact to Jobs.

Positions: Staffbot Status Update

Positions removed from Staffbot weren’t generating a Closed VMS Status. VMS Sync now automatically changes the Status of any Position removed from Staffbot to Closed. This ensures inactive positions are categorized appropriately in the ATS and users are notified of the change appropriately.

Status updates are a core function of VMS Sync, as candidates can only be submitted to positions in a submittable state (usually Open and with a non-zero Opening Count).

Submittals: CKEditor Error

A red security warning message would briefly display in the Comment field of the Submit to VMS form. We have updated our CKEditor version and added styling to hide this message.

Submittals: Healthtrust Match Candidate Owner Auto-population

An issue was resolved with Healthtrust Submittals. Previously, Candidate Owner and Match Candidate Owner were not auto-populating on the Submit to VMS form. Healthtrust submissions made from the ATS also displayed the Match Candidate Owner as the VMS Sync API user. VMS Sync now pre-populates the Match Candidate Owner based on the following logic:

Match Candidate Owner = User making the submission
If the submitting user isn’t a valid Healthtrust user, Match Candidate Owner = Candidate Owner
If Candidate Owner isn’t a valid Healthtrust user, Match Candidate Owner = blank

When Match Candidate Owner is submitted to Healthtrust as blank, VMS Sync populates Match Candidate Owner with the value of the Healthtrust Candidate Owner on the Healthtrust submission. If no Candidate Owner exists for the Candidate in Healthtrust, VMS Sync populates the VMS Sync API user.

VMS Sync pre-populates Healthtrust Candidate Owner based on the following logic:

New Healthtrust Candidates – Candidate Owner = User making the submission
Healthtrust Candidates – Candidate Owner = blank

When Candidate Owner is submitted to Healthtrust as blank, VMS Sync won’t pre-populate a value. Candidate Owner will remain blank. This ensures VMS Sync doesn’t override any values left intentionally blank by Healthtrust users.

Pre-population increases the speed of the Candidate submission process and reduces the end-user swivel between records and products.

VMS Sync

Submittals

Published: September, 2024

Healthtrust Withdraw Reason/Additional Note Parsing

What’s new?

VMS Sync Submittals now parses Withdraw Reason and Additional Note values into the ATS as a Note when candidates are rejected from Healthtrust matches.

Why does it matter?

A majority of Healthtrust Submittal users requested these values. They use this information for tracking and resubmission purposes.

How do I enable this?

Generally Available: All Healthtrust Credentials with Submittals enabled are affected by this update

VMS Sync

Skill Mapping

Published: September, 2024

Medical Parsing Updates

What’s new?

VMS Sync has made the following updates to our medical parsing logic:

Added new Med Type, Radiation Technologist
Added keywords to the following Med Types and Specialties:
- Catheterization Laboratory
- Cytotechnologist
- Dental Hygienist
- Magnetic Resonance Imaging
- Mammography
- Nuclear Medicine
- Radiation Oncology
Updated priority of the following Med Types and Specialties:
- Ranked Cardiovascular above Vascular
- Ranked Dental Assistant above Assistant
- Ranked Magnetic Resonance Imaging above Medical Technologist
- Ranked X-Ray above Orthopedic

Sonographer
Electrophysiology
Cardiovascular
Cardiovascular Pediatric Intensive Care Unit

Recent emails with clickable links
Entity links to quickly navigate to related VMS Sync Positions
Search filters to narrow results down by status, sender, recipient, contents, and date range

View Recent Emails in Sync

Why does it matter?

You’ll see this prompt when taking any of the following actions:

Clicking RESET inside the Advanced Search screen.
Clicking RESET search or filter, or CLEAR search or filter from the list.
Clicking the Back to quick search button from the Advanced Search screen
Clicking X on the Advanced Search screen.

We’ve made this update to the following lists:

Payable Charges
Billable Charges
Timesheets
Invoice

Why does it matter?

This prompt will help you avoid losing your potential criteria updates when resetting or navigating away from an updated Saved Search.

How do I enable this?

You do not need to take any action to enable this feature.

Onboarding365

Resolved Issues

Published: September, 2024

Targeted for Preview Release: August 27

Targeted for Production Release: September 9

Candidate Experience: French Translations

An issue where French translations were missing in the Work History and Education History sections and validation error messages presented to talent has been resolved. These areas are now correctly translated for French-speaking users.

Candidate Experience: Tax Forms

An issue where the Iowa Withholding Form text was truncated on mobile devices has been resolved. The form now displays the full text, matching the experience on larger screens.

Automation

Resolved Issues

Published: September, 2024

ATS: Phone Number Sync from ATS

We have resolved an issue where phone numbers starting with a 0 were not recognized when syncing from the Bullhorn ATS. This primarily affected our non-US-based customers, where leading 0s are often included due to country codes and specific formatting requirements. Now, phone numbers with leading 0s are correctly synced into Bullhorn Automation, with the leading 0 maintained to ensure accuracy and consistency.

Dashboard: Contractors Tab on Dashboard

An issue where the Contractors tab on the Home Dashboard page would throw a generic error and fail to load has been resolved. The tab now loads quickly and returns accurate metrics based on customer contract activity.

Steps: Update Steps with ‘Copy From’

An issue where Update Record steps would fail when configured to copy a value from a field with a NULL entry has been resolved. These steps now function correctly, even when the source field is empty.

Validation: Automation Date Validation

An issue where automations could not be enabled after editing, due to invalid date validation for end dates following a wait step, has been resolved. Automations can now be successfully enabled after edits, ensuring proper date validation.

Validation: Update Credential Step Validation

Published: September, 2024

Uplifting the Questionnaire Panel

What’s new?

The SEEK job posting functionality has been upgraded to leverage the new SDK. This includes changes to the Questionnaire functionality, AD Selection widget functionality, descriptive error messages based on maximum field lengths, and the inclusion of ‘Monthly’ pay value.

Why does it matter?

The previous version of the SDK has been deprecated by the vendor SEEK, which enables these new pieces of functionality.

How do I enable this?

Generally available exclusively to the APAC market.

ATS & CRM

Default Mosaic List Searches to Past Year

Published: September, 2024

What’s new?

Bullhorn now allows clients to default user list searches within the ATS to the past year as an opt-in feature. This feature will apply to the following mosaic lists:

Candidates
ClientContacts
Companies (aka ClientCorporations)
Job Orders
Job Submissions
Leads
Opportunities
Placements

Why does it matter?

This enhancement aims to improve list load performance by automatically setting the date range to the past year, which users can adjust for future searches.

How do I enable this?

Generally Available

ATS & CRM

Search & List

Published: September, 2024

Add Unsaved Changes Modal for Updating Existing or Saving New Search

What’s new?

On the Compliance Manager list, when navigating to an action that will undo changes you’ve made to a Saved Search, you’ll now be prompted to save your changes. The prompt will allow you to update the saved Search, create a new Saved Search, or continue without saving.

You’ll see this prompt when taking any of the following actions:

Clicking RESET inside the Advanced Search screen.
Clicking RESET search or filter, or CLEAR search or filter from the list.
Clicking the Back to quick search button from the Advanced Search screen
Clicking X on the Advanced Search screen.

We’ve made this update to the following lists:

Compliance Manager

Why does it matter?

This prompt will help you avoid losing your potential criteria updates when resetting or navigating away from an updated Saved Search.

How do I enable this?

You do not need to take any action to enable this feature.

ATS & CRM

Authentication

Published: September, 2024

MFA

What’s new?

Bullhorn now offers clients an additional layer of security for users logging into the platform. Alongside the existing username and password, clients can enable a feature that requires users to enter an access code sent to their email.

Note: This includes mobile app logins. A client using an SSO provider cannot be configured to use this feature.

Why does it matter?

This added security measure enhances protection for clients who rely on Bullhorn’s login as the only method for accessing our products. Clients can reduce the risk of unauthorized access, providing greater peace of mind for those handling sensitive information.

How do I enable this?

Generally Available: Clients can choose to opt in via a corporation setting, and enforce this feature on all associated users. Once activated, users will be prompted to enter an email-delivered access code in addition to their usual login credentials.

ATS & CRM

General Notice

Published: September, 2024

Bullhorn will no longer support HTML file types in the 2024.10 (November) release. If you have any questions or concerns, please contact Bullhorn Support.

Bullhorn Analytics

Metrics

Published: September, 2024

Standard Jobs with Multiple Interview (JMI) metrics are now available in Analytics

What’s new?

Nine new metrics and five new ratios providing insights into Jobs with Multiple Interviews (JMI) are now available in Bullhorn Analytics:

Metrics

Jobs With 1 Interview: The total number of Jobs added in the timeframe that had one 1st Interview
Jobs With 2 Interviews: The total number of Jobs added in the timeframe that had two 1st Interviews
Jobs With 3+ Interviews: The total number of Jobs added in the timeframe that had three or more 1st Interviews
Jobs With 1 Interview – Placed: The total number of Jobs added in the timeframe that had one 1st Interview and resulted in a Placement
Jobs With 2 Interviews – Placed: The total number of Jobs added in the timeframe that had two 1st Interviews and resulted in a Placement
Jobs With 3+ Interviews – Placed: The total number of Jobs added in the timeframe that had three or more 1st Interviews and resulted in a Placement
Jobs With Interviews: The total number of Jobs added in the timeframe that had at least one 1st Interview
Jobs With Multiple Interviews: The total number of Jobs added in the timeframe that had multiple 1st Interviews
Jobs With Multiple Interviews – Placed: The total number of Jobs added in the timeframe that had multiple 1st Interviews and resulted in a Placement

Ratios ( Value of one metric divided by another)

Jobs with Multiple Interviews : 1 Interview Fill Rate = True fill/conversion rate for jobs which got 1 interview
Jobs with Multiple Interviews : 2 Interview Fill Rate = True fill/conversion rate for jobs which got 2 interviews
Jobs with Multiple Interviews : 3 Interview Fill Rate = True fill/conversion rate for jobs which got 3 interviews
Jobs with Multiple Interviews : Multiple Interview Fill Rate = True fill/conversion rate for jobs which got 2 or more interviews, used in case the 1-2-3 isn’t clear-cut
Jobs with Multiple Interviews : % Jobs With Multiple Interviews = Proportion of interviewing jobs that got multiple interviews, to trend how many jobs reach the ideal status of having multiple interviews.

Why does it matter?

Bullhorn ATS data analysis shows that jobs with multiple interviews fill at a higher rate than those with just one, and almost 50% of jobs only get one interview. By providing these metrics as standard, recruiters gain valuable insight into varying fill rates and the proportion of job interviews, helping them improve job fill rates.

How do I enable this?

New Enterprise Edition users will automatically have these metrics included in their standard metric rollout. Existing Enterprise Edition customers can request these new metrics by contacting Bullhorn Support.

ATS & CRM

Resolved Issues

Published: August, 2024

Appointments: External Appointments Tracking

External outbound appointment invites will now be tracked and created in Bullhorn. Previously, when creating external outbound appointment invites, the appointments were not tracked or created in Bullhorn.

Canvas: Update Canvas Banner Display when Canvas is Up-to-date

The Update Canvas banner will now only display if Canvas is not up-to-date. Previously, this banner would continue to display even after the update was completed.

Emails: Company Data Display When Forwarding Jobs

When forwarding multiple jobs within Bullhorn, the email body displays the correct company data. Previously, when forwarding multiple jobs, the company details in the email body did not match the associated job records.

REST API: isWorkFromHome on JobOrder and Placement Entity References

The Bullhorn API documentation has been updated to add the isWorkFromHome field to the JobOrder and Placement entity references. Previously, isWorkFromHome was missing from the list of available fields for the JobOrder and Placement entities.

Shifts: Shifts on Shift Assignment Placement Card Due to Timezones

The Shift Assignment Placement Cards on Shift Scheduler will now adjust to the correct time zone based on the job location.

Shifts: Shifts on Shift Assignment Placement Card Due to Timezones

Previously, shifts did not appear correctly for jobs in the Pacific time zone.

Automation

Resolved Issues

Published: August, 2024

Email: Accurate Total Sent Counts on Automation Metrics Page

An issue was resolved where the total sent counts on the Automation Metrics page did not accurately reflect the total number of emails sent from an automation if a mailable record went through the automation multiple times. This has been fixed to ensure the total sent counts now accurately represent all emails sent, regardless of how many times a record is processed.

Email: Email Steps Progression with Custom “Manage Your Preferences” URL

An issue was resolved where records were not progressing through email steps when clients manually added the custom “Manage your preferences” URL to their emails. This fix ensures that records now advance correctly through email steps, even with the custom URL included.

Email: Improved Time Zone Calculation for Email and SMS Delivery

We fixed an issue with our time zone calculation based on Zip & City/State values when the address1 field is empty. The fields will now be checked in this order:

Check address1.
If address1 is blank, check the zip field.
If the zip field is blank, check the fields city and state.
If all the fields are blank, it will default to the customer time zone setting.

Previously, contacts received emails and SMS messages outside their desired contact window. For example, contacts in the GST time zone were receiving emails at midnight because they defaulted to the customer time zone of ETS. Even though they had a valid zip code on their record, there was no value in the address field. This fix ensures that communications are sent at appropriate times based on the recipient’s correct time zone.

Automation

Performance

Published: August, 2024

Faster List Updates with Dynamic Logic

What’s new?

Bullhorn has optimized list matching and introduced dynamic logic to intelligently process data changes from the ATS based on the volume of changes received per entity. This enhancement significantly improves the speed of list updates.

Why does it matter?

The system will now sync entities in parallel when mass updates are received simultaneously, leading to faster and more efficient data processing. This enhancement ensures that list updates are processed more quickly and efficiently, providing a smoother and more responsive experience.

Automation

Automation Steps

Published: August, 2024

Enhanced Wait Steps in Standard Automations

What’s new?

We have introduced new wait step options in standard automation. In addition to the previously available hours, days, and weeks, you can now select 15, 30, and 45-minute wait intervals.

Why does it matter?

These new shorter delay options provide greater flexibility in managing the timing of your automated actions. This enhancement is particularly useful for staggering the start of automations, ensuring a smoother and more controlled workflow.

Enhanced Wait Steps in Standard Automations

Automation

Automaton Calendar

Published: August, 2024

Phone Number Requirement for Meeting Scheduling

What’s new?

Bullhorn Automation users who utilize the automation calendar now have the option to require a phone number from contacts when scheduling meetings.

Why does it matter?

This new feature ensures that recruiters will have a verified phone number included in the meeting details. By requiring a phone number at the time of scheduling, it eliminates the need to search for contact information in the ATS, streamlining the process and improving efficiency.

Onboarding365

Resolved Issues

Published: August, 2024

Recruiter Experience: Kentucky Withholding Tax Exempt Status

An issue that prevented the visibility of Kentucky Tax Exempt status on a Bullhorn ATS Candidate state tax record has been resolved.

Recruiter Experience: South Carolina Withholding Tax Exempt Status

An issue that prevented the visibility of South Carolina Tax Exempt status on a Bullhorn ATS Candidate state tax record has been resolved.

Recruiter Experience: Flowback sets dateI9Expiration to the Form I-9 CertifyDate

During the onboarding process, the dateI9Expiration field was incorrectly populated with the Form I-9 certification date.

This issue has been resolved. The dateI9Expiration field will now remain unpopulated as expected, ensuring accurate data handling during onboarding.

Onboarding365

Recruiter Experience

Published: August, 2024

Client Business Key in Document Rules

What’s new?

Business Keys are now displayed next to Client and Client Office names in dropdown menus when creating or updating document rules. This enhancement allows administrators and recruiters to see the Business Key alongside the Client or Client Office name (e.g., Boston (502484_990784)) during candidate onboarding.

Client Business Key in Document Rules

Why does it matter?

An issue has been resolved where users were allowed to submit forms without filling in the required Phone Number fields. This fix ensures that all required fields, including Phone Number fields, are properly validated before form submission.

Talent Platform

Candidates

Published: August, 2024

Custom Applicant Validator

What’s new?

We have introduced a new feature to enhance the integration capabilities of Talent Platform, allowing administrators to connect an external service URL for validating applicant information directly from the Preliminary Information page.

Why does it matter?

This integration ensures efficient duplicate checks and a seamless onboarding experience for candidates. Here are the key benefits:

Improved Accuracy: The custom applicant validator performs duplicate checks on specified fields when the save button is clicked, ensuring data accuracy.
Seamless Workflow: Candidates with unique values experience a streamlined onboarding process, while those with duplicate values receive clear UI feedback and guidance on the next steps.

How do I enable this?

Configuration

Administrators can now configure a Custom Applicant Validator under Configuration > Settings > Integration Settings.

API Support

The Applicant Validation Endpoint has been added to the Applicants API, supporting both BASIC and APIKEY authentication.

VMS Sync

Published: July, 2024

Equifax: WOTC Integration

An issue with the Equifax WOTC integration, where an applicant’s onboarding process step was not visible if they had filled out an Equifax WOTC, has been resolved.

Forms: Files not Matching with Signed Docs in Onboarding

An issue was resolved with File Upload Forms containing a File Upload field. Previously, the correct document was not previewed in the applicant’s profile.

Note: Although changes to address this issue were included in a previous release, some specific situations needed to be accounted for. We have now fully resolved this issue to ensure accurate document preview in all scenarios.

Forms: Pay Type Setting Not Displaying on Form

An issue was resolved for instances when custom pay account labels would display the custom value as expected on the Pay Settings page for the user to select. Still, the generated document would not respect the custom value and show the default, causing potential payroll issues.

I-9: SSN Mismatch Filter on I-9 Dashboard

An issue on the I-9 Dashboard caused by the SSN Mismatch filter returning records that previously had an SSN mismatch but had since been corrected has been fixed. This filter will now only return existing SSN mismatches.

Preliminary Information: Disabled Fed ID Fields

An issue was resolved where the ‘I do not have an SSN’ checkbox remained visible and interactive after Federal ID validation. Post-validation, the checkbox is now hidden to prevent any confusion. However, recruiters still retain the ability to update necessary fields as required. This fix streamlines the validation process and enhances the user experience by ensuring that irrelevant options are not displayed, thereby reducing potential errors and improving data accuracy.

Talent Platform

Forms

Published: July, 2024

3rd Party Pre-Onboarding Iframe

What’s new?

3rd Party Pre-Onboarding Section:

- - A new “3rd Party Pre-Onboarding” section has been introduced on the Forms page.
  - Administrators can create, edit, and update iframes.
  - When enabled, this iframe is automatically included in the candidate’s onboarding process once forms are assigned, preventing recruiters and admins from assigning it separately on the order workflow page.
  - Only one 3rd Party Pre-Onboarding template can be enabled at a time, with new templates automatically disabling the previous ones.

Enhanced Control Over Federal ID Collection:

- - Administrators can now toggle the requirement for federal ID collection at the form level when the “Fed ID and DOB Not Required” customer setting is enabled.
  - This form can be made mandatory for hiring, ensuring candidates must successfully complete the pre-onboarding step before accessing their forms.

Pre-Onboarding Step for Candidates:

- A new Pre-Onboarding step has been added for candidates, providing an additional step before they complete their assigned forms.
- Candidates who successfully complete pre-onboarding checks are exempt from repeating them.

Why does it matter?

Streamlined Onboarding Process: Automating the inclusion of pre-onboarding iframes and allowing only one template at a time simplifies the process for administrators, reducing manual tasks and potential errors.
Increased Accuracy and Reduced Redundancy: By exempting candidates who successfully complete pre-onboarding checks from repeating them, the process becomes more efficient and accurate.
Enhanced Data Control: Allowing administrators to toggle federal ID collection requirements provides greater flexibility and control over sensitive data, ensuring compliance with varying customer needs.
Improved Candidate Experience: Providing a structured pre-onboarding step helps candidates understand and complete requirements efficiently, improving their overall onboarding experience.

Form Manager:

Candidate Experience:

ATS & CRM

Resolved Issues

Published: July, 2024

Database Search: DateTime Fields Show Universal Time

Clients who utilize customized integrations or API calls to query dates in their database will now see dates and times displayed in UTC. Previously, in certain scenarios, dates and times were incorrectly saved in EST, causing search query results not to have any matched records.

Document Editor: Candidate Files Tab Slideout

When making multiple individual edits to a file in the Document Editor accessed on a Candidate record, all edits correctly reflect on the Slideout of the Files Tab. Previously, subsequent changes weren’t displayed.

Bullhorn Reporting: Quick Guide Help Links

When a user clicks on the “Show me how” link within the Bullhorn Reporting Quick Guide, they will now be directed to a pop-up window with the correct help page for the corresponding Knowledge Base article. Previously, they were presented with a “Page Not Found” error.

Onboarding365

Resolved Issues

Published: July, 2024

Admin Experience: Forms

An issue causing 3rd party forms not to validate has been resolved. This update ensures that 3rd party forms are automatically validated.

Recruiter Experience: ATS
An issue was resolved where the “Re-Initiate Onboarding” action did not add a note to the notes tab on the placement or candidate records. When the action is selected, it will correctly add the note and refresh the iFrame to prevent displaying outdated information.

ATS & CRM

Copilot

Published: July, 2024

Copilot Card UX Updates

What’s new?

We’ve made changes to the user interface of the Copilot Generative Candidate Card.

Updates to Action Buttons

The Action button labels have been shortened:

Change Tone is now Tone.
Change Length is now Length.
Change Language is now Language.

If you select an action, the corresponding Action button now displays which adjustment was applied. If you generate a new prompt, the buttons will revert to their default states.

Updates to Action Options

The Tone and Length options have been updated. They now display a tick next to the option you’ve selected.

Updated Tone options:

Casual
Neutral
Business
Academic
Friendly

Updated Length Options

Under 100 Words (Recommended for SMS)
Under 250 Words (Recommended for Email)
Under 500 Words

Updates to Auto-Generation and Update Button

Prompts will no longer auto-generate after you select a prompt. When you initially load the prompt editor, you’ll see a blue Generate button, which you can click to generate your chosen prompt.

Once a prompt has been generated, the button will change to a white Regenerate button.

If you select any Action options or change the data used, the button will change to a blue Update button.

Updates to the Copy to Clipboard button

The Copy to Clipboard button has been moved to the bottom right of the Copilot card.

Why is this important?

These updates will make the Copilot Generative Candidate Card more intuitive to use. They will give you more visibility and control over your actions and help you keep track of which adjustments you’ve already made to your prompt.

Automation

Email

Published: July, 2024

Email Validation Error Handling

What’s new?

We have updated the error handling with our email validation service to ensure better reliability and email delivery.

If our email validation service encounters system issues and cannot validate an email address, we will no longer hard bounce the email. Instead, the email will proceed to our email delivery provider, which also includes a validation service.

Why does it matter?

This update ensures that emails are still sent even if our primary validation service is unreachable. By preventing unnecessary hard bounces, we improve the chances of successful email delivery and maintain better communication with recipients. This enhancement is crucial for ensuring continuous and reliable email operations.

Bullhorn Analytics

Dashboards

Published: July, 2024

Dashboard Owners can grant Edit or View Access when Sharing Dashboards

What’s new?

Bullhorn Analytics users with the Share Dashboards permission can now grant either View or Edit access when sharing their Dashboards with other users. Any edits made to a shared Dashboard will be saved and applied to all users. Note: Only users with Full Dashboard Editing Abilities can be assigned Edit access to shared Dashboards. Users with Basic or None Dashboard Editing Abilities can only be assigned View access and cannot make changes.

In addition, the Dashboard Owner’s name has been removed from the Dashboards list but can be viewed on hover.

Why does it matter?

Dashboard management can now be shared among multiple users with full dashboard editing abilities while controlling access for other users within an organization. Previously, only the owner could make updates once a dashboard was created.

How do I enable this?

This enhancement is available by default. Dashboards can be shared with groups or individual users by clicking the “Share” icon, selecting the user(s) or group, and then choosing their level of access.

Onboarding365

Resolved Issues

Connecticut Withholding Form

What’s new?

The Connecticut withholding form has been improved to prevent candidates from simultaneously “adding additional” and “subtracting from” withholding.

Onboarding365

Bullhorn ATS Integration

Published: July, 2024

Enhanced Data Sync Frequency with Onboarding365 Configuration

What’s new?

The integration with Bullhorn ATS has been enhanced to support the more frequent syncing of candidates’ Social Security Number (SSN) and Date of Birth (DOB) fields. When candidates provide or update their SSN and DOB after submitting their profile, this information will be immediately synced to Bullhorn ATS. If an SSN Receipt is resolved, the new SSN will be synced to Bullhorn ATS immediately.

Why does it matter?

Previously, SSN and DOB information was only sent to Bullhorn ATS after the completion of Onboarding, which could be too late for some use cases. With this update, syncing these fields immediately upon submission or update ensures that critical candidate information is available in Bullhorn ATS promptly, improving the efficiency and timeliness of your recruitment processes.

Onboarding365

Administrator Experience – Emails

Published: July, 2024

Customized Sender Email Address

What’s new?

Custom Sender Email Address: Agency administrators can now set up a custom sender email address under Settings > Agency Information.
Transactional Emails from Your Domain: Transactional emails can now be sent from your own domain instead of estaff365.com.
DNS Verification Status Messages: The setup process includes DNS verification status messages to ensure proper configuration and deliverability.

Why is it Important?

Professional Branding: Sending emails from your own domain enhances your agency’s professional image and brand consistency.
Increased Deliverability: Custom sender email addresses, along with DNS verification, improve the likelihood of emails reaching recipients’ inboxes, reducing the chances of being marked as spam.
Enhanced Security: DNS verification helps ensure that emails are authenticated, reducing the risk of spoofing and phishing attacks.
User Trust: Receiving emails from a recognizable domain builds trust with your clients and recipients, leading to better engagement and communication.

How do I enable this?

To successfully send emails using an address belonging to another domain, customers must update their DNS settings to include a DKIM (DomainKeys Identified Mail) record. This step is crucial for email authentication, ensuring that the emails are not marked as spam and are delivered reliably.

Note: This feature is dependent on the Bullhorn 2024.7 release.

Talent Platform

Resolved Issues

Published: July, 2024

Equifax: WOTC Integration

An issue with the Equifax WOTC integration, where an applicant’s onboarding process step was not visible if they had filled out an Equifax WOTC, has been resolved.

Forms: Files not Matching with Signed Docs in Onboarding

An issue was resolved with File Upload Forms containing a File Upload field. Previously, the correct document was not previewed in the applicant’s profile.

Note: Although changes to address this issue were included in a previous release, some specific situations needed to be accounted for. We have now fully resolved this issue to ensure accurate document preview in all scenarios.

Forms: Pay Type Setting Not Displaying on Form

An issue was resolved for instances when custom pay account labels displayed the custom value as expected on the Pay Settings page for the user to select. Still, the generated document did not respect the custom value and showed the default, causing potential payroll issues.

I-9: SSN Mismatch Filter on I-9 Dashboard

An issue on the I-9 Dashboard caused by the SSN Mismatch filter returning records that previously had an SSN mismatch but had since been corrected has been fixed. This filter will now only return existing SSN mismatches.

Preliminary Information: Disabled Fed ID Fields

An issue was resolved where the ‘I do not have an SSN’ checkbox remained visible and interactive after Federal ID validation. Post-validation, the checkbox is now hidden to prevent any confusion. However, recruiters still retain the ability to update necessary fields as required. This fix streamlines the validation process and enhances the user experience by ensuring that irrelevant options are not displayed, thereby reducing potential errors and improving data accuracy.

Talent Platform

Workforce Management

Published: July, 2024

New “Knowledge Base” Menu Item in WFM

What’s new?

WFM users can now quickly search for information through a new “Knowledge Base” menu item in the user settings dropdown. This menu item links directly to the Bullhorn Knowledge Base for the Talent Platform.

Why does it matter?

This update improves efficiency by providing users with easy access to a wealth of information, reducing the reliance on support. Users can quickly find answers and resources, enhancing their overall experience and productivity.

New "Knowledge Base" Menu Item in WFM

Standardized Address Component

Talent Platform

Forms

Published: July, 2024

3rd Party Pre-Onboarding Iframe

What’s new?

3rd Party Pre-Onboarding Section:

- - A new “3rd Party Pre-Onboarding” section has been introduced on the Forms page.
  - Administrators can create, edit, and update iframes.
  - When enabled, this iframe is automatically included in the candidate’s onboarding process once forms are assigned, preventing recruiters and admins from assigning it separately on the order workflow page.
  - Only one 3rd Party Pre-Onboarding template can be enabled at a time, with new templates automatically disabling the previous ones.

Enhanced Control Over Federal ID Collection:

- - Administrators can now toggle the requirement for federal ID collection at the form level when the “Fed ID and DOB Not Required” customer setting is enabled.
  - This form can be made mandatory for hiring, ensuring candidates must successfully complete the pre-onboarding step before accessing their forms.

Pre-Onboarding Step for Candidates:

- A new Pre-Onboarding step has been added for candidates, providing an additional step before they complete their assigned forms.
- Candidates who successfully complete pre-onboarding checks are exempt from repeating them.

Why does it matter?

Streamlined Onboarding Process: Automating the inclusion of pre-onboarding iframes and allowing only one template at a time simplifies the process for administrators, reducing manual tasks and potential errors.
Increased Accuracy and Reduced Redundancy: By exempting candidates who successfully complete pre-onboarding checks from repeating them, the process becomes more efficient and accurate.
Enhanced Data Control: Allowing administrators to toggle federal ID collection requirements provides greater flexibility and control over sensitive data, ensuring compliance with varying customer needs.
Improved Candidate Experience: Providing a structured pre-onboarding step helps candidates understand and complete requirements efficiently, improving their overall onboarding experience.

Form Manager:

3rd Party Pre-Onboarding Iframe

Candidate Experience:

3rd Party Pre-Onboarding Iframe

Talent Platform

Admin Experience – Translations

Published: July, 2024

Clarified Column Headers on Translations Page

What’s new?

The column headers on the Translations page have been renamed for better clarity.

Default Value is now Language Default Value
Custom Value is now Customer Translated Value

Why does it matter?

These changes clarify the priority and context of translation values, helping users better understand and manage translations more effectively. The new headers provide a more intuitive understanding of the data, enhancing the overall user experience.

Pay & Bill

Search

Published: July, 2024

Saved Search Display Card Added to Advanced Search

What’s new?

Similar to the ATS/CRM update, if you open the Advanced Search window while viewing a saved search, you’ll now see a card on the left side of the window displaying the name and owner of the saved search.

This update also allows you to update the saved search criteria from within the Advanced Search window. Click the SAVE SEARCH + button then Update Saved Search to save your changes to the search criteria, or click RESET to remove the search criteria entirely.

We’ve made this update to the following lists:

Payable Charges
Billable Charges
Timesheets
Invoices

Type	Keyword	Change
Abbreviation	Medical Assistant	Added MA
Abbreviation	Occupational Therapist	Removed OT (prevents false positives on overtime)
Keyword	Nuclear Medical	Added to Nuclear Medicine
Keyword	IV Nurse	Added to Intravenous Therapy
Priority	Intravenous Therapy	Ranked over Ultrasound

Why does it matter?

Medical jobs will now parse Types and Specialties more accurately.

How do I enable this?

Generally Available: Enabled by default.

VMS Sync

RTG Exchange

Published: July, 2024

Req Link

What’s new?

With these new zip codes added, records entering the matching service with these zip codes will now be properly matched to other records in the surrounding area based on their location radius configuration.

Why does it matter?

This update enhances our matching service by ensuring comprehensive coverage and accurate matches for all records, leading to more reliable and effective results.

Automation

Templates

Published: June, 2024

New Template Features

What’s new?

We have added several new tools to the email builder to enhance its functionality and provide more flexibility for customers when creating emails. These features are particularly valuable for marketing teams aiming to improve the layout of their email campaigns to prospective candidates.

New Features:

Table Block:

- - Create and customize tables within your emails for better organization and presentation of information.

Dark Mode Preview:

- - Preview how your emails appear in dark mode to ensure optimal display across different devices and settings.

Reverse Stacking Order on Mobile:

- - Control the order in which elements stack on mobile devices, allowing for a more tailored and engaging mobile viewing experience.

Row Vertical Alignment:

- Adjust the vertical alignment of content within rows to achieve a more polished and visually appealing layout.

Why does it matter?

These enhancements provide significant value by offering more design flexibility and control over email layouts. Marketing teams can now create more organized, visually appealing, and device-responsive email campaigns, leading to better engagement with prospective candidates.

Automation

Match

Published: June, 2024

Improved Match Candidates Automation

What’s new?

The Match Candidates automation step has been enhanced to ensure that matches are provided only for candidates located within the configured radius.
- Example Scenario: If you configure to find 5 excellent quality matches within 10 miles, but only 3 excellent quality matches exist within that radius, the system will now correctly return only those 3 matches.
Matching Criteria Update: If a candidate’s record doesn’t include a zip code, the system will use city and state for matching. If the city and state are also unavailable, the candidate will not be matched.

Why does it matter?

Enhanced Accuracy: This update ensures more precise and reliable candidate matching by strictly adhering to the configured radius, thereby improving the quality and relevance of the matches.
Efficient Data Utilization: When zip codes are missing, the system matches using the city and state, maximizing the use of available data and enhancing the matching process.
Improved User Experience: Removing the ‘beta’ label and tooltip from the Website Integrations settings signifies the feature’s readiness for production use, providing users a more seamless and professional experience.

ATS & CRM

Compliance Manager

Published: June, 2024

Display of Candidate Credential Status

What’s new?

When a Candidate’s Credential is set to expire within the next 30 days, the Credential Status will be shown as Expiring in all areas of Compliance Manager and on the Credentials tab of the Placement and Candidate record. This status will revert to the original status once the expiration date is set to a date that is more than 30 days in the future. This change only affects the display status seen in the ATS.

Why is this important?

By displaying that the Candidate’s Credential Status as expired, Compliance specialists can take action to ensure the credential is updated where required.

How do I enable this?

Default for clients with Compliance Manager.

Talent Platform

Resolved Issues

Published: June, 2024

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Recruiter Experience: I-9 Dashboard 2.0 Advanced Search Refresh

An issue with Advanced Searching on the I-9 Dashboard 2.0 has been resolved. Previously the search could not be reset without refreshing the browser. Now users can seamlessly conduct multiple searches without manual refreshes.

Recruiter Experience: I-9 Section 2 Corrections Receipt Expiration Date

An issue was resolved where replacing a Section 2 document with a receipt during a 2023 I-9 Section 2 Correction that failed to update the Expiration Date automatically. Now, the Expiration Date is set to 90 days from the employee’s start date as indicated in Section 2.

Recruiter Experience: I-9 Section 1 Correction Updates to Bullhorn ATS Onboarding Status

An issue that was causing the Onboarding Status in Bullhorn ATS to not update to Completed when the I-9 Section 1 Correction was finalized has been resolved. Now the Bullhorn ATS status will update as expected.

Recruiter Experience: I-9 Section 2 Correction Updates to Bullhorn ATS Onboarding Status

An issue that was causing the Onboarding Status in Bullhorn ATS to not update to Completed when the I-9 Section 2 Correction was finalized has been resolved. Now the Bullhorn ATS status will update as expected.

Recruiter Experience: I-9 Verified Detail Access

An issue with accessing I-9 Verified details has been resolved. Previously, certain users could not access the details.

Recruiter Experience: Phone Number Sync from Bullhorn ATS

An issue was resolved where international phone numbers synced from ATS were incorrectly parsed. Previously there were incorrect country code assignments when ‘Disable International Phone Numbers‘ was not enabled. This fix ensures that phone numbers from the ATS are now correctly synchronized with the appropriate country codes.

Security: Viewing Forms in the Package

An issue for users that have Branch Security enabled has been resolved. Now when users are sending a package to applicants that contains forms not available for the location that the user belongs to, they will be able to see that those forms were sent as expected. Previously only forms that were associated with the user’s location were showing. This caused confusion for the user, making them think that they were not sending all the forms in the package.

User Interface: Radio Buttons Causing Forms To Populate

We have resolved an issue that was causing data entered in radio and checkbox fields on forms to occasionally not save.

Talent Platform

Tax Forms

Published: June, 2024

Indiana State Tax Withholding (WH-4)

The Indiana State Tax Withholding form (WH-4) was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.

Released to Production Release: April 12, 2024

Talent Platform

I-9

Published: June, 2024

Supplement B Added to Downloadable Documents on I-9 Details Panel

What’s new?

Recruiters can now conveniently view and download Supplement B directly from the details panel, streamlining workflow and saving time. This enhancement is available with the I-9 Dashboard 2.0 configuration enabled.

Why does it matter?

This enhancement streamlines the workflow, saving time.

I-9

How do I enable this?

This is available with the I-9 Dashboard 2.0 configuration enabled.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Talent Platform

I-9

Published: June, 2024

Direct Deposit: Institution Number Field Added to Direct Deposit Form

What’s new?

Support for a new field Institution Number was added to the Direct Deposit form.

Why is it important?

This allows Applicants to enter their Institution/Bank Number and not rely on the Recruiter to manually enter it for them.

How is it enabled?

This is controlled by a new setting: Add Institution Number for Direct Deposit Component under System Settings > Employee Portal.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Talent Platform

Dashboards

Published: June, 2024

Verified I-9 Filter added to the I-9 Dashboard

What’s new?

A Verified I-9s filter has been added to the I-9 Dashboard, facilitating easy tracking of verified I-9s for recruiters and compliance personnel.

Verified I-9 Filter added to the I-9 Dashboard

Why does it matter?

This addition facilitates easy tracking of verified I-9s for recruiters and compliance personnel. Seamlessly integrated with Two-stage I-9 Verification and I-9 Dashboard 2.0, this feature optimizes navigation and enhances compliance management.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Talent Platform

Dashboards

Published: June, 2024

Improved User Interface on Onboarding and I-9 Dashboards

What’s new?

The appearance and usability of the Onboarding and I-9 Dashboards have been enhanced with improved UI design, including updated filter blocks, sticky headers for tables, and optimized button placement for improved navigation.

Improved User Interface on Onboarding and I-9 Dashboards

Why does it matter?

This update will standardize the interface across Talent Platform’s different dashboards.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

VMS Sync

Resolved Issues

Published: June, 2024

AyaConnect: No Longer Fails to Process Reqs for KPG Healthcare Credentials

An issue has been resolved with AyaConnect Position parsing. Previously, VMS Sync wasn’t parsing MSP AyaConnect VMS Positions, indicated by a heart icon in AyaConnect. Now, VMS Sync parses all Total Jobs from the Jobs tab of AyaConnect VMS. Parsing all available VMS Positions is essential for real-time req delivery and reduces the need for product swivel or manual job entry.

VMS Sync Robots: BlueSky Integration Now Captures Shift Type

VMS Sync BlueSky integration now captures the “Shift Type” field and makes the data available in the ATS. With this change, you will have more complete requisition data for the BlueSky integration.

VMS Sync

Healthcare

Published: June, 2024

Magnit Shift Parsing: Logic Optimization

What’s new?

VMS Sync has improved our shift parsing logic for Magnit VMS Positions. This enhancement removes details that are irrelevant to the shift, creating a more accurate return of values.

Why does it matter?

Our Healthcare users need accurate shift values for time-specific vacancies. This optimization will reduce time spent on manual data correction and switching between products.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Healthcare

Published: June, 2024

Medical Parsing Updates

What’s new?

VMS Sync has updated our medical parsing logic for all VMS Positions that support medical parsing, adding the following:

New Medical Type: Dispatch Operator

Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Keyword	Specialty
Fetal	Maternal-Fetal Medicine
Cardiovascular Surgery OR	CVOR
RN-DTC Gastro (DTC)	Gastrointestinal

Keyword	Type
Radiographer	Technologist
MS Units	Medical-Surgical
Histology	Histotechnologist

Why does it matter?

VMS Sync categorizes Healthcare Positions by assigning them Medical Type and Specialty values to the type of work a vendor is requesting. These values are displayed on the Skill Mapping Dashboard, where you manually link them to ATS field values. This ensures that positions are correctly categorized and unmapped positions are not delivered to the ATS until you have intentionally created a link.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Healthcare

Published: June, 2024

Intellify Medical Mapping Review

What’s new?

VMS Sync now checks for Keywords in the following Intellify VMS fields:

Change	Intellify VMS Field
Priority	Specialty is now ranked above Title

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Field Parsing

Published: June, 2024

Vndly – JBC Holdings: Pull “Program Team” Field

What’s new?

VMS Sync now parses Program Team for the JBC Holdings variant of Vndly VMS Positions. Program Team is parsed into buyerDetails.coordinatorFirstName and buyerDetails.coordinatorLastName, which are used to set the Company Contact on ATS Jobs.

Why does it matter?

Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Field Parsing

Published: June, 2024

Peoplefluent/VectorVMS: Additional Information Not Listed in Job Description

What’s new?

VMS Sync now parses Additional Information Not Listed in Job Description for VectorVMS Positions. This field includes brief details not listed in the main VMS Description field.

Why does it matter?

Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.

How do I enable this?

Please reach out to Bullhorn VMS Support to add a Rule to add this value to VectorVMS ATS Jobs.

VMS Sync

Field Parsing

Published: June, 2024

Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Keyword	Specialty
Fetal	Maternal-Fetal Medicine

Why does it matter?

VMS Sync categorizes Healthcare Positions by assigning them Medical Type and Specialty values to the type of work a vendor is requesting. These values are displayed on the Skill Mapping Dashboard, where you manually link them to ATS field values. This ensures that positions are correctly categorized and that unmapped positions are not delivered to the ATS until you have intentionally created a link.

How do I enable this?

You do not need to take any action to enable this feature.

VMS Sync

Field Parsing

Published: June, 2024

Intellify Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following Intellify VMS fields:

Change	VMS Field
Priority	Specialty is now ranked above Title

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a position.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Field Parsing

Published: June, 2024

Fetal Monitoring Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have been added:

Keyword	Specialty
Fetal	Maternal-Fetal Medicine

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Field Parsing

Published: June, 2024

Dotstaff: Pull Shorter “Title” Field

What’s new?

VMS Sync now parses Title for Dotstaff VMS Positions. This field only uses Title and Region for the parsing logic. This example shows what the parsing logic looked like before and compares that to the updated logic.

Previous Logic

Posting Title: Northfield, OH – Medical – MHA – Northcoast Behavioral Healthcare – Optometrist – Region 6

New Logic

Title: Optometrist – Region 6

Why does it matter?

Updates to field parsing improve VMS Sync’s ability to fetch the latest information from a VMS. This means more precise job data will be provided to a customer’s ATS, reducing the amount of time spent on manual data correction and switching between products.

How do I enable this?

VMS Sync customers do not need to take any action to enable this feature.

VMS Sync

Field Parsing

Published: June, 2024

Beeline – Nike: Pull Additional Fields for Nike Variant

What’s new?

VMS Sync now parses the following fields for the Nike variant of Beeline VMS Positions:

VMS Section Name

VMS Field Name

Summary Information

Tax Job Category Name

Has Assignments

Compliance and Certification Management

Requirements – Name, Validation Event

Why does it matter?

VMS integrations automate requisition delivery and user notifications, reducing manual data entry and streamlining business processes.

How do I enable this?

Generally available: Any user with a Simpliant VMS login and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.

VMS Sync

Credentials

Published: June, 2024

All Parallon Credentials Converted to Healthtrust

What’s new?

All existing VMS Sync “Parallon” credentials have been migrated to the new and improved “Healthtrust” credential type.

Why does it matter?

This new integration uses API connections for faster position updates and more complete data gathering from the VMS for ATS consumption. For qualifying customers, this integration can be used with VMS Submittals.

How do I enable this?

Generally available.

The Transaction Uploader in Bullhorn Time and Expense now supports Flexible Rates.

Why does it matter?

This means that you can now upload Earn Codes that are not on the Placement Rate Card, but are present in your Corporation (e.g., PTO). This allows you to use the full range of any Earn Code within your Corporation to send custom Pay Rates and Bill Rates via the Transaction Uploader.

This feature does not allow for Rate Card Overrides. The Placement Rate Card is always used as the source of truth.

How do I enable this?

Generally Available: This change is enabled by default for clients already using the Transaction Uploader. Contact Bullhorn support to enable the Transaction Uploader for your company.

Pay & Bill

Time and Labor

Published: June, 2024

Highlight Custom Rates on Pay and Bill Transaction Tabs and Slideouts

What’s new?

When Custom Rates (non-rate card rates) are entered through the Transaction Uploader, they will be highlighted on the Pay Transactions and Bill Transactions tabs both on the Timesheet record and the Timesheet slideout.

Highlight Custom Rates on Pay and Bill Transaction Tabs and Slideouts

Why does it matter?

This update allows Custom Rates to be quickly distinguished from the rates coming from the Rate Card.

How do I enable this?

Generally Available: This enhancement is enabled by default.

Pay & Bill

Search

Published: June, 2024

Recent and Saved Searches

What’s new?

We’ve enhanced the Quick Search view for certain lists and added valuable data so you can quickly view the search criteria for your recent and saved searches.
Previously, recent searches didn’t clearly display the criteria used, and saved searches only displayed the title. Now with recent searches, you can easily determine the ideal criteria for your business needs and make necessary adjustments. With saved searches, you can easily see who owns the search and what criteria was used, without opening the search. You can see these changes in the following lists:

Payable Charges
Billable Charges
Invoices
Timesheets
Compliance Manager Dashboard

Why does it matter?

These enhancements allow you to quickly sort through your data and get the results you need to keep your business moving.

Pay & Bill

Lists

Published: June, 2024

Layout Enhancement

What’s new?

Column Layout and Saved Search buttons have been moved to the list header for the following lists:

Billable Charge
Invoice
Issue
Mass Action Batch
Payable Charge
Surcharge

Why does it matter?

This change allows for a more streamlined List experience and paves the way for future enhancements.

How do I enable this?

You do not need to take any action to enable this feature.

Onboarding365

Resolved Issues

Published: June, 2024

Address Validation Settings: Number of Years to Validate Setting

An issue was resolved where the “Number of years to validate” setting in Residence History was not applied if “Address Gap Checking” was disabled. These settings now operate independently as intended.

Candidate Experience: Tax Forms

The issue regarding the accurate recording of exemption status in the database when an onboarding applicant completes Form W-221 and checks the ‘I am exempt under MSRRA…’ checkbox has been resolved. Previously, the status was not being recorded correctly.

Recruiter Experience: Updated ATS Onboarding Status upon Document Completion

An issue that was occasionally preventing Bullhorn ATS’s onboarding status from updating correctly has been fixed.

Tax Withholding: North Carolina

An issue was resolved where selecting the “I certify that I am exempt…” checkbox in the NC-4EZ tab caused certain fields to remain disabled in Form NC-4; now, these fields are correctly enabled upon returning to the Form NC-4 tab.

Onboarding365

Tax Forms

Published: June, 2024

2024 US State Tax Form – Montana State Withholding Form

What’s new?

Functionality has been added that prevents users from entering numeric values for both the Reduced and Extra Withholdings fields on the same Montana State Tax Withholding Form. This will ensure accurate tax information was entered.

Why is this important?

Previously candidates could mistakenly over or under withhold, this will ensure that the information entered is correct.

Available in OB365 R2024.06.

Onboarding365

Tax Forms

What’s new?

In the Onboarding process, Client Business Keys are now included with Client or Client Location Names.

Why does it matter?

This will make it easier to distinguish between clients with similar names. Recruiters and administrators will benefit from a more streamlined and effective workflow with this improvement.

admin experience

How do I enable this?

Enabled by default

Available in OB365 R2024.06.

Onboarding365

Admin Experience

Published: June, 2024

Client Business Key in Onboarding Client Audits Views

What’s new?

With this update, administrators and auditors can now easily distinguish between clients with the new “Business Key” column in the Onboarding Client Audit view. Additionally, when creating new audits, client Business Keys are displayed in parentheses next to client names.

admin experience

Why does it matter?

This allows administrators to easily distinguish between clients with similar names with easily viewed Business Keys.

How do I enable this?

Enabled by default

Available in OB365 R2024.06.

admin experience

Onboarding365

Admin Experience

Published: June, 2024

Client Business Key Column in Data List for Clients

What’s new?

A Business Key column and filtering feature has been added for client management in Agency Settings > Clients and Client Offices

Why does it matter?

This allows administrators to easily distinguish between clients with similar names and streamline data retrieval based on unique identifiers.

How do I enable this?

Enabled by default

Available in OB365 R2024.06.

Client Business Key Column in Data List for Clients

Onboarding365

Highlights

Published: June, 2024

Viewing the Client Business Key

What’s new?

When choosing a Client or Client Location from a list while initiating an Onboard for a Candidate the Business Key will now show next to the Client or Location Name to easily differentiate clients with the same or similar names.

Why is it important?

Business Keys easily distinguish Clients from one another and displaying those unique identifiers in lists saves time. You can read more details on the specific changes below.

Onboarding365

Highlights

Published: June, 2024

I-9 Corrections: Remote Certifier

What’s new?

I-9 corrections can now be assigned to any Remote Certifier, notifications will be sent, and the certifier will see the I-9 assignment in their portal upon logging in to the app.

Why is it important?

Previously, the I-9 correction process only allowed the original I-9 Section 2 certifier to make changes when a correction was issued. This could cause problems if the certifier is remote, not an employee, or has left the organization.

VMS Sync

Resolved Issues

Published: June, 2024

VMS Timesheet: Import Rounding

VMS timesheet imports now round hours as expected. Previously, VMS timesheet hours with a decimal value of .995 or higher would incorrectly cause an additional hour to be added.

Note: A flag must be set within the Control Panel menu for the fix to apply. Contact Support for more information.

Automation

Resolved Issues

Published: June, 2024

AI Match: Zip Codes

When running AI Auto Match, Bullhorn Automation will now strip special characters and spaces from candidate and job zip code fields, without altering customer data. Previously these extra characters were preventing radius matches.

Automations: Update Step Field Updates

An issue was resolved where Update Steps did not update fields as expected. Previously fields would not update if the value list and display list did not match in the ATS.

Automation Settings: dateCreated NULL error on Automation

An issue was resolved with opening Automation Settings. Previously on very rare occasions, an error would happen when opening the settings. It will now open with no issue.

Lists: Tearsheets

An issue has been resolved that allows clients to see values from tearsheets when they select tearsheets for a list, search, or the update step. Previously the tearsheet values would not be available.

Notifications: False Positive “Candidate Opt-out Failed” notifications

An issue was resolved that was causing emails to be sent out for “Candidate Opt-Out Failed” even when the opt-out update into the BHA record was successful. The notifications will now only be sent when the opt-out writeback has truly failed even after retry.

Lists & Automations

The automation infrastructure has been updated to improve performance during peak operation hours. This minimizes the risk of automation delays.

Automation

Tasks

Published: June, 2024

Add Task Automation Now Supported for Bullhorn for Salesforce

What’s new?

The Automation step Add Task is supported for all CRM customers. Prior to this release it was not supported for Bullhorn for Salesforce.

Why is it important?

This feature allows recruiters to automate task creation for things like following up with a candidate or contact after a placement.

How is it enabled?

Create a support ticket to have this feature enabled.

Automation

Semantic Match

Published: June, 2024

Auto Match Candidate Location Match Candidates within Location Parameters Set

What’s new?

When sending emails with job links using semantic matching the email can be configured to not send jobs that do not fall into the set job location radius even if it meets the minimum requirements.

Why is it Important?

The ability to limit job results based on the set location radius will provide a more personalized experience for the Candidates.

How is it enabled?

The email will respect the settings found here: Settings > Website Tracking> Semantic Job Match.

Automation

Credentialing

Published: June, 2024

New Automation Step: Add Credential Requirements to Specific Jobs

What’s new?

A new Automation Step has been added that will add credential requirements to jobs that meet a specific criteria. This step can be used to:

Add a Credential Requirement
Replace a Credential Requirement
Clear Specific Credential Requirements
Clear All Credential Requirements

New Automation Step: Add Credential Requirements to Specific Jobs

Why is it important?

Using this Automation step will reduce the number of manual steps needed to manage credential requirements on jobs in the Bullhorn ATS.

How is it enabled?

This feature is added as part of the Credentialing enablement. To have Credentialing enabled create a support ticket.

Where is this available?

This is only available in NA & UKI.

ATS & CRM

Resolved Issues

Published: June, 2024

Bullhorn Reporting: Model-related Errors

We resolved an issue in the Bullhorn Reporting model that resulted in intermittent errors. Reports are now running successfully.

Compliance Manager: Candidate Credential Expiration Date

We resolved an issue where the value for the expiration date of a Candidate’s Credential was not displaying correctly in multiple areas within Compliance Manager. The displayed value will no longer change when a user updates their Location Preferences.

Compliance Manager: Requirements Completed Progress Bar

The progress bar now displays whether necessary credentials have been obtained for a Placement, regardless of the columns selected in View Layout. Previously, removing columns from View Layout resulted in inaccuracies. Resolving this issue allows Recruiters, Compliance Managers, and Credentialing Specialists to identify Placements with unmet requirements quickly.

Constant Contact: Pushing of Tearsheets

Tearsheets are now being pushed to Constant Contact. Users will briefly see the “In Progress” status in the Constant Contact list view while the records are pushed to Constant Contact. Once completed, the Status and Count column column will update. Previously, users would see a Status of “In Progress” and a Count of “0” indefinitely in Bullhorn, and no records would push to Constant Contact.

Firefox: Emails Sent From ATS

You can now send emails from the ATS when using Firefox version 126. Previously, you would receive a red “Unknown Error” banner, and the email would not send as expected.

SSO: Azure & Okta Access To The Bullhorn For Gadget

Single sign-on (SSO) Users will now be automatically logged into the Bullhorn for Email Gadget when using either the Outlook Desktop Application (ODA) or the Online Web Application (OWA). Previously, users with an email address associated with more than one Bullhorn account (enabled or disabled) were prompted for credentials. This fix only works in production environments.

Placement Change Request: Menu Icon

The Placement Charge Request icon now appears in Bullhorn. Previously, the icon was missing from the Menu, Placement Change Request list, and add/edit pages.

ATS & CRM

Search

Published: June, 2024

Update Existing Saved Searches

What’s new?

You can now update existing saved searches through the advanced search view. You can also create new versions of existing searches with revised criteria.

To update a saved search:

Open a saved search and click the filter icon in the Quick Search bar.

A window will open, allowing you to edit the search criteria.
Click the Save Search + button.

Select Update Saved Search to save your changes to the existing saved search.
Select Create new Saved Search to create a new version of the search with the updated criteria.

Note: Updating column layout changes within a saved search will come in a later release.

Why does it matter?

This allows you to update existing saved searches effortlessly, so you can quickly refine and tailor your candidate search and fill jobs swiftly.

ATS & CRM

Search

Published: June, 2024

Recent and Saved Searches

What’s new?

We’ve enhanced the Quick Search view for certain lists and added valuable data so you can quickly view the search criteria for your recent and saved searches.

Previously, recent searches didn’t clearly display the criteria used, and saved searches only displayed the title. Now with recent searches, you can easily determine the ideal criteria for your business needs and make necessary adjustments. With saved searches, you can easily see who owns the search and what criteria was used, without opening the search.

You can see these changes in the following lists:

Payable Charges
Billable Charges
Invoices
Timesheets
Compliance Manager Dashboard

Why does it matter?

These enhancements allow you to quickly sort through your data and get the results you need to keep your business moving.

ATS & CRM

Search

Published: June, 2024

Advanced Search User Interface

What’s new?

The Advanced Search interface for selected lists has been updated with a new design. The previous “Save as Favorite” button has been renamed to “Save Search”, and the previous “Add Condition” option for adding entity field criteria has been renamed to “Add Filters”.

This update has been made to the following lists:

Payable Charges
Billable Charges
Timesheets
Invoices
Compliance Manager Dashboard
Why does it matter?

The new interface and clear labeling makes it easier to perform advanced searches using your defined criteria, so that you can quickly search for candidates in your database and get them to work.

ATS & CRM

Data Replication

Published: June, 2024

Auto-Updating Version Available

What’s new?

An auto-updating version of Data Replication is now available.

Why does it matter?

This enhancement uses the Self-Updating JAR to auto-detect version changes and automatically install the latest version. This ensures your Data Replication environment always has the latest updates and fixes. Additionally, enhanced security measures are in place to ensure that only valid files are installed.

How do I enable this?

All Data Replication clients are encouraged to contact Bullhorn Support for this complimentary upgrade.

ATS & CRM

Credentialing

Published: June, 2024

Display of Expired Credentials

What’s new?

When a Candidate’s Credential is expired, the Credential Status will be displayed as Expired in all areas of Compliance Manager, the Credentials tab of the Placement and Candidate record, and the Edit Credential Form. This status is only shown when the credential has expired and will revert to the original status once the expiration date is set to a future date. This only affects the display status seen in the ATS.

Why is this important?

By displaying that the Candidate’s Credential status has expired, Compliance specialists can take action to ensure the credential is updated where required.

How do I enable this?

Default for clients with Compliance Manager.

ATS & CRM

Copilot

Published: June, 2024

Language Selection

What’s new?

We’ve added a Language button to the Copilot Generative Candidate Card. You can use this option to quickly translate your prompt response into one of the supported languages, with the default selection based on your Private Label’s locale Setting.

Language Selection

Why does it matter?

Previously, you would need to use a Custom Action to translate prompt responses into a language other than US English. The Language button makes it easy to translate your prompt responses quickly.

How do I enable this?

This update is applied by default to all clients with Copilot enabled and does not require any additional enablement. Speak to your Account Manager to learn more about enabling Copilot.

ATS & CRM

Copilot

Published: June, 2024

Error Logs on Admin Page

What’s new?

We’ve enhanced the error logs on the Copilot Admin page to include which LLM field is causing an error when connecting to the selected LLM.

Why does it matter?

Clearer error messaging will make it easier for users to troubleshoot their Copilot configuration.

ATS & CRM

Compliance Manager

Published: June, 2024

Dynamic Matching of Credential Requirements

What’s new?

A Credential Requirement added to a Job and carried over to a Placement as a Placement Requirement can now be dynamically matched with an existing Candidate Credential that is not expired and has one of the following Credential Statuses: Current, Complete, Verified, or Reviewed.

Dynamic Matching of Credential Requirements

Why does it matter?

This saves a recruiter and compliance specialist time from manually matching a Candidate’s Credential Requirement and a Placement Requirement.

How do I enable this?

To enable this feature, please contact Support.

ATS & CRM

Compliance Manager

Published: June, 2024

Display of Expired Credentials

What’s new?

When a Candidate’s Credential is expired, the Credential Status will be displayed as Expired in all areas of Compliance Manager, the Credentials tab of the Placement and Candidate record, and the Edit Credential Form. This status is only shown when the credential has expired and will revert to the original status once the expiration date is set to a future date. This only affects the display status seen in the ATS.

Why is this important?

By displaying that the Candidate’s Credential status has expired, Compliance specialists can take action to ensure the credential is updated where required.

How do I enable this?

Default for clients with Compliance Manager.

ATS & CRM

Release Changes Billing

Published: June, 2024

User Billing Report

What’s new?

We’ve removed text from the User Billing Report that inaccurately defined a billable user.

Why does it matter?

Removing incorrect verbiage prevents billing confusion. For the latest definitions of billable users, please refer to the Running a User Report KB article.

Bullhorn Analytics

Resolved Issues

Published: June, 2024

Dashboards: Dashboard Data Grid Visibility

All users with the Dashboards App Permission can now view data in Big and Small Data grid panels within Dashboards. Previously, users without the addition of the Slice & Dice App permission could not view these.

ATS & CRM

Lists

Published: May, 2024

Layout Enhancement

What’s new?

Column Layout and Saved Search buttons have been moved to the list header on the Compliance Manager list.

Why does it matter?

This change allows for a more streamlined List experience and paves the way for future enhancements.

How do I enable this?

You do not need to take any action to enable this feature.

Talent Platform

Forms

Published: May, 2024

Signature Request Status Update After Successful Retry to HelloSign

An issue was resolved where signed eDocs that should have had the status of ‘SIGNED’ would occasionally show a status of ‘ERROR’. This issue was due to the first attempt to validate with HelloSign returning an error. The system performs a retry, and in the case where the retry was successful the status of the eDoc was not updating.

Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024

Talent Platform

Resolved Issues

Published: May, 2024

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Bullhorn Integration: Edocs Complete Notes Show the Wrong Completed Documents when Multiple Onboarding Requests are Sent to an Applicant

We resolved an issue with the Bullhorn integration that resulted in notes made from opening or finishing eDocs not always including the correct document in the note’s body when the applicant received multiple packages. The appropriate documents will now be included in the note’s body in Bullhorn for the action that was performed.

Files: Onboarding Files Not Aligned with File Name

An issue was resolved with File Upload Forms that also have a File Upload field. Previously when these were viewed in the applicant’s profile, the preview sometimes did not display the correct document. Now the preview will show the correct document.

Forms: Multi-Select Input Form Field Validation Not Respecting “Required”

We corrected an issue with forms where required requestor fields of the “checkbox group” type were not being honored. Forms with this type of field marked as required will now not be allowed to be sent unless a value has been selected.

I-9: Perm. Resident (Form I-551) with I-797 Displaying Incorrect Document Capture Example

The example image displayed during the I-9 Section 2 document capture has been updated to accurately reflect a Permanent Resident Card (Form I-551). This change improves clarity for the users and will reduce errors when uploading.

Internationalization: Country Code Appears for Quick Add Despite Being Disabled in Settings

An issue with the Mobile Phone field in Quick Add was resolved. For a better user experience, this field will now honor the Disable International Phone Numbers setting.

Placements: Bullhorn Integration

The syncing feature in Talent Platform has been enhanced by separating placement syncing from credential automation. This allows for uninterrupted access to updated data.

Preliminary Information: Birth Date Format in Candidate Portal Error

An issue with the preferred date format of Canada (DD/MM/YYYY) not being respected in the Candidate portal has been resolved and will now show up as expected.

Talent Platform

Order Workflow

Published: May, 2024

Remove/Delete Specific Forms from Already Created Packages in the Order Workflow

What’s new?

Users can now delete specific forms from packages directly within the Workflow Details table. User guidance in the form of warnings has also been improved to prevent accidental deletion.

Why does it matter?

More customization is possible with this new feature for onboarding requests.

Remove/Delete Specific Forms from Already Created Packages in the Order Workflow

How do I enable this?

Admin users can follow these steps:

Navigate to Configurations > Settings > System Settings.
In the Onboarding section search for the setting Enable Re-Use of Signed Forms in Packages.
Toggle the setting to enable.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Talent Platform

Forms

Published: May, 2024

Form Name in Duplicate Modal Does Not Show the Updated Form Name

What’s new?

Both the current and previous names of forms will now be displayed in the Duplicate Form Detected modal and on the Order Workflow Details table when a form is reassigned after being modified by an administrator.

Why does it matter?

This change allows recruiters to see the latest updated forms when determining if they need to be sent again.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Talent Platform

Direct Deposit

Published: May, 2024

Better Validation on Account #/Routing # for Canadian Direct Deposit Flow

What’s new?

Canadian bank account validation on the direct deposit form has been improved.

Why does it matter?

This improvement ensures accurate input of sensitive information.

How do I enable this?

Enabled by default.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Talent Platform

Dashboards

Published: May, 2024

Update Navigational Menu Under the Onboarding Tab

What’s new?

The Onboarding Dashboard has been simplified to provide the majority of relevant information in one location. The following tabs were removed from the Onboarding section of the menu:

Active eDocs
Signed eDocs
Expired Requests
Deleted Requests

The Onboarding Dashboard’s tiles at the top can now be clicked to access the information that was previously found on these tabs and filter the table according to your selection.

Updated Navigational Menu Under the Onboarding Tab

Why does it matter?

With this modification, clients can now interact with high-level views and navigate onboarding workflows simply and intuitively.

How do I enable this?

Enabled by default.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

VMS Sync

Resolved Issues

Published: May, 2024

Field Parsing: SimplifyVMS (gulfstream)

VMS Sync now parses Total Openings and Supervisor Full Name for SimplifyVMS (gulfstream) VMS Positions. Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.

Positions (Magnit Rightsourcing): Incorrect Position Type/Per Diem values

VMS Sync has resolved an issue with Magnit Rightsourcing field parsing. Previously, Position Type displayed as “Privacy Security | Browser Requirements”, and Per Diem was set to “true” due to End Date being earlier than Start Date. Both values are now parsing as expected.

Position Type and Per Diem values are used to determine Bullhorn Job track, which impacts field labels, values, and requirements available on the ATS Job. Parsing accurate values is crucial to correct categorization and quick req delivery, as many customers have rules that ignore Per Diem reqs for delivery.

Skill Mapping: Linked Skill No Longer Redirects to Unlinked Tab

An issue with redirects on the Skill Mapping dashboard has been resolved. Previously, when a user clicked on a Skill Mapping link from the Position Details page, clicking anywhere on the Linked Skills page redirected the user to the Unlinked Skills tab. Users can now click anywhere on the Linked Skills page and remain on the page.

The Linked Skills page allows end-users to quickly confirm which ATS values are associated with a Medical Type/Specialty combination and if necessary, unlink to correct for future Position transactions. All Skill Mapping users can review this update by clicking a Skill Mapping link found on the Position Details page.

Submittals: Beeline Default Pay Rate

An issue has been resolved where an incorrect default Pay Rate was auto-populating on Ametek Beeline Submittals. VMS Sync now uses more specific logic to retrieve the default Pay Rate value and display the correct value on the Submit to VMS form.

Field auto-population saves end-users time on manual entry and ensures data is accurate before submitting a candidate to the VMS. This update will automatically reflect on all Ametek Beeline Submittals.

VMS Sync

Positions

Published: May, 2024

Shiftrockv2 ParsedStatus Converted from Text to Number

What’s new?

VMS Sync now converts status values returned from Shiftrockv2 API from numbers to text:

ShiftrockV2 Number Value VMS Sync Text Value

1 New

2 Closed

3 Reopen

4 Update

Why does it matter?

While some customers use raw VMS status in rules or automations, VMS Sync converts all unique VMS status values to a smaller set of normalized values for ease of mapping for end users. These values can be viewed on the Status Mapping tab of the Account page in VMS Sync Admin Tools.

How do I enable this?

Generally Available: All ShiftrockV2 credentials are affected by this update.

VMS Sync

Parsing

Published: May, 2024

Vector Medical Parsing Updates

What’s new?

VMS Sync now parses medical keywords from the Specialty field of Vector VMS Positions. Specialty is prioritized above Title as it typically contains the most medical keywords.

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Keyword	Type
Patient Care Tech	Technician

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority changes include:

Specialty	Description
Clinic	Ranked below Accounts Receivable

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow, ensuring unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Parsing

Published: May, 2024

Stafferlink Medical Parsing Updates

What’s new?

Stafferlink VMS Position formatting has been refactored to clearly identify fields used for medical parsing. Class now takes top priority as it typically contains the most medical keywords.

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets VMS Sync accurately assign a Medical Type and Specialty value to a Position.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Parsing

Published: May, 2024

Medefis5 Telemetry Medical Parsing Updates

What’s new?

VMS Sync has reprioritized which Medefis5 fields are checked for medType and medSpecialty Keywords. vmsMedSpecialties and vmsMedType are now ranked above Title.

Medical parsing logic has also been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:

Keyword

Specialty

Medical Surgical Telemetry

MedSurg / Telemetry

Med Surg Telemetry

M/S Tele

Med Surg/Telemetry

Medical/Surgical/Telemetry

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:

Specialty

Description

Obstetrics

OB/GYN

Ranked above Medical/Surgical/Telemetry

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Parsing

Published: May, 2024

Medefis5 Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following Medefis5 VMS fields:

Change	Medefis5 VMS Field
Priority	Specialties is now ranked above Type

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how VMS Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:

Specialty

Description

Obstetrics

OB/GYN

Ranked above Special Care Unit

Computed Tomograph

Ranked above Magnetic Resonance Imaging

Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:

Keyword	Specialty
CT/Rad Tech	Computed Tomography

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Pay & Bill

Resolved Issues

Published: May, 2024

Time & Labor: Customer Required Fields on Timesheet Slideout

Customer Required Fields (CRFs) now wrap on the popover on the Timesheet Slideout. Previously, long CRFs were difficult to read on the Timesheet Slideout view.

Pay & Bill

Time & Labor

Published: May, 2024

Timesheet Entry Available in View Layout

What’s new?

Timesheet Entry is now an available entity within View Layout in Staffing Admin.

Why does it matter?

By navigating to View Layout from the Bullhorn Menu in ATS, you can now select Timesheet Entry as the Field Map Entity. This allows you to edit how Timesheet Entry Default Columns and Slideout Details are displayed on your List view.

How do I enable this?

Generally Available: This change is enabled by default.

Pay & Bill

Time & Labor

Published: May, 2024

Evaluation State Column Locations on Timesheet List

What’s new?

The Evaluation State column on the Timesheet List is now limited to US and Canada locations.

Why does it matter?

Finding a location is now significantly easier since you no longer have to search through thousands of locations to find the correct one.

How do I enable this?

Reports To Field on Users

What’s new?

The Reports To field can now be utilized for Send Notification and Send Email steps in automations.

Why does it matter?

This unlocks the ability to route notifications to managers, for example, notifying the recruiting manager if a candidate submits a low NPS rating regarding their recruitment experience.

How do I enable this?

Enabled by default.

Automation

Jobs Match

Published: May, 2024

Update Jobs Match Settings to Include Quality Criteria

What’s new?

A minimum score requirement for semantic match can be set to ensure that only jobs that meet your quality configuration are sent to candidates. Although job matching previously prioritized high-quality matches, subpar matches would be sent if higher-quality matches were not available. Now, if there are no job matches that meet the required quality, the system will not send the email to the candidate, only matches meeting your criteria are being sent on your behalf.

Logic added:

If a Job is under the criteria setting, then don’t create the match and or include in the email

Why does it matter?

This will ensure that candidates are only receiving jobs that meet specific criteria and are not being sent bad matches.

How do I enable this?

The minimum score has been set to null for all customers currently using semantic match. This can be changed in Settings > Website Integration.

VMS Sync

Parsing

Published: May, 2024

Maestro Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following Maestro VMS fields:

Change	VMS Field
Priority	Department is now ranked at the top Care Setting is now ranked below Title

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:

Keyword	Specialty
CT Scan Tech	Computed Tomography

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Parsing

Published: May, 2024

MyWorkday Additional Field Values

What’s new?

VMS Sync now parses the following field values for MyWorkday GDIT VMS Positions:

Coordinator Name
Category
Posting Date
Time Type
Job Family
Category
Location
- City
- State
- Postal Code
- Country Code

Why does it matter?

Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.

How do I enable this?

Generally Available: All GDIT MyWorkday Credentials are affected by this update.

VMS Sync

Parsing

Published: May, 2024

Fieldglass Medical Parsing Updates

What’s new?

VMS Sync now parses medical keywords from the Category field of Fieldglass VMS Positions. The Title is prioritized above the Category as it typically contains the most medical keywords. Medical parsing logic has been updated for all VMS Positions that support medical parsing.

Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:

Keyword	Specialty
Echo Sonographer	Cardiovascular

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:

Specialty	Description
Home Health	Ranked above Clinic
Laboratory	Ranked lower

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

BBO

Resolved Issues

Published: May, 2024

Timesheets: Timesheet Entries Overlap

Candidates and users are now required to correct overlapping time entries before submitting a timesheet. Previously, it was possible to submit timesheets with exact duplicate in and out times for the same day.

VMS Sync

Parsing

Published: May, 2024

AyaConnect Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following AyaConnect VMS fields:

Change

VMS Field

Prior

Title is now ranked at the top

Switched rank of Profession and

Expertise

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:

Specialty	Description
X-Ray	Moved above Cardiology

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

VMS Sync

Skill Mapping

Published: May, 2024

Edit Linked ATS Values

What’s new?

Skill Mapping users can now edit ATS values from the Linked Skills tab of the Skill Mapping Dashboard in VMS Sync. To do this, follow these steps:

On the Linked Skills tab, search for a link and click the pencil icon to update.

Edit Linked ATS Values

2. Under ATS Fields, add or remove values and click Update Link to save or Cancel to discard changes. Note: All ATS Fields marked required must have a value to enable the Update Link option.

Edit Linked ATS Values

3. VMS Sync Fields can’t be edited from the Linked Skills tab. To do this, click the red X icon to unlink, then click the Unlinked Skills tab to create a new VMS Sync Type/Specialty link.

Why does it matter?

This enhancement allows Skill Mapping users to edit existing links to populate new fields or change existing values.

How do I enable this?

Generally Available: Any VMS Sync Admin Tools user with Update Skill Mapping permission can use this new functionality.

VMS Sync

Credential

Published: May, 2024

Healthtrust Positions Attachment Parsing

What’s new?

VMS Sync now parses attachments from Healthtrust VMS Positions. Position Attachments typically contain details not included in the VMS posting, and are unavailable for ATS field parsing.

Why does it matter?

Including VMS Position attachments in ATS Job delivery ensures data is as complete and accurate as possible, reducing the need for end-user manual entry and product swivel.

How do I enable this?

Generally Available: No configuration or permission updates are required to enable attachment delivery for Healthtrust Credentials.

ATS & CRM

Resolved Issues

Published: May, 2024

Compliance Manager: Certification File Attachments

Users will now receive a warning message that the selected file requires an entitlement to view. Previously, when users without permission to view sensitive file types clicked to download a sensitive file, they were redirected to an error window. This fix will help users understand why they can’t access certain files and improve transparency around file permissions.

REST API: Blocked Calls for All Fields Requests

Users will now receive a 400 error stating “You are not authorized to request all fields” when attempting to make a REST API call to retrieve an entity and asking for fields=*. Previously, users would receive a 500 response

Searching: Saved Favorite Searches

The user’s full name now shows next to favorite searches within entity lists. Before this fix, only the user’s first name was displayed next to a favorited search.

ATS & CRM

Lists

Published: May, 2024

Data Table Pagination Layout Changes

What’s new?

Pagination and Items Per Page have been moved to the bottom for the following lists:

Billable Charge
Compliance Manager
Invoice
Issue
Mass Action Batch
Payable Charge
Surcharge

Why does it matter?

This change allows for a more streamlined List experience and paves the way for future enhancements.

ATS & CRM

Data Replication

Published: May, 2024

Automatic Purging of Log Files

What’s new?

Admins can now set the duration for log retention for both files and the database. This can be done via the properties file.

Why does it matter?

This reduces storage requirements concerning archived logs.

ATS & CRM

Copilot

Published: May, 2024

UI Updates

What’s new?

The Token Limit is no longer a required field on the Copilot Admin page because this information is no longer required to enable Copilot.

We’ve also made the following changes to the Copilot Generative Candidate Card:

The “Humorous” option under the Change Tone drop-down has been removed because the prompt has proven to be ineffective in recruiter workflows and doesn’t provide business value.
The “Improve a Message” prompt has been removed because this prompt wasn’t providing accurate responses based on the data we were passing to the LLM. We are looking into potentially extending this functionality elsewhere in the application, where it would better apply to recruitment messaging workflows.
The “Pitch [Candidate] To __” prompt has been renamed to “Pitch [Job] to [Candidate]” to more accurately describe what this prompt does.
- Note: Only the name has changed. The same prompt will still be sent to the LLM.

Why does it matter?

We’ve made these changes to best service our customers’ adoption of the Copilot Generative Candidate Card and improve ease of use and confidence in the tool.

How do I enable this?

These feature enhancements do not require enablement and will be automatically applied for all clients with the Copilot Generative Candidate Card. Speak to your Account Manager to learn more about enabling Copilot.

ATS & CRM

Compliance Manager

Published: May, 2024

Create Auto-Match Feature

What’s new?

Auto-Match automatically shows when credentials match a requirement. As a Compliance Specialist, you no longer need to manually match a Placement Certification with a Candidate’s Certification and instead, you can see auto-matches when applicable. This saves you time and effort managing many requirements for a candidate to start and remain working in a Placement.

When you save or edit a Placement Credential, you can see matches in the Compliance Manager Requirements list, the Placement Credential table on the Placement record, and the Placement Credential table on the Candidate record. After an auto-match occurs, you can make changes by selecting the Actions menu to either edit, delete the Certification Requirement, or remove the linked credential.

Note: Compliance Manager only matches credentials that are not expiring in the next 30 days after the Placement start date.

Why does it matter?

The enhancement to the credentialing workflow reduces the burden of manually matching credentials at each stage of the onboarding process and redeployment process. Using Auto-Match allows you to improve the speed to clear candidates and provide a stronger candidate experience by removing the request for duplicate credentials that already exist.

How do I enable this?

The feature is available by default. For a Credential to be able to be auto-matched, the Credential itself needs to have the following setup performed by a Client Admin:

Credential Field Map: Credential isTransferable = TRUE
Credentials Page Setting: Credential Transferable Status = YES

Talent Platform

Advanced Search

Published: May, 2024

Allow Enter Key to Initiate Advanced Search

What’s new?

Performing searches in the Advanced Search menu has been improved by launching the search by pressing Enter or Return on your keyboard.

Why does it matter?

This will improve keyboard-centric navigation and expedite the search process.

How do I enable this?

Enabled by default.

Released to Staging: May 2, 2024

Targeted for Production Release: May 9, 2024

Onboarding365

Resolved Issues

Published: May, 2024

Targeted for Production Release: The following resolved issues will be released to production on May 6, 2024.

Files: Files from O365 Can’t be Viewed/Downloaded in ATS

An issue where files from OB365 couldn’t be viewed or downloaded in the candidate file tab has been resolved.

Regression: New ATS Onboardings Failing for Candidates with Previously Completed Onboardings

An issue that caused the error “Estaff Response (500)” during candidate or placement onboarding in Bullhorn ATS when candidates had a prior onboarding history with agency documents has been resolved.

VMS Sync

Integrations

Published: May, 2024

New VMS Integration: RTG Exchange

What’s new?

VMS Sync now integrates with RTG Exchange VMS. This portal was frequently requested by Healthcare users. It’s now available to add in VMS Sync Admin Tools for Position delivery.

Why does it matter?

VMS integrations automate requisition delivery and user notifications, reducing manual data entry and streamlining business processes.

How do I enable this?

Generally Available: Any user with an RTG Exchange VMS login and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.

Onboarding365

Resolved Issues

Published: April, 2024

Targeted for Preview Release: April 22, 2024

Candidate Experience: Mobile Tax Withholding North Carolina

An issue was resolved on the mobile version of the Tax Withholding North Carolina form. In the past, this affected the NC-4EZ and NC-NRA tabs, where the checkboxes weren’t showing up correctly in some situations.

On Form NC-4EZ, the alignment issue between a checkbox and its corresponding text was also resolved. With exemption declarations and checkboxes, users can now anticipate a smoother experience.

Integration: Avionte Integration Onboarding Documents Export

An issue was resolved with the integration with Avionte where the zipped folder containing onboarding documents wasn’t exported to Egnyte after the 2024.4 release. This fix will ensure successful export alongside the text file.

Internationalization: Desktop/Mobile Profile Extension

An issue was resolved where candidates in Ireland (IE) and the United Kingdom (UK) were not seeing starting and ending pay rates displayed in the correct currency.

Onboarding365

Tax Forms

Published: April, 2024

Update 2024 US Federal Tax Form: Form W-9

What’s new?

Onboarding 365 now includes the most recent W-9 form mandated by the government.

Why does it matter?

This ensures accurate and up-to-date tax information collection for new hires.

Targeted for Preview Release: April 22, 2024

Onboarding365

Recruiter Experience

Published: April, 2024

Manage Users View – Add support for Searching and Filtering by Email Address

What’s new?

Administrators and recruiters can now search users by Email Address on the User Management pages to manage accounts, so you can more quickly complete tasks that start by identifying a user by their email address. The ability to search by email address is now available on the following pages:

Manage Users > Client Users

Manage Users > Contractors

Manage Users > Core Employees

Manage Users > Remote

Manage Users > Vendor

Why does it matter?

Expanding these pages for viewing and filtering by Email Address accelerates admin and recruiter tasks, allowing them to spend less time doing creative searching to locate candidates.

How do I enable this?

Enabled by default

Targeted for Preview Release: April 22, 2024

Onboarding365

Emails

Published: April, 2024

Add Unsubscribe Ability into Email Template Body

What’s new?

An Unsubscribe option was added to the estaff365.com emails.

Why does it matter?

This feature improves user control and should lower spam complaints by making it simple for users to opt-out and be added to our suppression list.

Targeted for Preview Release: April 22, 2024

Talent Platform

Resolved Issues

Published: April, 2024

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

ATS Sync: Duplicate files Synced to ATS

The timeout threshold with Hellosign has been extended. This will prevent duplicate files from syncing to the ATS.

Crimcheck: Duplicate Background Screening Orders

An issue with multiple background screening orders sometimes being requested for clients using Crimcheck has been resolved.

E-Signature: Duplicate Second Signers on Package

An issue was resolved where intermittently, duplicate second signers were showing for multi-signer packages confusing end users.

E-Signature: Expired Signature Requests Marked as Complete in ATS

When a signature request is Expired, it will now be marked as Cancelled in Bullhorn. Previously expired requests were marked as complete.

E-Verify: Close Case Button Intermittently Not Appearing

An issue with viewing an E-Verify case has been resolved. Previously the Close Case button was occasionally not appearing.

E-Verify: Incorrect Photo Retrieved for E-verify Photo Match

An issue with reviewing E-Verify cases in the Photo Match status has been resolved. Previously the incorrect photo was sometimes being returned for the Uploaded Photo.

Forms: File Uploads Empty when Associated Form Submitted

An issue with file upload forms becoming corrupt has been resolved. Previously when applicants uploaded a file to a form and chose Save and Exit instead of Finish and Sign, when they returned to the form and chose Finish and Sign without uploading the file again, the original would be corrupted.

Forms: Hide “Always Resend to Applicant”

The Always Resend to Applicant toggle that was visible when editing forms is now hidden behind the Enable Re-Use of Signed Forms in Packages configuration setting, simplifying the user experience to reduce confusion.

Forms: Requester Text Fields Wrap on Form Previews

Paragraph fields on forms will now allow for the text to wrap within the text box. Previously the texts would run off of the page margins.

Note: The space in the box is limited so consider the size of the box and if the space will hold the required text.

Locations: Duplicate Address Lines on Location Add/Edit

An issue with the Address line 1/2 fields was resolved. Previously a duplicate field was shown when editing or adding a Location.

Login: “Login as [Applicant]” Feature Prompts the TOS

An issue was resolved with accessing an Applicant’s record by using the “Log in as [Applicant]” feature. Previously you were presented with the first-time login notification to accept the Terms of Service. This caused an issue as the Applicant should be the one to accept these.

I-9: Completing New I-9 Allow Two Stage Verification

For clients using the two-stage verification setting, Talent Platform now clears the verified status when a new Section 2 is signed. Previously users were unable to verify the newly completed Section 2.

I-9: Dashboard Shows the Latest File/Form Completed

I-9 Dashboard 2.0 now streamlines the display for applicants with corrected active I-9s. Instead of multiple rows, the dashboard now presents only the most recently signed I-9, ensuring clarity during correction processes. Brand new I-9s will continue to be represented by two rows for consistent visibility.

I-9: Incorrect Section 2 URL Provided

An issue with the 2023 I-9 Section 2 page URL was resolved. It was occasionally reverting to the format for the old I-9 version.

I-9: Missing External ID for 2023 I-9 Section 2

An issue was resolved where External IDs for 2023 I-9 Section 2 were missing, impacting document access from the E-Verify Dashboard details panel. This fix will impact newly completed I-9s but existing records will be fixed in a separate ticket.

I-9: Resend Email Notification Sending to Authorized Representative

An issue with I-9 email notifications that require an authorized representative has been resolved. Previously notifications were being sent to the representative before the applicant completed their portion. This update ensures that notifications are now appropriately directed based on the completion status.

Internationalization: Country Code Resets for Applicants

An issue with the country code of Canada on the candidate’s phone number has been resolved. Previously when a candidate set their number with the Canadian country code it was reverting to the United States when they revisited the page. Now the selected Country Code is retained upon saving.

Workflow: “Order Workflow” Allows Multiple Placements to be Selected

An issue with the Order Workflow View was resolved. Previously recruiters could erroneously select multiple placements for a candidate. The fix changes the input to only allow recruiters to assign one placement at a time.

Workflow: “Order Workflow” Allows Multiple Placements to be Selected

Talent Platform

Tax Forms

Published: April, 2024

2024 US State Tax Form: Update Wisconsin WT-4

The Wisconsin State Tax Form (WT-4) has been updated for 2024. This is a PDF update only and no field updates were made.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

Talent Platform

Tax Forms

Published: April, 2024

2024 US State Tax Form: Update North Carolina NC-4

What’s changed?

The North Carolina NC-4 has been updated for 2024.

Fields Modified

NC_filing_status values have been updated to remove the es_ prefix

es_NC_filing_status_single_or_married_filing_separately is now NC_filing_status_single_or_married_filing_separately
es_NC_filing_status_head_of_household is now NC_filing_status_head_of_household
es_NC_filing_status_married_filing_jointly is now NC_filing_status_married_filing_jointly

Administrator users will now be asked to confirm before continuing when rotating client API secrets.

Confirmation Modal for "Rotate Secret" in API Settings UI

Why does it matter?

This prevents accidental updates to API secrets.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

Talent Platform

Forms

Published: April, 2024

Order Workflow Enhancements

What’s new?

The onboarding process has been streamlined for clients by automating the recognition of previously completed forms by candidates.

Order Workflow Enhancements

Recruiters gain visibility into completed forms and can easily delete previously completed forms from packages.

Duplicate Form Detected

Admins can designate certain forms to always be sent, even when previously completed by a candidate.

Voluntary Self-ID

Why does it matter?

These changes enhance the overall efficiency and customization of the onboarding workflow.

How do I enable this?

Admin users can enable this with the Enable Re-Use of Signed Forms in Packages setting found by navigating to System Settings > Onboarding.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

ATS & CRM

Candidate Quick Search

Published: April, 2024

Novo Quick Search Dropdown: Saved Search

What’s new?

We’ve made improvements to the data that’s displayed for favorite searches in the following entity lists:

Payable Charges
Billable Charges
Invoices
Timesheets
Compliance Manager

For these lists, you’ll now see “Saved” instead of “Favorites”. Saved searches will now include the search owner’s first and last name, and we’ve also added an icon to distinguish between public and private searches.

Old:

Novo Quick Search Dropdown: Saved Search

New:

Novo Quick Search Dropdown: Saved Search

Why does it matter?

This update makes it easier to see key criteria for saved searches, so you can quickly access desired searches.

How do I enable this?

This is automatically enabled for users that save searches for Payable Charges, Billable Charges, Invoices, Timesheets, and Compliance Manager Lists.

Target Release Date: April 4, 2024

ATS & CRMCopilot

Copilot

Published: April, 2024

Copilot Candidate Card Prompts to Auto-update

What’s new?

Prompts in the Copilot Generative Candidate Card will now generate an immediate response without requiring you to click Update after selecting specific prompts. Prompts that require a job selection will generate a response once you select a job in the Job picker. The following prompts will generate a response immediately:

Summarize [Candidate] Profile
Draft a Check-In Message
Improve [Candidate’s] Description
Create a Client Pitch

The following prompts will generate a response when you select a job in the picker:

Pitch [Candidate] For A Job Posting
Create Screening Questions
Write a Rejection Message

Why does it matter?

Instead of needing to click Update after selecting a prompt to see the response generated, the response will now generate as soon as you select the prompt (or as soon as you select a Job, if applicable). This change reduces the number of clicks to get a response.

How do I enable this?

This update is applied by default to all clients with Copilot enabled and does not require any additional enablement. Speak to your Account Manager to learn more about enabling Copilot

Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.

ATS & CRMCopilot

Copilot

Published: April, 2024

Copilot Release Announcement

What’s new?

The Copilot Generative Candidate Card is now available for customers. This is the first in the Copilot suite of AI recruiter capabilities currently in development.

Copilot

The Copilot Generative Candidate Card integrates with OpenAI and Azure and can generate email messages, screening questions, pitches, and much more by automatically pulling information from the candidate record.

copilot

For more information, visit our Customer Community.

Why does it matter?

The Copilot Generative Candidate Card helps drive efficiency for recruiters by reducing the time spent writing personalized messages to candidates and clients.

How do I enable this?

If you’d like to enable this feature, contact your Bullhorn representative.

Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.

Automation

Resolved Issues

Published: April, 2024

Released to Production: The following resolved issues were released to production in March 2024.

Sync: Missing Merge Activity Coming from BH ATS

The sync service has been updated to ensure the consumption of secondary events that happen from the ATS when records are merged. This means that when two records are merged in the ATS, the associated records like submissions, appointments, etc. are updated to reflect the new primary record association in Bullhorn Automation.

Automation

Surveys

Published: April, 2024

Confidential Surveys Merge Tag Exclusion

What’s new?

The ability to exclude surveys that have the survey setting “Hide survey responses from ATS activity feed” enabled from being pulled when the merge tag %LATESTSURVEYRESPONSE% is used in email communications has been added.

surveys

Why does it matter?

This will prevent sharing confidential survey responses with ATS users who should not have access to this information.

Released to Production: March 28, 2024

Automation

Chat

Published: April, 2024

WCAG Enhancements for Chat Engagements

What’s new?

Chat Engagements have been enhanced based on compliance best practices. For example, chats can now be completed by users who need screen readers or require keyboard navigation. This allows our customer base to better accommodate chat recipients with certain disabilities and avoid any regulatory fines applied to a specific geographic region.

Bullhorn Automation engagement questions are supported with the most commonly used screen readers. Two suggested screen readers: JAWS and VoiceOver. For the best survey and chat experience, we recommend using one of our supported browsers; Firefox, Chrome, Safari, and Edge.

Why does it matter?

This update ensures accessible use of these functions by a broader range of survey recipients.

Released to Production: March 2024

Onboarding365

Resolved Issues

Published: April, 2024

Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024

Candidate Experience: Area Code 369 is Valid

Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.

Compliance: Compliance Representative Adding Data Views Reports

The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.

Data View: Data View Export Shows Ethnic Background

An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).

Document Management: WebFormDesigner Asterisk on Checkbox

An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.

Records: Content Record Deleted if a ContentImage Record Links

The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.

Tax Forms 2024: Withholding Tax for Mississippi

The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.

Tax Forms 2024: Montana State Withholding Form

An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.

Tax Forms 2024: Exempt Tax for W-4

An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.

Tax Forms 2024: NC-4EZ Exempt Flowing Data Through

An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.

Onboarding365

Rest API

Published: April, 2024

Wage Notice – California

What’s new?

The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).

Why does it matter?

This update adds new fields for Emergency and Disaster Disclosure.

Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024

Onboarding365

Tax Forms 2024

Published: April, 2024

Wage Notice – California

What’s new?

The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).

Why does it matter?

This update adds new fields for Emergency and Disaster Disclosure.

Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024

Onboarding365

I-9

Published: April, 2024

I-9 Dashboard: Add New Alt Procedure? Filter Column

What’s new?

HR Managers, HR Associates, and Compliance Representatives can now filter the I-9 Dashboard by the Alternative Procedure checkbox.

Why does it matter?

This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.

How do I enable this?

Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.

Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024

Onboarding365

I-9

Published: April, 2024

Add Agency General Setting: I-9 > Enable Alternative Procedure

What’s new?

This name change adds contrast to “Daily (Minimum Hours Worked per Day)” when added in the future.

How do I enable this?

This change is enabled by default.

Target Release Date: April 4, 2024

VMS Sync

Positions

Published: April, 2024

New VMS Field Parsing Request

What’s new?

VMS Sync now parses No New Submittals After for VectorVMS Positions. Users will see this value on the Position Details page under Req Details – Response Deadline:

positions

Why does it matter?

Response Deadline indicates the latest date a vendor is accepting new candidate submissions to a Position. Parsing this value improves Job accuracy and reduces manual entry and product swivel.

How do I enable this?

Generally Available: Response Deadline will populate on all VectorVMS Positions going forward.

Released to Production: March 2024

VMS Sync

Medical Parsing

Published: April, 2024

WAND Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

New keywords have been added to more accurately derive Medical Speciality values:

Keyword	Specialty
Cardiac Invasive Lab Tech Cardiac Invasive Lab	Catheterization Laboratory
Rad Tech / CT Tech Multi-Modality Imaging Technologist Imaging Services for Specialty	Computed Tomography
RN Angio	Interventional Radiology Specialty
RN I/Universal Care Dep	Medical/Surgical/Telemetry
Cat Scan Tech CT registered	Computed Tomography

New keywords have been added to more accurately derive Medical Type values:

Keyword

Type

Histology Technician

Histo Technologist

Histotechnologist

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

VMS Sync

Medical Parsing

Published: April, 2024

Healthtrust Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

Keyword values have been updated for more accurate parsing:

Keyword	Description
Echocardiography	Removed tech and Technologist from matching logic

Keywords have been updated to better associate with the appropriate Medical Specialty values:

Keyword	Specialty
X-Ray	Removed from Radiology
Cardiovascular Intensive Care Cardio IC	Cardiovascular Intensive Care Unit
Mammo Tech	Mammography

Keywords have been updated to better associate with the appropriate Medical Type values:

Specialty	Description
Cyto Tech	Cytotechnologist
Echocardiography	Always match to Sonographer

Medical Specialty values have been re-ranked to more accurately categorize medical Positions for Skill Mapping:

Specialty

Description

Computed Tomography

X-Ray

Ranked above Radiology

Nuclear Medicine

Ranked above Medical Technologist

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

VMS Sync

Medical Parsing

Published: April, 2024

B4Health Medical Mapping Review

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

New medical types include:

Receptionist
Cytogenetic Technologist

Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Keyword	Specialty
Cath Technologist	Catheterization Laboratory
Cytogenetic	Laboratory
Neurophysiology	Neurology
CNA Clin Tech	Certified Nursing Assistant

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority has been re-ranked as follows:

Specialty	Description
Cardiovascular	Ranked much higher in priority
Ultrasound	Ranked lower than Cardiovascular

Type	Description
Technologist	Ranked as lowest priority (most generic)

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

VMS Sync

Medical Parsing

Published: April, 2024

AyaConnect Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for AyaConnect VMS Positions. VMS Sync now parses keywords from the Expertise and Profession VMS fields to more accurately assign Medical Type and Specialty values to AyaConnect Positions.

Why does it matter?

Field rank is important in medical parsing logic. VMS fields with more medically descriptive language should be ranked higher to ensure Sync categorizes Positions as accurately as possible. This reduces manual edits and product swivel.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

VMS Sync

Admin Tools

Published: April, 2024

Position Bulk Actions Split into New User Permissions

What’s new?

User Permission Position Bulk Actions has been decommissioned and replaced with four separate User Permissions, including:

positionBulkPush: User can push multiple Positions to the ATS
- Enabled for all user roles
positionBulkSync: User can sync multiple Positions from the VMS to the ATS
- Enabled for internal roles only
positionBulkIgnore: User can ignore multiple Positions for ATS delivery
- Enabled for all user roles
positionBulkUnignore: User can un-ignore multiple Positions for ATS delivery
- Enabled for all user roles

Bulk actions are capped at 10,000 records. This is to reduce any risk of encountering performance issues.

Why does it matter?

Bulk actions allow users to action multiple Positions at once. This saves end-users time on manual job pushes that are usually required after rule updates.

How do I enable this?

Generally Available: All user roles have been updated and users have been logged out to apply changes.

Released to Production: March 2024

ATS & CRM

Resolved Issues

Published: April, 2024

Target Release Date: April 4, 2024

Data Replication: Hard-Delete Batch Job (from BBO)

When timesheets are approved in BBO, the updates are handled correctly in Data Replication for accurate reporting. Previously, users with BBO Canvas who sync Timesheet and Invoice data to ATS experienced duplicate rows.

Distribution List: Distribution List Message

Previously, users selecting “Email All” from a distribution list didn’t see a warning on the Compose Message page that recipients on their list had either opted out or were missing email addresses. You will now be aware of when recipients won’t receive your e-mail messages.

Filtering: List Filtering on Entity Submissions Tab

We resolved an issue where, when using Multi Brand Job posting to Indeed, the Job was not correctly posted under the selected brand name but instead was under the Company’s name.

Indeed: Errors Impacting Certain Integration Activities

Certain errors were causing Indeed to flag and pause certain integration activities. These have been resolved.

Indeed: Multi Brand Indeed Posting

We resolved an issue where when using Multi Brand Job posting to Indeed the Job was not correctly posted under the selected brand name but instead was under the Companies name.

Novo: Character Counter on Text Fields

We resolved an issue where the character counter on text fields was not displaying anything when changes were made. This led to confusion about the character length of the text entered. With the recent update, users will now see the correct character count as they make changes to text fields.

Novo: Character Counter on Text Fields

ATS & CRM

Security

Published: April, 2024

Security Update for May Release

Since Bullhorn prioritizes the security of our products and our customers, we are applying updated security measures across our offerings. A key security enhancement in our 2024.5 May Release restricts the ability to accept HTML into our free text fields. If this change impacts any existing automations or customizations you have, we encourage you to contact Bullhorn support for assistance with any questions you may have.

ATS & CRM

Indeed

Published: April, 2024

Novo Platform and Design System Upgrade

What’s new?

The Bullhorn Novo Platform and design system, Novo Elements, have both been upgraded and include performance and maintainability improvements.

Why does it matter?

ATS and P&B clients will receive these updates automatically and can enjoy a faster system experience. We hope these changes showcase our commitment to continuously deliver a great user experience.

How do I enable this?

If you wish to upgrade your Novo Elements library version, please follow the upgrade process outlined on our official Novo Elements website.

Target Release Date: April 4, 2024

ATS & CRM

Indeed

Published: April, 2024

Note Added to Candidate Record on Failed Parse

What’s new?

When a candidate applies to a job through Indeed, and the resume is an image with no usable text, the ATS now adds a note on the candidate record directing the recruiter to view the attached resume in the candidate’s Files tab.

How do I enable this?

Available for all customers using the Indeed Apply integration.

Target Release Date: April 4, 2024

ATS & CRMCopilot

Healthcare

Published: April, 2024

Mass Delete Certifications

What’s new?

As a compliance specialist, you can now select and delete multiple Placement Certifications at once on the Requirements Checklist slideout.

Mass Delete Certifications

Note: You can still do a single-action delete as before, and this is just an alternative method to save time.

Why does it matter?

Deleting multiple requirements at once saves you time and simplifies the deletion process.

How do I enable this?

You must have the appropriate entitlements to use this feature. Contact Bullhorn Support to update your access.

Target Release Date: April 4, 2024

VMS Sync

Admin Tools

Published: April, 2024

Skill Mapping Export Matches ATS Configuration

What’s new?

The VMS Sync Skill Mapping export has been updated to include all ATS fields enabled in an account’s Skill Mapping Config settings. Additionally, all VMS Sync Type-Specialty pairs will accurately display one of the following Status values:

Confirmed: A Skill Mapping link has been created for the Type-Specialty pair. Positions with this Type-Specialty pair will automatically deliver to the ATS.
Unmapped: A Skill Mapping link has not been created for the Type-Specialty pair. Positions with this Type-Specialty pair will not deliver to the ATS until manually linked.
Hidden: The Type-Specialty pair has been hidden from the Skill Mapping Dashboard view. Positions with this Type-Specialty pair will not show in the Skill Mapping Dashboard or be delivered to the ATS.

Why does it matter?

Skill Mapping is invaluable to Healthcare users who use medical types and specialties to set select ATS job field values.

Accurate Skill Mapping exports allow users to evaluate the current state of their medical mappings and identify adjustments as needed.

How do I enable this?

Generally Available: Users with Account Details page access in VMS Sync can view the updated export by clicking Export Skill Mappings.

Released to Production: March 2024

VMS Sync

Admin Tools

Published: April, 2024

Rule Export Now Includes Priority

What’s new?

The VMS Sync Rule export has been updated to include a Rule’s Priority value. Priority is used to determine the order in which a Rule will run, with higher numbers running first.

Why does it matter?

Including Priority in the Rule export helps users understand which rules apply to Positions and in which order, allowing for better-informed configuration updates.

How do I enable this?

Generally Available: Contact VMS Sync Support for a full Rule export.

Released to Production: March 2024

Onboarding365

Resolved Issues

Published: March, 2024

Released to Production: The following resolved issues were released to production on April 1, 2024.

Candidate Experience: Area Code 369 is Valid

Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.

Compliance: Compliance Representative Adding Data Views Reports

The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.

Data View: Data View Export Shows Ethnic Background

An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).

Document Management: WebFormDesigner Asterisk on Checkbox

An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.

Records: Content Record Deleted if a ContentImage Record Links

The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.

Tax Forms 2024: Withholding Tax for Mississippi

The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.

Tax Forms 2024: Montana State Withholding Form

An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.

Tax Forms 2024: Exempt Tax for W-4

An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.

Tax Forms 2024: NC-4EZ Exempt Flowing Data Through

An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.

Onboarding365

Tax Forms 2024

Published: March, 2024

Wage Notice – California

What’s new?

The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).

Why does it matter?

This update adds new fields for Emergency and Disaster Disclosure.

Released to Production: April 1, 2024

Onboarding365

I-9

Published: March, 2024

I-9 Dashboard: Add New Alt Procedure? Filter Column

What’s new?

HR Managers, HR Associates, and Compliance Representatives now can filter the I-9 Dashboard by the Alternative Procedure checkbox.

Why does it matter?

This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.

How do I enable this?

Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.

Released to Production: April 1, 2024

Onboarding365

I-9

Published: March, 2024

Add Agency General Setting: I-9 > Enable Alternative Procedure

What’s new?

Agency Administrators can now increase I-9 compliance across all office locations by enabling the I-9 Alternative Procedure setting.

Why does it matter?

This ensures seamless utilization of the I-9 remote document inspection for a more efficient onboarding experience.

Released to Production: April 1, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

Iowa W-4

The Iowa W-4 form has been updated to the 2024 Version.

English Update Information:

Fields Added

New Marital Status option: Head of Household (state field IA_filing_status_H)
New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_no)

Fields Modified

Marital Status ‘Other’ maps to state field IA_filing_status_S
Marital Status ‘Married Filing Jointly’ displays new field, ‘Does your spouse also have earned income?’

Spanish Update Information:

Fields Added

New Marital Status option: Head of Household (state field IA_filing_status_sp_H)
New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income_sp)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_sp_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_sp_no)

Fields Modified

Marital Status ‘Other’ maps to state field IA_filing_status_sp_S
Marital Status ‘Married Filing Jointly’ displays a new field, ‘Does your spouse also have earned income?’

Released to Production: March 14, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

California DE-4

The California DE-4 form has been updated to the 2024 version.

Released to Production: March 14, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

Montana MW-4

The Montana State Tax Form (MW-4) has been updated for 2024.

Field Added

MT_married_filing_jointly_with_both_spouses_working

Married filing jointly with both spouses working
Boolean (1, 0)

Field Modified

MT_tax_allowances is now being used for Line 4, Reduced Withholding to retain backwards compatibility. This field is no longer calculated.

Fields Removed

MT_allowances_yourself
MT_allowances_one_job
MT_allowances_spouse
MT_number_of_dependents
MT_head_of_household
MT_allowances_large_deductions

Released to Production: March 14, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

Colorado DR 0004 Withholding Form

The Colorado State Tax Form (DR 0004) has been updated for 2024.

Released to Production: March 14, 2024

Talent Platform

US State Tax Form Updates

Published: March, 2024

Idaho W-4

The Idaho State Tax Form (W-4) has been updated for 2024.

Field Updated:

The field ID_filing_status now expects the following values: ID_filing_status_a, ID_filing_status_b, ID_filing_status_c
Previously the values were: es_ID_filing_status_a, es_ID_filing_status_b, es_ID_filing_status_c

Released to Production: March 14, 2024

Pay & Bill

Reports

Published: March, 2024

New and Updated Pay & Bill Standard Reports

What’s new?
Three new reports and updates to two existing reports are available in the standard Pay & Bill Bullhorn Reporting package:
New Reports:

Purchase Order Burn
Amounts by CRF
Pay Export Batch

Updated Reports:

Transaction Master Summary V7
Transaction Master Summary Exceptions V7

Why does it matter?
These new and updated reports allow you to track additional pay and bill data.

How do I enable this?
New reports are enabled by default. Contact Bullhorn Support to update to the latest version of the updated reports; this ensures any customizations to existing reports aren’t overwritten.

Pay & Bill

Customer Required Fields

Published: March, 2024

Customer Required Fields Free Text Option

What’s new?

You can now track Customer Required Fields (CRF) Free Text within Bullhorn. The new CRF allows Candidates to enter the correct CRF value, rather than selecting a prepopulated option, on their timecard during Time Entry. The CRF Free Text data will flow through to their respective billing transactions and can be used to split, group, and summarize invoices.

Why does it matter?

The new CRF Free Text option allows you to track additional custom data points against time worked and use those data points to manage invoice presentation.

How do I enable this?

CRF Free Text is enabled by default for customers with CRF functionality already enabled. Contact Bullhorn Support if you would like to enable CRF functionality.

Pay & Bill

Pay & Bill Resolved Issue

Published: March, 2024

Bullhorn Reporting: Fields Related to Work From Home are Available

Multiple fields related to Work From Home are now available in Bullhorn Reporting and can be used in report writing.

Talent Platform

Onboarding Talent Edition Resolved Issues

Published: March, 2024

Bullhorn Integration: Existing Job Postings Deleted/Unpublished in ATS

Job synchronization with Bullhorn has been enhanced ensuring more accurate handling of updates and reducing the risk of missed changes or orphaned records.

E-verify: Values Sent to Crimcheck

Data from an Employment Authorized Document (Form I-766) accurately flows to Crimcheck and creates an E-Verify case. Previously, the data was not being sent correctly and an E-Verify was not created.

I-9: Dashboard 2.0 Latency

Minor changes were made to improve the load time of the I-9 Dashboard 2.0.

I-9: Section 2 – Update Button Texts on Document Capture

In Section 2, the button for document uploads now accurately displays the Capture and Choose File buttons. Previously, this showed Retake instead of the Capture and Choose File buttons in certain conditions.

Preliminary Information: Applicant Portal Displays Country Code

An issue was resolved for phone number field validation when completing multiple forms on the Preliminary Info page for clients who have the Disable International Phone Numbers setting enabled. Previously, when the Disable International Phone Numbers setting was enabled a confusing error would appear when validating the phone number field.

Talent Platform

I-9

Published: March, 2024

Resend Text Message Reminder for I-9 Forms

What’s new?

Recruiters can resend text messages to I-9 authorized representatives when candidates designate them via SMS.

Why does it matter?

This allows authorized representatives to be reminded when they need to complete their portion of the I-9 so it can be completed promptly. Authorized representatives can rely on this timely reminder to ensure they complete their portion of the 1-9 before it expires, reducing the likelihood of failing to complete the 1-9.

How do I enable this?

Generally Available: Contact Support for enablement.

Released to Production: March 14, 2024

Talent Platform

I-9

Published: March, 2024

Add “Section 1 PDF” Download Button to Supplement B

What’s new?

Individuals completing Supplement B (previously, Section 3) can now preview the Section 1 which was completed by the candidate.

Add "Section 1 PDF" Download Button to Supplement B

Why does it matter?

This update enhances the verification process and helps ensure data accuracy.

How do I enable this?

This is enabled by default and you do not need to take any action.

Released to Production: March 14, 2024

Talent Platform

Bulk Upload

Published: March, 2024

Implement Internationalization in Table UX and Validations

What’s new?

Administrators can now create locations for Canada, the United Kingdom, and Ireland with the bulk upload feature, with expanded field support.

Implement Internationalization in Table UX and Validations

Why does it matter?

This update ensures more precise location creation.

How do I enable this?

This is enabled by default and you do not need to take any action.

Released to Production: March 14, 2024

Onboarding365

Onboarding365 Resolved Issues

Published: March, 2024

Bullhorn Integration: New ATS Users Syncing to ONB365

New users will automatically sync from Bullhorn ATS to Onboarding365 during user creation in both the admin and App interfaces. Previously, an issue caused users to not automatically sync from the ATS.

Email: Default Email Template for Noncorporate Brand and Default Language

Email templates now use the noncorporate brand when assigned. Previously, some email templates that were set to the default language (English (United States)) but assigned to a noncorporate brand, incorrectly used the corporate brand template.

I-9: Section 1 After the Section 2 is Certified

Published: March, 2024

Prefix Support for Usernames in Erecruit-initiated Onboardings

What’s new?

Erecruit can now initiate onboardings with a prefix attached to the user name. This will allow users to reuse their login emails across brands within the same ONB365 instance.

Why does it matter?

Reusing login emails across different brands within the same ONB365 instance allows for a more convenient and flexible experience.

Released to Production: March 14, 2024

VMS Sync

Published: March, 2024

Maestro (Medical Solutions) – On Hold Status

What’s new?

VMS Sync now parses the On Hold Position Status from Maestro (Medical Solutions) VMS to indicate when a Position has paused Candidate submissions, and ATS Jobs are updated accordingly.

Why does it matter?

These real-time status updates enable you to respond to the time-sensitivity of VMS Position submission windows, so you do not waste time and effort preparing candidate submissions for unavailable opportunities.

How do I enable this?

Generally Available: No action is needed for VSM Sync customers. All Maestro (Medical Solutions) Positions will display an On Hold Status when appropriate in VMS Sync.

VMS Sync

Published: March, 2024

Amplify Workforce – Medical Parsing Support

What’s new?

VMS Sync has added medical parsing to Amplify Workforce VMS. This derives medType and medSpecialty properties from select fields on the VMS Position, allowing you to accurately categorize your ATS Jobs.

Additionally, VMS Sync now parses the following Position field values from Amplify VMS:

Target Rate
Non Local Candidate Accepted
Additional Tests
Vendor Questionnaire
Coverage Shift
Contract Details

Why does it matter?

You no longer need to switch between VMS and ATS to manually update ATS Jobs, because VMS Sync now parses as much data as possible.

How do I enable this?

Generally Available: All Amplify Workforce Positions now contain the above field values.

Bullhorn One

Bullhorn One Resolved Issues

Published: March, 2024

Reporting: Bullhorn Reporting Cognos Version 11 Error

You can now run or modify reports without encountering connection errors in Cognos version 11. Previously, there was an issue with intermittent connection problems.

International Support: Special Characters in the “Name” Field

You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.

Parser: Parsing CVs Omits Apostrophes from Candidate Work History

Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10.

Admin: User Login Auditing Reliability

You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.

Bullhorn One

Compliance Manager

Published: March, 2024

Mass Download for Placement Requirements in the Requirements Checklist

What’s new?

In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time.

Mass Download for Placement Requirements in the Requirements Checklist

Why does it matter?

As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.

How do I enable this?

Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.

Bullhorn One

Compliance Manager

Published: March, 2024

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

What’s new?

In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

Why does it matter?

Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.

How do I enable this?

Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.

Automation

Communications

Published: March, 2024

Authorization and Authentication on Survey Links

What’s new?

All survey links now have hashing authentication and URL expiration to improve security.

Why does it matter?

You now have heightened security to protect your surveys from potential vulnerabilities from bad actors. This prevents them from being able to imitate surveys and their recipients based on sequential ID enumeration.

How do I enable this?

This enhancement is enabled by default.

Automation

Communications

Published: March, 2024

Universal Date/Time Conversions

What’s new?

You can now configure Merge Tokens to utilize Universal Date/Time for Emails, Texts, and Engagements (Surveys/Chats).

Why does it matter?

The ability to configure your communications with different standardized date and time formats allows you to engage your recipients in international markets in multiple regions.

How do I enable this?

Navigate to Settings > Company Settings.
Click the Edit button on the General Setting modal.
Under Date Format, choose one of the two different Universal Date/Time options:
- YYYY/MM/DD 24hr
- YYYY/MM/DD 12hr AM/PM

ATS & CRM

ATS Resolved Issues

Published: March, 2024

Credentialing: Editing Non-sensitive Credential File Types with the “Edit Certification File Attachment” Entitlement

Users with the “Edit Certification File Attachment” entitlement can now edit non-sensitive Credential File types. Previously, this functionality was not working when the user also had the “Preview Sensitive Certification File Attachment” entitlement disabled.

International Support: Special Characters in the “Name” Field

You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.

Parser: Parsing CVs Omits Apostrophes from Candidate Work History

Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10.

Admin: User Login Auditing Reliability

You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.

Notes: Notes Created from Emails Had Broken Links

An issue was resolved where editing Notes generated from emails in Bullhorn was stripping the link to the email upon saving.

Placement Commissions: Default Commissions Values

The values for the System Settings variables ‘commissionRoleRecruiting’ and ‘commissionRoleSales’ are now respected. These variables allow you to define the default role title for the Recruiting and Sales commission recipients. Previously, the values for the variables were ignored and default values ‘Recruiting’ and ‘Sales’ were used.

ATS & CRM

Compliance Manager

Published: March, 2024

Mass Download for Placement Requirements in the Requirements Checklist

What’s new?

In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time.

Mass Download for Placement Requirements in the Requirements Checklist

Why does it matter?

As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.

How do I enable this?

Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.

ATS & CRM

Compliance Manager

Published: March, 2024

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

What’s new?

In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

Why does it matter?

Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.

How do I enable this?

Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.

Bullhorn Analytics

Admin Permissions

Published: March, 2024

Users can update Dashboard editing permission in bulk

What’s new?

As a Bullhorn Analytics User Admin, I can now update Dashboard editing permissions for users en masse.

Why does it matter?

User Admins no longer have to update Dashboard editing permissions for users individually.

How do I enable this?

The feature has already been released and is natively available to Bullhorn Analytics User Admins. See the Bulk Updating User Permissions article for details on how to use it.

ATS & CRM

SEEK

Published: February, 2024

Questionnaire Notes on Submission List View Slideout

What’s new?

You will now experience improved visibility of questionnaire notes directly within the slide-out of the submission list view.

Why does it matter?

This enhancement streamlines the review process, allowing you to access essential questionnaire notes conveniently without navigating away from the submission list view.

How do I enable this?

Metrics Admin enhancement to enable expansion or collapse of all entity sections

Published: February, 2024

I-9 Section 2 Completion Note to ATS

An issue was resolved where the ‘Edocs Complete’ note comment incorrectly stated ‘2020 I-9 Section 1’ during I-9 Section 2 corrections. This now accurately reflects the completed section in the note added to the ATS.

Talent Platform

Recruiter Experience – Active Workflows

Published: February, 2024

Active Workflows Tab Display

Previously when opening the Active Workflows tab the data would not load. This release resolves the issue and data now loads correctly in this dashboard.

Active Workflows Tab Display

Locations in WFM will now respect the “Disable International Phone Numbers” setting, preventing the inadvertent selection of international phone numbers during location editing and creation.

phone number

Generally Available: Contact Bullhorn Professional Services or your Account Manager for enablement details.

Talent Platform

Admin Experience – Form Manager

Published: February, 2024

Deleting Forms

The User Experience on the Form Manager is updated so that active forms can no longer be deleted, they must be disabled first. Only disabled forms can be deleted.

Talent Platform

Admin Experience – Bulk Uploads

Published: February, 2024

Bulk Upload CSV with Commas

An issue with bulk uploading of users and locations was resolved. Previously, CSV files containing commas failed to load properly. A fix was implemented to ensure seamless loading of CSV files, even when commas are present.

Enabled by Default.

Talent Platform

Admin Experience – Bulk Uploads

Published: February, 2024

Bulk Upload Location – Additional Address Field

The Address Line 2 field has now been added to the Bulk Upload Location process. This will facilitate the uploading of the addresses with accuracy.

Export capabilities have been expanded for internal Onboarding client users. This update allows all active onboardings to be in a single export for HR Manager, HR Associate, and Compliance Representative Data View roles. The enhancement provides better data accessibility and user flexibility in the Onboarding365 system.

Note: The Data View grid in the app will continue to display a maximum limit of 500 users.

Enabled by Default

You can now open a BTE Timesheet from the Billable Charges detail page seamlessly through SSO as expected.

Time & Labor

Published: February, 2024

Allow Zero as a Threshold Value on Worked Holiday Threshold Rules

You can now have zero as a threshold value for a Worked Holiday Threshold rule limited to a maximum of five thresholds. This allows all time to be converted to Holiday Earn Codes.

Enabled by Default.

VMS Sync

Published: February, 2024

SimplifyVMS | Position Location Parsing

Position Location is now parsed from the Simplify VMS list view. Location is used to populate the Company Name into the Position list and the Company Mapping dashboard.

Parsing Location ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.

Generally Available: All future Simplify positions will contain a Location value (if one exists on the VMS).

VMS Sync

Published: February, 2024

Provade | Improved Rate Parsing

Rate parsing has been improved for Provade Positions. This enhancement ensures all available rates are parsed from the VMS, including:

Bill Rate Min
Mark Up
Pay Rate Min
Target Bill Rate

Parsing VMS rates ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.

Generally Available: All Provade Positions processed going forward will contain rate values. Please contact Bullhorn VMS Support to add rate values to ATS.

VMS Sync

Published: February, 2024

Credential Email Address Visibility

You can now view Credential Email from the Credential Details page in VMS Sync:

Credential Email Address Visibility

Credential Email is used to receive emails from the VMS, allowing VMS Sync to process Position updates for ATS delivery as quickly as possible. VMS Sync users previously had to contact Bullhorn VMS Support for this value.

Generally Available: This feature is live for all VMS Sync Credentials.

VMS Sync

VMS Sync Robots

Published: January, 2024

Simple VMS | Parse “Other Requirements” Field

VMS Sync now parses Other Requirements for Simple VMS Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

VMS Sync - Simple VMS | Parse “Other Requirements” Field

Availability: Please reach out to Bullhorn VMS Support to add Other Requirements to ATS Jobs.

VMS Sync

VMS Sync Robots

Published: January, 2024

Improvements to Large Attachment Handling

VMS Sync Submittals has improved how we handle larger attachments. A new endpoint has been added to more efficiently retrieve file contents, and files are now uploaded before they’re saved. This workflow change resolves a previous issue with very large attachments (17MB+).

Large attachment handling is particularly important for Healthcare users who are required to submit multiple files per candidate submission.

VMS Sync now uses Shift Type to assign Bill Rate Max (and Bill Rate Min, if applicable) for Shiftrock VMS Positions. While Shiftrock lists Shift Type on a Position, it provides rates for all Shift Types in a single table.

To avoid having to configure dozens of rules that set ATS Bill Rate based on Shift Type, the following rate parsing logic has been added:

Find Shift Type value.
1. Ignore Rotating value (doesn’t correspond to any rates).
Attempt to match Shift Type value to the end of Rate value.
1. Use Fixed Rate values first (most common).
If one Rate value is found, set Bill Rate Max to Rate value.
If multiple Rate values are found:
1. Set Bill Rate Max to high value.
2. Set Bill Rate Min to low value.
3. If Rate values are the same, set Bill Rate Max and Bill Rate Min to the same value.

This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

Availability: This update has been automatically applied to all Shiftrock VMS Credentials.

VMS Sync

Published: January, 2024

Linking Positions With MedSpecialty “None”

An issue was resolved with linking Positions without a medSpecialty value on the Skill Mapping dashboard. Previously, Skill Mapping users were unable to create new links for Positions with a medSpecialty value of “None”, causing Position delivery delays.

Now, Positions with a “None” medSpecialty value are linked successfully. This allows Skill Mapping users to quickly link Positions for ATS delivery.

VMS Sync

Published: January, 2024

IQNavigator | changePassword Failure

An issue was resolved with password rotation for a large number of IQNavigator Credentials. Previously, VMS Sync auto-updated VMS passwords for dedicated IQNavigator Credentials with a 10-character value. Recently, IQNavigator updated its password requirements to include 16 alphanumeric characters and at least one special character. This requirement change caused VMS Sync’s weekly password rotation to fail for all dedicated IQNavigator Credentials.

Now, VMS Sync auto-updates IQNavigator passwords according to the new requirements successfully. This prevents delays in requisition delivery and updates.

VMS Sync

VMS Selectors

Published: January, 2024

Einstein2 | Parse “Overtime Multiplier” Field

VMS Sync now parses Overtime Multiplier for Einstein2 Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

Availability: Please reach out to Bullhorn VMS Support to add Overtime Multiplier to Einstein2 ATS Jobs.

Pay & Bill

Time & Labor

Published: January, 2024

Consistent Minute-to-Decimal Conversion

Time and Labor now leverages the same logic used in Time & Expense for minute-to-decimal conversion. For example, if a candidate enters “20:00 to 23:59,” previously Time and Labor would have converted the quantity to 3.983333 hours. With this enhancement, the entry’s quantity will be 3.98 hours.

Pay & Bill

Data Replication

Published: January, 2024

Placement Rate Card Edit History Data Replication Support

To enhance reporting capabilities around Placement Rate Cards, the following tables are now available in Data Replication:

PlacementRateCardEditHistory
PlacementRateCardEditHistoryFieldChange
PlacementRateCardEffectiveDateChange
PlacementRateCardLineEditHistoryFieldChange

Enabled by default.

ATS & CRM

Bullhorn Reporting

Published: January, 2024

Commission UserID Available

Users can now report on the BH_Commission.userID field on Placement Commissions in reports.

Enabled by default.

OnboardingTalent Platform

Recruiter Experience

Published: January, 2024

I-9 Reverification Pulling Name From Preliminary Info

An issue has been resolved where the candidate name at the top of Supplement B incorrectly pulled the employee name from the candidate’s profile instead of I-9 Section 1, ensuring compliance and accurate representation.

OTE - I-9 Reverification Pulling Name From Preliminary Info

Candidate Experience

Published: January, 2024

Jobs: Drop Down Filters

An issue has been resolved where the Employment Type and Category filters did not work on the Jobs page. Jobs can now be filtered by these values as expected.

OnboardingTalent Platform

Candidate Experience

Published: January, 2024

I-9 Section 1: Other Last Names Used Field

The 2023 I-9 Section 1 now restricts the Other Last Names Used field to acceptable characters, eliminating the need for later corrections.

Acceptable characters are:

Letters (both uppercase and lowercase): a-z and A-Z
Apostrophes: ‘ and ’
Hyphens: –
Space:

Example of unacceptable character not passing validation:

OTE - I-9 Section 1: Other Last Names Used Field

Enabled by Default.

OnboardingTalent Platform

Candidate Experience

Published: January, 2024

File Image Capture Button Does Not Open Webcam

An issue has been resolved where, with “Enable Image Capture On Uploads” enabled, the capture button on forms failed to open the webcam, causing a “Webcam is not defined” error. This has been fixed, ensuring seamless use of the image capture functionality for applicants.

OnboardingTalent Platform

Authorized Representative Experience

Published: January, 2024

Assigned Authorized Representative Navigate to Sign-off eDocs Error

An issue has been resolved where Authorized Representatives were receiving an error when attempting to sign off on a Multi-Signer document when clicking the “Sign-Off on eDocs” link in the email notification.

OnboardingTalent Platform

Admin Experience

Published: January, 2024

Skills Checklist

Issues with the skills checklist groups have been resolved. Users can now manage the order of skills checklist groups and skills.

OnboardingOnboarding365

Onboarding365 Update

Published: January, 2024

Completed I-9 Worksheet Document Title Display

The document title will now display correctly on a completed I-9 worksheet.

Onboarding635 - Completed I-9 Worksheet Document Title Display

OnboardingOnboarding365

Onboarding365 Update

Published: January, 2024

An update has been made to allow User Admins to grant full editing permissions for dashboards. Users with full editing permission can create new dashboards from scratch, including adding new panels.

Enabled by Default.

VMS Sync

VMS Sync Submittals

Published: December, 2023

Pixid | German Language Support

The Submit to VMS form is now available in German for Pixid VMS Positions. This enables German-speaking VMS Sync Submittals users to quickly submit Candidates to Pixid Positions from within Bullhorn.

Availability: Please reach out to Bullhorn VMS Support to enable German language support for Pixid Submittals.

VMS Sync

VMS Sync Submittals

Published: December, 2023

Large Attachment Handling

Improvements have been made for handling larger attachments. A new endpoint has been added to more efficiently retrieve file contents, and files are now uploaded before they’re saved. This workflow change resolves a previous issue with very large attachments (17MB+).

Large attachment handling is particularly important for Healthcare users who are required to submit multiple files per candidate submission.

Availability: This backend update has been applied to all Submittal-supported VMSs (Fieldglass, Beeline and Pixid).

Rules are most commonly used to auto-populate ATS Job fields, reducing manual entry and time spent reviewing Jobs for completeness and accuracy.

Availability: Please reach out to Bullhorn VMS Support to add a Company or Location lookup Rule.

VMS Sync

Published: December, 2023

Einstein2 (Prolink) | Incorrect Status and “Select” Company

An issue was resolved with Einstein2 Prolink VMS Positions. Previously, Prolink Positions displayed incorrect Status values, and Company showed as “Select” instead of a valid Company name.

Published: December, 2023

OTE iFrame Buttons Cut Off

An issue has been resolved with the UI integration with Bullhorn where when loading the Onboarding Talent Edition tab on a Candidate record the Merge Candidate into Able Later, Create Candidate Able Account buttons at the top of the page were obstructed and only partially visible.

Authorized Representative Experience

Published: December, 2023

I-9 Section 2: Section 1 Information Visibility

Authorized Representatives can now view candidate information in Section 1 during the signing of Section 2, allowing the Authorized Representative to confidently and compliantly complete their attestation.

Enabled by Default.

Onboarding Talent Edition

OnboardingTalent Platform

Authorized Representative Experience

Published: December, 2023

I-9 Section 2: Email Link Error

An issue has been resolved where exiting I-9 Section 2 at the signature step led to an error with the Auth Rep email link. Now, the link is functional even after the I-9 has been accessed, providing a smooth restart process for authorized representatives without regular user access to OTE.

OnboardingTalent Platform

Admin Experience

Published: December, 2023

Form Builder

Administrators can now include a location’s main email in the form builder, enhancing candidate onboarding by providing direct access to essential contact information.

Enabled by Default.

OnboardingTalent Platform

Admin Experience

Published: December, 2023

Custom User Role

Previously, Custom User roles were built off of Admin users were not able to see the Automation Manager tab. This issue has been resolved.

OnboardingOnboarding365

Tax Forms

Published: December, 2023

Updated Tax Forms for 2024

The Wisconsin 2024 Tax Form has been updated.

Enabled by Default.

OnboardingOnboarding365

Onboarding365 Updates

Published: December, 2023

Required Numeric and Currency Fields on Mobile View

An issue was resolved regarding credential documents where required numeric and currency fields were not validated properly. This affected mobile view only.

Onboarding365 Updates

OnboardingOnboarding365

Onboarding365 Updates

Published: December, 2023

Conditional Field Display on Form

An issue was resolved that prevented a user from submitting a form on mobile view when the form had a checkbox that controlled visibility of a required field dropdown.

Automation

Bullhorn ATS Entity Integrations

Published: December, 2023

Leads

We have released support for the Bullhorn ATS Lead entity. This allows customers to easily cultivate lead engagement through automation that is crucial for business development. With the ability to build and deploy Lead engagement campaigns as well as data hygiene projects through automations, clients are able to qualify leads faster while maintaining an effective database and gain more confidence in their sales and recruitment efforts.

Early Access: This is currently only available for our early access Bullhorn ATS customers. We are targeting a general availability release in Q1 of 2024.

ATS & CRM

Templates

Published: December, 2023

Note & Email Template Filter to Grab Templates on Load

The Message Templates filter for Notes and Emails has been updated to show the 200 most recently modified templates without having to type in the search bar. This functionality has been added to each category – My Templates, My Department Templates, All Templates – as a quicker way to find recent templates.

Generally Available

ATS & CRM

Templates

Published: December, 2023

Note Templates Duplicated in REST Response and UI

An issue was resolved where note and email templates were showing duplicate templates in the search results under the “My Department Templates” and “All Templates” category filters.

Enabled by Default.

ATS & CRM

Documentation

Published: December, 20

Product Releases

2025.1 Product Release Highlight

Submittals

Why does it matter?

How do I enable this?

Positions

What’s new?

Why does it matter?

How do I enable this?

Resolved Issues

Credentials: Beeline Credential Authentication failures

Parsing: Missing Fields and Values for French Language Fieldglass Positions

Positions: Missing IQNavigator Position Attachments

Positions: RTGExchange Positions Missing Start and End Date

Requisitions: AyaConnect “Unknown response on authorization” Error

Submittals: Fieldglass “Max Rate Exceeded” Warning Repeatedly Displays

Submittals: Fieldglass Submittal and Attachment Upload Issues

Submittals: Honda Fieldglass Submittals Missing Qualification Fields

Submittals: PDF Resumes Cause VMS Submission Rejections in Fieldglass UAT

VMS Selectors: Positions: Missing Rates Values from B4Health “Contract” Type Records

VMS Sync Robots

What’s new?

Why does it matter?

How do I enable this?

Sync

What’s new?

Why does it matter?

How do I enable this?

Submittals

What’s new?

Why does it matter?

How do I enable this?

Submittals

What’s new

Why does it matter?

How do I enable this?

Positions

What’s new?

Why does it matter?

How do I enable this?

Parsing

What’s new

Why does it matter?

How do I enable this?

Parsing

What’s new?

Why does it matter?

How do I enable this?

Resolved Issues

Jobs – Open Source Career Portal: Issue resolved with submissions linking to deleted candidate records

Shifts

What’s new?

Why does it matter?

How do I enable this?

Authentication & Security

What’s new?

Why does it matter?

How do I enable this?

Resolved Issues

List and Search Criteria: “Has Activity” Criteria for Text Activity

Merging Records: Syncing of Associated Records After Merge Activity

Timezone Management: Timezone Conversion on DATE Fields in APAC

User Accounts: Auto-Deactivation for Inactive Users

Semantic Match – AI Auto Match

What’s New?

Why Does It Matter?

Company Settings

What’s New?

Why Does It Matter?

Resolved Issues

Candidate Experience – Credential Requirements: Credential Requirements Now Display Correctly in Candidate Portal

Candidate Experience – Job Preferences: Job Preferences for UK Candidates

Candidate Experience – Tasks: Cancel Button Accessibility in Applicant Portal

Recruiter Experience – ATS: Improved Consistency for Federal Filing Tax Status

Recruiter Experience – ATS: Talent Platform Tab Button Loading in ATS

Recruiter Experience – E-Verify: E-Verify Case Details Access

Recruiter Experience – E-Verify: Improved Usability and Case Status Clarity in E-Verify Dashboard

Recruiter Experience – Onboarding Request: Onboarding Request Page Displays Summary and Details Correctly

Recruiter Experience – Placements: Placement Syncing and Workflow Dropdown

Recruiter Experience – Search: Consistent Search Results in WFM