I-9 Dashboard 2.0 Default Enablement

What’s new?

The I-9 Dashboard 2.0 is now enabled by default for all clients.

Why does it matter?

This update streamlines user setup by removing the need for manual configuration, making it easier to get started. Additionally, it enhances functionality with improved search, export, and action capabilities, providing a more efficient and user-friendly experience.

Targeted for Staging Release: August 29

Targeted for Production Release: September 5

Applicant Address Display on Details and List View

What’s new?

The applicant details and list pages have been enhanced to display the applicant’s country information directly.

Why does it matter?

This update improves the recruiter experience by making it easier to identify candidate locations at a glance, reducing the need for extra clicks to view this information. It streamlines the process of managing applicants, enhancing overall candidate review and selection efficiency.

Production Release: August 8

Primary Location Selection for Bulk User Uploads

What’s new?
The bulk upload functionality for user creation now includes selecting a Primary Location, which appears as the first option in the Location dropdown menu.

Why does it matter?
This enhancement streamlines the process of user creation by allowing admins to specify the Primary Location directly in the CSV upload. If the location field is left blank, the Primary Location is automatically applied, eliminating the need for previous workarounds and making the process more efficient.

Targeted for Staging Release: August 29

Targeted for Production Release: September 5

Administrator Experience: Users

An issue where fields did not save when the default location was selected while editing a user has been resolved. All fields save correctly on field blur, regardless of the selected location, improving the user editing experience.

Production Release: July 23

Forms: Onboarding Documents and File Uploads Download

An issue where the Onboarding documents “Download All” function and the File Uploads “Download .zip” function sent a link that downloaded multiple copies of the .zip file instead of a single .zip file has been resolved. These functions now correctly download a single .zip file as expected.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Forms: WOTC Form Upload to ShareFile

An issue where completed WOTC forms were not uploaded to ShareFile when included in a package with forms requiring multiple signatures has been resolved. The WOTC forms are now uploaded correctly in these scenarios, ensuring all documents are properly stored.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Profile: I9 On File Reset

An issue where the “I9 on File” field in Bullhorn ATS was being reset from ‘Yes’ to ‘No’ after syncing a Candidate to the Talent Platform has been resolved. The field now retains its correct value during the sync process, ensuring accurate I9 status information.

Production Release: August 8

UI: Button Text Display in Legacy UI

An issue with the Mobile application where button text, such as ‘Next’ and ‘Delete,’ wrapped incorrectly on older phones or devices with smaller screen sizes has been resolved. Button text now displays properly across all screen sizes, ensuring a consistent user experience.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

UI: Navigation Bar and Scroll Arrows Visibility on iOS Devices

An issue on the mobile application where the navigation bar and scroll arrows for the skills checklist were not visible on some iOS devices, causing usability issues, has been resolved. These elements now display correctly, improving navigation and overall usability on affected devices.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

WFM: Duplicate SSN

An issue where the system did not display the associated record ID when entering an SSN that already existed has been resolved. The system now correctly shows the record ID for existing entries, improving accuracy and user experience.

Production Release: July 23

Workflow: Task List Completion Enforcement

An issue where the ‘Enforce Task List Completion in Order’ setting was not functioning in the mobile version of the application has been resolved. This setting now works correctly on mobile, ensuring tasks are completed in the specified order.

Targeted for Preview Release: August 29

Targeted for Production Release: September 5

Administrator Experience – I-9

What’s new?

The “Enable 2023 Form I-9” setting is now enabled by default and removed from the system settings page to streamline the setup process. The 2023 I-9 blueprints remain easily accessible in the Federal Blueprint section, displaying all necessary forms for the 2023 I-9 flow.

Why does it matter?

This update simplifies the setup process by automatically enabling the 2023 Form I-9 setting, reducing the need for manual configuration.

Production Release: August 8

Update Addresses on Bulk Upload Locations Page

What’s new?

The bulk upload location feature has been enhanced to support international data formats by integrating new country fields. The country picker now includes Belgium, France, Germany, Italy, Netherlands, Poland, Portugal, Spain, Australia, and New Zealand. Additionally, country-specific placeholder text has been added for Address2, City, State, and Zip fields.

Why does it matter?

This enhancement ensures accurate and compliant location management by supporting global data standards. This update streamlines the process, making it easier to handle bulk uploads for locations worldwide.

Production Release: August 8

Consistent Date Format for Dropbox Sign Fields

What’s new?

The date format configured at the location level is now consistently applied to all date fields sent to Dropbox Sign, except Form I-9, which will always use MM/DD/YYYY. The date format follows this priority hierarchy:

• Form-specific Location
• Candidate’s Branch Location
• Customer’s Primary Location
• MM/DD/YYYY (default)

Why does it matter?

This update ensures that dates are accurately and consistently represented for candidates and reviewers during onboarding. By following the specified hierarchy, the system provides the most relevant date format based on the location settings, reducing the risk of errors and confusion.

Additional Supported Countries for Internationalization

What’s new?

The Talent Platform now includes international support for Mexico, Trinidad, and Tobago. Users can select these countries from the Country dropdown menus, and field labels will automatically update to reflect the new country choices consistent with existing country selections.

Why does it matter?

This enhancement expands the Talent Platform’s internationalization capabilities, enabling users to manage candidates and processes in Mexico and Trinidad and Tobago with the same ease and consistency as other supported countries. It ensures that the platform continues to meet the needs of a global user base, improving accuracy and user experience in these regions.

Production Release: August 8

Forms: Phone Number Field Validation

An issue has been resolved where users were allowed to submit forms without filling in the required Phone Number fields. This fix ensures that all required fields, including Phone Number fields, are properly validated before form submission.

Custom Applicant Validator

What’s new?

We have introduced a new feature to enhance the integration capabilities of Talent Platform, allowing administrators to connect an external service URL for validating applicant information directly from the Preliminary Information page.

Why does it matter?

This integration ensures efficient duplicate checks and a seamless onboarding experience for candidates. Here are the key benefits:

• Improved Accuracy: The custom applicant validator performs duplicate checks on specified fields when the save button is clicked, ensuring data accuracy.
• Seamless Workflow: Candidates with unique values experience a streamlined onboarding process, while those with duplicate values receive clear UI feedback and guidance on the next steps.

How do I enable this?

Configuration

Administrators can now configure a Custom Applicant Validator under Configuration > Settings > Integration Settings.

API Support

The Applicant Validation Endpoint has been added to the Applicants API, supporting both BASIC and APIKEY authentication.

Equifax: WOTC Integration

An issue with the Equifax WOTC integration, where an applicant’s onboarding process step was not visible if they had filled out an Equifax WOTC, has been resolved.

Forms: Files not Matching with Signed Docs in Onboarding

An issue was resolved with File Upload Forms containing a File Upload field. Previously, the correct document was not previewed in the applicant’s profile.

Note: Although changes to address this issue were included in a previous release, some specific situations needed to be accounted for. We have now fully resolved this issue to ensure accurate document preview in all scenarios.

Forms: Pay Type Setting Not Displaying on Form

An issue was resolved for instances when custom pay account labels would display the custom value as expected on the Pay Settings page for the user to select. Still, the generated document would not respect the custom value and show the default, causing potential payroll issues.

I-9: SSN Mismatch Filter on I-9 Dashboard

An issue on the I-9 Dashboard caused by the SSN Mismatch filter returning records that previously had an SSN mismatch but had since been corrected has been fixed. This filter will now only return existing SSN mismatches.

Preliminary Information: Disabled Fed ID Fields 

An issue was resolved where the ‘I do not have an SSN’ checkbox remained visible and interactive after Federal ID validation. Post-validation, the checkbox is now hidden to prevent any confusion. However, recruiters still retain the ability to update necessary fields as required. This fix streamlines the validation process and enhances the user experience by ensuring that irrelevant options are not displayed, thereby reducing potential errors and improving data accuracy.

3rd Party Pre-Onboarding Iframe

What’s new?

• 3rd Party Pre-Onboarding Section:

• • • A new “3rd Party Pre-Onboarding” section has been introduced on the Forms page.
    • Administrators can create, edit, and update iframes.
    • When enabled, this iframe is automatically included in the candidate’s onboarding process once forms are assigned, preventing recruiters and admins from assigning it separately on the order workflow page.
    • Only one 3rd Party Pre-Onboarding template can be enabled at a time, with new templates automatically disabling the previous ones.

• Enhanced Control Over Federal ID Collection:

• • • Administrators can now toggle the requirement for federal ID collection at the form level when the “Fed ID and DOB Not Required” customer setting is enabled.
    • This form can be made mandatory for hiring, ensuring candidates must successfully complete the pre-onboarding step before accessing their forms.

• Pre-Onboarding Step for Candidates:

• • A new Pre-Onboarding step has been added for candidates, providing an additional step before they complete their assigned forms.
  • Candidates who successfully complete pre-onboarding checks are exempt from repeating them.

Why does it matter?

• Streamlined Onboarding Process: Automating the inclusion of pre-onboarding iframes and allowing only one template at a time simplifies the process for administrators, reducing manual tasks and potential errors.
• Increased Accuracy and Reduced Redundancy: By exempting candidates who successfully complete pre-onboarding checks from repeating them, the process becomes more efficient and accurate.
• Enhanced Data Control: Allowing administrators to toggle federal ID collection requirements provides greater flexibility and control over sensitive data, ensuring compliance with varying customer needs.
• Improved Candidate Experience: Providing a structured pre-onboarding step helps candidates understand and complete requirements efficiently, improving their overall onboarding experience.

Form Manager:

Candidate Experience:

Equifax: WOTC Integration

An issue with the Equifax WOTC integration, where an applicant’s onboarding process step was not visible if they had filled out an Equifax WOTC, has been resolved.

Forms: Files not Matching with Signed Docs in Onboarding

An issue was resolved with File Upload Forms containing a File Upload field. Previously, the correct document was not previewed in the applicant’s profile.

Note: Although changes to address this issue were included in a previous release, some specific situations needed to be accounted for. We have now fully resolved this issue to ensure accurate document preview in all scenarios.

Forms: Pay Type Setting Not Displaying on Form

An issue was resolved for instances when custom pay account labels displayed the custom value as expected on the Pay Settings page for the user to select. Still, the generated document did not respect the custom value and showed the default, causing potential payroll issues. 

I-9: SSN Mismatch Filter on I-9 Dashboard

An issue on the I-9 Dashboard caused by the SSN Mismatch filter returning records that previously had an SSN mismatch but had since been corrected has been fixed. This filter will now only return existing SSN mismatches.

Preliminary Information: Disabled Fed ID Fields 

An issue was resolved where the ‘I do not have an SSN’ checkbox remained visible and interactive after Federal ID validation. Post-validation, the checkbox is now hidden to prevent any confusion. However, recruiters still retain the ability to update necessary fields as required. This fix streamlines the validation process and enhances the user experience by ensuring that irrelevant options are not displayed, thereby reducing potential errors and improving data accuracy.

New “Knowledge Base” Menu Item in WFM

What’s new?

WFM users can now quickly search for information through a new “Knowledge Base” menu item in the user settings dropdown. This menu item links directly to the Bullhorn Knowledge Base for the Talent Platform.

Why does it matter?

This update improves efficiency by providing users with easy access to a wealth of information, reducing the reliance on support. Users can quickly find answers and resources, enhancing their overall experience and productivity.

Updated Label on Applicant Onboarding Page

What’s new?

The Signed eDocs label on the Applicant > Onboarding page has been updated to Completed eDocs.

Why does it matter?

This change accurately reflects the documents available for review, ensuring clarity without impacting functionality. The updated label provides a more precise description of the document status, improving user understanding and navigation.

Consistent Date Formatting in WFM

What’s new?

Date formatting within WFM has been updated to be consistent across all features, now using the MM/DD/YYYY format.

Why does it matter?

This update ensures a uniform and recognizable date format throughout WFM, improving readability and reducing potential confusion. Consistent date formatting enhances the overall user experience by maintaining clarity and standardization.

Streamlined Navigation for I-9 Dashboard 2.0

What’s new?

To enhance the user experience, the redundant “Assign Section 2” and “I-9 In Progress” tabs have been removed from the navigation menu when I-9 Dashboard 2.0 is enabled.

Why does it matter?

This update ensures a cleaner and more intuitive navigation interface, reducing clutter without disrupting workflow. All information previously found under the removed tabs can still be easily accessed through the I-9 Dashboard 2.0 interface, maintaining full functionality while improving usability.

Standardized Address Component

What’s new?

A new reusable frontend component for the Address model has been implemented in WFM. This component standardizes address fields (Country, Address1, Address2, City, State, Zip) to ensure consistency and scalability across all pages in WFM requiring address information. The update replaces scattered address fields across Locations and Applicants, simplifying updates and supporting international addresses. Additionally, address support has been added for the following countries: Australia, Belgium, France, Germany, Italy, Netherlands, New Zealand, Poland, Portugal, and Spain.

Why does it matter?

This update ensures uniformity in address data across various pages, making it easier to maintain and update address information. The standardized component supports scalability and enhances the user experience by providing a consistent interface. By supporting additional countries, this update also improves the ability to handle international addresses, making WFM more versatile and user-friendly for global operations.

3rd Party Pre-Onboarding Iframe

What’s new?

• 3rd Party Pre-Onboarding Section:

• • • A new “3rd Party Pre-Onboarding” section has been introduced on the Forms page.
    • Administrators can create, edit, and update iframes.
    • When enabled, this iframe is automatically included in the candidate’s onboarding process once forms are assigned, preventing recruiters and admins from assigning it separately on the order workflow page.
    • Only one 3rd Party Pre-Onboarding template can be enabled at a time, with new templates automatically disabling the previous ones.

• Enhanced Control Over Federal ID Collection:

• • • Administrators can now toggle the requirement for federal ID collection at the form level when the “Fed ID and DOB Not Required” customer setting is enabled.
    • This form can be made mandatory for hiring, ensuring candidates must successfully complete the pre-onboarding step before accessing their forms.

• Pre-Onboarding Step for Candidates:

• • A new Pre-Onboarding step has been added for candidates, providing an additional step before they complete their assigned forms.
  • Candidates who successfully complete pre-onboarding checks are exempt from repeating them.

Why does it matter?

• Streamlined Onboarding Process: Automating the inclusion of pre-onboarding iframes and allowing only one template at a time simplifies the process for administrators, reducing manual tasks and potential errors.
• Increased Accuracy and Reduced Redundancy: By exempting candidates who successfully complete pre-onboarding checks from repeating them, the process becomes more efficient and accurate.
• Enhanced Data Control: Allowing administrators to toggle federal ID collection requirements provides greater flexibility and control over sensitive data, ensuring compliance with varying customer needs.
• Improved Candidate Experience: Providing a structured pre-onboarding step helps candidates understand and complete requirements efficiently, improving their overall onboarding experience.

Form Manager:

Candidate Experience:

Clarified Column Headers on Translations Page

What’s new?

The column headers on the Translations page have been renamed for better clarity.

• Default Value is now Language Default Value
• Custom Value is now Customer Translated Value

Why does it matter?

These changes clarify the priority and context of translation values, helping users better understand and manage translations more effectively. The new headers provide a more intuitive understanding of the data, enhancing the overall user experience.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Recruiter Experience: I-9 Dashboard 2.0 Advanced Search Refresh

An issue with Advanced Searching on the I-9 Dashboard 2.0 has been resolved. Previously the search could not be reset without refreshing the browser. Now users can seamlessly conduct multiple searches without manual refreshes.

Recruiter Experience: I-9 Section 2 Corrections Receipt Expiration Date

An issue was resolved where replacing a Section 2 document with a receipt during a 2023 I-9 Section 2 Correction that failed to update the Expiration Date automatically. Now, the Expiration Date is set to 90 days from the employee’s start date as indicated in Section 2.

Recruiter Experience: I-9 Section 1 Correction Updates to Bullhorn ATS Onboarding Status

An issue that was causing the Onboarding Status in Bullhorn ATS to not update to Completed when the I-9 Section 1 Correction was finalized has been resolved. Now the Bullhorn ATS status will update as expected.

Recruiter Experience: I-9 Section 2 Correction Updates to Bullhorn ATS Onboarding Status

An issue that was causing the Onboarding Status in Bullhorn ATS to not update to Completed when the I-9 Section 2 Correction was finalized has been resolved. Now the Bullhorn ATS status will update as expected.

Recruiter Experience: I-9 Verified Detail Access

An issue with accessing I-9 Verified details has been resolved. Previously, certain users could not access the details.

Recruiter Experience: Phone Number Sync from Bullhorn ATS

An issue was resolved where international phone numbers synced from ATS were incorrectly parsed. Previously there were incorrect country code assignments when ‘Disable International Phone Numbers‘ was not enabled. This fix ensures that phone numbers from the ATS are now correctly synchronized with the appropriate country codes.

Security: Viewing Forms in the Package

An issue for users that have Branch Security enabled has been resolved. Now when users are sending a package to applicants that contains forms not available for the location that the user belongs to, they will be able to see that those forms were sent as expected. Previously only forms that were associated with the user’s location were showing. This caused confusion for the user, making them think that they were not sending all the forms in the package.

User Interface: Radio Buttons Causing Forms To Populate

We have resolved an issue that was causing data entered in radio and checkbox fields on forms to occasionally not save.

Indiana State Tax Withholding (WH-4)

The Indiana State Tax Withholding form (WH-4) was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.

Released to Production Release: April 12, 2024

Supplement B Added to Downloadable Documents on I-9 Details Panel 

What’s new?

Recruiters can now conveniently view and download Supplement B directly from the details panel, streamlining workflow and saving time. This enhancement is available with the I-9 Dashboard 2.0 configuration enabled.

Why does it matter?

This enhancement streamlines the workflow, saving time.

How do I enable this?

This is available with the I-9 Dashboard 2.0 configuration enabled.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Direct Deposit: Institution Number Field Added to Direct Deposit Form

What’s new?

Support for a new field Institution Number was added to the Direct Deposit form.

Why is it important?

This allows Applicants to enter their Institution/Bank Number and not rely on the Recruiter to manually enter it for them.

How is it enabled?

This is controlled by a new setting: Add Institution Number for Direct Deposit Component under System Settings > Employee Portal.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Verified I-9 Filter added to the I-9 Dashboard

What’s new?

A Verified I-9s filter has been added to the I-9 Dashboard, facilitating easy tracking of verified I-9s for recruiters and compliance personnel.

Why does it matter?

This addition facilitates easy tracking of verified I-9s for recruiters and compliance personnel. Seamlessly integrated with Two-stage I-9 Verification and I-9 Dashboard 2.0, this feature optimizes navigation and enhances compliance management.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Improved User Interface on Onboarding and I-9 Dashboards

What’s new?

The appearance and usability of the Onboarding and I-9 Dashboards have been enhanced with improved UI design, including updated filter blocks, sticky headers for tables, and optimized button placement for improved navigation.

Why does it matter?

This update will standardize the interface across Talent Platform’s different dashboards.

Released to Staging: June 6, 2024

Targeted for Production Release: June 13, 2024

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

ATS Sync: Duplicate files Synced to ATS

The timeout threshold with Hellosign has been extended. This will prevent duplicate files from syncing to the ATS.

Crimcheck: Duplicate Background Screening Orders

An issue with multiple background screening orders sometimes being requested for clients using Crimcheck has been resolved.

E-Signature: Duplicate Second Signers on Package

An issue was resolved where intermittently, duplicate second signers were showing for multi-signer packages confusing end users.

E-Signature: Expired Signature Requests Marked as Complete in ATS

When a signature request is Expired, it will now be marked as Cancelled in Bullhorn. Previously expired requests were marked as complete. 

E-Verify: Close Case Button Intermittently Not Appearing

An issue with viewing an E-Verify case has been resolved. Previously the Close Case button was occasionally not appearing.

E-Verify: Incorrect Photo Retrieved for E-verify Photo Match 

An issue with reviewing E-Verify cases in the Photo Match status has been resolved. Previously the incorrect photo was sometimes being returned for the Uploaded Photo.

Forms: File Uploads Empty when Associated Form Submitted

An issue with file upload forms becoming corrupt has been resolved. Previously when applicants uploaded a file to a form and chose Save and Exit instead of Finish and Sign, when they returned to the form and chose Finish and Sign without uploading the file again, the original would be corrupted.

Forms: Hide “Always Resend to Applicant” 

The Always Resend to Applicant toggle that was visible when editing forms is now hidden behind the Enable Re-Use of Signed Forms in Packages configuration setting, simplifying the user experience to reduce confusion.

Forms: Requester Text Fields Wrap on Form Previews 

Paragraph fields on forms will now allow for the text to wrap within the text box. Previously the texts would run off of the page margins. 

Note: The space in the box is limited so consider the size of the box and if the space will hold the required text.

Locations: Duplicate Address Lines on Location Add/Edit

An issue with the Address line 1/2 fields was resolved. Previously a duplicate field was shown when editing or adding a Location.

Login: “Login as [Applicant]” Feature Prompts the TOS

An issue was resolved with accessing an Applicant’s record by using the “Log in as [Applicant]” feature. Previously you were presented with the first-time login notification to accept the Terms of Service. This caused an issue as the Applicant should be the one to accept these.

I-9: Completing New I-9 Allow Two Stage Verification

For clients using the two-stage verification setting, Talent Platform now clears the verified status when a new Section 2 is signed. Previously users were unable to verify the newly completed Section 2.

I-9: Dashboard Shows the Latest File/Form Completed 

I-9 Dashboard 2.0 now streamlines the display for applicants with corrected active I-9s. Instead of multiple rows, the dashboard now presents only the most recently signed I-9, ensuring clarity during correction processes. Brand new I-9s will continue to be represented by two rows for consistent visibility.

I-9: Incorrect Section 2 URL Provided 

An issue with the 2023 I-9 Section 2 page URL was resolved. It was occasionally reverting to the format for the old I-9 version.

I-9: Missing External ID for 2023 I-9 Section 2

An issue was resolved where External IDs for 2023 I-9 Section 2 were missing, impacting document access from the E-Verify Dashboard details panel. This fix will impact newly completed I-9s but existing records will be fixed in a separate ticket.

I-9: Resend Email Notification Sending to Authorized Representative

An issue with I-9 email notifications that require an authorized representative has been resolved. Previously notifications were being sent to the representative before the applicant completed their portion. This update ensures that notifications are now appropriately directed based on the completion status.

Internationalization: Country Code Resets for Applicants 

An issue with the country code of Canada on the candidate’s phone number has been resolved. Previously when a candidate set their number with the Canadian country code it was reverting to the United States when they revisited the page. Now the selected Country Code is retained upon saving.

Workflow: “Order Workflow” Allows Multiple Placements to be Selected

An issue with the Order Workflow View was resolved. Previously recruiters could erroneously select multiple placements for a candidate. The fix changes the input to only allow recruiters to assign one placement at a time.

2024 US State Tax Form: Update Wisconsin WT-4 

The Wisconsin State Tax Form (WT-4) has been updated for 2024. This is a PDF update only and no field updates were made.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

2024 US State Tax Form: Update North Carolina NC-4

What’s changed?

The North Carolina NC-4 has been updated for 2024.

Fields Modified

NC_filing_status values have been updated to remove the es_ prefix

• es_NC_filing_status_single_or_married_filing_separately is now NC_filing_status_single_or_married_filing_separately
• es_NC_filing_status_head_of_household is now NC_filing_status_head_of_household
• es_NC_filing_status_married_filing_jointly is now NC_filing_status_married_filing_jointly

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

2024 US State Tax Form: Update Missouri MO W-4

The Missouri State Tax form (MO W-4) has been updated for 2024. This is a PDF update only and no field updates were made.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

2024 US State Tax Form: Update Maine W-4ME

The Maine State Tax form (W-4ME) has been updated for 2024. This is a PDF update only and no field updates were made.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

2024 US Federal Tax Form: Oregon State Tax 2024 (Spanish) 

The Oregon State Tax form (OR-W-4) (Spanish) has been updated for 2024. This is a PDF update only and no field updates were made.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

2024 US Federal Tax Form: Oregon State Tax 2024 

The Oregon State Tax form (OR-W-4) (English) has been updated for 2024. This is a PDF update only and no field updates were made.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

2024 US Federal Tax Form: Update Form W-9

The US W-9 has been updated for 2024, named 2024 W-9 (E). The Spanish version of the US W-9 has been added, named 2024 W-9 (S).

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

Confirmation Modal for “Rotate Secret” in API Settings UI

What’s new?

Administrator users will now be asked to confirm before continuing when rotating client API secrets. 

Why does it matter?

This prevents accidental updates to API secrets.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

Order Workflow Enhancements 

What’s new?

The onboarding process has been streamlined for clients by automating the recognition of previously completed forms by candidates.

Recruiters gain visibility into completed forms and can easily delete previously completed forms from packages.

Admins can designate certain forms to always be sent, even when previously completed by a candidate.

Why does it matter?

These changes enhance the overall efficiency and customization of the onboarding workflow.

How do I enable this?

Admin users can enable this with the Enable Re-Use of Signed Forms in Packages setting found by navigating to System Settings > Onboarding.

Released to Staging: April 4, 2024

Targeted for Production Release: April 11, 2024

Iowa W-4 

The Iowa W-4 form has been updated to the 2024 Version.

English Update Information:

Fields Added

• New Marital Status option: Head of Household (state field IA_filing_status_H)
• New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income)
  • Spouse also has earned income: Yes (value IA_spouse_has_earned_income_yes)
  • Spouse also has earned income: No (value IA_spouse_has_earned_income_no)

Fields Modified

• Marital Status ‘Other’ maps to state field IA_filing_status_S
• Marital Status ‘Married Filing Jointly’ displays new field, ‘Does your spouse also have earned income?’ 

Spanish Update Information:

Fields Added

• New Marital Status option: Head of Household (state field IA_filing_status_sp_H)
• New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income_sp)
  • Spouse also has earned income: Yes (value IA_spouse_has_earned_income_sp_yes)
  • Spouse also has earned income: No (value IA_spouse_has_earned_income_sp_no)

Fields Modified

• Marital Status ‘Other’ maps to state field IA_filing_status_sp_S
• Marital Status ‘Married Filing Jointly’ displays a new field, ‘Does your spouse also have earned income?’

Released to Production: March 14, 2024

California DE-4

The California DE-4 form has been updated to the 2024 version.

Released to Production: March 14, 2024

Montana MW-4

The Montana State Tax Form (MW-4) has been updated for 2024.

Field Added

MT_married_filing_jointly_with_both_spouses_working

• Married filing jointly with both spouses working
• Boolean (1, 0)

Field Modified

• MT_tax_allowances is now being used for Line 4, Reduced Withholding to retain backwards compatibility. This field is no longer calculated.

Fields Removed

• MT_allowances_yourself
• MT_allowances_one_job
• MT_allowances_spouse
• MT_number_of_dependents
• MT_head_of_household
• MT_allowances_large_deductions

Released to Production: March 14, 2024

Colorado DR 0004 Withholding Form

The Colorado State Tax Form (DR 0004) has been updated for 2024.

Released to Production: March 14, 2024

Idaho W-4

The Idaho State Tax Form (W-4) has been updated for 2024. 

Field Updated:

• The field ID_filing_status now expects the following values: ID_filing_status_a, ID_filing_status_b, ID_filing_status_c
•  Previously the values were: es_ID_filing_status_a, es_ID_filing_status_b, es_ID_filing_status_c

Released to Production: March 14, 2024

Minnesota W4-MN

The Minnesota State Tax Form (W4-MN) has been updated for 2024.

Released to Production: March 14, 2024

Mississippi 89-350

The Mississippi State Tax Form (89-350) has been updated for 2024.

Released to Production: March 14, 2024

Northwest Territories TD1

The Northwest Territories TD1 has been updated for 2024.

Released to Production: March 14, 2024

Saskatchewan TD1

The Saskatchewan TD1 has been updated for 2024.

Released to Production: March 14, 2024

Yukon TD1

The Yukon TD1 has been updated for 2024.

Released to Production: March 14, 2024

Prince Edward Island TD1

The Prince Edward Island TD1 has been updated for 2024.

Released to Production: March 14, 2024

Nova Scotia TD1

The Nova Scotia TD1 has been updated for 2024.

Released to Production: March 14, 2024

Nunavut TD1

The Nunavut TD1 has been updated for 2024.

Released to Production: March 14, 2024

Bullhorn Integration: Existing Job Postings Deleted/Unpublished in ATS

Job synchronization with Bullhorn has been enhanced ensuring more accurate handling of updates and reducing the risk of missed changes or orphaned records.

E-verify: Values Sent to Crimcheck

Data from an Employment Authorized Document (Form I-766) accurately flows to Crimcheck and creates an E-Verify case. Previously, the data was not being sent correctly and an E-Verify was not created.

I-9: Dashboard 2.0 Latency

Minor changes were made to improve the load time of the I-9 Dashboard 2.0.

I-9: Section 2 – Update Button Texts on Document Capture

In Section 2, the button for document uploads now accurately displays the Capture and Choose File buttons. Previously, this showed Retake instead of the Capture and Choose File buttons in certain conditions.

Preliminary Information: Applicant Portal Displays Country Code

An issue was resolved for phone number field validation when completing multiple forms on the Preliminary Info page for clients who have the Disable International Phone Numbers setting enabled. Previously, when the Disable International Phone Numbers setting was enabled a confusing error would appear when validating the phone number field.

Resend Text Message Reminder for I-9 Forms

What’s new?

Recruiters can resend text messages to I-9 authorized representatives when candidates designate them via SMS.

Why does it matter?

This allows authorized representatives to be reminded when they need to complete their portion of the I-9 so it can be completed promptly. Authorized representatives can rely on this timely reminder to ensure they complete their portion of the 1-9 before it expires, reducing the likelihood of failing to complete the 1-9.

How do I enable this?

Generally Available: Contact Support for enablement.

Released to Production: March 14, 2024

Add “Section 1 PDF” Download Button to Supplement B

What’s new?

Individuals completing Supplement B (previously, Section 3) can now preview the Section 1 which was completed by the candidate.

Why does it matter?

This update enhances the verification process and helps ensure data accuracy.

How do I enable this?

This is enabled by default and you do not need to take any action.

Released to Production: March 14, 2024

Implement Internationalization in Table UX and Validations 

What’s new?

Administrators can now create locations for Canada, the United Kingdom, and Ireland with the bulk upload feature, with expanded field support.

Why does it matter?

This update ensures more precise location creation.

How do I enable this?

This is enabled by default and you do not need to take any action.

Released to Production: March 14, 2024

2024 US State Tax Forms

The following US state tax forms were added:

• Arizona A-4
• Kentucky K-4
• Connecticut CT-W4
• Rhode Island RI-W4

2024 Canada Federal and Provincial Tax Forms

The following tax forms have been added:

• Federal TD-1
• Quebec TP-1015.3
• Ontario TD-1
• Alberta TD-1
• Manitoba TD-1
• British Columbia TD-1
• New Brunswick TD-1
• Newfoundland TD-1

Auth Rep Experience – I-9 Section 2

Bullhorn has updated the document number validation for Driver’s Licenses and State IDs to align with the latest government rules, ensuring accurate and compliant entry of candidate information in Section 2.

Crimcheck: E-Verify Doc ID for Foreign Passport with I-94

Crimcheck E-Verify cases can now be automatically created when recruiters complete the I-9 with a List A document containing a foreign passport, ensuring accurate document creation in E-Verify.

Close Case Details

The Case Details report has been updated to ensure the Case Status is properly displayed.

I-9 Section 2 Completion Note to ATS 

An issue was resolved where the ‘Edocs Complete’ note comment incorrectly stated ‘2020 I-9 Section 1’ during I-9 Section 2 corrections. This now accurately reflects the completed section in the note added to the ATS.

Active Workflows Tab Display 

Previously when opening the Active Workflows tab the data would not load. This release resolves the issue and data now loads correctly in this dashboard.

Work Experience End Date 

An issue was resolved on the Work Experience page. Previously when the applicant answered Yes to the question “Are you currently employed here?” the confirm button would not enable without an End Date. The End Date is no longer required.

Preliminary Information DOB Validation

An issue has been resolved that would cause a false validation error when entering the date of birth on the preliminary information page. The error will now only occur when the date of birth is outside the expected range ensuring a consistent user experience.

Multi-Language Support – Job Search

The Job Search Page on the Talent Platform was enhanced to add translation support for the following fields: “Search by title or skill”, “Location”, “Search”, “Jobs Applied for”.

Section 2 Correction – Candidate Notification 

An issue has been resolved where confusion was caused when initiating a Section 2 correction incorrectly triggered a misleading candidate notification.

Disable International Phone Numbers Setting

Locations in WFM will now respect the “Disable International Phone Numbers” setting, preventing the inadvertent selection of international phone numbers during location editing and creation.

Generally Available: Contact Bullhorn Professional Services or your Account Manager for enablement details.

Deleting Forms

The User Experience on the Form Manager is updated so that active forms can no longer be deleted, they must be disabled first. Only disabled forms can be deleted.

Bulk Upload CSV with Commas 

An issue with bulk uploading of users and locations was resolved. Previously, CSV files containing commas failed to load properly. A fix was implemented to ensure seamless loading of CSV files, even when commas are present.

Enabled by Default.

Bulk Upload Location – Additional Address Field

The Address Line 2 field has now been added to the Bulk Upload Location process. This will facilitate the uploading of the addresses with accuracy.

Bulk Uploads – Create Toast Message Upon Successful Creation

Administrators will now receive confirmation toasts upon successful bulk creation of locations and users, eliminating uncertainty and allowing for quick verification of successful location or user creation.