Field Parsing: SimplifyVMS (gulfstream)

VMS Sync now parses Total Openings and Supervisor Full Name for SimplifyVMS (gulfstream) VMS Positions. Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.

Positions (Magnit Rightsourcing): Incorrect Position Type/Per Diem values

VMS Sync has resolved an issue with Magnit Rightsourcing field parsing. Previously, Position Type displayed as “Privacy Security | Browser Requirements”, and Per Diem was set to “true” due to End Date being earlier than Start Date. Both values are now parsing as expected.

Position Type and Per Diem values are used to determine Bullhorn Job track, which impacts field labels, values, and requirements available on the ATS Job. Parsing accurate values is crucial to correct categorization and quick req delivery, as many customers have rules that ignore Per Diem reqs for delivery.

Skill Mapping: Linked Skill No Longer Redirects to Unlinked Tab

An issue with redirects on the Skill Mapping dashboard has been resolved. Previously, when a user clicked on a Skill Mapping link from the Position Details page, clicking anywhere on the Linked Skills page redirected the user to the Unlinked Skills tab. Users can now click anywhere on the Linked Skills page and remain on the page.

The Linked Skills page allows end-users to quickly confirm which ATS values are associated with a Medical Type/Specialty combination and if necessary, unlink to correct for future Position transactions. All Skill Mapping users can review this update by clicking a Skill Mapping link found on the Position Details page. 

Submittals: Beeline Default Pay Rate

An issue has been resolved where an incorrect default Pay Rate was auto-populating on Ametek Beeline Submittals. VMS Sync now uses more specific logic to retrieve the default Pay Rate value and display the correct value on the Submit to VMS form.

Field auto-population saves end-users time on manual entry and ensures data is accurate before submitting a candidate to the VMS. This update will automatically reflect on all Ametek Beeline Submittals.

Shiftrockv2 ParsedStatus Converted from Text to Number

What’s new?

VMS Sync now converts status values returned from Shiftrockv2 API from numbers to text:

ShiftrockV2 Number Value     VMS Sync Text Value

1                                                New

2                                               Closed

3                                               Reopen

4                                               Update

Why does it matter?

While some customers use raw VMS status in rules or automations, VMS Sync converts all unique VMS status values to a smaller set of normalized values for ease of mapping for end users. These values can be viewed on the Status Mapping tab of the Account page in VMS Sync Admin Tools.

How do I enable this?

Generally Available: All ShiftrockV2 credentials are affected by this update.

Vector Medical Parsing Updates

What’s new?

VMS Sync now parses medical keywords from the Specialty field of Vector VMS Positions. Specialty is prioritized above Title as it typically contains the most medical keywords.

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority changes include:

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow, ensuring unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Stafferlink Medical Parsing Updates

What’s new?

Stafferlink VMS Position formatting has been refactored to clearly identify fields used for medical parsing. Class now takes top priority as it typically contains the most medical keywords.

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets VMS Sync accurately assign a Medical Type and Specialty value to a Position.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Medefis5 Telemetry Medical Parsing Updates

What’s new?

VMS Sync has reprioritized which Medefis5 fields are checked for medType and medSpecialty Keywords. vmsMedSpecialties and vmsMedType are now ranked above Title.

Medical parsing logic has also been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Medefis5 Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following Medefis5 VMS fields:

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how VMS Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:

Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Maestro Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following Maestro VMS fields:

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

MyWorkday Additional Field Values

What’s new?

VMS Sync now parses the following field values for MyWorkday GDIT VMS Positions:

• Coordinator Name
• Category
• Posting Date
• Time Type
• Job Family
• Category
• Location
  • City
  • State
  • Postal Code
  • Country Code

Why does it matter?

Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.

How do I enable this?

Generally Available: All GDIT MyWorkday Credentials are affected by this update.

Fieldglass Medical Parsing Updates

What’s new?

VMS Sync now parses medical keywords from the Category field of Fieldglass VMS Positions. The Title is prioritized above the Category as it typically contains the most medical keywords. Medical parsing logic has been updated for all VMS Positions that support medical parsing. 

Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

AyaConnect Medical Parsing Updates

What’s new?

VMS Sync now checks for Keywords in the following AyaConnect VMS fields:

VMS Sync now checks for Keywords in the following AyaConnect VMS fields:

Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:

Why does it matter?

VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Edit Linked ATS Values

What’s new?

Skill Mapping users can now edit ATS values from the Linked Skills tab of the Skill Mapping Dashboard in VMS Sync. To do this, follow these steps:

1. On the Linked Skills tab, search for a link and click the pencil icon to update.

2. Under ATS Fields, add or remove values and click Update Link to save or Cancel to discard changes. Note: All ATS Fields marked required must have a value to enable the Update Link option.

      3. VMS Sync Fields can’t be edited from the Linked Skills tab. To do this, click the red X icon to unlink, then click the Unlinked Skills tab to create a new VMS Sync Type/Specialty link.

Why does it matter?

This enhancement allows Skill Mapping users to edit existing links to populate new fields or change existing values.

How do I enable this?

Generally Available: Any VMS Sync Admin Tools user with Update Skill Mapping permission can use this new functionality.

Healthtrust Positions Attachment Parsing

What’s new?

VMS Sync now parses attachments from Healthtrust VMS Positions. Position Attachments typically contain details not included in the VMS posting, and are unavailable for ATS field parsing.

Why does it matter?

Including VMS Position attachments in ATS Job delivery ensures data is as complete and accurate as possible, reducing the need for end-user manual entry and product swivel.

How do I enable this?

Generally Available: No configuration or permission updates are required to enable attachment delivery for Healthtrust Credentials.

New VMS Integration: RTG Exchange

What’s new?

VMS Sync now integrates with RTG Exchange VMS. This portal was frequently requested by Healthcare users. It’s now available to add in VMS Sync Admin Tools for Position delivery.

Why does it matter?

VMS integrations automate requisition delivery and user notifications, reducing manual data entry and streamlining business processes.

How do I enable this?

Generally Available: Any user with an RTG Exchange VMS login and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.

New VMS Field Parsing Request

What’s new?

VMS Sync now parses No New Submittals After for VectorVMS Positions. Users will see this value on the Position Details page under Req Details – Response Deadline:

Why does it matter?

Response Deadline indicates the latest date a vendor is accepting new candidate submissions to a Position. Parsing this value improves Job accuracy and reduces manual entry and product swivel.

How do I enable this?

Generally Available: Response Deadline will populate on all VectorVMS Positions going forward.

Released to Production: March 2024

WAND Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing. 

New keywords have been added to more accurately derive Medical Speciality values:

New keywords have been added to more accurately derive Medical Type values:

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

Healthtrust Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

Keyword values have been updated for more accurate parsing:

Keywords have been updated to better associate with the appropriate Medical Specialty values:

Keywords have been updated to better associate with the appropriate Medical Type values:

Medical Specialty values have been re-ranked to more accurately categorize medical Positions for Skill Mapping:

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

B4Health Medical Mapping Review 

What’s new?

Medical parsing logic has been updated for all VMS Positions that support medical parsing.

New medical types include:

• Receptionist
• Cytogenetic Technologist

Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:

Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority has been re-ranked as follows:

Why does it matter?

VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.

Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

AyaConnect Medical Parsing Updates

What’s new?

Medical parsing logic has been updated for AyaConnect VMS Positions. VMS Sync now parses keywords from the Expertise and Profession VMS fields to more accurately assign Medical Type and Specialty values to AyaConnect Positions.

Why does it matter?

Field rank is important in medical parsing logic. VMS fields with more medically descriptive language should be ranked higher to ensure Sync categorizes Positions as accurately as possible. This reduces manual edits and product swivel.

How do I enable this?

Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.

Released to Production: March 2024

Position Bulk Actions Split into New User Permissions

What’s new?

User Permission Position Bulk Actions has been decommissioned and replaced with four separate User Permissions, including:

• positionBulkPush: User can push multiple Positions to the ATS
  • Enabled for all user roles
• positionBulkSync: User can sync multiple Positions from the VMS to the ATS
  • Enabled for internal roles only
• positionBulkIgnore: User can ignore multiple Positions for ATS delivery
  • Enabled for all user roles
• positionBulkUnignore: User can un-ignore multiple Positions for ATS delivery
  • Enabled for all user roles

Bulk actions are capped at 10,000 records. This is to reduce any risk of encountering performance issues.

Why does it matter?

Bulk actions allow users to action multiple Positions at once. This saves end-users time on manual job pushes that are usually required after rule updates.

How do I enable this?

Generally Available: All user roles have been updated and users have been logged out to apply changes.

Released to Production: March 2024

Skill Mapping Export Matches ATS Configuration

What’s new?

The VMS Sync Skill Mapping export has been updated to include all ATS fields enabled in an account’s Skill Mapping Config settings. Additionally, all VMS Sync Type-Specialty pairs will accurately display one of the following Status values:

• Confirmed: A Skill Mapping link has been created for the Type-Specialty pair. Positions with this Type-Specialty pair will automatically deliver to the ATS.
• Unmapped: A Skill Mapping link has not been created for the Type-Specialty pair. Positions with this Type-Specialty pair will not deliver to the ATS until manually linked.
• Hidden: The Type-Specialty pair has been hidden from the Skill Mapping Dashboard view. Positions with this Type-Specialty pair will not show in the Skill Mapping Dashboard or be delivered to the ATS.

Why does it matter?

Skill Mapping is invaluable to Healthcare users who use medical types and specialties to set select ATS job field values.

Accurate Skill Mapping exports allow users to evaluate the current state of their medical mappings and identify adjustments as needed.

How do I enable this?

Generally Available: Users with Account Details page access in VMS Sync can view the updated export by clicking Export Skill Mappings.

Released to Production: March 2024

Rule Export Now Includes Priority

What’s new?

The VMS Sync Rule export has been updated to include a Rule’s Priority value. Priority is used to determine the order in which a Rule will run, with higher numbers running first.

Why does it matter?

Including Priority in the Rule export helps users understand which rules apply to Positions and in which order, allowing for better-informed configuration updates.

How do I enable this?

Generally Available: Contact VMS Sync Support for a full Rule export.

Released to Production: March 2024

Maestro (Medical Solutions) – On Hold Status

What’s new?

VMS Sync now parses the On Hold Position Status from Maestro (Medical Solutions) VMS to indicate when a Position has paused Candidate submissions, and ATS Jobs are updated accordingly. 

Why does it matter?

These real-time status updates enable you to respond to the time-sensitivity of VMS Position submission windows, so you do not waste time and effort preparing candidate submissions for unavailable opportunities.

How do I enable this?

Generally Available: No action is needed for VSM Sync customers. All Maestro (Medical Solutions) Positions will display an On Hold Status when appropriate in VMS Sync.

Amplify Workforce – Medical Parsing Support

What’s new?

VMS Sync has added medical parsing to Amplify Workforce VMS. This derives medType and medSpecialty properties from select fields on the VMS Position, allowing you to accurately categorize your ATS Jobs.

Additionally, VMS Sync now parses the following Position field values from Amplify VMS:

• Target Rate
• Non Local Candidate Accepted
• Additional Tests
• Vendor Questionnaire
• Coverage Shift
• Contract Details

Why does it matter?

You no longer need to switch between VMS and ATS to manually update ATS Jobs, because VMS Sync now parses as much data as possible.

How do I enable this?

Generally Available: All Amplify Workforce Positions now contain the above field values.

SimplifyVMS | Position Location Parsing

Position Location is now parsed from the Simplify VMS list view. Location is used to populate the Company Name into the Position list and the Company Mapping dashboard.

Parsing Location ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.

Generally Available: All future Simplify positions will contain a Location value (if one exists on the VMS).

Provade | Improved Rate Parsing

Rate parsing has been improved for Provade Positions. This enhancement ensures all available rates are parsed from the VMS, including:

• Bill Rate Min
• Mark Up
• Pay Rate Min
• Target Bill Rate

Parsing VMS rates ensures ATS Jobs include as much VMS data as possible, increasing data integrity and reducing the need for end-user manual updates.

Generally Available: All Provade Positions processed going forward will contain rate values. Please contact Bullhorn VMS Support to add rate values to ATS.

Credential Email Address Visibility

You can now view Credential Email from the Credential Details page in VMS Sync:

Credential Email is used to receive emails from the VMS, allowing VMS Sync to process Position updates for ATS delivery as quickly as possible. VMS Sync users previously had to contact Bullhorn VMS Support for this value. 

Generally Available: This feature is live for all VMS Sync Credentials. 

Simple VMS | Parse “Other Requirements” Field

VMS Sync now parses Other Requirements for Simple VMS Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

Availability: Please reach out to Bullhorn VMS Support to add Other Requirements to ATS Jobs.

Improvements to Large Attachment Handling

VMS Sync Submittals has improved how we handle larger attachments. A new endpoint has been added to more efficiently retrieve file contents, and files are now uploaded before they’re saved. This workflow change resolves a previous issue with very large attachments (17MB+). 

Large attachment handling is particularly important for Healthcare users who are required to submit multiple files per candidate submission. 

Availability: This backend update has been applied to all Submittal-supported VMSs (Fieldglass, Beeline and Pixid). 

Covendis | getReqList Failure 

An issue was resolved with requisition processing for three Covendis Credentials. Previously, Covendis Credentials weren’t auto-deactivated due to an invalid password, causing Position delivery failures. 

Covendis Credentials are now auto-deactivated when the password is expired. This provides end users with a clear indication of Credential issues and how to resolve them.

Story VMS | Rate Parsing Error 

An issue was resolved with Story VMS Positions. Previously, VMS Sync failed to parse Bill Rate for a small number of Story Positions, blocking ATS delivery. 

Now, both Bill Rate and Pay Rate are parsed successfully and Positions are delivered to the ATS as expected. This ensures timely job creation and reduces the need for end user manual job entry.

Shiftrock VMS | Shift-Rate Lookup

VMS Sync now uses Shift Type to assign Bill Rate Max (and Bill Rate Min, if applicable) for Shiftrock VMS Positions. While Shiftrock lists Shift Type on a Position, it provides rates for all Shift Types in a single table. 

To avoid having to configure dozens of rules that set ATS Bill Rate based on Shift Type, the following rate parsing logic has been added:

1. Find Shift Type value.
   1. Ignore Rotating value (doesn’t correspond to any rates).
2. Attempt to match Shift Type value to the end of Rate value.
   1. Use Fixed Rate values first (most common).
3. If one Rate value is found, set Bill Rate Max to Rate value.
4. If multiple Rate values are found:
   1. Set Bill Rate Max to high value.
   2. Set Bill Rate Min to low value.
   3. If Rate values are the same, set Bill Rate Max and Bill Rate Min to the same value.

This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

Availability: This update has been automatically applied to all Shiftrock VMS Credentials.

Linking Positions With MedSpecialty “None” 

An issue was resolved with linking Positions without a medSpecialty value on the Skill Mapping dashboard. Previously, Skill Mapping users were unable to create new links for Positions with a medSpecialty value of “None”, causing Position delivery delays. 

Now, Positions with a “None” medSpecialty value are linked successfully. This allows Skill Mapping users to quickly link Positions for ATS delivery.

IQNavigator | changePassword Failure

An issue was resolved with password rotation for a large number of IQNavigator Credentials. Previously, VMS Sync auto-updated VMS passwords for dedicated IQNavigator Credentials with a 10-character value. Recently, IQNavigator updated its password requirements to include 16 alphanumeric characters and at least one special character. This requirement change caused VMS Sync’s weekly password rotation to fail for all dedicated IQNavigator Credentials. 

Now, VMS Sync auto-updates IQNavigator passwords according to the new requirements successfully. This prevents delays in requisition delivery and updates.

Einstein2 | Parse “Overtime Multiplier” Field

VMS Sync now parses Overtime Multiplier for Einstein2 Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end user manual updates.

Availability: Please reach out to Bullhorn VMS Support to add Overtime Multiplier to Einstein2 ATS Jobs.

Pixid | German Language Support

The Submit to VMS form is now available in German for Pixid VMS Positions. This enables German-speaking VMS Sync Submittals users to quickly submit Candidates to Pixid Positions from within Bullhorn. 

Availability: Please reach out to Bullhorn VMS Support to enable German language support for Pixid Submittals.

Large Attachment Handling

Improvements have been made for handling larger attachments. A new endpoint has been added to more efficiently retrieve file contents, and files are now uploaded before they’re saved. This workflow change resolves a previous issue with very large attachments (17MB+). 

Large attachment handling is particularly important for Healthcare users who are required to submit multiple files per candidate submission. 

Availability: This backend update has been applied to all Submittal-supported VMSs (Fieldglass, Beeline and Pixid).

Stat Staff | Unit Details Parsing

VMS Sync now parses Unit Details for Stat Staff VMS Positions. This ensures ATS Jobs include as much data from the VMS as possible, increasing data integrity and reducing the need for end-user manual updates.

Availability: Please reach out to Bullhorn VMS Support to add Unit Details to Stat Staff ATS Jobs.

Rules Get Field Values from ATS Company or Location

VMS Sync Rules now supports both Company and Location value lookup. This lets VMS Sync users control which entity a Rule pulls values from (Company or Location).

Rules are most commonly used to auto-populate ATS Job fields, reducing manual entry and time spent reviewing Jobs for completeness and accuracy. 

Availability: Please reach out to Bullhorn VMS Support to add a Company or Location lookup Rule.

Einstein2 (Prolink) | Incorrect Status and “Select” Company

An issue was resolved with Einstein2 Prolink VMS Positions. Previously, Prolink Positions displayed incorrect Status values, and Company showed as “Select” instead of a valid Company name. 

Now, both Status and Company fields display the correct VMS value. This ensures there’s no data discrepancy between VMS and ATS, and reduces the need for users to swivel between products to manually review and correct ATS Jobs.

Icons on the Submit to VMS form are now displaying as expected. A recent Bullhorn Novo icon update interfered with Sync’s ability to retrieve icons for the Submit to VMS form. Sync now pulls icons from an internal file instead of an external URL.

Updated backend so Vizient Positions without attachments no longer show ATS Save Fail reports in VMS Sync Admin Tools. This improves user experience by only displaying Position errors when appropriate and actionable. 

Updated parsing logic to restore Greenhouse req delivery. Greenhouse updated their VMS structure and layout, and backend code adjustments were required to process requisitions as expected.

AyaConnect reqs now display all Shift values found on the VMS. This ensures data entry accuracy and reduces product swivel.

AHSA/Trio reqs now include the VMS Rate Sheet. This document includes additional compensation information unavailable on the webpage. This enhancement increases data accuracy and reduces product swivel.

VMS Access now retrieves requisition files from the following Beeline sections:

• Attachments
• Resume and Other Attachments
• Please Upload Detailed Job Description

Beeline has many unique buyers with varying field and section labels. Added backend handling to deliver important job files to the ATS as expected.

VMS Sync now recognizes when an Einstein II requisition is in a Locked status. Locked requisitions will show “-Locked” at the end of their Parsed Status value. This increases clarity on the Position Detail view and allows users to utilize Rules as needed to manage Locked requisitions.

Sourcing Accelerator has been updated to handle Dice delays better. This ensures the app recognizes and parses a Dice candidate resume as expected.

Sourcing Accelerator navigation for Indeed has been improved. The app now closes as expected when navigating away from the Candidate Details page, and launches and parses as expected on the Candidate Details page.

VMS Sync now provides a direct link to East Ridge VMS requisitions on the Position view of Admin Tools. This lets users quickly access the VMS job posting for review and candidate submission. Users with East Ridge credentials can reach out to VMS Sync Support to add a rule to show this VMS URL on ATS jobs or in notification emails.

New JSON property “Warning Submission Closed” added to Fieldglass positions. This property indicates when a Fieldglass position contains a warning message that new submissions are no longer being accepted.

Users with Fieldglass credentials are encouraged to contact VMS Sync Support to use this property in Rules. For example, if Warning Submission Closed is “true” on a Fieldglass position, a rule can be used to set an ATS Job Status to “Filled”.

VMS Sync now processes requisition emails from LiquidCompass. VMS Sync creates and updates LiquidCompass positions in the ATS when an email is received to the Credential email address. Users with LiquidCompass credentials are encouraged to review their current logins and list an appropriate fyresync.com email address in the VMS. This allows them to receive notifications of position activity and avoid potential processing delays.

VMS Sync now supports the “wd3” URL variant of MyWorkDay VMS. Users can add credentials with this URL variant to VMS Sync Admin Tools, allowing automated position creation and delivery.

Source is no longer required on the VMS Sync Submit to VMS form. This change benefits users who don’t set ATS Submission Source as required.

VMS Sync now integrates with Works Health for requisition processing. This lets users automate the job creation and update process for Works Health VMS positions, increasing speed to market and reducing swivel.

Skill Mappings now contain a “None” medType. This lets Skill Mapping users manage unlinked medSpecialty values that are missing a medType value. Clients with Rules referencing positions without a medType are encouraged to review their current configuration and work with Support to update Rules as needed to prevent req delay.

VMS Sync has updated our FocusOne credential authentication method to restore requisition delivery.

VMS Sync now parses Flextrack requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.

Added ‘Position Type’ feature to CTM Credentials in VMS Sync. This lets users select which CTM requisitions are processed by VMS Sync – Shift (per diem), Assignment (contract long term) or All.

The Address selectors for all Acro credential variants to parse addresses from the correct VMS field was updated. This lets users accurately link values in Company/Flex Mapping, ensures location-based Rules apply to appropriate reqs, and reduces manual ATS Job updates.

VMS Sync now integrates with LiquidCompass for requisition processing. This integration was requested by the majority of our Healthcare VMS Sync users, and allows for automated creation and updating of ATS positions from this VMS portal.

VMS Sync has improved our error handling to prevent timeout errors from disabling working VNDLY Credentials.

Updated handling to restore StaffBridge Per Diem requisition processing. This prevents processing failure when the credential setting “Include Per Diem Jobs” is enabled.

VMS Sync now executes form triggers on Bullhorn Job upload. This allows custom ATS automations to fire as expected.

VMS Sync has updated our authentication method for 3 Story credentials. This restores Sync’s ability to automatically change dedicated login credential passwords successfully.

VMS Sync now parses Flextrack requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.

Updated VMS field handling to successfully authenticate AyaConnect credentials. This allows Sync to process reqs as expected.

VMS Sync has optimized the Beeline submittal flow to better manage errors (such as “Failed to navigate to position for submittal link”) and improve webpage navigation. This ensures the Beeline submission process is timely and consistent.

Dice handling was updated to wait until the Candidate profile page has loaded before opening Sourcing Accelerator. This allows for successful candidate resume parsing.

The backend code was updated to restore Sourcing Accelerator functionality on Indeed. This lets users parse Indeed candidate profiles into Bullhorn as expected.

Shiftrock integration was updated to close any requisitions that have been removed from the VMS. This ensures accurate and timely ATS Job Status updates.

MyWorkDay VMS has recently changed how their requisition data is structured. VMS Sync has updated the backend logic to accommodate these changes and process requisitions for delivery as expected.

The authentication method was updated to log in to iCims successfully. This prevents Sync from throwing false errors and disabling credentials with valid logins such as “Unable to create a client with job configuration: Unknown response on authorization”.

VMS Sync now parses the following FocusOne requisition fields: Shift Description, Bill Rate, Affiliate Rate, OT Bill Rate, Affiliate OT Rate, and Guaranteed Hours. This improves the accuracy of ATS Job data.

The backend calculation was updated for Einstein2 requisitions to accurately populate the “Duration” value.

A Credential feature was added to Acro VMS credentials to process Light Industrial and Professional/Clerical requisitions. Users can now update their credential configuration to pull all requisition types and reduce manual job entry.

Updated backend logic to check for multiple error messages when authenticating with Staffbridge Credentials. This prevents our code from auto-disabling working Staffbridge logins when more than one error is encountered in the VMS, and processes requisitions for delivery as expected.

GitHub has updated their public key, so backend updates have been made to our logic to pull our code on startup as expected.

VMS Sync has added a Credential feature to Acro VMS credentials to process both Light Industrial and Professional/Clerical requisitions. Users can now update their credential configuration to pull all requisition types and reduce manual job entry.

Simplify VMS – VMS Sync now parses requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.

Fieldglass – VMS Sync now captures company-specific chat messages. This ensures all buyer comments posted to VMS positions are attached to the ATS Job, eliminating the need for manual updates.

Focus One – VMS Sync now parses requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.

VMS Sync’s Rule Engine now supports Submittal statuses. Submittals users can bypass the VMS Sync Submittal Status Mapping dashboard and use rules to set ATS Submission Status by VMS Submission Status. This lets users tightly define ATS Submission statuses.

VMS Sync now integrates with Einstein2 v2 for requisition processing. This integration was requested by the majority of our Healthcare VMS Sync users, and allows for automated creation and updating of ATS positions from this VMS portal.

Vizient Position attachments are now supported. This delivers additional position info to the ATS Job.

Simplify VMS – VMS Sync now parses requisition attachments. This provides users with important requisition information not found in the VMS UI, reducing the need for users to manually update ATS jobs with missing VMS information.

B4Health – VMS Sync has updated our backend handling to parse requisition locations correctly. This lets users view the correct address on ATS Jobs, eliminating the need for users to manually update ATS jobs with missing VMS information.

Fieldglass – VMS Sync now captures company-specific chat messages. This ensures all buyer comments posted to VMS positions are attached to the ATS Job, eliminating the need for users to manually update ATS jobs with missing VMS information.

MyWorkDay – VMS Sync now automatically updates expired passwords for MyWorkDay credentials. This prevents requisition delay and eliminates the need for users to manually update their VMS credentials in VMS Sync Admin Tools.

We have added support for Fieldglass/Beeline Candidate profile comments. Auto-adds VMS Candidate feedback as a BH Submission Note.