Compliance Manager: Certification File Attachments

Users will now receive a warning message that the selected file requires an entitlement to view. Previously, when users without permission to view sensitive file types clicked to download a sensitive file, they were redirected to an error window. This fix will help users understand why they can’t access certain files and improve transparency around file permissions.

REST API: Blocked Calls for All Fields Requests

Users will now receive a 400 error stating “You are not authorized to request all fields” when attempting to make a REST API call to retrieve an entity and asking for fields=*. Previously, users would receive a 500 response

Searching: Saved Favorite Searches

The user’s full name now shows next to favorite searches within entity lists. Before this fix, only the user’s first name was displayed next to a favorited search.

Data Table Pagination Layout Changes

What’s new?

Pagination and Items Per Page have been moved to the bottom for the following lists:

• Billable Charge
• Compliance Manager
• Invoice
• Issue
• Mass Action Batch
• Payable Charge
• Surcharge

Why does it matter?

This change allows for a more streamlined List experience and paves the way for future enhancements.

Automatic Purging of Log Files

What’s new?

Admins can now set the duration for log retention for both files and the database. This can be done via the properties file.

Why does it matter?

This reduces storage requirements concerning archived logs.

Create Auto-Match Feature

What’s new?

Auto-Match automatically shows when credentials match a requirement. As a Compliance Specialist, you no longer need to manually match a Placement Certification with a Candidate’s Certification and instead, you can see auto-matches when applicable. This saves you time and effort managing many requirements for a candidate to start and remain working in a Placement.

When you save or edit a Placement Credential, you can see matches in the Compliance Manager Requirements list, the Placement Credential table on the Placement record, and the Placement Credential table on the Candidate record. After an auto-match occurs, you can make changes by selecting the Actions menu to either edit, delete the Certification Requirement, or remove the linked credential.

Note: Compliance Manager only matches credentials that are not expiring in the next 30 days after the Placement start date.

Why does it matter?

The enhancement to the credentialing workflow reduces the burden of manually matching credentials at each stage of the onboarding process and redeployment process. Using Auto-Match allows you to improve the speed to clear candidates and provide a stronger candidate experience by removing the request for duplicate credentials that already exist.

How do I enable this?

The feature is available by default. For a Credential to be able to be auto-matched, the Credential itself needs to have the following setup performed by a Client Admin:

• Credential Field Map: Credential isTransferable = TRUE
• Credentials Page Setting: Credential Transferable Status = YES

Novo Quick Search Dropdown: Saved Search

What’s new?

We’ve made improvements to the data that’s displayed for favorite searches in the following entity lists:

• Payable Charges
• Billable Charges
• Invoices
• Timesheets
• Compliance Manager

For these lists, you’ll now see “Saved” instead of “Favorites”. Saved searches will now include the search owner’s first and last name, and we’ve also added an icon to distinguish between public and private searches.

Old:

New:

Why does it matter?

This update makes it easier to see key criteria for saved searches, so you can quickly access desired searches.

How do I enable this?

This is automatically enabled for users that save searches for Payable Charges, Billable Charges, Invoices, Timesheets, and Compliance Manager Lists.

Target Release Date: April 4, 2024

Target Release Date: April 4, 2024

Data Replication: Hard-Delete Batch Job (from BBO) 

When timesheets are approved in BBO, the updates are handled correctly in Data Replication for accurate reporting. Previously, users with BBO Canvas who sync Timesheet and Invoice data to ATS experienced duplicate rows.

Distribution List: Distribution List Message

Previously, users selecting “Email All” from a distribution list didn’t see a warning on the Compose Message page that recipients on their list had either opted out or were missing email addresses. You will now be aware of when recipients won’t receive your e-mail messages.

Filtering: List Filtering on Entity Submissions Tab

We resolved an issue where, when using Multi Brand Job posting to Indeed, the Job was not correctly posted under the selected brand name but instead was under the Company’s name.

Indeed: Errors Impacting Certain Integration Activities

Certain errors were causing Indeed to flag and pause certain integration activities. These have been resolved.

Indeed: Multi Brand Indeed Posting

We resolved an issue where when using Multi Brand Job posting to Indeed the Job was not correctly posted under the selected brand name but instead was under the Companies name.

Novo: Character Counter on Text Fields

We resolved an issue where the character counter on text fields was not displaying anything when changes were made. This led to confusion about the character length of the text entered. With the recent update, users will now see the correct character count as they make changes to text fields.

Security Update for May Release

Since Bullhorn prioritizes the security of our products and our customers, we are applying updated security measures across our offerings. A key security enhancement in our 2024.5 May Release restricts the ability to accept HTML into our free text fields. If this change impacts any existing automations or customizations you have, we encourage you to contact Bullhorn support for assistance with any questions you may have.

Novo Platform and Design System Upgrade

What’s new?

The Bullhorn Novo Platform and design system, Novo Elements, have both been upgraded and include performance and maintainability improvements.

Why does it matter?

ATS and P&B clients will receive these updates automatically and can enjoy a faster system experience. We hope these changes showcase our commitment to continuously deliver a great user experience.

How do I enable this?

If you wish to upgrade your Novo Elements library version, please follow the upgrade process outlined on our official Novo Elements website.

Target Release Date: April 4, 2024

Note Added to Candidate Record on Failed Parse

What’s new?

When a candidate applies to a job through Indeed, and the resume is an image with no usable text, the ATS now adds a note on the candidate record directing the recruiter to view the attached resume in the candidate’s Files tab.

How do I enable this?

Available for all customers using the Indeed Apply integration.

Target Release Date: April 4, 2024

Credentialing: Editing Non-sensitive Credential File Types with the “Edit Certification File Attachment” Entitlement

Users with the “Edit Certification File Attachment” entitlement can now edit non-sensitive Credential File types. Previously, this functionality was not working when the user also had the “Preview Sensitive Certification File Attachment” entitlement disabled.

International Support: Special Characters in the “Name” Field

You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.

Parser: Parsing CVs Omits Apostrophes from Candidate Work History

Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10. 

Admin: User Login Auditing Reliability

You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.

Notes: Notes Created from Emails Had Broken Links

An issue was resolved where editing Notes generated from emails in Bullhorn was stripping the link to the email upon saving.

Placement Commissions: Default Commissions Values 

The values for the System Settings variables ‘commissionRoleRecruiting’ and ‘commissionRoleSales’ are now respected. These variables allow you to define the default role title for the Recruiting and Sales commission recipients. Previously, the values for the variables were ignored and default values ‘Recruiting’ and ‘Sales’ were used.

Mass Download for Placement Requirements in the Requirements Checklist

What’s new?

In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time. 

Why does it matter?

As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.

How do I enable this?

Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.

Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields

What’s new?

In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.

Why does it matter?

Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.

How do I enable this?

Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.

Questionnaire Notes on Submission List View Slideout

What’s new?

You will now experience improved visibility of questionnaire notes directly within the slide-out of the submission list view.

Why does it matter?

This enhancement streamlines the review process, allowing you to access essential questionnaire notes conveniently without navigating away from the submission list view.

How do I enable this?

This is enabled by default and you do not need to take any action.

Pagination Added to Branding Field 

An issue with the integration between the BH ATS and the SEEK job posting module has been resolved. Previously, users were not able to access all of their branding/logo options if they had more than 100. The ATS now splits these into multiple pages, allowing access to them all.

Close Job When Adding Placements from Job Orders 

An issue was resolved where manually adding Placements from Job Orders was not respecting the closeJob selection. Previously, when manually adding a Placement from the Job order ACTIONS menu, the job was not closing when ‘YES’ was selected for the “Would you like to close this [JOB]?” question. Now, when using the workflow, the associated job will be set to ‘closed’. 

Entity Action Email Notifications 

An issue was resolved with the functionality of email notifications populated from entity actions that were impacting the workflows of Bullhorn users when communicating with others. Now, when a Bullhorn user adds any Internal Distribution List to an email notification from an entity action (such as adding or editing a Job, Submission, or Placement), the recipients of the notification will see the recipient list in the email, and an unsubscribe link will not be included in the title or message.

Pay and Bill Calculated Fields 

An issue was resolved that was causing an inability to accurately report Pay and Bill data. This was based on the limitations of hardware requirements to run the volume of transactions using triggers.

Candidate Reference Questions and Responses Added into Data Replication

Data Replication has been updated to show data changes to ATS Candidate Reference Questions and their responses in real-time. This change was made so that clients don’t have to wait for the nightly sync.

Document Deadline Field Now on Placement Records

To support Credentialing Specialists in managing credential requirements efficiently, Bullhorn is making the deadline for credentials required easily visible on a Placement record. Credentialing Specialists can now add a document deadline in the Placement record, which is then mapped to the Document Deadline column in the Compliance Manager dashboard. This column is now labeled Placement Document Deadline.

Enabled by Default.

Commission UserID Available

Users can now report on the BH_Commission.userID field on Placement Commissions in reports.

Enabled by default.

Refresh of “My Account Watch” Dashboard Card 

An issue was resolved that was causing the Pulse dashboard card “My Account Watch” to no longer load results. 

DREP 

Previously, the “SelfHealSnapshots” task was not on a separate thread from the replication, causing delays while the task was running. This issue has been resolved, as the task has now been moved to a separate thread.

One-click Unsubscribe

A one-click unsubscribe header has been added to all emails being sent as a Mass Mail type from the Compose Message page. This was added to align with policies of email providers. 

Note & Email Template Filter to Grab Templates on Load

The Message Templates filter for Notes and Emails has been updated to show the 200 most recently modified templates without having to type in the search bar. This functionality has been added to each category –  My Templates, My Department Templates, All Templates – as a quicker way to find recent templates. 

Generally Available

Note Templates Duplicated in REST Response and UI 

An issue was resolved where note and email templates were showing duplicate templates in the search results under the “My Department Templates” and “All Templates” category filters.

Enabled by Default.

Novo-Elements v9

The Bullhorn design system, Novo Elements, has been upgraded to version 9. This major version release includes performance and maintainability improvements for easier use. For more information, please refer to the Novo Elements website.

Availability: The Novo platform .12 release will include these changes. External consumers who wish to upgrade their Novo Elements library version should follow the upgrade process outlined on our Novo Elements website.

Self Heal Email Report

Previously, the Self Heal Email report was only being sent when it failed to heal a record three times in a row. The report has now been enhanced so that it is sent daily in all instances.

Custom Objects On All Entities Above 10 Aren’t Searchable 

An issue was resolved where users with 11 or more Custom Objects could only search the first 10 Custom Objects listed. This fix will allow users to search for all of their added Custom Objects on the Candidate, Contact, and Company entities. Other entities did not have this issue given there are no more than 10 custom objects.

Availability: User’s utilizing more than 10 custom objects on the Candidate, Contact, and Company entities.

Merge PDF Support on Compliance Manager Requirements Checklist

We’ve added the ability to create merged PDFs for multiple candidate credentials within the Compliance Manager Requirements Checklist. This new functionality will allow credentialing specialists to stay within the Compliance Manager to use the existing function of creating PDFs of credentials to send to client contacts or keep for their records to remain in compliance.

Availability:  Users must have the “Create Merge PDF” and “View Certification File Attachment” usertype permissions.

An issue was resolved where searching against the Date Added or the Date Last Modified fields on Job records was not always returning the correct results due to an issue with how search handled different time zones.

An issue was resolved within the preview slideout for files. Previously, users were unable to scroll horizontally. Now, users are able to view large files by scrolling horizontally in the preview slideout.

An issue was resolved where the Requirements Checklist would have to be re-opened when navigating to a different page in the ATS and back to the Compliance Manager Dashboard.

When expanding a Placement credential card, compliance specialists can now access their specific Placement requirement’s edit history. This will allow the specialists the ability to quickly track changes for Placement requirements without leaving the Compliance Manager.

Compliance specialists can now quickly add, edit, and view notes for a given candidate on a specific placement certification card by expanding it from the requirements checklist on the compliance manager list. This allows them to more quickly align candidates to requirements and get candidates to work faster.

A new System Setting (configurable by Bullhorn Administrators) labeled “Secondary Owner Candidate Record Access“ was added to allow secondary owner(s) in the secondaryOwner field on a Candidate record to view associated Placement and Submission records across their organization’s departments.

The look and functionality of searching for note and email templates have been enhanced throughout ATS. Previously, a user was limited to searching only the first 200 recently updated templates. Now, when a user goes to select a note or email template, users can search for the following without that 200 template limitation:

• My Templates: Private or Public templates that user created
• Department Templates: Private templates owned by the user, and Public templates available to users in their department
• All templates: Private templates owned by the user, and Public department templates owned by other users in their ATS

Once a user begins typing to search for their templates, the user can scroll through their results expanding well beyond the previous 200 template view limitation.

An issue was resolved with the SEEK Job Posting integration. Previously, currency defaulted to AUD regardless of job region. Now users can select the correct currency type. This ensures that within the job posting on SEEK’s website, the pay scale corresponds with the proper currency option.

An issue was resolved where dropdowns were missing scrollbars on lists. This issue primarily affected all entity submission lists and the candidate file list. Users will now be able to select any options from the list.

An issue was resolved with direct deposit flowback. Previously, an error would occur during direct deposit flowback when the Remainder Deposit Type Account did not have the highest “Payment Order” number. Now, direct deposit flowback occurs successfully.

A French translation issue seen on the pop-up modal when a Candidate is moved to “rejected” status in the Submission tab has been resolved.

The “Starts and Ends” dashboard card was updated so that German users see the text “Start & Ende” rather than “Anfnge & Enden”. We have updated the “My Activity” dashboard card so that German users see the text “Meine Aktivitäten” rather than “Meine Aktivitt”. To see these updates, users must remove and re-add the cards to their dashboard.

An issue was resolved where several French translation issues were seen on Certifications within Novo.

An issue was resolved where the “Last Published Date” would always reflect the Eastern Time Zone. The “Last Published Date” on a job now respects the user’s time zone.

An issue was resolved causing custom date field values on a submitted placement change request to show the current date on the “Field Changes” overview when a user submits a blank value. Now, custom date fields will display the correct user-selected value when viewing submitted changes of a Placement Change Request.

The SnakeYAML library that handles the serialization and deserialization of requests in Data Replication has been excluded.

 A new endpoint for Data Sync Services was added so that the Data Replicator Manager may access the newest version of the Data Mirror JAR.

Bullhorn now supports special characters and accented letters in the “name” field on Custom Tabs.

An update was made to the foreign language translations to display foreign language translations in various areas of ATS where it was previously displaying English text when a foreign language was set up in LocaleSetting of System Settings. Previously, when Spanish was configured as the LocaleSetting, it would display text in English in Canvas, but now it will display text in Spanish.

To ensure issues impacting timesheets are surfaced clearly to payroll administrators and to reduce the risk that a candidate doesn’t get paid, if a timesheet fails to be evaluated due to a missing location state, an issue item will be generated with guidance for how to resolve the problem.

Credentialing specialists using the Compliance Manager Dashboard now have the ability to save their list searches and filters and add their saved searches to their favorites section. This allows the user to quickly reference specific placement information, job location, or custom data relevant to their business workflow.

The ability to see notes related to a specific credential reference on a credential card within the requirements checklist (slideout) has been added. This will allow users to stay focused on relevant information related to a credential card they’re viewing.

Clients can allow mini-pickers to save values that are not in the list, as they had in S-Release, and can now do so via a field interaction. This only applies to fields with the Mini Picker edit type and Allow Multiple Values field mapping configuration set to TRUE.

Example field interaction: API.form.controls.<field>.config.allowCustomValues = true;

An issue was resolved where opening a record redirected a user to the login page if they had “Tearsheets” selected as a startup item.

An issue was resolved where associated entities were not updated in Data Replication when records were merged. Combinations resolved:

• ClientCorpation: JobOrder
• Candidates: Submissions
• ClientContact: Submissions

An issue was resolved in Bullhorn Reporting where reports were showing deleted Placement Credentials. Now, users will no longer see deleted Credentials in their reports.

An issue was resolved on the Candidate and Placement Certifications tab. Previously, values in the table were getting truncated and users were unable to view the entire data string. Now, regardless of character count, users can view the full data string via a new hover tooltip.

An issue was resolved where the “Updated Candidate” step in Zapier did not function as expected. Users will now be able to successfully trigger “Updated Candidate” actions through Zapier allowing them to perform automated actions in their Bullhorn ATS.

An issue was resolved where users with over 200 templates were unable to find and select recently added Message and Note templates. Picker filter dropdowns for Message and Note templates will now display the most recently modified template in their system. We have feature work to address the limitation of the search functionality for Message and Note templates coming in a future release.

An issue was resolved where some Menu actions would disappear for users on certain browser resolutions. Now the “Parse Resume” and “Close All Tabs” actions will always appear in the bowling alley. The fix also applies to the “Cancel”, “Save”, and “Delete” actions on record add/edit pages.

An issue was resolved with our LinkedIn Recruiter System Connect integration where Bullhorn users with an apostrophe in their name were unable to be added to the Bullhorn ATS when utilizing the 1-Click Export option in LinkedIn.

An issue was resolved where some users were unable to edit DHTML fields on lists.

An issue was resolved where horizontal line breaks were not saving on DHTML fields.

The Fast Find search box has been updated to display a message when the maximum length of the text searched exceeds the restricted 150 characters. The same limitation is applied to the REST API call. This is to ensure consistent and performant searching.

ATS User Interface Error: The search text is truncated or limited to 150 characters and the user is informed about the limitation with a message as shown in the screenshot below.

REST API Error: Error 400 is returned to the user if the search text is longer than 150 characters and the search is not executed. The message returned is: “Operation not supported: please limit your search to less than 150 characters”

Users now have the ability to view the total amount of certifications listed on a placement card when viewing from a Candidate Record by navigating to the Credential tab > Placement Credential Requirement View. The “Total Results” count includes the number of active and archived certifications seen when the placement card is expanded. This will allow a credentialing specialist to easily monitor the number of credentials needed for a given placement to stay compliant.

An issue was resolved where custom fields on job submissions would not save when adding a job submission record via record overview workflow steps.

An issue was resolved where the Placement start date would default to 12/31/1969 if the record was created from a workflow icon or from fast add. The start date value will now default to the current date in the Placement add form.

An issue was resolved where Lead & Opportunity references were missing from reminder emails. Now, when a task references a Lead or Opportunity and is set to have a reminder email, that email will now contain a reference and hyperlink to that Lead and or Opportunity.

An issue was resolved where some users experienced tab counts not loading on the Company entity.

An issue was resolved where special characters were converted to HTML code when added via SOAP.

An issue was resolved to ensure the correct “start date” and “end date” would display on the “Work History tab” when the user is in a time zone west of Eastern Standard Time. This fix includes the display of any custom date fields placed under the “Work History” tab.

An issue was resolved in Shift Scheduler to correct the handling of overnight shifts that crossed work weeks. Now when an overnight shift starts on the last day of the work week and ends on the first day of the following work week, the shift will appear as appropriate on the Candidate and Company Scheduler views.

An issue was resolved in the Career Portal WordPress Plugin where the job information chips were shown on top of the job title when viewing postings on a mobile device. To receive this update, the plugin version will need to be upgraded to 3.4.2.

An issue was resolved that affected users configured to publish jobs to Indeed by default. Users were seeing an error message that the job will not be posted until the job was republished even when that step wasn’t necessary. The message will now only show when republishing is necessary.

The Candidate state exemptions field has been updated so that users no longer receive an error when inputting values beyond 32767 via REST.

An issue was resolved where sorting by appointments on the submissions tab on a job record, and viewing the “Current” tab would display a blank screen.

An issue was resolved affecting notes getting properly associated with Placements where a contact was referenced in the comments field with an “@” symbol. Now all referenced records will be associated with the note when adding notes to multiple Placements from the Placement List view.

An issue was resolved in the Document Editor where Address Merge codes ($address$, $city$, $state$, $zip$) were not working if any part of the Address block on the associated record was NULL.

An issue was resolved with French translation seen on Certifications.

A new field interaction has been added for the Certification File Attachment fields on the “Edit Candidate Credential” & “Add Candidate Credential” form. This Field Interaction can be accessed through a script on any existing field on the form.

Normal View:

Fields Disabled (Only download access):

Fields Hidden:

Added a Certification Status Progress bar to a placement card found on Candidate record > Certification tab > Requirements > Placement. This allows users to quickly view the status of all certifications and make decisions faster.

An issue was resolved where the “My Account Watch” dashboard card would not display recent emails containing configured “trigger words”.

The My Activity dashboard card was updated so that German users see the text “Meine Aktivität” rather than “Meine Aktivitt”. To see this update, users must remove and re-add the card to their dashboard.

The Opportunities Over Time dashboard card was updated so that French users see the text “ajouté” rather than “ajoutéé”. To see this update, users must remove and re-add the card to their dashboard.

An issue was resolved where the translation on the empty state for the Job description card was grammatically incorrect for French users.

An update was made to ensure that the Change Status option under the Mass Actions for Candidates on Tearsheets is not available to a user if the “Mass Update Candidate Status” entitlement is disabled.

Clients using Sovern 10 will be able to indicate if a phone number from a resume with a single phone number is parsed into the Primary Phone field or the Mobile Phone field of the Candidate record. This replicates functionality currently available for clients utilizing Sovern 7. The default for Sovern 10 is to parse the first phone number on a resume (single or multiple) into the Mobile phone field. The update can be made by Bullhorn Support.