Product Update Category: Product
Resolved Issues
Field Parsing: SimplifyVMS (gulfstream)
VMS Sync now parses Total Openings and Supervisor Full Name for SimplifyVMS (gulfstream) VMS Positions. Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.
Positions (Magnit Rightsourcing): Incorrect Position Type/Per Diem values
VMS Sync has resolved an issue with Magnit Rightsourcing field parsing. Previously, Position Type displayed as “Privacy Security | Browser Requirements”, and Per Diem was set to “true” due to End Date being earlier than Start Date. Both values are now parsing as expected.
Position Type and Per Diem values are used to determine Bullhorn Job track, which impacts field labels, values, and requirements available on the ATS Job. Parsing accurate values is crucial to correct categorization and quick req delivery, as many customers have rules that ignore Per Diem reqs for delivery.
Skill Mapping: Linked Skill No Longer Redirects to Unlinked Tab
An issue with redirects on the Skill Mapping dashboard has been resolved. Previously, when a user clicked on a Skill Mapping link from the Position Details page, clicking anywhere on the Linked Skills page redirected the user to the Unlinked Skills tab. Users can now click anywhere on the Linked Skills page and remain on the page.
The Linked Skills page allows end-users to quickly confirm which ATS values are associated with a Medical Type/Specialty combination and if necessary, unlink to correct for future Position transactions. All Skill Mapping users can review this update by clicking a Skill Mapping link found on the Position Details page.
Submittals: Beeline Default Pay Rate
An issue has been resolved where an incorrect default Pay Rate was auto-populating on Ametek Beeline Submittals. VMS Sync now uses more specific logic to retrieve the default Pay Rate value and display the correct value on the Submit to VMS form.
Field auto-population saves end-users time on manual entry and ensures data is accurate before submitting a candidate to the VMS. This update will automatically reflect on all Ametek Beeline Submittals.
Positions
Shiftrockv2 ParsedStatus Converted from Text to Number
What’s new?
VMS Sync now converts status values returned from Shiftrockv2 API from numbers to text:
| ShiftrockV2 Number Value | VMS Sync Text Value |
| 1 | New |
| 2 | Closed |
| 3 | Reopen |
| 4 | Update |
Why does it matter?
While some customers use raw VMS status in rules or automations, VMS Sync converts all unique VMS status values to a smaller set of normalized values for ease of mapping for end users. These values can be viewed on the Status Mapping tab of the Account page in VMS Sync Admin Tools.
How do I enable this?
Generally Available: All ShiftrockV2 credentials are affected by this update.
Parsing
Vector Medical Parsing Updates
What’s new?
VMS Sync now parses medical keywords from the Specialty field of Vector VMS Positions. Specialty is prioritized above Title as it typically contains the most medical keywords.
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:
| Keyword | Type |
| Patient Care Tech | Technician |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority changes include:
| Specialty | Description |
| Clinic | Ranked below Accounts Receivable |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow, ensuring unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
Stafferlink Medical Parsing Updates
What’s new?
Stafferlink VMS Position formatting has been refactored to clearly identify fields used for medical parsing. Class now takes top priority as it typically contains the most medical keywords.
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most keywords and in which order these fields should be parsed. This lets VMS Sync accurately assign a Medical Type and Specialty value to a Position.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
Medefis5 Telemetry Medical Parsing Updates
What’s new?
VMS Sync has reprioritized which Medefis5 fields are checked for medType and medSpecialty Keywords. vmsMedSpecialties and vmsMedType are now ranked above Title.
Medical parsing logic has also been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:
| Keyword | Specialty |
| Medical Surgical Telemetry
MedSurg / Telemetry Med Surg Telemetry M/S Tele Med Surg/Telemetry |
Medical/Surgical/Telemetry |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:
| Specialty | Description |
| Obstetrics
OB/GYN |
Ranked above Medical/Surgical/Telemetry |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
Medefis5 Medical Parsing Updates
What’s new?
VMS Sync now checks for Keywords in the following Medefis5 VMS fields:
| Change | Medefis5 VMS Field |
| Priority | Specialties is now ranked above Type |
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how VMS Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:
| Specialty | Description |
| Obstetrics
OB/GYN |
Ranked above Special Care Unit |
| Computed Tomograph | Ranked above Magnetic Resonance Imaging |
Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:
| Keyword | Specialty |
| CT/Rad Tech | Computed Tomography |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
Maestro Medical Parsing Updates
What’s new?
VMS Sync now checks for Keywords in the following Maestro VMS fields:
| Change | VMS Field |
| Priority |
|
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Keywords are used to derive Medical Type and Specialty values from VMS Position details. Keyword updates include:
| Keyword | Specialty |
| CT Scan Tech | Computed Tomography |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
MyWorkday Additional Field Values
What’s new?
VMS Sync now parses the following field values for MyWorkday GDIT VMS Positions:
- Coordinator Name
- Category
- Posting Date
- Time Type
- Job Family
- Category
- Location
- City
- State
- Postal Code
- Country Code
Why does it matter?
Parsing all available fields from the VMS increases data accuracy and reduces end-user manual entry and product swivel.
How do I enable this?
Generally Available: All GDIT MyWorkday Credentials are affected by this update.
Parsing
Fieldglass Medical Parsing Updates
What’s new?
VMS Sync now parses medical keywords from the Category field of Fieldglass VMS Positions. The Title is prioritized above the Category as it typically contains the most medical keywords. Medical parsing logic has been updated for all VMS Positions that support medical parsing.
Keywords are used to derive Medical Type and Specialty values from VMS Position details. The following keywords have changed:
| Keyword | Specialty |
| Echo Sonographer | Cardiovascular |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Changes include:
| Specialty | Description |
| Home Health | Ranked above Clinic |
| Laboratory | Ranked lower |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Parsing
AyaConnect Medical Parsing Updates
What’s new?
VMS Sync now checks for Keywords in the following AyaConnect VMS fields:
VMS Sync now checks for Keywords in the following AyaConnect VMS fields:
| Change | VMS Field |
| Prior | Title is now ranked at the top
Switched rank of Profession and Expertise |
Medical parsing logic has been updated for all VMS Positions that support medical parsing. Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority updates include:
| Specialty | Description |
| X-Ray | Moved above Cardiology |
Why does it matter?
VMS-specific medical parsing logic is how Sync determines which fields contain the most Keywords and in which order these fields should be parsed. This lets Sync accurately assign a Medical Type and Specialty value to a Position.
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Skill Mapping
Edit Linked ATS Values
What’s new?
Skill Mapping users can now edit ATS values from the Linked Skills tab of the Skill Mapping Dashboard in VMS Sync. To do this, follow these steps:
- On the Linked Skills tab, search for a link and click the pencil icon to update.
2. Under ATS Fields, add or remove values and click Update Link to save or Cancel to discard changes. Note: All ATS Fields marked required must have a value to enable the Update Link option.
3. VMS Sync Fields can’t be edited from the Linked Skills tab. To do this, click the red X icon to unlink, then click the Unlinked Skills tab to create a new VMS Sync Type/Specialty link.
Why does it matter?
This enhancement allows Skill Mapping users to edit existing links to populate new fields or change existing values.
How do I enable this?
Generally Available: Any VMS Sync Admin Tools user with Update Skill Mapping permission can use this new functionality.
Integrations
New VMS Integration: RTG Exchange
What’s new?
VMS Sync now integrates with RTG Exchange VMS. This portal was frequently requested by Healthcare users. It’s now available to add in VMS Sync Admin Tools for Position delivery.
Why does it matter?
VMS integrations automate requisition delivery and user notifications, reducing manual data entry and streamlining business processes.
How do I enable this?
Generally Available: Any user with an RTG Exchange VMS login and the ability to add Credentials to VMS Sync Admin Tools can now integrate with this VMS.
Credential
Healthtrust Positions Attachment Parsing
What’s new?
VMS Sync now parses attachments from Healthtrust VMS Positions. Position Attachments typically contain details not included in the VMS posting, and are unavailable for ATS field parsing.
Why does it matter?
Including VMS Position attachments in ATS Job delivery ensures data is as complete and accurate as possible, reducing the need for end-user manual entry and product swivel.
How do I enable this?
Generally Available: No configuration or permission updates are required to enable attachment delivery for Healthtrust Credentials.
Resolved Issues
Compliance Manager: Certification File Attachments
Users will now receive a warning message that the selected file requires an entitlement to view. Previously, when users without permission to view sensitive file types clicked to download a sensitive file, they were redirected to an error window. This fix will help users understand why they can’t access certain files and improve transparency around file permissions.
REST API: Blocked Calls for All Fields Requests
Users will now receive a 400 error stating “You are not authorized to request all fields” when attempting to make a REST API call to retrieve an entity and asking for fields=*. Previously, users would receive a 500 response
Searching: Saved Favorite Searches
The user’s full name now shows next to favorite searches within entity lists. Before this fix, only the user’s first name was displayed next to a favorited search.
Lists
Data Table Pagination Layout Changes
What’s new?
Pagination and Items Per Page have been moved to the bottom for the following lists:
- Billable Charge
- Compliance Manager
- Invoice
- Issue
- Mass Action Batch
- Payable Charge
- Surcharge
Why does it matter?
This change allows for a more streamlined List experience and paves the way for future enhancements.
Data Replication
Automatic Purging of Log Files
What’s new?
Admins can now set the duration for log retention for both files and the database. This can be done via the properties file.
Why does it matter?
This reduces storage requirements concerning archived logs.
Copilot
UI Updates
What’s new?
The Token Limit is no longer a required field on the Copilot Admin page because this information is no longer required to enable Copilot.
We’ve also made the following changes to the Copilot Generative Candidate Card:
- The “Humorous” option under the Change Tone drop-down has been removed because the prompt has proven to be ineffective in recruiter workflows and doesn’t provide business value.
- The “Improve a Message” prompt has been removed because this prompt wasn’t providing accurate responses based on the data we were passing to the LLM. We are looking into potentially extending this functionality elsewhere in the application, where it would better apply to recruitment messaging workflows.
- The “Pitch [Candidate] To __” prompt has been renamed to “Pitch [Job] to [Candidate]” to more accurately describe what this prompt does.
- Note: Only the name has changed. The same prompt will still be sent to the LLM.
Why does it matter?
We’ve made these changes to best service our customers’ adoption of the Copilot Generative Candidate Card and improve ease of use and confidence in the tool.
How do I enable this?
These feature enhancements do not require enablement and will be automatically applied for all clients with the Copilot Generative Candidate Card. Speak to your Account Manager to learn more about enabling Copilot.
Compliance Manager
Create Auto-Match Feature
What’s new?
Auto-Match automatically shows when credentials match a requirement. As a Compliance Specialist, you no longer need to manually match a Placement Certification with a Candidate’s Certification and instead, you can see auto-matches when applicable. This saves you time and effort managing many requirements for a candidate to start and remain working in a Placement.
When you save or edit a Placement Credential, you can see matches in the Compliance Manager Requirements list, the Placement Credential table on the Placement record, and the Placement Credential table on the Candidate record. After an auto-match occurs, you can make changes by selecting the Actions menu to either edit, delete the Certification Requirement, or remove the linked credential.
Note: Compliance Manager only matches credentials that are not expiring in the next 30 days after the Placement start date.
Why does it matter?
The enhancement to the credentialing workflow reduces the burden of manually matching credentials at each stage of the onboarding process and redeployment process. Using Auto-Match allows you to improve the speed to clear candidates and provide a stronger candidate experience by removing the request for duplicate credentials that already exist.
How do I enable this?
The feature is available by default. For a Credential to be able to be auto-matched, the Credential itself needs to have the following setup performed by a Client Admin:
- Credential Field Map: Credential isTransferable = TRUE
- Credentials Page Setting: Credential Transferable Status = YES
Resolved Issues
Targeted for Production Release: The following resolved issues will be released to production on May 6, 2024.
Files: Files from O365 Can’t be Viewed/Downloaded in ATS
An issue where files from OB365 couldn’t be viewed or downloaded in the candidate file tab has been resolved.
Regression: New ATS Onboardings Failing for Candidates with Previously Completed Onboardings
An issue that caused the error “Estaff Response (500)” during candidate or placement onboarding in Bullhorn ATS when candidates had a prior onboarding history with agency documents has been resolved.
Resolved Issues
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Bullhorn Integration: Edocs Complete Notes Show the Wrong Completed Documents when Multiple Onboarding Requests are Sent to an Applicant
We resolved an issue with the Bullhorn integration that resulted in notes made from opening or finishing eDocs not always including the correct document in the note’s body when the applicant received multiple packages. The appropriate documents will now be included in the note’s body in Bullhorn for the action that was performed.
Files: Onboarding Files Not Aligned with File Name
An issue was resolved with File Upload Forms that also have a File Upload field. Previously when these were viewed in the applicant’s profile, the preview sometimes did not display the correct document. Now the preview will show the correct document.
Forms: Multi-Select Input Form Field Validation Not Respecting “Required”
We corrected an issue with forms where required requestor fields of the “checkbox group” type were not being honored. Forms with this type of field marked as required will now not be allowed to be sent unless a value has been selected.
I-9: Perm. Resident (Form I-551) with I-797 Displaying Incorrect Document Capture Example
The example image displayed during the I-9 Section 2 document capture has been updated to accurately reflect a Permanent Resident Card (Form I-551). This change improves clarity for the users and will reduce errors when uploading.
Internationalization: Country Code Appears for Quick Add Despite Being Disabled in Settings
An issue with the Mobile Phone field in Quick Add was resolved. For a better user experience, this field will now honor the Disable International Phone Numbers setting.
Placements: Bullhorn Integration
The syncing feature in Talent Platform has been enhanced by separating placement syncing from credential automation. This allows for uninterrupted access to updated data.
Preliminary Information: Birth Date Format in Candidate Portal Error
An issue with the preferred date format of Canada (DD/MM/YYYY) not being respected in the Candidate portal has been resolved and will now show up as expected.
Order Workflow
Remove/Delete Specific Forms from Already Created Packages in the Order Workflow
What’s new?
Users can now delete specific forms from packages directly within the Workflow Details table. User guidance in the form of warnings has also been improved to prevent accidental deletion.
Why does it matter?
More customization is possible with this new feature for onboarding requests.
How do I enable this?
Admin users can follow these steps:
- Navigate to Configurations > Settings > System Settings.
- In the Onboarding section search for the setting Enable Re-Use of Signed Forms in Packages.
- Toggle the setting to enable.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Forms
Form Name in Duplicate Modal Does Not Show the Updated Form Name
What’s new?
Both the current and previous names of forms will now be displayed in the Duplicate Form Detected modal and on the Order Workflow Details table when a form is reassigned after being modified by an administrator.
Why does it matter?
This change allows recruiters to see the latest updated forms when determining if they need to be sent again.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Direct Deposit
Better Validation on Account #/Routing # for Canadian Direct Deposit Flow
What’s new?
Canadian bank account validation on the direct deposit form has been improved.
Why does it matter?
This improvement ensures accurate input of sensitive information.
How do I enable this?
Enabled by default.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Dashboards
Update Navigational Menu Under the Onboarding Tab
What’s new?
The Onboarding Dashboard has been simplified to provide the majority of relevant information in one location. The following tabs were removed from the Onboarding section of the menu:
- Active eDocs
- Signed eDocs
- Expired Requests
- Deleted Requests
The Onboarding Dashboard’s tiles at the top can now be clicked to access the information that was previously found on these tabs and filter the table according to your selection.
Why does it matter?
With this modification, clients can now interact with high-level views and navigate onboarding workflows simply and intuitively.
How do I enable this?
Enabled by default.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Advanced Search
Allow Enter Key to Initiate Advanced Search
What’s new?
Performing searches in the Advanced Search menu has been improved by launching the search by pressing Enter or Return on your keyboard.
Why does it matter?
This will improve keyboard-centric navigation and expedite the search process.
How do I enable this?
Enabled by default.
Released to Staging: May 2, 2024
Targeted for Production Release: May 9, 2024
Resolved Issues
Time & Labor: Customer Required Fields on Timesheet Slideout
Customer Required Fields (CRFs) now wrap on the popover on the Timesheet Slideout. Previously, long CRFs were difficult to read on the Timesheet Slideout view.
Time & Labor
Transaction Uploader Supports Flexible Rates
What’s new?
The Transaction Uploader in Bullhorn Time and Expense now supports Flexible Rates.
Why does it matter?
This means that you can now upload Earn Codes that are not on the Rate Card. This allows you to use the full range of any Earn Code within your Corporation to send custom Pay Rates and Bill Rates via the Transaction Uploader.
How do I enable this?
Generally Available: This change is enabled by default for clients already using the Transaction Uploader. Contact Bullhorn support to enable the Transaction Uploader for your company.
Time & Labor
Timesheet Entry Available in View Layout
What’s new?
Timesheet Entry is now an available entity within View Layout in Staffing Admin.
Why does it matter?
By navigating to View Layout from the Bullhorn Menu in ATS, you can now select Timesheet Entry as the Field Map Entity. This allows you to edit how Timesheet Entry Default Columns and Slideout Details are displayed on your List view.
How do I enable this?
Generally Available: This change is enabled by default.
Time & Labor
Evaluation State Column Locations on Timesheet List
What’s new?
The Evaluation State column on the Timesheet List is now limited to US and Canada locations.
Why does it matter?
Finding a location is now significantly easier since you no longer have to search through thousands of locations to find the correct one.
How do I enable this?
Generally Available: This change is enabled by default.
Time & Labor
All Expenses Show in ATS Despite Pay Period
What’s new?
Expense Earn Codes with dates outside of the Pay Period date range now show in Bullhorn ATS.
Why does it matter?
Allowing all expenses to be visible in ATS, despite the dates provided falling outside of the Pay Period they were submitted, provides you with full and accurate data surrounding expenses.
How do I enable this?
Generally Available: This change is enabled by default.
Resolved Issues
Email: NO-BREAK SPACE Character in Drag and Drop Emails Showing as Question Mark with a Diamond Around It
We have resolved an issue that was causing special characters to show up for a “no-break space” in drag and drop emails.
Sync with ATS: Records Removed From Tearsheets not Updating in BH Automation
We resolved an issue that was not removing records from tearsheets in BH Automations when they were removed in the ATS.
Notifications
Reports To Field on Users
What’s new?
The Reports To field can now be utilized for Send Notification and Send Email steps in automations.
Why does it matter?
This unlocks the ability to route notifications to managers, for example, notifying the recruiting manager if a candidate submits a low NPS rating regarding their recruitment experience.
How do I enable this?
Enabled by default.
Jobs Match
Update Jobs Match Settings to Include Quality Criteria
What’s new?
A minimum score requirement for semantic match can be set to ensure that only jobs that meet your quality configuration are sent to candidates. Although job matching previously prioritized high-quality matches, subpar matches would be sent if higher-quality matches were not available. Now, if there are no job matches that meet the required quality, the system will not send the email to the candidate, only matches meeting your criteria are being sent on your behalf.
Logic added:
- If a Job is under the criteria setting, then don’t create the match and or include in the email
Why does it matter?
This will ensure that candidates are only receiving jobs that meet specific criteria and are not being sent bad matches.
How do I enable this?
The minimum score has been set to null for all customers currently using semantic match. This can be changed in Settings > Website Integration.
Resolved Issues
Timesheets: Timesheet Entries Overlap
Candidates and users are now required to correct overlapping time entries before submitting a timesheet. Previously, it was possible to submit timesheets with exact duplicate in and out times for the same day.
Resolved Issues
Targeted for Preview Release: April 22, 2024
Candidate Experience: Mobile Tax Withholding North Carolina
An issue was resolved on the mobile version of the Tax Withholding North Carolina form. In the past, this affected the NC-4EZ and NC-NRA tabs, where the checkboxes weren’t showing up correctly in some situations.
On Form NC-4EZ, the alignment issue between a checkbox and its corresponding text was also resolved. With exemption declarations and checkboxes, users can now anticipate a smoother experience.
Integration: Avionte Integration Onboarding Documents Export
An issue was resolved with the integration with Avionte where the zipped folder containing onboarding documents wasn’t exported to Egnyte after the 2024.4 release. This fix will ensure successful export alongside the text file.
Internationalization: Desktop/Mobile Profile Extension
An issue was resolved where candidates in Ireland (IE) and the United Kingdom (UK) were not seeing starting and ending pay rates displayed in the correct currency.
Tax Forms
Update 2024 US Federal Tax Form: Form W-9
What’s new?
Onboarding 365 now includes the most recent W-9 form mandated by the government.
Why does it matter?
This ensures accurate and up-to-date tax information collection for new hires.
Targeted for Preview Release: April 22, 2024
Recruiter Experience
Manage Users View – Add support for Searching and Filtering by Email Address
What’s new?
Administrators and recruiters can now search users by Email Address on the User Management pages to manage accounts, so you can more quickly complete tasks that start by identifying a user by their email address. The ability to search by email address is now available on the following pages:
- Manage Users > Client Users
- Manage Users > Contractors
- Manage Users > Core Employees
- Manage Users > Remote
- Manage Users > Vendor
Why does it matter?
Expanding these pages for viewing and filtering by Email Address accelerates admin and recruiter tasks, allowing them to spend less time doing creative searching to locate candidates.
How do I enable this?
Enabled by default
Targeted for Preview Release: April 22, 2024
Emails
Add Unsubscribe Ability into Email Template Body
What’s new?
An Unsubscribe option was added to the estaff365.com emails.
Why does it matter?
This feature improves user control and should lower spam complaints by making it simple for users to opt-out and be added to our suppression list.
Targeted for Preview Release: April 22, 2024
Resolved Issues
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
ATS Sync: Duplicate files Synced to ATS
The timeout threshold with Hellosign has been extended. This will prevent duplicate files from syncing to the ATS.
Crimcheck: Duplicate Background Screening Orders
An issue with multiple background screening orders sometimes being requested for clients using Crimcheck has been resolved.
E-Signature: Duplicate Second Signers on Package
An issue was resolved where intermittently, duplicate second signers were showing for multi-signer packages confusing end users.
E-Signature: Expired Signature Requests Marked as Complete in ATS
When a signature request is Expired, it will now be marked as Cancelled in Bullhorn. Previously expired requests were marked as complete.
E-Verify: Close Case Button Intermittently Not Appearing
An issue with viewing an E-Verify case has been resolved. Previously the Close Case button was occasionally not appearing.
E-Verify: Incorrect Photo Retrieved for E-verify Photo Match
An issue with reviewing E-Verify cases in the Photo Match status has been resolved. Previously the incorrect photo was sometimes being returned for the Uploaded Photo.
Forms: File Uploads Empty when Associated Form Submitted
An issue with file upload forms becoming corrupt has been resolved. Previously when applicants uploaded a file to a form and chose Save and Exit instead of Finish and Sign, when they returned to the form and chose Finish and Sign without uploading the file again, the original would be corrupted.
Forms: Hide “Always Resend to Applicant”
The Always Resend to Applicant toggle that was visible when editing forms is now hidden behind the Enable Re-Use of Signed Forms in Packages configuration setting, simplifying the user experience to reduce confusion.
Forms: Requester Text Fields Wrap on Form Previews
Paragraph fields on forms will now allow for the text to wrap within the text box. Previously the texts would run off of the page margins.
Note: The space in the box is limited so consider the size of the box and if the space will hold the required text.
Locations: Duplicate Address Lines on Location Add/Edit
An issue with the Address line 1/2 fields was resolved. Previously a duplicate field was shown when editing or adding a Location.
Login: “Login as [Applicant]” Feature Prompts the TOS
An issue was resolved with accessing an Applicant’s record by using the “Log in as [Applicant]” feature. Previously you were presented with the first-time login notification to accept the Terms of Service. This caused an issue as the Applicant should be the one to accept these.
I-9: Completing New I-9 Allow Two Stage Verification
For clients using the two-stage verification setting, Talent Platform now clears the verified status when a new Section 2 is signed. Previously users were unable to verify the newly completed Section 2.
I-9: Dashboard Shows the Latest File/Form Completed
I-9 Dashboard 2.0 now streamlines the display for applicants with corrected active I-9s. Instead of multiple rows, the dashboard now presents only the most recently signed I-9, ensuring clarity during correction processes. Brand new I-9s will continue to be represented by two rows for consistent visibility.
I-9: Incorrect Section 2 URL Provided
An issue with the 2023 I-9 Section 2 page URL was resolved. It was occasionally reverting to the format for the old I-9 version.
I-9: Missing External ID for 2023 I-9 Section 2
An issue was resolved where External IDs for 2023 I-9 Section 2 were missing, impacting document access from the E-Verify Dashboard details panel. This fix will impact newly completed I-9s but existing records will be fixed in a separate ticket.
I-9: Resend Email Notification Sending to Authorized Representative
An issue with I-9 email notifications that require an authorized representative has been resolved. Previously notifications were being sent to the representative before the applicant completed their portion. This update ensures that notifications are now appropriately directed based on the completion status.
Internationalization: Country Code Resets for Applicants
An issue with the country code of Canada on the candidate’s phone number has been resolved. Previously when a candidate set their number with the Canadian country code it was reverting to the United States when they revisited the page. Now the selected Country Code is retained upon saving.
Workflow: “Order Workflow” Allows Multiple Placements to be Selected
An issue with the Order Workflow View was resolved. Previously recruiters could erroneously select multiple placements for a candidate. The fix changes the input to only allow recruiters to assign one placement at a time.
Tax Forms
2024 US State Tax Form: Update Wisconsin WT-4
The Wisconsin State Tax Form (WT-4) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US State Tax Form: Update North Carolina NC-4
What’s changed?
The North Carolina NC-4 has been updated for 2024.
Fields Modified
NC_filing_status values have been updated to remove the es_ prefix
- es_NC_filing_status_single_or_married_filing_separately is now NC_filing_status_single_or_married_filing_separately
- es_NC_filing_status_head_of_household is now NC_filing_status_head_of_household
- es_NC_filing_status_married_filing_jointly is now NC_filing_status_married_filing_jointly
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US State Tax Form: Update Missouri MO W-4
The Missouri State Tax form (MO W-4) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Form
2024 US State Tax Form: Update Maine W-4ME
The Maine State Tax form (W-4ME) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Oregon State Tax 2024 (Spanish)
The Oregon State Tax form (OR-W-4) (Spanish) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Oregon State Tax 2024
The Oregon State Tax form (OR-W-4) (English) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Update Form W-9
The US W-9 has been updated for 2024, named 2024 W-9 (E). The Spanish version of the US W-9 has been added, named 2024 W-9 (S).
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Integrations
Confirmation Modal for “Rotate Secret” in API Settings UI
What’s new?
Administrator users will now be asked to confirm before continuing when rotating client API secrets.
Why does it matter?
This prevents accidental updates to API secrets.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Forms
Order Workflow Enhancements
What’s new?
The onboarding process has been streamlined for clients by automating the recognition of previously completed forms by candidates.
Recruiters gain visibility into completed forms and can easily delete previously completed forms from packages.
Admins can designate certain forms to always be sent, even when previously completed by a candidate.
Why does it matter?
These changes enhance the overall efficiency and customization of the onboarding workflow.
How do I enable this?
Admin users can enable this with the Enable Re-Use of Signed Forms in Packages setting found by navigating to System Settings > Onboarding.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Candidate Quick Search
Novo Quick Search Dropdown: Saved Search
What’s new?
We’ve made improvements to the data that’s displayed for favorite searches in the following entity lists:
- Payable Charges
- Billable Charges
- Invoices
- Timesheets
- Compliance Manager
For these lists, you’ll now see “Saved” instead of “Favorites”. Saved searches will now include the search owner’s first and last name, and we’ve also added an icon to distinguish between public and private searches.
Old:
New:
Why does it matter?
This update makes it easier to see key criteria for saved searches, so you can quickly access desired searches.
How do I enable this?
This is automatically enabled for users that save searches for Payable Charges, Billable Charges, Invoices, Timesheets, and Compliance Manager Lists.
Target Release Date: April 4, 2024
Copilot
Copilot Candidate Card Prompts to Auto-update
What’s new?
Prompts in the Copilot Generative Candidate Card will now generate an immediate response without requiring you to click Update after selecting specific prompts. Prompts that require a job selection will generate a response once you select a job in the Job picker. The following prompts will generate a response immediately:
- Summarize [Candidate] Profile
- Draft a Check-In Message
- Improve [Candidate’s] Description
- Create a Client Pitch
The following prompts will generate a response when you select a job in the picker:
- Pitch [Candidate] For A Job Posting
- Create Screening Questions
- Write a Rejection Message
Why does it matter?
Instead of needing to click Update after selecting a prompt to see the response generated, the response will now generate as soon as you select the prompt (or as soon as you select a Job, if applicable). This change reduces the number of clicks to get a response.
How do I enable this?
This update is applied by default to all clients with Copilot enabled and does not require any additional enablement. Speak to your Account Manager to learn more about enabling Copilot
Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.
Copilot
Copilot Release Announcement
What’s new?
The Copilot Generative Candidate Card is now available for customers. This is the first in the Copilot suite of AI recruiter capabilities currently in development.
The Copilot Generative Candidate Card integrates with OpenAI and Azure and can generate email messages, screening questions, pitches, and much more by automatically pulling information from the candidate record.
For more information, visit our Customer Community.
Why does it matter?
The Copilot Generative Candidate Card helps drive efficiency for recruiters by reducing the time spent writing personalized messages to candidates and clients.
How do I enable this?
If you’d like to enable this feature, contact your Bullhorn representative.
Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.
Resolved Issues
Released to Production: The following resolved issues were released to production in March 2024.
Sync: Missing Merge Activity Coming from BH ATS
The sync service has been updated to ensure the consumption of secondary events that happen from the ATS when records are merged. This means that when two records are merged in the ATS, the associated records like submissions, appointments, etc. are updated to reflect the new primary record association in Bullhorn Automation.
Surveys
Confidential Surveys Merge Tag Exclusion
What’s new?
The ability to exclude surveys that have the survey setting “Hide survey responses from ATS activity feed” enabled from being pulled when the merge tag %LATESTSURVEYRESPONSE% is used in email communications has been added.
Why does it matter?
This will prevent sharing confidential survey responses with ATS users who should not have access to this information.
Released to Production: March 28, 2024
Chat
WCAG Enhancements for Chat Engagements
What’s new?
Chat Engagements have been enhanced based on compliance best practices. For example, chats can now be completed by users who need screen readers or require keyboard navigation. This allows our customer base to better accommodate chat recipients with certain disabilities and avoid any regulatory fines applied to a specific geographic region.
Bullhorn Automation engagement questions are supported with the most commonly used screen readers. Two suggested screen readers: JAWS and VoiceOver. For the best survey and chat experience, we recommend using one of our supported browsers; Firefox, Chrome, Safari, and Edge.
Why does it matter?
This update ensures accessible use of these functions by a broader range of survey recipients.
Released to Production: March 2024
Resolved Issues
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Candidate Experience: Area Code 369 is Valid
Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.
Compliance: Compliance Representative Adding Data Views Reports
The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.
Data View: Data View Export Shows Ethnic Background
An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).
Document Management: WebFormDesigner Asterisk on Checkbox
An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.
Records: Content Record Deleted if a ContentImage Record Links
The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.
Tax Forms 2024: Withholding Tax for Mississippi
The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.
Tax Forms 2024: Montana State Withholding Form
An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.
Tax Forms 2024: Exempt Tax for W-4
An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.
Tax Forms 2024: NC-4EZ Exempt Flowing Data Through
An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.
Rest API
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Tax Forms 2024
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
I-9
I-9 Dashboard: Add New Alt Procedure? Filter Column
What’s new?
HR Managers, HR Associates, and Compliance Representatives can now filter the I-9 Dashboard by the Alternative Procedure checkbox.
Why does it matter?
This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.
How do I enable this?
Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
I-9
Add Agency General Setting: I-9 > Enable Alternative Procedure
What’s new?
Agency Administrators can now increase I-9 compliance across all office locations by enabling the I-9 Alternative Procedure setting.
Why does it matter?
This ensures seamless utilization of the I-9 remote document inspection for a more efficient onboarding experience.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Time and Labor
Timesheet Records Now Show Recent Change Details About Pay & Bill Transactions
What’s new?
The Source, User, and Date Last Modified are now available for Pay and Bill Transactions on their respective tabs within the Timesheet Record.
Why does it matter?
Payroll and Billing Admins can now see details about manual transactions to be able to troubleshoot easily if necessary.
How do I enable this?
This change is enabled by default.
Target Release Date: April 4, 2024
Time and Labor
Time and Labor Evaluation Now Supports Work From Home
What’s new?
The Time and Labor Engine applies state-specific rules automatically for candidates who work from home based on the Candidate Location (State) and the Work From Home setting on the Placement.
Why does it matter?
Overtime (OT) and Doubletime (DT) calculations are now correctly based on the state in which a Work From Home Placement lives rather than the state of the placement’s location.
How do I enable this?
This is enabled by default.
Target Release Date: April 4, 2024
Time and Labor
Name Change to “Daily” Frequency in Guaranteed Hours Rule
What’s new?
“Daily” frequency within the Guaranteed Hours rule has been renamed to “Daily (Scheduled Number of Days per Period).” The way the rule works remains the same.
Why does it matter?
This name change adds contrast to “Daily (Minimum Hours Worked per Day)” when added in the future.
How do I enable this?
This change is enabled by default.
Target Release Date: April 4, 2024
Positions
New VMS Field Parsing Request
What’s new?
VMS Sync now parses No New Submittals After for VectorVMS Positions. Users will see this value on the Position Details page under Req Details – Response Deadline:
Why does it matter?
Response Deadline indicates the latest date a vendor is accepting new candidate submissions to a Position. Parsing this value improves Job accuracy and reduces manual entry and product swivel.
How do I enable this?
Generally Available: Response Deadline will populate on all VectorVMS Positions going forward.
Released to Production: March 2024
Medical Parsing
WAND Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
New keywords have been added to more accurately derive Medical Speciality values:
| Keyword | Specialty |
| Cardiac Invasive Lab Tech Cardiac Invasive Lab |
Catheterization Laboratory |
| Rad Tech / CT Tech Multi-Modality Imaging Technologist Imaging Services for Specialty |
Computed Tomography |
| RN Angio | Interventional Radiology Specialty |
| RN I/Universal Care Dep | Medical/Surgical/Telemetry |
| Cat Scan Tech CT registered |
Computed Tomography |
New keywords have been added to more accurately derive Medical Type values:
| Keyword | Type |
| Histology Technician
Histo Technologist |
Histotechnologist |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
Healthtrust Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
Keyword values have been updated for more accurate parsing:
| Keyword | Description |
| Echocardiography | Removed tech and Technologist from matching logic |
Keywords have been updated to better associate with the appropriate Medical Specialty values:
| Keyword | Specialty |
| X-Ray | Removed from Radiology |
| Cardiovascular Intensive Care Cardio IC |
Cardiovascular Intensive Care Unit |
| Mammo Tech | Mammography |
Keywords have been updated to better associate with the appropriate Medical Type values:
| Specialty | Description |
| Cyto Tech | Cytotechnologist |
| Echocardiography | Always match to Sonographer |
Medical Specialty values have been re-ranked to more accurately categorize medical Positions for Skill Mapping:
| Specialty | Description |
| Computed Tomography
X-Ray |
Ranked above Radiology |
| Nuclear Medicine | Ranked above Medical Technologist |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
B4Health Medical Mapping Review
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
New medical types include:
- Receptionist
- Cytogenetic Technologist
Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:
| Keyword | Specialty |
| Cath Technologist | Catheterization Laboratory |
| Cytogenetic | Laboratory |
| Neurophysiology | Neurology |
| CNA Clin Tech | Certified Nursing Assistant |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority has been re-ranked as follows:
| Specialty | Description |
| Cardiovascular | Ranked much higher in priority |
| Ultrasound | Ranked lower than Cardiovascular |
| Type | Description |
| Technologist | Ranked as lowest priority (most generic) |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
AyaConnect Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for AyaConnect VMS Positions. VMS Sync now parses keywords from the Expertise and Profession VMS fields to more accurately assign Medical Type and Specialty values to AyaConnect Positions.
Why does it matter?
Field rank is important in medical parsing logic. VMS fields with more medically descriptive language should be ranked higher to ensure Sync categorizes Positions as accurately as possible. This reduces manual edits and product swivel.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Admin Tools
Position Bulk Actions Split into New User Permissions
What’s new?
User Permission Position Bulk Actions has been decommissioned and replaced with four separate User Permissions, including:
- positionBulkPush: User can push multiple Positions to the ATS
- Enabled for all user roles
- positionBulkSync: User can sync multiple Positions from the VMS to the ATS
- Enabled for internal roles only
- positionBulkIgnore: User can ignore multiple Positions for ATS delivery
- Enabled for all user roles
- positionBulkUnignore: User can un-ignore multiple Positions for ATS delivery
- Enabled for all user roles
Bulk actions are capped at 10,000 records. This is to reduce any risk of encountering performance issues.
Why does it matter?
Bulk actions allow users to action multiple Positions at once. This saves end-users time on manual job pushes that are usually required after rule updates.
How do I enable this?
Generally Available: All user roles have been updated and users have been logged out to apply changes.
Released to Production: March 2024
Resolved Issues
Target Release Date: April 4, 2024
Data Replication: Hard-Delete Batch Job (from BBO)
When timesheets are approved in BBO, the updates are handled correctly in Data Replication for accurate reporting. Previously, users with BBO Canvas who sync Timesheet and Invoice data to ATS experienced duplicate rows.
Distribution List: Distribution List Message
Previously, users selecting “Email All” from a distribution list didn’t see a warning on the Compose Message page that recipients on their list had either opted out or were missing email addresses. You will now be aware of when recipients won’t receive your e-mail messages.
Filtering: List Filtering on Entity Submissions Tab
We resolved an issue where, when using Multi Brand Job posting to Indeed, the Job was not correctly posted under the selected brand name but instead was under the Company’s name.
Indeed: Errors Impacting Certain Integration Activities
Certain errors were causing Indeed to flag and pause certain integration activities. These have been resolved.
Indeed: Multi Brand Indeed Posting
We resolved an issue where when using Multi Brand Job posting to Indeed the Job was not correctly posted under the selected brand name but instead was under the Companies name.
Novo: Character Counter on Text Fields
We resolved an issue where the character counter on text fields was not displaying anything when changes were made. This led to confusion about the character length of the text entered. With the recent update, users will now see the correct character count as they make changes to text fields.
Security
Security Update for May Release
Since Bullhorn prioritizes the security of our products and our customers, we are applying updated security measures across our offerings. A key security enhancement in our 2024.5 May Release restricts the ability to accept HTML into our free text fields. If this change impacts any existing automations or customizations you have, we encourage you to contact Bullhorn support for assistance with any questions you may have.
Indeed
Novo Platform and Design System Upgrade
What’s new?
The Bullhorn Novo Platform and design system, Novo Elements, have both been upgraded and include performance and maintainability improvements.
Why does it matter?
ATS and P&B clients will receive these updates automatically and can enjoy a faster system experience. We hope these changes showcase our commitment to continuously deliver a great user experience.
How do I enable this?
If you wish to upgrade your Novo Elements library version, please follow the upgrade process outlined on our official Novo Elements website.
Target Release Date: April 4, 2024
Indeed
Note Added to Candidate Record on Failed Parse
What’s new?
When a candidate applies to a job through Indeed, and the resume is an image with no usable text, the ATS now adds a note on the candidate record directing the recruiter to view the attached resume in the candidate’s Files tab.
How do I enable this?
Available for all customers using the Indeed Apply integration.
Target Release Date: April 4, 2024
Healthcare
Mass Delete Certifications
What’s new?
As a compliance specialist, you can now select and delete multiple Placement Certifications at once on the Requirements Checklist slideout.
Note: You can still do a single-action delete as before, and this is just an alternative method to save time.
Why does it matter?
Deleting multiple requirements at once saves you time and simplifies the deletion process.
How do I enable this?
You must have the appropriate entitlements to use this feature. Contact Bullhorn Support to update your access.
Target Release Date: April 4, 2024
Admin Tools
Skill Mapping Export Matches ATS Configuration
What’s new?
The VMS Sync Skill Mapping export has been updated to include all ATS fields enabled in an account’s Skill Mapping Config settings. Additionally, all VMS Sync Type-Specialty pairs will accurately display one of the following Status values:
- Confirmed: A Skill Mapping link has been created for the Type-Specialty pair. Positions with this Type-Specialty pair will automatically deliver to the ATS.
- Unmapped: A Skill Mapping link has not been created for the Type-Specialty pair. Positions with this Type-Specialty pair will not deliver to the ATS until manually linked.
- Hidden: The Type-Specialty pair has been hidden from the Skill Mapping Dashboard view. Positions with this Type-Specialty pair will not show in the Skill Mapping Dashboard or be delivered to the ATS.
Why does it matter?
Skill Mapping is invaluable to Healthcare users who use medical types and specialties to set select ATS job field values.
Accurate Skill Mapping exports allow users to evaluate the current state of their medical mappings and identify adjustments as needed.
How do I enable this?
Generally Available: Users with Account Details page access in VMS Sync can view the updated export by clicking Export Skill Mappings.
Released to Production: March 2024
Admin Tools
Rule Export Now Includes Priority
What’s new?
The VMS Sync Rule export has been updated to include a Rule’s Priority value. Priority is used to determine the order in which a Rule will run, with higher numbers running first.
Why does it matter?
Including Priority in the Rule export helps users understand which rules apply to Positions and in which order, allowing for better-informed configuration updates.
How do I enable this?
Generally Available: Contact VMS Sync Support for a full Rule export.
Released to Production: March 2024
Resolved Issues
Released to Production: The following resolved issues were released to production on April 1, 2024.
Candidate Experience: Area Code 369 is Valid
Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.
Compliance: Compliance Representative Adding Data Views Reports
The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.
Data View: Data View Export Shows Ethnic Background
An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).
Document Management: WebFormDesigner Asterisk on Checkbox
An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.
Records: Content Record Deleted if a ContentImage Record Links
The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.
Tax Forms 2024: Withholding Tax for Mississippi
The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.
Tax Forms 2024: Montana State Withholding Form
An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.
Tax Forms 2024: Exempt Tax for W-4
An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.
Tax Forms 2024: NC-4EZ Exempt Flowing Data Through
An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.
Tax Forms 2024
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Production: April 1, 2024
I-9
I-9 Dashboard: Add New Alt Procedure? Filter Column
What’s new?
HR Managers, HR Associates, and Compliance Representatives now can filter the I-9 Dashboard by the Alternative Procedure checkbox.
Why does it matter?
This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.
How do I enable this?
Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.
Released to Production: April 1, 2024
I-9
Add Agency General Setting: I-9 > Enable Alternative Procedure
What’s new?
Agency Administrators can now increase I-9 compliance across all office locations by enabling the I-9 Alternative Procedure setting.
Why does it matter?
This ensures seamless utilization of the I-9 remote document inspection for a more efficient onboarding experience.
Released to Production: April 1, 2024
US State Tax Form Updates
Iowa W-4
The Iowa W-4 form has been updated to the 2024 Version.
English Update Information:
Fields Added
- New Marital Status option: Head of Household (state field IA_filing_status_H)
- New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_no)
Fields Modified
- Marital Status ‘Other’ maps to state field IA_filing_status_S
- Marital Status ‘Married Filing Jointly’ displays new field, ‘Does your spouse also have earned income?’
Spanish Update Information:
Fields Added
- New Marital Status option: Head of Household (state field IA_filing_status_sp_H)
- New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income_sp)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_sp_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_sp_no)
Fields Modified
- Marital Status ‘Other’ maps to state field IA_filing_status_sp_S
- Marital Status ‘Married Filing Jointly’ displays a new field, ‘Does your spouse also have earned income?’
Released to Production: March 14, 2024
US State Tax Form Updates
California DE-4
The California DE-4 form has been updated to the 2024 version.
Released to Production: March 14, 2024
US State Tax Form Updates
Montana MW-4
The Montana State Tax Form (MW-4) has been updated for 2024.
Field Added
MT_married_filing_jointly_with_both_spouses_working
- Married filing jointly with both spouses working
- Boolean (1, 0)
Field Modified
- MT_tax_allowances is now being used for Line 4, Reduced Withholding to retain backwards compatibility. This field is no longer calculated.
Fields Removed
- MT_allowances_yourself
- MT_allowances_one_job
- MT_allowances_spouse
- MT_number_of_dependents
- MT_head_of_household
- MT_allowances_large_deductions
Released to Production: March 14, 2024
US State Tax Form Updates
Colorado DR 0004 Withholding Form
The Colorado State Tax Form (DR 0004) has been updated for 2024.
Released to Production: March 14, 2024
US State Tax Form Updates
Idaho W-4
The Idaho State Tax Form (W-4) has been updated for 2024.
Field Updated:
- The field ID_filing_status now expects the following values: ID_filing_status_a, ID_filing_status_b, ID_filing_status_c
- Previously the values were: es_ID_filing_status_a, es_ID_filing_status_b, es_ID_filing_status_c
Released to Production: March 14, 2024
US State Tax Form Updates
Minnesota W4-MN
The Minnesota State Tax Form (W4-MN) has been updated for 2024.
Released to Production: March 14, 2024
US State Tax Form Updates
Mississippi 89-350
The Mississippi State Tax Form (89-350) has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Northwest Territories TD1
The Northwest Territories TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Saskatchewan TD1
The Saskatchewan TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Yukon TD1
The Yukon TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Prince Edward Island TD1
The Prince Edward Island TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Nova Scotia TD1
The Nova Scotia TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Nunavut TD1
The Nunavut TD1 has been updated for 2024.
Released to Production: March 14, 2024
Reports
New and Updated Pay & Bill Standard Reports
What’s new?
Three new reports and updates to two existing reports are available in the standard Pay & Bill Bullhorn Reporting package:
New Reports:
- Purchase Order Burn
- Amounts by CRF
- Pay Export Batch
Updated Reports:
- Transaction Master Summary V7
- Transaction Master Summary Exceptions V7
Why does it matter?
These new and updated reports allow you to track additional pay and bill data.
How do I enable this?
New reports are enabled by default. Contact Bullhorn Support to update to the latest version of the updated reports; this ensures any customizations to existing reports aren’t overwritten.
Customer Required Fields
Customer Required Fields Free Text Option
What’s new?
You can now track Customer Required Fields (CRF) Free Text within Bullhorn. The new CRF allows Candidates to enter the correct CRF value, rather than selecting a prepopulated option, on their timecard during Time Entry. The CRF Free Text data will flow through to their respective billing transactions and can be used to split, group, and summarize invoices.
Why does it matter?
The new CRF Free Text option allows you to track additional custom data points against time worked and use those data points to manage invoice presentation.
How do I enable this?
CRF Free Text is enabled by default for customers with CRF functionality already enabled. Contact Bullhorn Support if you would like to enable CRF functionality.
Pay & Bill Resolved Issue
Bullhorn Reporting: Fields Related to Work From Home are Available
Multiple fields related to Work From Home are now available in Bullhorn Reporting and can be used in report writing.
Onboarding Talent Edition Resolved Issues
Bullhorn Integration: Existing Job Postings Deleted/Unpublished in ATS
Job synchronization with Bullhorn has been enhanced ensuring more accurate handling of updates and reducing the risk of missed changes or orphaned records.
E-verify: Values Sent to Crimcheck
Data from an Employment Authorized Document (Form I-766) accurately flows to Crimcheck and creates an E-Verify case. Previously, the data was not being sent correctly and an E-Verify was not created.
I-9: Dashboard 2.0 Latency
Minor changes were made to improve the load time of the I-9 Dashboard 2.0.
I-9: Section 2 – Update Button Texts on Document Capture
In Section 2, the button for document uploads now accurately displays the Capture and Choose File buttons. Previously, this showed Retake instead of the Capture and Choose File buttons in certain conditions.
Preliminary Information: Applicant Portal Displays Country Code
An issue was resolved for phone number field validation when completing multiple forms on the Preliminary Info page for clients who have the Disable International Phone Numbers setting enabled. Previously, when the Disable International Phone Numbers setting was enabled a confusing error would appear when validating the phone number field.
I-9
Resend Text Message Reminder for I-9 Forms
What’s new?
Recruiters can resend text messages to I-9 authorized representatives when candidates designate them via SMS.
Why does it matter?
This allows authorized representatives to be reminded when they need to complete their portion of the I-9 so it can be completed promptly. Authorized representatives can rely on this timely reminder to ensure they complete their portion of the 1-9 before it expires, reducing the likelihood of failing to complete the 1-9.
How do I enable this?
Generally Available: Contact Support for enablement.
Released to Production: March 14, 2024
I-9
Add “Section 1 PDF” Download Button to Supplement B
What’s new?
Individuals completing Supplement B (previously, Section 3) can now preview the Section 1 which was completed by the candidate.
Why does it matter?
This update enhances the verification process and helps ensure data accuracy.
How do I enable this?
This is enabled by default and you do not need to take any action.
Released to Production: March 14, 2024
Bulk Upload
Implement Internationalization in Table UX and Validations
What’s new?
Administrators can now create locations for Canada, the United Kingdom, and Ireland with the bulk upload feature, with expanded field support.
Why does it matter?
This update ensures more precise location creation.
How do I enable this?
This is enabled by default and you do not need to take any action.
Released to Production: March 14, 2024
Onboarding365 Resolved Issues
Bullhorn Integration: New ATS Users Syncing to ONB365
New users will automatically sync from Bullhorn ATS to Onboarding365 during user creation in both the admin and App interfaces. Previously, an issue caused users to not automatically sync from the ATS.
Email: Default Email Template for Noncorporate Brand and Default Language
Email templates now use the noncorporate brand when assigned. Previously, some email templates that were set to the default language (English (United States)) but assigned to a noncorporate brand, incorrectly used the corporate brand template.
I-9: Section 1 After the Section 2 is Certified
An issue was resolved where sporadic deletion of the Form I-9 Section 1 after Section 2 certification was happening.
Preview: Signatures Missing from all Documents
The signatures now appear as expected in the Preview environment. Previously, an issue caused signatures to be missing for all documents, affecting standard and custom documents.