Product Update Category: Time & Expense
Errors When Submitting Time for a Large Number of Employees
We made an update within Rapid Time Entry to resolve errors when simultaneously saving or submitting time for multiple assignments.
Bullhorn Release Rewind | Q1 2023
Check out our Bullhorn Release Rewind video for a recap of the most important product release updates from Q1 2023!
Employee Search
We added additional details to the employee search in the BTE Call Center: branch name, assignment start and end date. This ensures that users select the intended assignment when more than one assignment is present.
Add Reject Functionality to TMC Time Card
This enhancement is for clients that use the reject timesheet feature as part of their approval process. TMC users can now reject time cards back to an employee from the time card screen.
Cloud Clock
We’ve released a new version of Cloud Clock. This new version includes minor bug fixes.
Mobile Clock
We’ve released a new version of the Mobile Clock app. This new version includes minor bug fixes and the removal of the Manager Login button.
Support Dollars in Group Timesheets for In/Out
We enhanced the In and Out view in Rapid Time Entry/Group Timesheets to allow for entry of units and dollars adjustments.
Removal of ‘New Faxes’ from Dashboard Summary
We removed ‘New Faxes’ from the Dashboard Summary within Time Management Console because fax is no longer a supported method of entry within BTE.
Incident Tracking Error
For clients using Incident Tracking, we corrected an issue where the Incident Tracking Summary screen within the Tasks menu would not display properly.
Support Units and Dollars Entry in Group Timesheets
We enhanced the hours per day view in group timesheets to allow for entry of units and dollars adjustments.
Social Security Number Usage
To better secure our customers’ data, Bullhorn is making changes to the platform that will prevent SSNs being uploaded insecurely by customers. In the past, some customers have chosen to manually add SSNs to employee records for unique identification. Over the next several weeks, Bullhorn will now replace such actions with random numbers to better protect the employee data of customers.
Exception Details Report
We improved the performance of the Exception Details report within Exchange in order to prevent possible errors when running it.
Client Configuration Screen Error
We corrected an error that occurred for web time entry clients when saving changes on the client configuration screen.
Add “New Transactions” to Group
We resolved an error that occurred when navigating to employee time cards for clock groups with multiple sites. If a user initially selected the ‘All Employees’ option, an error would occur when attempting to use ‘New Transaction’ on a timecard.
Increase Frequency of Billing Sync Error Emails
For Bullhorn clients set to receive email notifications for pay/bill message errors, we’ve increased the frequency of the emails to hourly to ensure agencies can quickly receive and resolve errors.
Per diems Auto-approving in Exchange
We resolved an issue where per diems were not auto-approving in Exchange if the VMS file was first uploaded as pending approval and then subsequently uploaded as approved. With this fix, all of the transactions will still need to be approved for the per diems on the timecard to be auto-approved.
Pay/Bill Sync Error Report
A new report called Pay/Bill Sync Error Report was created. The report allows clients using pay/bill sync messaging to see any pay/bill sync error messages within a specified time frame.
Improve Tabbing Order in GTS: Weekly Only
We enhanced the tabbing order for weekly group time sheets to flow from the one-time entry box to the next in order to make time entry faster and easier.
Per diems Auto-approving in Exchange
We resolved an issue where per diems were not auto-approving in Exchange if the VMS file was first uploaded as pending approval and then subsequently uploaded as approved. With this fix, all of the transactions will still need to be approved for the per diems on the timecard to be auto-approved.
Automatically Populate the BH Worked Code in GTS
We enhanced group time sheets for Bullhorn One to ensure the earn code used for worked hours entry appears at the top of the selectable codes list.
Premium Earn Code Calculation for FLSA
We’ve enhanced the FLSA calculation feature to allow for calculations on premium earn codes which may be paid at a higher rate.
Pay/Bill Messages Auto Send when VMS Expenses set as Auto Approved
Expense reports that are auto-approved will now send through Billing Sync without requiring a recalculation.
Assignment Filtering Based on Vanity URL
We added a feature for client-specific websites used for BTE registration and login that can be used during the “find your assignments” process of employee registration to ensure that the returned assignments only belong to the respective client.
Additional Search Criteria for Find Your Assignment
The search for assignments during new employee registration previously only matched assignments on last name and employee pin number. We have expanded the criteria to allow for more restrictive matching on the first name and email to prevent the possibility of employees seeing assignments not belonging to them.
Allow Bill Only Expenses to be Imported via Exchange
We updated Exchange to allow for the processing of bill-only expense earn codes.
Pay/Bill Messages Auto Send when VMS Expenses set as Auto Approved
Expense reports that are auto-approved will now send through Billing Sync without requiring a recalculation.
Per Diems Not Applied for a Placement On Timecard
We’ve corrected a particular scenario where per diem adjustments were not applied correctly for employees with multiple assignments.
Errors When Running by Assignment Number
We corrected an issue with the BHE2 By Department, Employee report which could cause the report to fail when running by the assignment number.
View Employee Expense Report Error
For expense reports processed through Exchange, selecting View Employee Expense Report no longer throws an error, and now takes users to the correct employee’s expense report within the Time Management Console.
Rate Cards Calculations
For Bullhorn One customers using rate cards and time clocks with open departments, an issue was resolved where automatic break deductions were not being deducted properly for pay and bill.
UDF values are correctly shown on Timecard Image
The Web Time Entry timecard images now display correct values when a UDF option is deactivated.
Inactive UDFs Not Appearing In Edit on Template Setup or Timecard
Inactive UDFs now appear within the UDF configuration and the Edit UDF Values screen accessed via the timecard.
Intermittent Error When Making Dept Changes
Intermittent errors no longer occur when making department changes via the timecard screen.
Error in Faxaroo When Submitting Weekly Time
The submission of time via the Weekly tab in Faxaroo now works as expected.
Fetch Placements
Users with Placement Viewer access can now fetch placements
Better Visibility Into Placement Viewer Errors
We’ve added a status column to the Placement Viewer Refreshes tab. At a glance, users will be able to identify if the message is pending processing, has processed successfully, or failed.
Ability To Go To Timecard From Placement Viewer
We’ve added the ability to go directly to the candidate’s timecard from Placement Viewer. Just click on the View Timecard button and it will open up that specific timecard.
Ability To Go To Placement Viewer From Timecard
We’ve added the ability to go directly into the Placement Viewer from the candidate timecard. We made a couple changes to the Assignment Summary and created a new section called Actions. This section used to have the Approve button but it now contains multiple icons. The approve button is now a green checkmark, and clicking on the magnifying glass will send you directly into the Placement Viewer.
Match Using Assignment Number
VMS Exchange now allows for matching to use assignment ID. The feature will reference the VMS Assignment ID and the BTE Assignment ID to find matches.
Time Management Console
View Attachment Print Preview – When attempting to print preview an attachment via the employee timecard, the attachment will no longer be blank.
Bullhorn One – Resolved Disputes
Resolved Disputes will now flow back to Pay/Bill for clock groups.
Approval Reports – Detailed Employee Timesheet Report Changes
We’ve updated the Approval Reports to respect approver settings on visibility for pay/bill hours, dollars, and units.
Time Management Console – Resetting Pay Records
Resetting pay records will now work as expected.
Punch Restriction Settings
The mobile application now respects punch restrictions settings in some group configurations.
In/Out Times Not Displaying Correctly
An issue has been resolved for rate card clients where Group Timesheets was not displaying correctly for In/Out times.
Approval Statuses Now Display Correctly
An issue has been resolved in Exchange when approval statuses that are wrapped in quotation marks are now read correctly in Exchange.
Update Tutorial link in Time Approval Application
The approval application now directs users to the correct Help link and the new documentation page.
Unsubmitted Time With Assignment Type Report Optimization
Several of our reports, including the LDST (Total Hours worked by employee start date) and USAT (Unsubmitted Time w/ Assignment Type) have been enhanced for reliability and faster performance.
Software Release
We’ve completed our latest software release. It includes our most recent product enhancements and fixes aimed at improving your Bullhorn Time & Expense experience.
Per Diems on Multiple Assignments
An issue was resolved with per diems on multiple assignments where the wrong per diem was added to the timecard for the wrong assignment.
Per Diem Calculation Change for Multiple Assignments
An issue was resolved where per diems were not calculated correctly when using multiple assignments with the same per diem ruleset.
Enhanced Approval Confirmation Emails
The approval confirmation email has been updated to match the hours, dollars, and units that are seen in the approval application.
Report Optimization
Several of our frequently run reports have been optimized for reliability and faster performance. These reports include the BRKN (Break Exceptions), UNDB (Unapproved Time Across Groups), TEAC (Time Entered After Cutoff), and MMFA (Hours Report w/ approval status by Assignment).
Candidate Registration Experience
The Logon candidate registration process has been updated with a more user friendly experience.
Auto-Approve Expenses / Auto-Route to Auditing
VMS Exchange Expenses can now be set to auto-approve expense line items or automatically route to auditing based on the template configuration.
Duplicate Placements in Unmatched Assignments List
We have resolved an issue in Exchange where assignments were duplicating in the Unmatched Assignments list.
Expired Assignments Not Unmatched
An issue has been resolved in Exchange where assignments were not being unmatched from employees in some scenarios.
Bi-weekly Start Date in Employee Details
For customers using Bill Rules: The Bi-Weekly Start Date is now visible in the Employee Details under the “More Info” tab in TMC.
Email Service to Utilize Twilio for QR Texts
For clients using Tempo QR Code entry: We now utilize Twilio for reliable delivery of QR codes via text to all major carriers.
Status of Expense Report in Email Subject
Expense report emails now include the expense report status (Approved / Rejected) in the subject of the email.
HPWR Report Per Diem Ruleset
The Per Diem Rule column in the HPWR report now displays the Per Diem Ruleset ID instead of the earn code.
“Add to Week” Feature for Per Diems
For clients using per diems: While in timecard view in the Time Management Console, users with per diem permissions can now add the per diem ruleset on the placement for that week if it is missing.
Refresh Check for Approver Emails Longer than 50 Characters
When multiple email addresses are sent in an approver column on a refresh that results in a value scenelength greater than 50 characters, BTE will now only use the first valid email. If no valid email is found, we will leave the value empty. That logic will also apply if a single email address is sent that is longer than 50 characters.
Bullhorn Time & Expense Community
We have retired the Peoplenet Knowledge Base and the Help link will now direct admins to the new Bullhorn Time & Expense Community. The new community has all of the documentation you know and love from the old knowledge base plus more updated content, release notes, real-time site status information, and more!
BREAK Adjustment Code Not Calculating on Reports
For clients using rate cards: An issue where billing dollars were not calculated correctly on Bullhorn Time & Expense reports has been resolved.
Exchange Not Loading Inactive Rate Cards
We have resolved an issue where Exchange could load an inactive rate card when the time file does not include a specific earn code.
Separate Pay / Bill View for Timecards
A new separate pay and bill view for timecards is now visible in the Time Management Console for administrators.
- A flag can be added at the client level that distinguishes the pay hours from the bill hours with proper totaling.
- When enabled for a client, all admins will receive this new view. User role permissions of pay and bill only will still apply to this new view.
Separate Pay / Bill Calculations
Bullhorn Time & Expense now has the ability to calculate billing hours separately from pay hours for agencies that need to bill their client different overtime rules separately from pay.
- Bill Rules can be configured at the assignment level in Bullhorn Time & Expense via integration with Bullhorn ATS.
- Clients must use effective dated earn codes with bill only codes activated to use this feature.
New Cloud Clock App Now Available!
Our Cloud Clock app has received a makeover! A new version of the Cloud Clock App is now available in the Apple App Store. This update applies Bullhorn branding to the app and re-platforms the framework to a newer technology. There are no requirements to download the application and the current application will continue to function as is.
Approver View of the Timecard Image Respects the Approval Settings
For timecard approvers, the report view of the timecard now respects the settings for what the approver sees in the approval application.
Exchange Time Files Not Loading
We have resolved an issue where Exchange time files were taking a long time to process when sent as a link in an email.
Prevent Delete/Dispute Bill Only Transactions
A new field has been added to the Adjustment Codes screen called “Prevent Void”. When this field is enabled and the user code is SYS or *SYS, it will prevent these earn codes from being disputed or deleted in TMC.
“Timecard Attachment” Not Editing in TMC
Attachment types that are listed as “timecard attachments” that are added via Web Time Entry can now be seen and edited in the timecard view of TMC by the administrator.
Images Duplicating in Payfiles
Images added to timecards will no longer be duplicated on the payfile when using timecard attachments with multiple pages.
(BRKN) Report Missing Assignment Numbers
We have resolved an issue where the BRKN report was not showing all information for web assignments.
Ability to Delete Per Diem Ruleset
Users can now delete a per diem ruleset via the new trash icon when there are no linked placements.
Invoice Rejection Comments Not Showing
An issue has been resolved where the invoice rejection comments were not showing on the timecard when using special characters.
MMS Sending Reliability
An issue where SMS and MMS text messages were unreliably sent out of Bullhorn Time & Expense to employees with certain cell phone carriers has been resolved.
Images Not Showing in Faxaroo Queue
We have resolved an issue where the system was failing to process all images when emails with multiple attachment types are received for processing expense reports and fax images.
Branch Level Expense Audit Queue
A client can now be configured for branch level expense audit queues. When this feature is enabled, the expense reports will go to a branch audit queue which will be visible to users with that access to that branch in TMC.
Help Articles Available at Employee Logon
The logon and employee registration pages have been updated with more helpful verbiage and language to direct employees to helpful documentation when they forget their password or have trouble registering for their assignment.
Timesheet Image to Only Show Bill Transactions
The timesheet image that is used for invoicing clients now only includes billable hours, dollars, and units by default. Earn codes that are pay only will be excluded on the timesheet image.
Punch Level Rounding for Rate Cards in Web Time Entry
Web Time Entry now supports punch level rounding for clients with effective dated earn codes. The settings for quarter-hour rounding, 10th hour rounding, and lunch punches can be set at the work site level.
Expense Line Items Duplicated on Invoices
We have corrected an issue where expense report images were duplicated on a billing invoice.
Include or Exclude Payable/Billable Units on Approval Application
When setting up approval methods, users can now set to include or exclude payable and billable units on the approval application.
- These settings are off by default but can be enabled by updating the schedule at the agency, group, or site level.
Dollar Earn Codes
For Bullhorn One clients using rate cards: You can now set up dollar earn codes in Bullhorn Time & Expense for processing on both rate cards and non-rate cards.
Bullhorn Time & Expense Mobile
The new Bullhorn Time & Expense Mobile App is now available in the Apple App Store and Google Play store. This update will include new branding, easier navigation, and support for multiple swimlanes.
In order to determine which swimlane to use, we’ve added a step to the initial install process to capture the client code of the employee’s staffing agency. That code is the 4 character code assigned to your Bullhorn Time & Expense instance. If you do not know your code, please contact our Support team.
Add Hours / Add Units / Add Dollars Earn Code Display Issue
We have resolved an issue where the Add Hours, Dollars, and Units tabs in New Transaction in TMC were not displaying the right earn codes for employees with multiple assignments.
Approver App Allowing for Disputes When Disputed Time is Disabled
An issue where approvers were able to dispute transactions on timecards with units when the approver was not allowed to dispute transactions has been corrected.
Standardized Earn Codes Across Groups
A “Standardized Earn Codes Across Groups” flag has been added to the client/agency level that will keep earn codes in sync across all web and clock groups. This will force all earn code changes to be made in the Template Group.
Approval All Button
The “Approval All” button will now approve all transactions as intended.
Adjustment Code Settings
We have resolved an issue preventing some users from editing fields in the adjustment code
Per Diems No Longer Disputable by Approvers
For clients using per diems: Per diems added via the per diem ruleset can no longer be disputed by approvers in the approval process. Approvers can only view the per diems on the timecard.
Holiday Pay Hours
The Web Time Portal now correctly and automatically populates the number of hours on the timecard for employees eligible to receive holiday pay.
PTO Approval for 2021
We have resolved an issue that prevented the approval of PTO requests for 2021.
Per Diems with Multiple Rate Cards
For Bullhorn One customers using rate cards: Per Diems will now appear as expected on time cards for a placement with multiple rate cards.
Clock Edit Screen
We have resolved an issue preventing branch and system administrators from making changes to the clock edit screen.
Rate Effective Structure in Employee Maintenance
For customers using rate effective earn codes on clock groups: The rate effective structure is now visible in the Employee Maintenance screen under the “Sites/Depts” tab.
New Transaction Sort Order
The sort order set on the Adjustment Codes Setup screen is now being respected for admins in the “New Transaction” screen in TMC.
Bill Only and Pay Only Codes on Disputed Timecards
For Bullhorn One customers using rate cards: “Bill Only” or “Pay Only” codes now display correctly in Bullhorn One when hours are disputed on the timecard.