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Pay & Bill

Billable Charge $0 Transactions Displayed on Slideout

Published:

All $0 billable charge transactions will now be displayed on the slideout. Previously these transactions were only displayed on the Billable Charge Overview tab.

Pay & Bill

Billable Charge List Displays 500 Results with Monthly Billing Fields

Published:

The Billable Charge list will now correctly display up to 500 records when columns such as Billing Cycle and Calendar are included in the list.

Pay & Bill

Delivery Method for Credit Invoices

Published:

You can now change the default delivery method for credit memos.

Pay & Bill

Bill Rate Will Not Appear in an Invoice Description when Referenced on Invoice Terms

Published:

When Invoice Terms use “Bill Rate” to summarize an invoice, the bill rate will not appear in the description field of the invoice as well.

Pay & Bill

Issue List Linked Entity Clean-Up and Error Icon Standardization

Published:

If you use the Issue list as part of your Pay Bill implementation, you will no longer see links to entities that do not currently have overview pages. We have updated the treatment of the Payable Charge error icon so that it is consistent regardless of where it appears in the application.

Pay & Bill

Tax Group Picker Updated

Published:

We have updated the Tax Group picker on Locations so the picker will return data when you filter in the picker using any combination of State and Zip entries, such as entering only State, only Zip, both State and Zip.

Pay & Bill

Issue Item Modifications Track Properly

Published:

If you have access to the Issues List, you can now see who last modified an issue item and when that modification occurred.

Pay & Bill

Issue Item Created if File Attached Incorrectly

Published:

If a file does not get attached to an invoice correctly, it will now create an issue in the Issue List so a Billing Specialist can re-attach the file and generate the invoice with the correct attachment.

Pay & Bill

Display of Placement Rate Card Line Item Alias on the Invoice PDF

Published:

The placement rate card line alias can now be configured in the summarize by, group by, and split by fields on the customer invoice terms, and thus used during the invoicing process. If the field is used in summarize by, it will be included in the invoice statement line item description as well as the invoice PDF.

Pay & Bill

Sales Tax Rate and Group Available in Canvas

Published:

You can now report on Sales Tax Rate and Sales Tax Group data in Canvas. This is available for customers using Pay and Bill and version 2 of Tax Rates. The Sale, City, State, County, and District Tax Rate information will be available on the following entities:

  • Candidate > Location
  • Company > Location and Company > Billing Profile > Location
  • Job > Location and Job > Billing Profile > Location
  • Placement > Location and Placement > Billing Profile > Location
  • Billable Charge, Bill Master Transaction, and Billable Charge > Billing Profile > Location
  • Invoice Statement, Invoice Statement Line Item, and Invoice Statement > Billing Profile > Location
Pay & Bill

Configurable Billing Cycles

Published:

We now provide a number of billing cycles that are preconfigured at the corporation level, and allow you to assign the appropriate billing cycle to invoice terms and invoice billable charges based on the associated billing cycle.

Pay & Bill

Negative Rates Not Allowed for Payable or Billable Charges

Published:

You can no longer enter a negative pay rate or bill rate on a payable charge or billable charge when it is entered manually.

Pay & Bill

Benefit Group Column Displays Consistently

Published:

You can now add the “benefitGroup” column to Placement searches and view the column every time.

Pay & Bill

Link in Payable Charge Slideout Directs to Filtered Issue List

Published:

When a Payroll Admin clicks the issues link in the payable charge slideout, you will see only the items related to the specific payable charge instead of all open items.

Pay & Bill

System Validation when State and Zip do not match for Sales Tax Group

Published:

The system will now display a validation message if the zip does not match the state when configuring a Sales Tax Group. Users are still able to omit entering the zip code.

Pay & Bill

Ability to Configure and Save Layouts for Pay & Bill Lists

Published:

Pay & Bill users are now able to configure what fields appear on their Billable Charge, Payable Charge, and Invoice Statement lists based on their private label configuration. Additionally, users are able to save column configuration into layouts, and reload these layouts as needed.

Pay & Bill

Granular Taxes on Invoice Statement Overview

Published:

Users now have the ability to see a breakdown of sales taxes on the invoice statement overview.

Pay & Bill

Payable Charge Slideout Improved

Published:

You will now see more detail on the Payable Charges slideout. The pay master transactions are grouped according to their status in the integration: exported, processing, or errors, with additional detail for payable charges that have errored during export. Additionally, if sent to an external pay provider, the batch ID for successfully exported transactions will display as the external provider’s batch ID for easy cross-checks.

Pay & Bill

Additional Billing Profile Options

Published:

You can now choose a Billing Profile from a company or parent company when creating or editing a Job, Placement, or Billable Charge.

Pay & Bill

Legal Business Entity Now Appears in Billable Charge List View

Published:

You can now view the Legal Business Entity associated with a Billable Charge in the Billable Charge list view so it’s easier to understand which Billable Charges need to be exported together.

Pay & Bill

Statuses for Issue List

Published:

You can now set statuses for issues on the Issue List and mark them as “Resolved”, “Dismissed”, or “Open”. This will allow you to filter the Issue List.

Pay & Bill

Warning Icon Added to Payable Charge List View

Published:

You can now see a warning icon on the Payable Charge List when there’s an issue, which will allow you to quickly identify charges that haven’t been exported properly.

Pay & Bill

Saved Searches Supported on Additional Lists

Published:

The following lists now support Saved Searches: Invoices, Payable Charges, and Billable Charges.

Pay & Bill

Payable Charges in “Export Error” Status

Published:

If a Payable Charge has been exported but resulted in an error, you can now fix the error and then mark the Payable Charge as “Ready to Pay”.

Pay & Bill

Issue Management List View

Published:

Admin users can now access the Issue Management List to view issue details and then dismiss or mark an issue as resolved.

Pay & Bill

Field Map legalBusinessEntity Updated

Published:

You can now add the Legal Business Entity field map to your Placements.

Pay & Bill

Columns Added for Payable Charge List

Published:

Payroll Specialist users will now have access to additional columns on the Payable Charge list: Worked In State, Department, Time Source, and Branch. The Worked In State column can be filtered by multiple states.

Pay & Bill

Billable Charge Overview

Published:

You can now navigate to a billable charge overview from the List view by clicking on the record ID and view transaction level details.

Pay & BillTime & Expense

MB25 Report Run Failure

Published:

An issue preventing some clients from running the MB25 report has been resolved.

Pay & BillTime & Expense

KRO1 Report Duplicate Entries

Published:

We have corrected an issue with the KRO1 report where duplicate punches were appearing when department shifts are set up.

Pay & BillTime & Expense

Payfile Image Failures

Published:

We have resolved an issue where payfile images were failing to generate when payfiles were run.

Pay & BillTime & Expense

Updated SSN Language

Published:

We have modified the language in Logon to reference both Last 4 of SSN and PIN instead of just SSN.

Pay & BillTime & Expense

UNBD Report Optimization

Published:

The UNBD report has been optimized to run in substantially less time than before.

OnboardingPay & Bill

“Get Report Now” Working for Web Automations

Published:

The “Get Report Now” on the Web Automation tab feature will now retrieve reports as expected.

Pay & BillTime & Expense

File Activity Tab Status Field

Published:

The Status Field on the File Activity tab now accurately reflects the status of the file.

Pay & BillTime & Expense

Faxaroo Upload Speed

Published:

The Faxaroo image converter has been updated to convert and upload PDF files in a more reasonable amount of time.

Pay & BillTime & Expense

Retirement of Harmony 1

Published:

We have retired Harmony 1, an unused version of our Web Time Entry application. This is part of our larger effort to reduce our infrastructure footprint. As all customers are using the current version of the application, this will not cause an impact.

Pay & BillTime & Expense

Exchange TMC Update

Published:

The Data Load Tool is now called “VMS Exchange” within the Time Management Console.

Pay & BillTime & Expense

Reports Showing Pound (#) Signs

Published:

Columns on the DINB and RRHH reports have been widened to accommodate dates in 2020. These reports were previously showing ##### for some dates and times.

Pay & BillTime & Expense

Biometric Encryption Enhancements

Published:

We have updated the level of encryption for Tempo Biometric templates to AES-256. All biometric Tempo clocks will be updated over the next 2 months.

Pay & BillTime & Expense

Error when Selecting PTO

Published:

We have resolved an issue where some users would see an error when attempting to request PTO.

Pay & BillTime & Expense

Default Break Exceptions Not Working

Published:

Break Exceptions can now only be applied to specific Brands within a region. This allows you to choose which brands use break exceptions when operating brands within the same agency and region.

Pay & BillTime & Expense

OT Pay Rule Issue

Published:

Individual sites can now be excluded from overtime days using the “exclude” setting.

Pay & BillTime & Expense

Duplicated UDF Records in WTE

Published:

We have fixed an issue where employee UDF records were duplicated after submitting time in Web Time Entry.

Pay & BillTime & Expense

WTE Timecards Not Rounding in TMC

Published:

An issue where some web timecards were not rounding when turned on in the Time Management Console has been corrected.

Pay & BillTime & Expense

KR01 Report Not Sorting Properly

Published:

The KR01 report now groups employees by ID so employees with the same name are not conflated.

Pay & BillTime & Expense

Invoice Attachments Showing as “Deleted”

Published:

We have resolved an issue where invoice attachments were showing as “deleted” on timecards.

Pay & BillTime & Expense

Bullhorn Privacy Policy

Published:

We have added a link to Bullhorn’s Privacy Policy on the Log In page.

Pay & BillTime & Expense

Duplicated UDF Records in WTE

Published:

We have fixed an issue where employee UDF records were duplicated after submitting time in Web Time Entry.

Pay & BillTime & Expense

WTE Timecards Not Rounding in TMC

Published:

An issue where some web timecards were not rounding when turned on in the Time Management Console has been corrected.

Pay & BillTime & Expense

KR01 Report Not Sorting Properly

Published:

The KR01 report now groups employees by ID so employees with the same name are not conflated.

Pay & BillTime & Expense

Invoice Attachments Showing as “Deleted”

Published:

We have resolved an issue where invoice attachments were showing as “deleted” on timecards.

Pay & BillTime & Expense

Bullhorn Privacy Policy

Published:

We have added a link to Bullhorn’s Privacy Policy on the Log In page.

Pay & BillTime & Expense

Manual Time Entry Error

Published:

We have resolved an issue where administrators would receive an error when manually adding in and out times for employees with non-worked adjustment codes in the TMC.

Pay & BillTime & Expense

Error Using Print for Fax Approval

Published:

An issue where printing a timecard to be faxed for approval was not working properly has been corrected.

Pay & Bill

Pay & Bill Menu Folder

Published:

Billable Charges, Invoices, and Payable Charges will now be grouped in a Pay & Bill folder on the menu.

Pay & Bill

Email PDF Action

Published:

You are now able to email the Invoice PDF through an action on the Invoice Statement screen. This was previously only possible as part of the Invoice Finalize process.

Pay & Bill

Mass Update Invoices to ‘Finalized’

Published:

You are now able to update the status of ‘Ready’ Invoices to ‘Finalized’ from an action on the Invoice List.

Pay & Bill

Mass Update Invoice Statement Date

Published:

You are now able to update the Invoice Statement Date for up to 500 records at once from an action on the Invoice List.

Pay & Bill

View Invoices on Client Corporation Records

Published:

You can now view invoices on Client Corporation records.

Pay & Bill

View Payable Charges on Placement Records

Published:

You can now view Payable Charges on Placement records.

Pay & Bill

View Payable Charges on Candidate Records

Published:

You can now view Payable Charges on Candidate records.

Pay & Bill

View Billable Charges on Placement Records

Published:

You can now view Billable Charges on Placement records.

Pay & Bill

Marking a Single Billable Charge as “Ready to Bill”

Published:

Pay & Bill users with the necessary user entitlements can now mark a Billable Charge as “Ready to Bill” which makes the transactions eligible for invoicing. Note that only Billable Charges in “Needs Review” or “Not Ready to Bill” are eligible.

Pay & Bill

Entity Icons Updated

Published:

Pay & Bill Entity icons have been updated.

Pay & Bill

“currencyUnitID” Field Displays Correctly

Published:

The currencyUnitID will now display the correct alphabetic code when configured to appear on the Invoice, Payable Charges, or Billable Charges list.

Pay & Bill

Navigation Tabs on Invoice Overview

Published:

Next/Previous navigation is now supported on Invoice Overview.

Pay & Bill

Invoice List Sort Order Default

Published:

The Invoice list sort order is now sorted by Date Added descending by default.


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