Product Update Category: Bullhorn Version
Field Interactions Supported For Credentialing
Field interactions will now work as expected on Candidate Credentials.
System Setting “commissionRecipientRecruiting” Defaults Correctly
When the System Setting “commissionRecipientRecruiting” is set to “Candidate Submittor” it will correctly default the recruiting commission to the user who created the placement.
Updates to Internal Job Description Does Not Overwrite Published Description
Editing a Job’s Description will no longer update the “Published Job Description” field.
Lead Notification Display Client Name
The notification sent when Adding or Editing a Lead will now show the associated Company Name in the email instead of the Company ID.
Expanded Note on Notes Tab Shows All References
When expanding a Note from the Notes tab on a record you will now see the complete list of references.
Adding Note Does Not Cover Resume Card
We have updated the width of the expanded “Resume” card on a Candidate record so now adding a note will not cover the resume.
Placement “Date Added” Displays Correctly on Overview
The “Date Added” field on Placement and Job overview will now display correctly for users outside of the EST time zone
Number Fields With “0” Value Display Correctly
Integer fields configured as a Mini Picker or Drop Down with a value of “0” will now display correctly on the overview of records.
Appointment Update Notification Correct
A notification sent from updating an appointment will now contain the correct updated details.
Schedule Next Action Text Translated
The “Schedule Next Action” text on the Add Submission form will now display correctly for non-English users.
Opportunity Workflow Icon Translated
The “Closed” Opportunity workflow icon will now display correctly for non-English users.
Secondary Owner Field Allows More Values
The Secondary Owner field will now allow more than 10 internal users to be stored in the field.
Task Owners Can Complete Tasks From Overview or Activity Tab
Task owners will now be able to complete their tasks from the record Overview or Activity tab regardless of usertype entitlements.
Child Tasks No Longer Display on Record Overview or Task Section
Child Tasks created when you add an additional user to the “Assigned To” field on a task will no longer display on the record Overview or the Task section on the Activity tab.
Deleting Commission Recipient Now Done From Commission Tab
Deleting a commission recipient will now be done from the Commission tab to prevent edits to Commissions not saving.
Change Requests Respect Placement Track Field Mappings
Change Requests made on Placements configured to have track-specific field maps will now have the correct matching field map configuration.
Using “Enter” Key No Longer Allows Duplicates
Using the “Enter” key will no longer allow a duplicate value to be added into a Picker field.
“Add Note” Button Removed from Company Notes Tab
The “Add Note” button is no longer included on the Notes tab for Company records.
Scroll Bar Button Works on Edit Tab for Any Entity
You can now scroll down on any edit form by using the down arrow key.
“Added By” Column Displays on All Submission Tables
The “Added By” column will now display on the Submission table for all entities for all users.
Details/Links Appear in Invites to Internal Users
Appointment invites sent to internal users will now include details for any referenced record and links to that record in Bullhorn.
Secondary Contacts Row Always Displayed
The Secondary Contacts row will now always be displayed on client documents so you can update the secondary contact and ensure the same contact can’t be entered as both primary and secondary.
“Same as Billing Contact” Checkbox Displays Accurate Value
The “Same as Billing Contact” checkbox on a Placement record will now display the appropriate checked/unchecked value.
Create Email Reminders
Administrators will now be able to create onboarding reminder emails as a new email type and choose from several options how often to send the reminder emails.
Candidate Pickers Function as Expected
The “Timesheet Export Type” and “Vendor” pickers on a candidate record now function properly.
Invoices No Longer Duplicate
Invoices in BBO will no longer duplicate intermittently.
E-Verify Error Messages
More specific error messages will now display with the E-Verify integration when:
- E-Verify is down
- A case was queued or not created
- E-Verify returns an error
AutoVerify Displays Error if I-9 is Invalid
When an administrator selects “Approve and E-Verify” but the I-9 has invalid data, you will now see an error message indicating the E-Verify case could not be created.
Translation Unavailable Error
An error message will now display if you attempt to send documents that do not have a translation available in the selected language.
Resend Documents When Employee Language is Updated
The “Document.Allow Employee Document Language Override” setting will now determine if the language of documents in “Sent” status will change.
Searches by Note Criteria Return All Results
Searching any Entity by Note criteria will now return all records associated to the notes that match the specified criteria.
Submissions Show “Added By” User
Submission records added via the 1-Click Export will now show as “Added By” the user who initiated the export if the integration can match the recruiter with an internal user. If not, the submission will show “Added By” the LinkedIn RSC API user.
LinkedIn RSC Tab Appears Only on Supported Entities
The LinkedIn RSC tab will no longer appear on Contact or Lead records since the integration does not support those entities.
Jobs Showing in Job Export Dropdown
Jobs will now show in the export dropdown when they have the city and country field populated, even if the state field is not populated.
Send Documents Includes Drop Down to Select Language
As an onboarding admin, you can now select the language you want to send documents in from a drop-down menu.
Restrict Translation Workflow to One Document Per Language
To prevent multiple versions of children documents in the same language:
- The Create New Translation action becomes inactive when all languages are present.
- The language drop down on the translation modal only shows available options (used languages are grayed out).
- A parent doc that has all languages as children can not be selected in the New Translation modal.
Document Language Settings Added
When an employee has the multilingual setting enabled, you will now have additional options under Settings > Defaults:
- Employee.Document Language – Determines if employee language preference takes precedence when assigning translated forms
- Employee.Document Default Language Override – Allows recruiters to override default document language assignments
Display Options for Document List
You will now have the option to toggle the view on the Document List to either Group by Document or to view all documents. If Group by Document is selected, a down arrow allows expansion to see the translation documents underneath.
Create New Translation
From the Document List, you can now create a new translation or edit an existing translation.
Child Document Field Flowback Rules
Translations of a document (child documents) will inherit the field flowback rules from the fields of the parent document.
Renaming Primary and Secondary Contacts
Admin users can now rename the Primary and Secondary Contact fields through the Control Panel.
Placement Information Included in Canvas
You can now report on invoices for permanent placements in Canvas, including when they are paid.
With Notes/Without Notes Filter Performance Enhanced (Resolved Issue)
Searches using “With Notes” or “Without Notes” have been enhanced and will now return results faster.
View Client Submissions on Company Activity
You will now be able to view Client Submissions associated with a Company from the Company record in the Mobile App.
Add Note from Note Activity List
You can now add a note from the note activity list within a record on the Mobile App.
Inline Editing Respects Track-Specific Values
When you inline edit a value from the list view, the available values will now pull from the appropriate track for the Job, Placement, or Opportunity.
Additional Picker Types Available for Custom Objects
Custom Objects can now have field types configured as Picker:Job Posting, Picker:Candidate, Picker:People, and Picker:Housing Complex.
Moving Speculative Submissions Required Job Field
When you move a speculative submission, the “Move” button will now only appear active after the Job field is populated.
Location of Job Field Adjusted for Speculative Submission
We have adjusted the location of the job field when you move a speculative submission to a placement.
Edit History Displays All Edited Fields
When viewing a record’s Edit History, you will now see every field changed in a particular edit.
Add Appointment Displays Correctly for Non-English Users
The “Add Appointment” action from the Contact slideout on lists is now translated for non-English users.
Moving Web Response to Submission Updates SendingUser
When updating a Web Response from the Submission tab on a record, the Submission owner will now be updated to the user taking the action.
Reference Slideout Displays All Fields
When previewing the Reference slideout on a Candidate record, you will now see all the fields configured through the View Layout.
Full Name Displays Correctly
A record with only a First or Last name will now have its Full Name displayed correctly in the Profile Header and the Bowling Alley.
Duplicating Skills Prompts Warning
When you try to add a Skill to the Primary Skill field when it is already in the Secondary Skill field or vice versa, the option will be grayed out and you will see a warning advising the selected value is already in the other Skill field.
Create Placement Using Workflow Icon
You can now create a Placement from the Placement workflow icon on a Contact or Company record overview.
References Show in Notes Added from Placement List
Notes added to Placements using the Action button on the slideout from the Placement list will now reference the Placement, Job, and Candidate.
Picker:Internal Field Searches for Users with Spaces in Their Name
An internal picker will now search for users with double or triple barreled names when searching by full last name, or the second or third word in the last name.
Export Email Feature Supported
Selecting the “Export Email” function in Novo will now allow you to export emails successfully.
Find and Pickers Now Support Ampersands
We have enhanced the Find feature and pickers to support searching against records with an ampersand.
Forwarding a Job from the Submission Tab
When you select “Forward Job” from the Submission tab, you will now be sent to the Forward Job page.
Email Field Format Promotes Accurate Email Tracking
When you save an email address, the email field will now automatically remove any leading or trailing spaces or tabs to ensure email tracking works correctly.
Client Submission Notifications Display Correct Status
Notifications for Client Submissions without Internal Submissions will now display the correct Client Submission status in the email.
Custom Objects Support Section Headers
Custom Objects will now support fields configured as section headers.
Appointment Acceptance Generates Notification Email
When a recipient accepts an appointment sent through Bullhorn, the Bullhorn user will now receive a notification email.
Document Details Allows Mass Approval
Onboarding administrators can now multi-select and mass approve documents from the document details view when you have multiple documents that are ready for approval on a single record.
Client Docs Functionality Now Available
The updated “Send Docs” modal supports client docs and allow you to:
- Create documents with fields assigned to contacts
- Assign documents to contacts
- Approve documents assigned to contacts
- Send reminders to contacts
- See the status of a document sent to a contact
Replying to an SMS With an Image Prompts Email
When a candidate replies to a Bullhorn SMS with an image, it will now prompt an undeliverable message and to respond via email instead of opting the candidate out of SMS.
“Web Response” Status Available in Search
You can now search submissions against the status “Web Response”.
Report Performance When Using Date Ranges Improved
We have improved the performance of the Source Effectiveness Report, Placement Activity Report, and Recruiting Activity Report when using wide date ranges.
Enhancements to the Bullhorn Mobile App
The following enhancements have been made to the Mobile App:
- Leads and Opportunities are viewable
- Multi-filters will show count and a “Clear All” button
- Loading state will be displayed while waiting for a file to load
Task “Type” Field Pulls From Current Private Label
When filtering the task list by the “Type” field, the options will now display from the user’s current Private Label.
Opportunity List Allows Action on campaignSource Field
On the Opportunity List, you can now search and sort using the campaignSource field even when the value contains a space.
Emails Sent Using SMTP Now Track Properly
When you send emails via Microsoft 365’s SMTP, they will now track correctly in Bullhorn.
File Picker Includes Preview Option
When adding or editing a Candidate Credential, the File picker will now include a preview option.
Expiration Date Styling
The Expiration Date field on Candidate and Placement records will now also display “X Days” next to the Expiration Date, indicating how many days left before the credential expires.
“Archive Candidate Credentials” Ability Restricted by Usertype
You can now use a new usertype entitlement to restrict users from being able to archive candidate credentials.
Required Fields Message Disappears When Fields are Filled Out
The “Oops, it looks like you are missing one or more required fields” message that appears when you attempt to Compose a Message, Compose an SMS, or Add a Client Submission with a missing required field will now dismiss when you populate all of the blank required fields.
Moving a Client Submission Without a Job Reference
When you attempt to move a Client Submission without a Job reference to the Submission stage, the Submission option will be grayed out with a message saying “Client Submissions without a Job cannot be moved to this stage.”
Additionally, you can now move a Client Submission without a Job reference to the Interviewing, Confirmed, Rejected, and Placement stages.
Previewing Notes from the “Recent Notes” Overview Card
When previewing a note from the “Recent Notes” overview card, the options in the “Actions” drop-down will now be aligned.
Translate Task Header
The “Task” header on the Activity tab of records will now translate for non-English users.
Double Byte Character Support
All Menu labels in Bullhorn will now support double byte characters.
Basic Search No Longer Cutting off the Word “Required”
The word “Required” will now display properly for non-English users when performing a Basic Search from a list view.
Adding a Task Fails to Add Reoccurring Schedule
Tasks configured to have a reoccurring schedule will now reoccur as expected.
“Find Matching Candidates” Using Detected Language as a Keyword
Using “Find Matching Candidates” will no longer pull in the detected language of the resume as a keyword to the candidate search.
Deleting Placements With Associated Appointments/Tasks
You can now delete Placements that have associated Appointments and/or Tasks.
Picker Results Not Scrolling When There Are More Results
Scrolling to the bottom of the results in a picker field will now load results until there are no more.
Custom Card Height
The height of a Custom Card can now be specified in View Layout. Previously, Custom Cards had a fixed height and displayed with a scroll bar.
Updating an Appointment with an Internal User as an Attendee
Updating an appointment that has an internal user as an attendee will now successfully send an update notification via email.
Adding an Appointment with a Different Owner
Adding an appointment with a different user as the owner will now properly save the appointment.
Description in Document Builder
The description of a document will no longer display as “undefined” if it’s left blank on a newly created document.
Define Maximum Inactive Session Duration in the Employee Portal
For increased security, we have added a setting to time inactive external users out after a set period of time. The default time out setting is 4 hours, but Administrators can request the setting be increased to a maximum of six hours, or decreased to a shorter period as desired. This change applies to Employees, Departments, Vendors, and Authorized Representatives.
Please contact support for assistance.
Extend Session
A new configuration option has been added for Onboarding customers who wish to allow their Authorized Representatives additional time to review and approve form I9 on their behalf.
Please contact support if you would like to change this from the current 48-hour window to a 72-hour window.
150 Recipient Limit Enforced
The limitation of 150 recipients per SMS message will now enforced in all areas of the application.
Additional Custom Fields on List View
Administrators can now show or hide the following Candidate and Placement custom fields from the Columns drop-down on list views using View Layout:
- customText 21 – 40
- customTextBlock 6 – 10
- customInt 4 – 23
- customFloat 4 – 23
- customDate 4 – 13
Improve Performance of Files Tab
The Files tab will now load much faster on records that have a large number of files.
“View Requirement History” Button on Placement Credentials
Clicking “View Requirement History” from the Credentials tab on a Placement record will now load the requirement history.
Admin Users Can Restrict Export Ability
Administrators can now elect to restrict export activity via admin permissions. All current users will retain export capabilities.
List and Search Performance
We have enhanced list loading and search performance.
Search Results for Opted Out of Mass Mail
Searching for records who have opted out of mass mailing will now return accurate results.