Assigned Authorized Representative Navigate to Sign-off eDocs Error

An issue has been resolved where Authorized Representatives were receiving an error when attempting to sign off on a Multi-Signer document when clicking the “Sign-Off on eDocs” link in the email notification.

Skills Checklist 

Issues with the skills checklist groups have been resolved. Users can now manage the order of skills checklist groups and skills.

Job Syncing 

An issue has been resolved where Pay Fields and Address fields on Jobs were not syncing to Onboarding Talent Edition from Bullhorn.

I-9 Dashboard

The Hire Date displayed on I-9 Dashboard 2.0 now matches the date recorded on the I-9, ensuring consistency and accuracy.

I-9 Corrections 

An issue has been resolved where I-9 Corrections for Section 2 were transitioning into a “Restart” status if the I-9 was abandoned at the signing step.  Now, the “Waiting” status will persist until the I-9 correction is signed.  This improvement streamlines the I-9 correction process for a smoother user experience.

Form I-9 

The 2023 version of the Form I-9 will now be the only section of the I-9 that can be assigned in workflows, preventing the assignment of Section 2 and Supplement B as individual forms. This ensures consistency in I-9 assignment practices, mirroring the behavior of the earlier version of the I-9.

E-Verify 

Form I-9 corrections will no longer trigger an E-Verify case, allowing employers to determine whether a new case is required once a correction is made.

Preliminary Information: Req_fed_id Setting 

An issue has been resolved where when an applicant fills out their preliminary info page after receiving a form with the req_fed_id setting disabled and then receives a form with the req_fed_id setting enabled the applicant is now brought to their preliminary info page to fill in their SSN and/or date of birth.

Preliminary Information: Middle Name 

When an applicant selects “I do not have a middle name” check box on the Preliminary Information page and then enters a Middle name on the Basic Information page, the “I do not have a middle name” check box on the Preliminary Information page will become un-checked. Additionally, their middle name will be updated on the Preliminary Information page to the name that was entered on the Basic Information page.

Placements 

When mapping Placement fields to a form, any HTML formatting that was in the Placement field will now be respected on the form.

Credentials

Performance and stability have been improved when managing Credentials for clients with a large amount of Credentials.

Basic Information 

An issue has been resolved where an error banner incorrectly appeared in the legacy applicant portal with “Disable International Phone Numbers” setting enabled, causing confusion for candidates when saving basic info, despite successful data saving.

OTE iFrame Buttons Cut Off 

An issue has been resolved with the UI integration with Bullhorn where when loading the Onboarding Talent Edition tab on a Candidate record the Merge Candidate into Able Later, Create Candidate Able Account buttons at the top of the page were obstructed and only partially visible.

I-9 Section 2: Email Link Error

An issue has been resolved where exiting I-9 Section 2 at the signature step led to an error with the Auth Rep email link.  Now, the link is functional even after the I-9 has been accessed, providing a smooth restart process for authorized representatives without regular user access to OTE.

Form Builder

Administrators can now include a location’s main email in the form builder, enhancing candidate onboarding by providing direct access to essential contact information.

Enabled by Default.

Custom User Role 

Previously, Custom User roles were built off of Admin users were not able to see the Automation Manager tab. This issue has been resolved. 

The Section 3 Document Capture now respects the “I-9 Image Upload Disabled” setting. This requires users to capture images of documents to evidence name changes, improving the security and accuracy of I-9 compliance.

A new translation has been created for the login/sign up page and the “Login Page Instructions” setting has been removed. This allows the login page to provide improved clarity for non-English speaking candidates, ensuring a better understanding of the required actions.

An issue has been resolved where users were able to sign forms that used multi_account_pay_settings without providing Direct Deposit information. The system now prevents them from proceeding until they’ve provided the Direct Deposit account information.

The image capture feature in Section 3 for recruiters now provides a convenient preview of images during candidate name change and work authorization reverification.

When a form within a package is disabled, WFM now displays a warning prompt that identifies which packages might be impacted before removing the form. This simplifies package maintenance.

The mobile color scheme for Talent Platform can now be easily previewed on the Branding page.

The Terms of Use notification modal has been updated to support a French translation. This is beneficial for those customers that are managing applicants whose preferred language is French but are still required to agree to the Terms of Use before accessing the applicant portal.

The Terms of Use modal has been updated so that it only has a button to Accept the prompt. If applicants are looking to disagree with the Terms of Use, they will have to either use the browser to navigate backwards or close the browser window itself. This allows clients utilizing SSO with their Applicants to decide to decline the Terms of Use but not get navigated to the standard Applicant Login page, which isn’t the proper SSO login page.

Recruiters can now select a Not Applicable checkbox for documents without expiration dates in Section 3 reverification, streamlining the process and eliminating the need for unnecessary date entries.

The Section 3 completion process has been enhanced by providing additional guidance and clearer instructions.

An issue has been resolved where using the Location search criteria in the Job Search page of the Talent Platform Portal would return errors depending on the order of the city, state and additional filter that was used. Now, whenever an Applicant runs a search utilizing the Location criteria, records that match that search criteria are properly returned.

Validation has been provided for the following document numbers, allowing authorized representatives to enter document numbers with greater confidence. 

• Permanent Resident Card (Form I-551)
• Alien Registration Receipt Card (Form I-551)
• Foreign Passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
• Employment Authorization Document that Contains a Photograph (Form I-766)
• Permanent Resident Card (Form I-551) with Form I-797 
• Foreign passport with Arrival/Departure Record (Form I-94)
• Passport from the Federated States of Micronesia (FSM) with Form I-94/I-94A
• Passport from the Republic of the Marshall Islands (RMI) with Form I-94/I-94A
• Foreign passport with Arrival/Departure Record (Form I-94) and Form I-20
• Foreign passport with Arrival/Departure Record (Form I-94) and Form DS-2019
• Receipt: Form I-94/I-94A w/Refugee Stamp
• Receipt: Form I-94/I-94A w/I-551 Stamp, photo

Document number validation has also been created for the U.S. Passport, U.S. Passport Card, and Social Security Card to ensure the accuracy of document numbers entered into the system.

A Delete button has been added to the Education History and Work Experience drawers. Now, candidates can delete the previous Education History or Work Experience if they need to.

The Users page in OTE has been updated to display active locked accounts. Additionally, the page now breaks users down into groups of pending, locked, active, and multi-customer, for easier viewing.

When users with locked accounts attempt to log in to Onboarding Talent Edition, they will be shown a clear lock out message explaining why they cannot log in, enhancing their overall user experience and security awareness.

An issue has been resolved regarding the SSN duplicate check response not displaying the candidate’s ID when a duplicate SSN existed in OTE or ATS, ensuring the correct display of candidate IDs during the process.

The subject for the new document notification email can now be configured.

Admins can find this new translation by navigating to Company Settings > Translations and looking for the new translation labeled workflow_alert_newedocs_email_subject. The default value is “{company} new eDocs to complete”.

The Sync Applicant Workflow Progress to ATS setting has been updated so that the candidate’s onboarding status and document progress will now sync to Bullhorn ATS, providing better candidate onboarding status updates in the ATS.

An issue has been resolved regarding the fourth content translation option that was not applying to the Applicant Welcome Email. Now whenever this translation is configured, we are properly adding that to the Applicant Welcome Email.

An issue has been resolved regarding the date of birth validation on the Preliminary Information page not matching up with the validation in WFM. Now, the validations between the two are consistent.

We have enhanced the loading time of the Settings page. When customers had a large amount of Second Signer records, they received more frequent timeouts when trying to access the System Settings page because we were loading all of those records to display as values in certain settings. Now when a client loads their System Settings, they won’t receive timeouts due to the number of Second Signer records that they have on their instance. Because of this, we have also updated the user setting page to now display a “Load Second Signers” button, instead of loading all second signers when the setting page is opened. 

Recruiters can now conveniently access and review completed sections of the I-9 and accompanying documents in a centralized location on the I-9 Details Panel, facilitating document review.

An issue has been resolved that was preventing Jobs from Syncing from the Bullhorn ATS into OTE when using the Source field on the Job record in Bullhorn. Now when syncing the Source field on Jobs from the Bullhorn ATS to Onboarding Talent Edition, we are properly recognizing that field mapping and translating the data successfully.

Candidates who have completed a package of forms can now view and download individual forms separately, providing more flexibility and convenience.

User accounts can now be locked and unlocked manually by admin users, allowing convenient restriction and restoration of system access.

Dropdown menus for the Document Title field in Section 3 have been added, allowing recruiters to easily select the appropriate List A or List C document for reverification purposes.

The analytics tool will now restrict data to six months. This will prevent the tool from timing out when requesting large sets of data.

An issue has been resolved regarding the address field headers on the Preliminary Information page that lacked Translation Keys for French, resulting in untranslated text. With this release, French users can now view translated field headers for a smoother user experience.

An issue has been resolved where applicants were receiving both a success toast and an error toast message after saving the Basic Information page in the Complete Profile workflow. While the values were being saved properly to the profile record, this was causing a lot of confusion for applicants as they were looking to proceed past the Basic Information page. Now upon saving the Basic Information page, we are correctly displaying either an error or success message based on the proper status of that save function while in the Complete Profile workflow.

The validation for Alien Registration Number/USCIS Number in Section 2 has been updated to be more aligned with the formatting that USCIS specifies to reduce likelihood of confusion and error.

We have introduced the capability for recruiters completing Section 3 name changes to upload documents evidencing name change simultaneously, eliminating the need for a separate document upload process when handling candidates with name changes.

The scrolling experience on the tasks page in Talent Platform has been updated. The scroll bar will now be fixed to the tasks list so that users know where to scroll to view all tasks.

The validation for Alien Registration Number/USCIS Number in Section 1 has been updated to be more aligned with the formatting that USCIS specifies to increase compliance.

The UI of the branding page has been updated to be more easily navigable with a more straightforward user experience.

When a candidate is added through “Quick Add” the phone number field will now feature a country code dropdown, allowing selection of the country to which the phone number belongs, improving candidate accessibility, and enhancing the overall user experience for recruiters.

Our API’s have been updated to support passing the second signer external ID on Section 3 of the I-9 form in the GET Workflow Summary request of an Applicant. This update allows utilizing the second signer on I-9 forms with third party integrations that monitor and manage workflow documents.

For recruiters completing a Section 3 work authorization reverification, the word “Receipt” will now automatically be added to the document title when the “Receipt” checkbox is marked, eliminating the need for manual editing and ensuring accurate document name entry.

Quick Select filter counts will display an accurate representation of numbers, ensuring consistency between toggled locations and dashboard results.

An issue was resolved where when completing I-9 Section 2 and selecting either Foreign Passport with I-94, Form I-20 or Foreign Passport with I-94, and Form DS-2019 from List A dropdown, the Form I-20 and DS-2019 were setting a “0” as the 11th last digit of the Document Number.

Integration with Bullhorn Novo has been enhanced. Data in Bullhorn can now flow back to Custom Applicant fields in Onboarding Talent Edition.

Notifications for various time and date formats are now available. This allows candidates to receive time sensitive notifications in a format that is convenient and familiar to them.

When the Max Number of Tasks on Home Page setting is not defined, the home page will now display a maximum of five tasks by default. Additionally, if the max number of tasks is set and exceeds the visible part of the page, scrolling is now enabled for seamless navigation.

The applicant portal now displays the full name of the county when entering an international address. This makes it easier for recruiters and candidates to identify and select the correct state, province, or county.

Previously, when a preferred language was selected for a candidate in WFM, the language was not respected when the candidate logged in to the candidate portal. This feature now works as designed. 

The ADP WOTC polling endpoint URL has been updated to enable faster recognition of a completed WOTC form, which more reliably enables the “Next” button for applicants. This makes for a smoother onboarding experience as applicants are completing their required forms within the applicant portal.

Administrators can now customize the SSN validation warning message in Section 2, allowing them to specify the message that their authorized representatives will see when entering a candidate’s SSN in List C that does not match with the SSN in Section 1.

Previously, applicants were not properly redirected to the main Professional References page after adding a new professional reference when the client was configured to require more than 0 professional references. This was causing a behavior where the page would not refresh to display added references, resulting in duplicate references being added. This issue has been resolved. 

Added the ability to search by mismatched SSNs between Section 1 and Section 2.

The Issuing Authority field for the Employment Auth Document (Form I-766) will now display the issuing authority correctly if the authorized representative switches between different document types. Previously, this field would not display the issuing authority correctly when switching from other List A documents to the I-766.

The last name and first name of the employer or authorized representative that is present on the I-9 Section 2 when the ‘Submit and Electronically Sign’ button is pressed will now display properly in HelloSign. Previously, if the name was changed, HelloSign would not display the appropriate name.

Forms that require a file to be uploaded will now prevent the candidate from continuing until they have uploaded a file. Previously, candidates were able to advance without uploading a file.

The Talent Platform and Legacy Applicant Portal will now automatically adjust field labels for United Kingdom and Ireland addresses, creating ease of use for candidates located in these countries.

Translations: English, Spanish, and French can now be assigned when the ‘Multi-Language Support’ setting is toggled on, with English set as the default language.

Checkbox groups on forms were only saving the first selection, this has been resolved and the number of boxes selected are now retained.

We have resolved an issue where the Web Time Entry navigation menu was not displaying when the Applicant Portal was loading the new Talent Platform pages. Now when an Applicant is logging tino the Talent Platform Portal where the client has the Web Time Entry integration enabled, we will display the Web Time Entry navigation menu item, no matter the page that is loaded.

The authorized representative’s name in Section 2 will be validated against the candidate’s name in Section 2 to ensure the candidate is not completing their own Section 2.

When ‘Employment Auth. Document (Form I-766)’ is selected from List A, the issuing authority will automatically display ‘U.S. Citizenship and Immigration Services.’

When an authorized representative changes the Section 2 document selection for an alien authorized to work, they can now proceed with signing as long as all visible fields pass validation. Previously, there was an issue preventing the authorized representative from signing in some instances.

With this release we have introduced a new way to empower recruiters to engage with their Applicants who are going through the Onboarding process. Now with this release, clients can enable several fields on the Placement record in their ATS where Onboarding Talent Edition will write back to in order to provide an easier way to monitor and track the progress of their Applicants. Now when you initiate a workflow that is associated with a Placement, the status of that Onboarding Workflow will track back to the Placement record in the ATS.

The ‘Rehire Date’ field in Section 3 will now accept dates in the past, but not earlier than the date of the original Section 2 signature.

Updated ‘Applicant Assigned’ validation warning to replace the words ‘Second Signer’ with ‘Authorized Representative’.

Created a validation to the following List B documents so that the document number is required and the maximum document number length is 17 alphanumeric characters.

• Drivers License Issued by State or Territory
• ID card issued by state or territory

 Improved scrolling through the fields in Section 1 to create a smoother experience and reduce confusion.

List B and List C will now dynamically update to permit ‘Native American Tribal Document’ to be used only once per Section 2.

With this release we have resolved an issue where the new tasks dashboard and tasks page were not respecting the ‘Hide Complete Profile in the Task List’ setting. Now when that setting is enabled, we are no longer displaying the Complete Profile task on either the Home Page and or the main Tasks Page.

With this release we have resolved an issue where applicants weren’t able to scroll to view more Tasks than were displayed on the available screen. If there were more tasks than what were allowed to be viewed within the available screen users were unable to scroll to view the remaining Tasks. Now when an Applicant has more tasks than can fit on the resolution of their Desktop screen, we will provide them the ability to scroll to view the remaining tasks.