Product Update Category: Product
Recruiter Experience
Manage Users View – Add support for Searching and Filtering by Email Address
What’s new?
Administrators and recruiters can now search users by Email Address on the User Management pages to manage accounts, so you can more quickly complete tasks that start by identifying a user by their email address. The ability to search by email address is now available on the following pages:
- Manage Users > Client Users
- Manage Users > Contractors
- Manage Users > Core Employees
- Manage Users > Remote
- Manage Users > Vendor
Why does it matter?
Expanding these pages for viewing and filtering by Email Address accelerates admin and recruiter tasks, allowing them to spend less time doing creative searching to locate candidates.
How do I enable this?
Enabled by default
Targeted for Preview Release: April 22, 2024
Emails
Add Unsubscribe Ability into Email Template Body
What’s new?
An Unsubscribe option was added to the estaff365.com emails.
Why does it matter?
This feature improves user control and should lower spam complaints by making it simple for users to opt-out and be added to our suppression list.
Targeted for Preview Release: April 22, 2024
Resolved Issues
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
ATS Sync: Duplicate files Synced to ATS
The timeout threshold with Hellosign has been extended. This will prevent duplicate files from syncing to the ATS.
Crimcheck: Duplicate Background Screening Orders
An issue with multiple background screening orders sometimes being requested for clients using Crimcheck has been resolved.
E-Signature: Duplicate Second Signers on Package
An issue was resolved where intermittently, duplicate second signers were showing for multi-signer packages confusing end users.
E-Signature: Expired Signature Requests Marked as Complete in ATS
When a signature request is Expired, it will now be marked as Cancelled in Bullhorn. Previously expired requests were marked as complete.
E-Verify: Close Case Button Intermittently Not Appearing
An issue with viewing an E-Verify case has been resolved. Previously the Close Case button was occasionally not appearing.
E-Verify: Incorrect Photo Retrieved for E-verify Photo Match
An issue with reviewing E-Verify cases in the Photo Match status has been resolved. Previously the incorrect photo was sometimes being returned for the Uploaded Photo.
Forms: File Uploads Empty when Associated Form Submitted
An issue with file upload forms becoming corrupt has been resolved. Previously when applicants uploaded a file to a form and chose Save and Exit instead of Finish and Sign, when they returned to the form and chose Finish and Sign without uploading the file again, the original would be corrupted.
Forms: Hide “Always Resend to Applicant”
The Always Resend to Applicant toggle that was visible when editing forms is now hidden behind the Enable Re-Use of Signed Forms in Packages configuration setting, simplifying the user experience to reduce confusion.
Forms: Requester Text Fields Wrap on Form Previews
Paragraph fields on forms will now allow for the text to wrap within the text box. Previously the texts would run off of the page margins.
Note: The space in the box is limited so consider the size of the box and if the space will hold the required text.
Locations: Duplicate Address Lines on Location Add/Edit
An issue with the Address line 1/2 fields was resolved. Previously a duplicate field was shown when editing or adding a Location.
Login: “Login as [Applicant]” Feature Prompts the TOS
An issue was resolved with accessing an Applicant’s record by using the “Log in as [Applicant]” feature. Previously you were presented with the first-time login notification to accept the Terms of Service. This caused an issue as the Applicant should be the one to accept these.
I-9: Completing New I-9 Allow Two Stage Verification
For clients using the two-stage verification setting, Talent Platform now clears the verified status when a new Section 2 is signed. Previously users were unable to verify the newly completed Section 2.
I-9: Dashboard Shows the Latest File/Form Completed
I-9 Dashboard 2.0 now streamlines the display for applicants with corrected active I-9s. Instead of multiple rows, the dashboard now presents only the most recently signed I-9, ensuring clarity during correction processes. Brand new I-9s will continue to be represented by two rows for consistent visibility.
I-9: Incorrect Section 2 URL Provided
An issue with the 2023 I-9 Section 2 page URL was resolved. It was occasionally reverting to the format for the old I-9 version.
I-9: Missing External ID for 2023 I-9 Section 2
An issue was resolved where External IDs for 2023 I-9 Section 2 were missing, impacting document access from the E-Verify Dashboard details panel. This fix will impact newly completed I-9s but existing records will be fixed in a separate ticket.
I-9: Resend Email Notification Sending to Authorized Representative
An issue with I-9 email notifications that require an authorized representative has been resolved. Previously notifications were being sent to the representative before the applicant completed their portion. This update ensures that notifications are now appropriately directed based on the completion status.
Internationalization: Country Code Resets for Applicants
An issue with the country code of Canada on the candidate’s phone number has been resolved. Previously when a candidate set their number with the Canadian country code it was reverting to the United States when they revisited the page. Now the selected Country Code is retained upon saving.
Workflow: “Order Workflow” Allows Multiple Placements to be Selected
An issue with the Order Workflow View was resolved. Previously recruiters could erroneously select multiple placements for a candidate. The fix changes the input to only allow recruiters to assign one placement at a time.
Tax Forms
2024 US State Tax Form: Update Wisconsin WT-4
The Wisconsin State Tax Form (WT-4) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US State Tax Form: Update North Carolina NC-4
What’s changed?
The North Carolina NC-4 has been updated for 2024.
Fields Modified
NC_filing_status values have been updated to remove the es_ prefix
- es_NC_filing_status_single_or_married_filing_separately is now NC_filing_status_single_or_married_filing_separately
- es_NC_filing_status_head_of_household is now NC_filing_status_head_of_household
- es_NC_filing_status_married_filing_jointly is now NC_filing_status_married_filing_jointly
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US State Tax Form: Update Missouri MO W-4
The Missouri State Tax form (MO W-4) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Form
2024 US State Tax Form: Update Maine W-4ME
The Maine State Tax form (W-4ME) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Oregon State Tax 2024 (Spanish)
The Oregon State Tax form (OR-W-4) (Spanish) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Oregon State Tax 2024
The Oregon State Tax form (OR-W-4) (English) has been updated for 2024. This is a PDF update only and no field updates were made.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Tax Forms
2024 US Federal Tax Form: Update Form W-9
The US W-9 has been updated for 2024, named 2024 W-9 (E). The Spanish version of the US W-9 has been added, named 2024 W-9 (S).
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Integrations
Confirmation Modal for “Rotate Secret” in API Settings UI
What’s new?
Administrator users will now be asked to confirm before continuing when rotating client API secrets.
Why does it matter?
This prevents accidental updates to API secrets.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Forms
Order Workflow Enhancements
What’s new?
The onboarding process has been streamlined for clients by automating the recognition of previously completed forms by candidates.
Recruiters gain visibility into completed forms and can easily delete previously completed forms from packages.
Admins can designate certain forms to always be sent, even when previously completed by a candidate.
Why does it matter?
These changes enhance the overall efficiency and customization of the onboarding workflow.
How do I enable this?
Admin users can enable this with the Enable Re-Use of Signed Forms in Packages setting found by navigating to System Settings > Onboarding.
Released to Staging: April 4, 2024
Targeted for Production Release: April 11, 2024
Candidate Quick Search
Novo Quick Search Dropdown: Saved Search
What’s new?
We’ve made improvements to the data that’s displayed for favorite searches in the following entity lists:
- Payable Charges
- Billable Charges
- Invoices
- Timesheets
- Compliance Manager
For these lists, you’ll now see “Saved” instead of “Favorites”. Saved searches will now include the search owner’s first and last name, and we’ve also added an icon to distinguish between public and private searches.
Old:
New:
Why does it matter?
This update makes it easier to see key criteria for saved searches, so you can quickly access desired searches.
How do I enable this?
This is automatically enabled for users that save searches for Payable Charges, Billable Charges, Invoices, Timesheets, and Compliance Manager Lists.
Target Release Date: April 4, 2024
Copilot
Copilot Candidate Card Prompts to Auto-update
What’s new?
Prompts in the Copilot Generative Candidate Card will now generate an immediate response without requiring you to click Update after selecting specific prompts. Prompts that require a job selection will generate a response once you select a job in the Job picker. The following prompts will generate a response immediately:
- Summarize [Candidate] Profile
- Draft a Check-In Message
- Improve [Candidate’s] Description
- Create a Client Pitch
The following prompts will generate a response when you select a job in the picker:
- Pitch [Candidate] For A Job Posting
- Create Screening Questions
- Write a Rejection Message
Why does it matter?
Instead of needing to click Update after selecting a prompt to see the response generated, the response will now generate as soon as you select the prompt (or as soon as you select a Job, if applicable). This change reduces the number of clicks to get a response.
How do I enable this?
This update is applied by default to all clients with Copilot enabled and does not require any additional enablement. Speak to your Account Manager to learn more about enabling Copilot
Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.
Copilot
Copilot Release Announcement
What’s new?
The Copilot Generative Candidate Card is now available for customers. This is the first in the Copilot suite of AI recruiter capabilities currently in development.
The Copilot Generative Candidate Card integrates with OpenAI and Azure and can generate email messages, screening questions, pitches, and much more by automatically pulling information from the candidate record.
For more information, visit our Customer Community.
Why does it matter?
The Copilot Generative Candidate Card helps drive efficiency for recruiters by reducing the time spent writing personalized messages to candidates and clients.
How do I enable this?
If you’d like to enable this feature, contact your Bullhorn representative.
Available now for Early Access customers, and generally available as part of our April release. Contact your Bullhorn representative for more information.
Resolved Issues
Released to Production: The following resolved issues were released to production in March 2024.
Sync: Missing Merge Activity Coming from BH ATS
The sync service has been updated to ensure the consumption of secondary events that happen from the ATS when records are merged. This means that when two records are merged in the ATS, the associated records like submissions, appointments, etc. are updated to reflect the new primary record association in Bullhorn Automation.
Surveys
Confidential Surveys Merge Tag Exclusion
What’s new?
The ability to exclude surveys that have the survey setting “Hide survey responses from ATS activity feed” enabled from being pulled when the merge tag %LATESTSURVEYRESPONSE% is used in email communications has been added.
Why does it matter?
This will prevent sharing confidential survey responses with ATS users who should not have access to this information.
Released to Production: March 28, 2024
Chat
WCAG Enhancements for Chat Engagements
What’s new?
Chat Engagements have been enhanced based on compliance best practices. For example, chats can now be completed by users who need screen readers or require keyboard navigation. This allows our customer base to better accommodate chat recipients with certain disabilities and avoid any regulatory fines applied to a specific geographic region.
Bullhorn Automation engagement questions are supported with the most commonly used screen readers. Two suggested screen readers: JAWS and VoiceOver. For the best survey and chat experience, we recommend using one of our supported browsers; Firefox, Chrome, Safari, and Edge.
Why does it matter?
This update ensures accessible use of these functions by a broader range of survey recipients.
Released to Production: March 2024
Resolved Issues
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Candidate Experience: Area Code 369 is Valid
Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.
Compliance: Compliance Representative Adding Data Views Reports
The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.
Data View: Data View Export Shows Ethnic Background
An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).
Document Management: WebFormDesigner Asterisk on Checkbox
An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.
Records: Content Record Deleted if a ContentImage Record Links
The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.
Tax Forms 2024: Withholding Tax for Mississippi
The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.
Tax Forms 2024: Montana State Withholding Form
An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.
Tax Forms 2024: Exempt Tax for W-4
An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.
Tax Forms 2024: NC-4EZ Exempt Flowing Data Through
An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.
Rest API
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Tax Forms 2024
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
I-9
I-9 Dashboard: Add New Alt Procedure? Filter Column
What’s new?
HR Managers, HR Associates, and Compliance Representatives can now filter the I-9 Dashboard by the Alternative Procedure checkbox.
Why does it matter?
This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.
How do I enable this?
Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
I-9
Add Agency General Setting: I-9 > Enable Alternative Procedure
What’s new?
Agency Administrators can now increase I-9 compliance across all office locations by enabling the I-9 Alternative Procedure setting.
Why does it matter?
This ensures seamless utilization of the I-9 remote document inspection for a more efficient onboarding experience.
Released to Preview: April 2, 2024
Targeted for Test & Production Release: April 15, 2024
Time and Labor
Timesheet Records Now Show Recent Change Details About Pay & Bill Transactions
What’s new?
The Source, User, and Date Last Modified are now available for Pay and Bill Transactions on their respective tabs within the Timesheet Record.
Why does it matter?
Payroll and Billing Admins can now see details about manual transactions to be able to troubleshoot easily if necessary.
How do I enable this?
This change is enabled by default.
Target Release Date: April 4, 2024
Time and Labor
Time and Labor Evaluation Now Supports Work From Home
What’s new?
The Time and Labor Engine applies state-specific rules automatically for candidates who work from home based on the Candidate Location (State) and the Work From Home setting on the Placement.
Why does it matter?
Overtime (OT) and Doubletime (DT) calculations are now correctly based on the state in which a Work From Home Placement lives rather than the state of the placement’s location.
How do I enable this?
This is enabled by default.
Target Release Date: April 4, 2024
Time and Labor
Name Change to “Daily” Frequency in Guaranteed Hours Rule
What’s new?
“Daily” frequency within the Guaranteed Hours rule has been renamed to “Daily (Scheduled Number of Days per Period).” The way the rule works remains the same.
Why does it matter?
This name change adds contrast to “Daily (Minimum Hours Worked per Day)” when added in the future.
How do I enable this?
This change is enabled by default.
Target Release Date: April 4, 2024
Positions
New VMS Field Parsing Request
What’s new?
VMS Sync now parses No New Submittals After for VectorVMS Positions. Users will see this value on the Position Details page under Req Details – Response Deadline:
Why does it matter?
Response Deadline indicates the latest date a vendor is accepting new candidate submissions to a Position. Parsing this value improves Job accuracy and reduces manual entry and product swivel.
How do I enable this?
Generally Available: Response Deadline will populate on all VectorVMS Positions going forward.
Released to Production: March 2024
Medical Parsing
WAND Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
New keywords have been added to more accurately derive Medical Speciality values:
| Keyword | Specialty |
| Cardiac Invasive Lab Tech Cardiac Invasive Lab |
Catheterization Laboratory |
| Rad Tech / CT Tech Multi-Modality Imaging Technologist Imaging Services for Specialty |
Computed Tomography |
| RN Angio | Interventional Radiology Specialty |
| RN I/Universal Care Dep | Medical/Surgical/Telemetry |
| Cat Scan Tech CT registered |
Computed Tomography |
New keywords have been added to more accurately derive Medical Type values:
| Keyword | Type |
| Histology Technician
Histo Technologist |
Histotechnologist |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a link has been intentionally created by a user.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
Healthtrust Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
Keyword values have been updated for more accurate parsing:
| Keyword | Description |
| Echocardiography | Removed tech and Technologist from matching logic |
Keywords have been updated to better associate with the appropriate Medical Specialty values:
| Keyword | Specialty |
| X-Ray | Removed from Radiology |
| Cardiovascular Intensive Care Cardio IC |
Cardiovascular Intensive Care Unit |
| Mammo Tech | Mammography |
Keywords have been updated to better associate with the appropriate Medical Type values:
| Specialty | Description |
| Cyto Tech | Cytotechnologist |
| Echocardiography | Always match to Sonographer |
Medical Specialty values have been re-ranked to more accurately categorize medical Positions for Skill Mapping:
| Specialty | Description |
| Computed Tomography
X-Ray |
Ranked above Radiology |
| Nuclear Medicine | Ranked above Medical Technologist |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work the vendor is requesting. Medical Type and Specialty values are displayed on the Skill Mapping Dashboard where a user can set ATS Job field values for each Medical Type-Specialty combination. This allows for a specialty-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
B4Health Medical Mapping Review
What’s new?
Medical parsing logic has been updated for all VMS Positions that support medical parsing.
New medical types include:
- Receptionist
- Cytogenetic Technologist
Keywords are used to derive Medical Type and Specialty values from VMS Position details. New keywords include:
| Keyword | Specialty |
| Cath Technologist | Catheterization Laboratory |
| Cytogenetic | Laboratory |
| Neurophysiology | Neurology |
| CNA Clin Tech | Certified Nursing Assistant |
Priority is how Sync decides which Medical Type and Specialty values to assign to a VMS Position. Priority has been re-ranked as follows:
| Specialty | Description |
| Cardiovascular | Ranked much higher in priority |
| Ultrasound | Ranked lower than Cardiovascular |
| Type | Description |
| Technologist | Ranked as lowest priority (most generic) |
Why does it matter?
VMS Sync assigns a Medical Type and Specialty value to all Healthcare Positions to better categorize the type of work a vendor is requesting.
Medical Type and Specialty values are displayed on the Skill Mapping Dashboard for users to manually associate with ATS field values. This enables users to enforce a specialization-specific Position categorization workflow and ensures unmapped positions aren’t delivered to the ATS until a user has intentionally created a link.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Medical Parsing
AyaConnect Medical Parsing Updates
What’s new?
Medical parsing logic has been updated for AyaConnect VMS Positions. VMS Sync now parses keywords from the Expertise and Profession VMS fields to more accurately assign Medical Type and Specialty values to AyaConnect Positions.
Why does it matter?
Field rank is important in medical parsing logic. VMS fields with more medically descriptive language should be ranked higher to ensure Sync categorizes Positions as accurately as possible. This reduces manual edits and product swivel.
How do I enable this?
Generally Available: No permission changes are required for this update. Healthcare users are encouraged to regularly review their Skill Mapping Dashboard and ensure their links are up-to-date.
Released to Production: March 2024
Admin Tools
Position Bulk Actions Split into New User Permissions
What’s new?
User Permission Position Bulk Actions has been decommissioned and replaced with four separate User Permissions, including:
- positionBulkPush: User can push multiple Positions to the ATS
- Enabled for all user roles
- positionBulkSync: User can sync multiple Positions from the VMS to the ATS
- Enabled for internal roles only
- positionBulkIgnore: User can ignore multiple Positions for ATS delivery
- Enabled for all user roles
- positionBulkUnignore: User can un-ignore multiple Positions for ATS delivery
- Enabled for all user roles
Bulk actions are capped at 10,000 records. This is to reduce any risk of encountering performance issues.
Why does it matter?
Bulk actions allow users to action multiple Positions at once. This saves end-users time on manual job pushes that are usually required after rule updates.
How do I enable this?
Generally Available: All user roles have been updated and users have been logged out to apply changes.
Released to Production: March 2024
Resolved Issues
Target Release Date: April 4, 2024
Data Replication: Hard-Delete Batch Job (from BBO)
When timesheets are approved in BBO, the updates are handled correctly in Data Replication for accurate reporting. Previously, users with BBO Canvas who sync Timesheet and Invoice data to ATS experienced duplicate rows.
Distribution List: Distribution List Message
Previously, users selecting “Email All” from a distribution list didn’t see a warning on the Compose Message page that recipients on their list had either opted out or were missing email addresses. You will now be aware of when recipients won’t receive your e-mail messages.
Filtering: List Filtering on Entity Submissions Tab
We resolved an issue where, when using Multi Brand Job posting to Indeed, the Job was not correctly posted under the selected brand name but instead was under the Company’s name.
Indeed: Errors Impacting Certain Integration Activities
Certain errors were causing Indeed to flag and pause certain integration activities. These have been resolved.
Indeed: Multi Brand Indeed Posting
We resolved an issue where when using Multi Brand Job posting to Indeed the Job was not correctly posted under the selected brand name but instead was under the Companies name.
Novo: Character Counter on Text Fields
We resolved an issue where the character counter on text fields was not displaying anything when changes were made. This led to confusion about the character length of the text entered. With the recent update, users will now see the correct character count as they make changes to text fields.
Security
Security Update for May Release
Since Bullhorn prioritizes the security of our products and our customers, we are applying updated security measures across our offerings. A key security enhancement in our 2024.5 May Release restricts the ability to accept HTML into our free text fields. If this change impacts any existing automations or customizations you have, we encourage you to contact Bullhorn support for assistance with any questions you may have.
Indeed
Novo Platform and Design System Upgrade
What’s new?
The Bullhorn Novo Platform and design system, Novo Elements, have both been upgraded and include performance and maintainability improvements.
Why does it matter?
ATS and P&B clients will receive these updates automatically and can enjoy a faster system experience. We hope these changes showcase our commitment to continuously deliver a great user experience.
How do I enable this?
If you wish to upgrade your Novo Elements library version, please follow the upgrade process outlined on our official Novo Elements website.
Target Release Date: April 4, 2024
Indeed
Note Added to Candidate Record on Failed Parse
What’s new?
When a candidate applies to a job through Indeed, and the resume is an image with no usable text, the ATS now adds a note on the candidate record directing the recruiter to view the attached resume in the candidate’s Files tab.
How do I enable this?
Available for all customers using the Indeed Apply integration.
Target Release Date: April 4, 2024
Healthcare
Mass Delete Certifications
What’s new?
As a compliance specialist, you can now select and delete multiple Placement Certifications at once on the Requirements Checklist slideout.
Note: You can still do a single-action delete as before, and this is just an alternative method to save time.
Why does it matter?
Deleting multiple requirements at once saves you time and simplifies the deletion process.
How do I enable this?
You must have the appropriate entitlements to use this feature. Contact Bullhorn Support to update your access.
Target Release Date: April 4, 2024
Admin Tools
Skill Mapping Export Matches ATS Configuration
What’s new?
The VMS Sync Skill Mapping export has been updated to include all ATS fields enabled in an account’s Skill Mapping Config settings. Additionally, all VMS Sync Type-Specialty pairs will accurately display one of the following Status values:
- Confirmed: A Skill Mapping link has been created for the Type-Specialty pair. Positions with this Type-Specialty pair will automatically deliver to the ATS.
- Unmapped: A Skill Mapping link has not been created for the Type-Specialty pair. Positions with this Type-Specialty pair will not deliver to the ATS until manually linked.
- Hidden: The Type-Specialty pair has been hidden from the Skill Mapping Dashboard view. Positions with this Type-Specialty pair will not show in the Skill Mapping Dashboard or be delivered to the ATS.
Why does it matter?
Skill Mapping is invaluable to Healthcare users who use medical types and specialties to set select ATS job field values.
Accurate Skill Mapping exports allow users to evaluate the current state of their medical mappings and identify adjustments as needed.
How do I enable this?
Generally Available: Users with Account Details page access in VMS Sync can view the updated export by clicking Export Skill Mappings.
Released to Production: March 2024
Admin Tools
Rule Export Now Includes Priority
What’s new?
The VMS Sync Rule export has been updated to include a Rule’s Priority value. Priority is used to determine the order in which a Rule will run, with higher numbers running first.
Why does it matter?
Including Priority in the Rule export helps users understand which rules apply to Positions and in which order, allowing for better-informed configuration updates.
How do I enable this?
Generally Available: Contact VMS Sync Support for a full Rule export.
Released to Production: March 2024
Resolved Issues
Released to Production: The following resolved issues were released to production on April 1, 2024.
Candidate Experience: Area Code 369 is Valid
Candidates can now enter the California area code 369 for phone number validation. This area code was added in California in 2023 but was not recognized as valid in Onboarding365 before this release.
Compliance: Compliance Representative Adding Data Views Reports
The Compliance Representative role has been corrected to grant access to the full range of reports as specified. This resolves the issue where only a limited set of reports were available.
Data View: Data View Export Shows Ethnic Background
An issue in the Paycom Data View Export was resolved where the “Ethnic Background” column displayed a blank cell instead of the expected “H” for the “Hispanic or Latino” entry (EqualOpportunityTypeId: 1).
Document Management: WebFormDesigner Asterisk on Checkbox
An issue was resolved in document management where the asterisk symbol indicating a required field was missing for checkbox fields in the “Web Form Designer” when creating PDF or Video WebForms in new documents.
Records: Content Record Deleted if a ContentImage Record Links
The issue where Content records linked to a ContentImage via the “Link to Internal Page” dropdown couldn’t be deleted has been resolved. Users can now delete Content records without encountering errors.
Tax Forms 2024: Withholding Tax for Mississippi
The Mississippi state withholding form (89-350) has been updated for 2024. This update now enforces completion of the “_Amount claimed by you_” field if a candidate selects “_Spouse IS employed_”.
Tax Forms 2024: Montana State Withholding Form
An issue was resolved where values entered on the Web UI during the completion of the 2024 Montana Withholding form were not appearing on the mapped form.
Tax Forms 2024: Exempt Tax for W-4
An issue was resolved where selecting Exempt on a Form W-4 webform in Utah, New Mexico, or North Dakota incorrectly removed the chosen filing status, causing inconsistent database entries.
Tax Forms 2024: NC-4EZ Exempt Flowing Data Through
An issue that prevented withholding data from being cleared upon marking an Exempt checkbox has been resolved. This resulted in conflicting data saving to the candidate record and persisting to ATS.
Tax Forms 2024
Wage Notice – California
What’s new?
The California Wage Notice (DLSE-NTE) is updated for 2024 with all supported languages (EN, SP, VI).
Why does it matter?
This update adds new fields for Emergency and Disaster Disclosure.
Released to Production: April 1, 2024
I-9
I-9 Dashboard: Add New Alt Procedure? Filter Column
What’s new?
HR Managers, HR Associates, and Compliance Representatives now can filter the I-9 Dashboard by the Alternative Procedure checkbox.
Why does it matter?
This update helps to ensure the efficient review of forms and supporting documents to maintain accuracy and compliance.
How do I enable this?
Admin users can turn this on by navigating to the following: Settings > General Settings > i9 section > Enable alternative Procedure Checkbox.
Released to Production: April 1, 2024
I-9
Add Agency General Setting: I-9 > Enable Alternative Procedure
What’s new?
Agency Administrators can now increase I-9 compliance across all office locations by enabling the I-9 Alternative Procedure setting.
Why does it matter?
This ensures seamless utilization of the I-9 remote document inspection for a more efficient onboarding experience.
Released to Production: April 1, 2024
US State Tax Form Updates
Iowa W-4
The Iowa W-4 form has been updated to the 2024 Version.
English Update Information:
Fields Added
- New Marital Status option: Head of Household (state field IA_filing_status_H)
- New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_no)
Fields Modified
- Marital Status ‘Other’ maps to state field IA_filing_status_S
- Marital Status ‘Married Filing Jointly’ displays new field, ‘Does your spouse also have earned income?’
Spanish Update Information:
Fields Added
- New Marital Status option: Head of Household (state field IA_filing_status_sp_H)
- New supplementary Marital Status field ‘Does your spouse also have earned income?’ (field key: IA_spouse_has_earned_income_sp)
- Spouse also has earned income: Yes (value IA_spouse_has_earned_income_sp_yes)
- Spouse also has earned income: No (value IA_spouse_has_earned_income_sp_no)
Fields Modified
- Marital Status ‘Other’ maps to state field IA_filing_status_sp_S
- Marital Status ‘Married Filing Jointly’ displays a new field, ‘Does your spouse also have earned income?’
Released to Production: March 14, 2024
US State Tax Form Updates
California DE-4
The California DE-4 form has been updated to the 2024 version.
Released to Production: March 14, 2024
US State Tax Form Updates
Montana MW-4
The Montana State Tax Form (MW-4) has been updated for 2024.
Field Added
MT_married_filing_jointly_with_both_spouses_working
- Married filing jointly with both spouses working
- Boolean (1, 0)
Field Modified
- MT_tax_allowances is now being used for Line 4, Reduced Withholding to retain backwards compatibility. This field is no longer calculated.
Fields Removed
- MT_allowances_yourself
- MT_allowances_one_job
- MT_allowances_spouse
- MT_number_of_dependents
- MT_head_of_household
- MT_allowances_large_deductions
Released to Production: March 14, 2024
US State Tax Form Updates
Colorado DR 0004 Withholding Form
The Colorado State Tax Form (DR 0004) has been updated for 2024.
Released to Production: March 14, 2024
US State Tax Form Updates
Idaho W-4
The Idaho State Tax Form (W-4) has been updated for 2024.
Field Updated:
- The field ID_filing_status now expects the following values: ID_filing_status_a, ID_filing_status_b, ID_filing_status_c
- Previously the values were: es_ID_filing_status_a, es_ID_filing_status_b, es_ID_filing_status_c
Released to Production: March 14, 2024
US State Tax Form Updates
Minnesota W4-MN
The Minnesota State Tax Form (W4-MN) has been updated for 2024.
Released to Production: March 14, 2024
US State Tax Form Updates
Mississippi 89-350
The Mississippi State Tax Form (89-350) has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Northwest Territories TD1
The Northwest Territories TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Saskatchewan TD1
The Saskatchewan TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Yukon TD1
The Yukon TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Prince Edward Island TD1
The Prince Edward Island TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Nova Scotia TD1
The Nova Scotia TD1 has been updated for 2024.
Released to Production: March 14, 2024
Canadian Tax Form Updates
Nunavut TD1
The Nunavut TD1 has been updated for 2024.
Released to Production: March 14, 2024
Reports
New and Updated Pay & Bill Standard Reports
What’s new?
Three new reports and updates to two existing reports are available in the standard Pay & Bill Bullhorn Reporting package:
New Reports:
- Purchase Order Burn
- Amounts by CRF
- Pay Export Batch
Updated Reports:
- Transaction Master Summary V7
- Transaction Master Summary Exceptions V7
Why does it matter?
These new and updated reports allow you to track additional pay and bill data.
How do I enable this?
New reports are enabled by default. Contact Bullhorn Support to update to the latest version of the updated reports; this ensures any customizations to existing reports aren’t overwritten.
Customer Required Fields
Customer Required Fields Free Text Option
What’s new?
You can now track Customer Required Fields (CRF) Free Text within Bullhorn. The new CRF allows Candidates to enter the correct CRF value, rather than selecting a prepopulated option, on their timecard during Time Entry. The CRF Free Text data will flow through to their respective billing transactions and can be used to split, group, and summarize invoices.
Why does it matter?
The new CRF Free Text option allows you to track additional custom data points against time worked and use those data points to manage invoice presentation.
How do I enable this?
CRF Free Text is enabled by default for customers with CRF functionality already enabled. Contact Bullhorn Support if you would like to enable CRF functionality.
Pay & Bill Resolved Issue
Bullhorn Reporting: Fields Related to Work From Home are Available
Multiple fields related to Work From Home are now available in Bullhorn Reporting and can be used in report writing.
Onboarding Talent Edition Resolved Issues
Bullhorn Integration: Existing Job Postings Deleted/Unpublished in ATS
Job synchronization with Bullhorn has been enhanced ensuring more accurate handling of updates and reducing the risk of missed changes or orphaned records.
E-verify: Values Sent to Crimcheck
Data from an Employment Authorized Document (Form I-766) accurately flows to Crimcheck and creates an E-Verify case. Previously, the data was not being sent correctly and an E-Verify was not created.
I-9: Dashboard 2.0 Latency
Minor changes were made to improve the load time of the I-9 Dashboard 2.0.
I-9: Section 2 – Update Button Texts on Document Capture
In Section 2, the button for document uploads now accurately displays the Capture and Choose File buttons. Previously, this showed Retake instead of the Capture and Choose File buttons in certain conditions.
Preliminary Information: Applicant Portal Displays Country Code
An issue was resolved for phone number field validation when completing multiple forms on the Preliminary Info page for clients who have the Disable International Phone Numbers setting enabled. Previously, when the Disable International Phone Numbers setting was enabled a confusing error would appear when validating the phone number field.
I-9
Resend Text Message Reminder for I-9 Forms
What’s new?
Recruiters can resend text messages to I-9 authorized representatives when candidates designate them via SMS.
Why does it matter?
This allows authorized representatives to be reminded when they need to complete their portion of the I-9 so it can be completed promptly. Authorized representatives can rely on this timely reminder to ensure they complete their portion of the 1-9 before it expires, reducing the likelihood of failing to complete the 1-9.
How do I enable this?
Generally Available: Contact Support for enablement.
Released to Production: March 14, 2024
I-9
Add “Section 1 PDF” Download Button to Supplement B
What’s new?
Individuals completing Supplement B (previously, Section 3) can now preview the Section 1 which was completed by the candidate.
Why does it matter?
This update enhances the verification process and helps ensure data accuracy.
How do I enable this?
This is enabled by default and you do not need to take any action.
Released to Production: March 14, 2024
Bulk Upload
Implement Internationalization in Table UX and Validations
What’s new?
Administrators can now create locations for Canada, the United Kingdom, and Ireland with the bulk upload feature, with expanded field support.
Why does it matter?
This update ensures more precise location creation.
How do I enable this?
This is enabled by default and you do not need to take any action.
Released to Production: March 14, 2024
Onboarding365 Resolved Issues
Bullhorn Integration: New ATS Users Syncing to ONB365
New users will automatically sync from Bullhorn ATS to Onboarding365 during user creation in both the admin and App interfaces. Previously, an issue caused users to not automatically sync from the ATS.
Email: Default Email Template for Noncorporate Brand and Default Language
Email templates now use the noncorporate brand when assigned. Previously, some email templates that were set to the default language (English (United States)) but assigned to a noncorporate brand, incorrectly used the corporate brand template.
I-9: Section 1 After the Section 2 is Certified
An issue was resolved where sporadic deletion of the Form I-9 Section 1 after Section 2 certification was happening.
Preview: Signatures Missing from all Documents
The signatures now appear as expected in the Preview environment. Previously, an issue caused signatures to be missing for all documents, affecting standard and custom documents.
Tax Forms 2024
2024 US Tax Form Update – Minnesota W4-MN Withholding Document
The Minnesota W4-MN withholding allowance/exemption certificate has been updated to its most recent version.
Tax Forms 2024
2024 US Tax Form Update – Iowa IA W-4 Withholding Document
The Iowa IA W-4 was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.
Tax Forms 2024
2024 US Tax Form Update – Idaho W-4 Withholding Document
The California Idaho W-4 was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.
Tax Forms 2024
2024 US Tax Form Update – Colorado DR 0004 Withholding Document
The Colorado DR 0004 withholding certificate has been updated to its most recent version.
Tax Forms 2024
2024 US Tax Form Update – California DE-4 Withholding Document
The California DE-4 was updated to reflect the changes introduced by the most recent 2024 update to ensure compliance.
Tax Forms 2024
2024 Canada Tax Form Update – Yukon TD1
The Yukon TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Saskatchewan TD1
The Saskatchewan TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Prince Edward Island TD1
The Prince Edward Island TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Nunavut TD1
The Nunavut TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Nova Scotia TD1
The Newfoundland and Nova Scotia TD1 form was updated to ensure compliance with Canadian tax laws.
Tax Forms 2024
2024 Canada Tax Form Update – Update Northwest Territories TD1
The Northwest Territories TD1 form was updated to ensure compliance with Canadian tax laws.
Erecruit
Prefix Support for Usernames in Erecruit-initiated Onboardings
What’s new?
Erecruit can now initiate onboardings with a prefix attached to the user name. This will allow users to reuse their login emails across brands within the same ONB365 instance.
Why does it matter?
Reusing login emails across different brands within the same ONB365 instance allows for a more convenient and flexible experience.
Released to Production: March 14, 2024
VMS Sync
Maestro (Medical Solutions) – On Hold Status
What’s new?
VMS Sync now parses the On Hold Position Status from Maestro (Medical Solutions) VMS to indicate when a Position has paused Candidate submissions, and ATS Jobs are updated accordingly.
Why does it matter?
These real-time status updates enable you to respond to the time-sensitivity of VMS Position submission windows, so you do not waste time and effort preparing candidate submissions for unavailable opportunities.
How do I enable this?
Generally Available: No action is needed for VSM Sync customers. All Maestro (Medical Solutions) Positions will display an On Hold Status when appropriate in VMS Sync.
VMS Sync
Amplify Workforce – Medical Parsing Support
What’s new?
VMS Sync has added medical parsing to Amplify Workforce VMS. This derives medType and medSpecialty properties from select fields on the VMS Position, allowing you to accurately categorize your ATS Jobs.
Additionally, VMS Sync now parses the following Position field values from Amplify VMS:
- Target Rate
- Non Local Candidate Accepted
- Additional Tests
- Vendor Questionnaire
- Coverage Shift
- Contract Details
Why does it matter?
You no longer need to switch between VMS and ATS to manually update ATS Jobs, because VMS Sync now parses as much data as possible.
How do I enable this?
Generally Available: All Amplify Workforce Positions now contain the above field values.
Bullhorn One Resolved Issues
Reporting: Bullhorn Reporting Cognos Version 11 Error
You can now run or modify reports without encountering connection errors in Cognos version 11. Previously, there was an issue with intermittent connection problems.
International Support: Special Characters in the “Name” Field
You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.
Parser: Parsing CVs Omits Apostrophes from Candidate Work History
Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10.
Admin: User Login Auditing Reliability
You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.
Compliance Manager
Mass Download for Placement Requirements in the Requirements Checklist
What’s new?
In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time.
Why does it matter?
As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.
How do I enable this?
Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.
Compliance Manager
Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields
What’s new?
In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.
Why does it matter?
Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.
How do I enable this?
Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.
Communications
Authorization and Authentication on Survey Links
What’s new?
All survey links now have hashing authentication and URL expiration to improve security.
Why does it matter?
You now have heightened security to protect your surveys from potential vulnerabilities from bad actors. This prevents them from being able to imitate surveys and their recipients based on sequential ID enumeration.
How do I enable this?
This enhancement is enabled by default.
Communications
Universal Date/Time Conversions
What’s new?
You can now configure Merge Tokens to utilize Universal Date/Time for Emails, Texts, and Engagements (Surveys/Chats).
Why does it matter?
The ability to configure your communications with different standardized date and time formats allows you to engage your recipients in international markets in multiple regions.
How do I enable this?
- Navigate to Settings > Company Settings.
- Click the Edit button on the General Setting modal.
- Under Date Format, choose one of the two different Universal Date/Time options:
- YYYY/MM/DD 24hr
- YYYY/MM/DD 12hr AM/PM
ATS Resolved Issues
Credentialing: Editing Non-sensitive Credential File Types with the “Edit Certification File Attachment” Entitlement
Users with the “Edit Certification File Attachment” entitlement can now edit non-sensitive Credential File types. Previously, this functionality was not working when the user also had the “Preview Sensitive Certification File Attachment” entitlement disabled.
International Support: Special Characters in the “Name” Field
You can now make use of accented letters to name custom layouts properly. Previously, special characters were not saved for Custom Cards, Menu Actions, or List Buttons on any entity.
Parser: Parsing CVs Omits Apostrophes from Candidate Work History
Parsing CVs now includes apostrophes in the Candidate Work History. Previously, apostrophes were dropped in the Company Name and Job Title fields on the Work History tab after a resume had been parsed using the automatic resume parser Sovren version 10.
Admin: User Login Auditing Reliability
You can now view reliable user login activity within the Admin > Users > User page as all sessions are accurately logged. Previously, some successful logins were not logged and additional user activity was incorrectly flagged as suspicious.
Notes: Notes Created from Emails Had Broken Links
An issue was resolved where editing Notes generated from emails in Bullhorn was stripping the link to the email upon saving.
Placement Commissions: Default Commissions Values
The values for the System Settings variables ‘commissionRoleRecruiting’ and ‘commissionRoleSales’ are now respected. These variables allow you to define the default role title for the Recruiting and Sales commission recipients. Previously, the values for the variables were ignored and default values ‘Recruiting’ and ‘Sales’ were used.
Compliance Manager
Mass Download for Placement Requirements in the Requirements Checklist
What’s new?
In Compliance Manager, you can now select and download multiple placement requirement files on the Requirements Checklist within the Placement Requirements tab, to view various placement credential requirement files at one time.
Why does it matter?
As a credentialing specialist, you can save time in your day-to-day tasks by reducing the number of steps you have to take to download placement requirement files. This productivity boost allows you to focus more on high-value, critical tasks instead of repetitive clicks.
How do I enable this?
Contact Bullhorn Support to ensure your users have the proper entitlements to enable this feature.
Compliance Manager
Mass Capability for Adding Placement Requirements and Updating Placement Credential Requirement Owner Fields
What’s new?
In Compliance Manager, you can now use checkboxes to add multiple Placement Requirements to a placement or update Placement Credential Requirement Owners en masse, streamlining your workflow when managing a high volume of placement requirements.
Why does it matter?
Credentialing Specialists no longer need to spend time and energy on multiple screens to add Placement Requirements or update Placement Credential Requirement Owners, since you can now update them in bulk on the Compliance Manager List View.
How do I enable this?
Contact Bullhorn Support to unlock additional entitlements needed to enable this feature.
Admin Permissions
Users can update Dashboard editing permission in bulk
What’s new?
As a Bullhorn Analytics User Admin, I can now update Dashboard editing permissions for users en masse.
Why does it matter?
User Admins no longer have to update Dashboard editing permissions for users individually.
How do I enable this?
The feature has already been released and is natively available to Bullhorn Analytics User Admins. See the Bulk Updating User Permissions article for details on how to use it.
SEEK
Questionnaire Notes on Submission List View Slideout
What’s new?
You will now experience improved visibility of questionnaire notes directly within the slide-out of the submission list view.
Why does it matter?
This enhancement streamlines the review process, allowing you to access essential questionnaire notes conveniently without navigating away from the submission list view.
How do I enable this?
This is enabled by default and you do not need to take any action.
Candidate Experience – Tax Forms
2024 US State Tax Forms
The following US state tax forms were added:
- Arizona A-4
- Kentucky K-4
- Connecticut CT-W4
- Rhode Island RI-W4
Candidate Experience – Tax Forms
2024 Canada Federal and Provincial Tax Forms
The following tax forms have been added:
- Federal TD-1
- Quebec TP-1015.3
- Ontario TD-1
- Alberta TD-1
- Manitoba TD-1
- British Columbia TD-1
- New Brunswick TD-1
- Newfoundland TD-1
Admin
Metrics Admin enhancement to enable expansion or collapse of all entity sections
Admin users can now use the new EXPAND ALL or COLLAPSE ALL options on the Analytics Metrics Admin page under the Edit Metrics tab to expand or collapse all metric entity sections. When the entities are collapsed, the COLLAPSE ALL option will be greyed out, and when the entities are expanded, the EXPAND ALL option will be greyed out.
Note: When using the Metrics search bar, these options will no longer display.
SEEK
Pagination Added to Branding Field
An issue with the integration between the BH ATS and the SEEK job posting module has been resolved. Previously, users were not able to access all of their branding/logo options if they had more than 100. The ATS now splits these into multiple pages, allowing access to them all.
Jobs & Placements
Close Job When Adding Placements from Job Orders
An issue was resolved where manually adding Placements from Job Orders was not respecting the closeJob selection. Previously, when manually adding a Placement from the Job order ACTIONS menu, the job was not closing when ‘YES’ was selected for the “Would you like to close this [JOB]?” question. Now, when using the workflow, the associated job will be set to ‘closed’.
Entity Action Email Notifications
An issue was resolved with the functionality of email notifications populated from entity actions that were impacting the workflows of Bullhorn users when communicating with others. Now, when a Bullhorn user adds any Internal Distribution List to an email notification from an entity action (such as adding or editing a Job, Submission, or Placement), the recipients of the notification will see the recipient list in the email, and an unsubscribe link will not be included in the title or message.
Data Replication
Pay and Bill Calculated Fields
An issue was resolved that was causing an inability to accurately report Pay and Bill data. This was based on the limitations of hardware requirements to run the volume of transactions using triggers.
Data Replication
Candidate Reference Questions and Responses Added into Data Replication
Data Replication has been updated to show data changes to ATS Candidate Reference Questions and their responses in real-time. This change was made so that clients don’t have to wait for the nightly sync.
Compliance Manager
Document Deadline Field Now on Placement Records
To support Credentialing Specialists in managing credential requirements efficiently, Bullhorn is making the deadline for credentials required easily visible on a Placement record. Credentialing Specialists can now add a document deadline in the Placement record, which is then mapped to the Document Deadline column in the Compliance Manager dashboard. This column is now labeled Placement Document Deadline.
Enabled by Default.
Performance – List Matching
List Matching Update
Bullhorn has achieved faster list updates by improving the way data changes from the ATS are processed through list criteria in Automation.
To minimize delays with list updates and better match our customers’ configured time zones, date-based calculations have also been improved.
These changes allow records to process through automations sooner, leading to quicker end-to-end automation times.
Email – Compliance
1-Click Unsubscribe to Available in Emails sent on Behalf of Customers
Bullhorn has added support for new Google and Yahoo regulations to ensure that emails sent on behalf of customers by Bullhorn Automation are not limited, blocked, or marked as spam by these email providers. This enhancement ensures that emails from Bullhorn Automation are less likely to be flagged as spam while allowing recipients an easier way to unsubscribe. Providing recipients with a straightforward way to unsubscribe can improve open rates, click-through rates, and sending efficiency.
Candidates receiving an email from Bullhorn Automation can now use the Unsubscribe link in the header beside the From email address. After they click this link, they will be unsubscribed from further emails through Bullhorn Automation.
Note: This change applies to candidates using a Gmail or Yahoo client. For candidates using iOS, the Unsubscribe link will not appear in the header since these URLs are not supported by iOS. Those candidates can still unsubscribe through the link in the footer.
ATS Integration
ATS Integration – List Matching Criteria
An issue was resolved with list criteria mapped to ATS fields that had different display list and value list configurations. Bullhorn Automation was not properly catching records that matched certain list criteria because they were matching the display value and not the actual database value for those records. These fields are now matching the records correctly to use the criteria for the Bullhorn ATS fields in this configuration.